Successful Project Management

Successful Project ManagementJustice, E-Government, & the InternetJune 28, 2000 Dallas, TexasLawrence P. WebsterProject:A temporary endeavor undertaken to create a unique product or service.Project Management:The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.Knowledge Areas:Scope ManagementTime ManagementCost ManagementQuality ManagementHuman Resources ManagementCommunications ManagementRisk ManagementProcurement ManagementIntegration ManagementDisclaimers:Substantive DifferencesSize DifferencesComponents are IntegratedOver-simplified ExamplesProject Management Context:Project Phases and Life CycleStakeholdersLeadership SkillsGeneral Management SkillsCommunications SkillsProject Phases and Life Cycle:Divide Project into PhasesBetter Management ControlReview Deliverables and PerformanceFast-trackingExample of Project Phases:Conceptual DesignDetailed DesignCoding and TestingTraining and DocumentationDeploymentStakeholders:Individuals and OrganizationsActively Involved in ProjectInterests Affected by ProjectLeadership Skills:Vision and StrategyEstablishing DirectionAligning PeopleCommunicatingNegotiatingMotivating and InspiringInfluencing OrganizationsOvercoming Barriers to ChangeGeneral Management Skills:PlanningFinance and AccountingPersonnel AdministrationTechnologyOrganizational DevelopmentDelegationTeam BuildingConflict ManagementSolving ProblemsCommunications Skills:WritingListeningSpeakingPresentingMedia RelationsMeeting ManagementScope Management:InitiationScope PlanningScope DefinitionScope VerificationScope Change Control Key Inputs, Tools & Techniques, and Outputs:Product DescriptionProject CharterScope StatementWork Breakdown Structure (Microsoft Project)Formal AcceptanceScope Management Plan Time Management:Activity Definition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity Duration EstimatingSchedule DevelopmentSchedule Control Key Inputs, Tools & Techniques, and Outputs:Activity ListNetwork DiagramProject ScheduleSchedule Management Plan Cost Management:Resource PlanningCost EstimatingCost BudgetingCost Control Key Inputs, Tools & Techniques, and Outputs:Resource RequirementsCost EstimateCost Baseline or Spending Plan (Microsoft Excel Documents)Cost Management Plan Quality Management:Quality PlanningQuality AssuranceQuality Control Key Inputs, Tools & Techniques, and Outputs:Quality Management Plan Human Resource ManagementOrganizational PlanningStaff AcquisitionTeam Development Key Inputs, Tools & Techniques, and Outputs:Role Assignment Matrix (Microsoft Word)Staffing Management PlanOrganizational ChartProject Team Directory Communications Management:Communications PlanningInformation DistributionPerformance ReportingAdministrative Closure Key Inputs, Tools & Techniques, and Outputs:Communications Management PlanProject RecordsPerformance ReportsChange RequestsProject ArchivesFormal AcceptanceLessons Learned Risk Management:Risk IdentificationRisk QuantificationRisk Response DevelopmentRisk Response Control Key Inputs, Tools & Techniques, and Outputs:Risk Management PlanChecklistsContingency PlansReservesContractual Terms Procurement Management:Procurement PlanningSolicitation PlanningSolicitationSource SelectionContract AdministrationContract Close-out Key Inputs, Tools & Techniques, and Outputs:Procurement Management PlanProcurement DocumentsProposalsContractContract FileFormal Acceptance and Closure Integration Management:Project Plan DevelopmentProject Plan ExecutionOverall Change Control Key Inputs, Tools & Techniques, and Outputs:Project PlanLessons Learned Management Processes:Initiating ProcessesPlanning ProcessesExecuting ProcessesControlling ProcessesClosing Processes ScopePlanningScopeDefinitionActivityDefinitionResourcePlanningActivitySequencingDurationEstimatingCostEstimatingScheduleDevelopmentCostBudgetingPlanDevelopmentQualityPlanningCommunicationsPlanningRiskIdentificationRiskQuantificationResponseDevelopmentOrganizationalPlanningStaffAcquisitionProcurementPlanningSolicitationPlanningFor More Information:Search Group, Incorporatedwww.search.orgNational Center for State Courtswww.ncsc.dni.usProject Management Institutewww.pmi.orgInternational Standards Organizationwww.iso.orgSoftware Engineering Institutewww.sei.cmu.eduCenter for Technology in Governmentwww.ctg.albany.eduSuccessful Project ManagementOr How to Ruin the Lives of Othersfor Fun and Profit!