SUBMIT OFFER TO: University of Central Florida PURCHASING ... · university of central florida ....

SUBMIT OFFER TO:

PURCHASING DEPARTMENT UNIVERSITY OF CENTRAL FLORIDA

12479 RESEARCH PARKWAY, BLDG. 600 ORLANDO, FL 32826

Phone:(407) 823-2661 – Fax (407) 823-5551 https://ucfpurchasing.bonfirehub.com/projects/view/1552

University of Central Florida

INVITATION TO NEGOTIATE

Contractual Services

Acknowledgement Form

of 38 Pages OFFERS WILL BE OPENED September 22, 2016 @ 2:00 PM EST

and may not be withdrawn within 120 days after such date and time.

ITN NO: 1602JCSA

UNIVERSITY MAILING DATE: August 19, 2016

ITN TITLE: Temporary Labor Services

FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER

VENDOR NAME REASON FOR NO OFFER

VENDOR MAILING ADDRESS

CITY - STATE - ZIP CODE

P O S T I N G O F P R O P O S A L T A B U L A T I O N S

AREA CODE TELEPHONE NO. TOLL FREE NO. FAX NO. EMAIL ADDRESS:

Proposal tabulations with intended award(s) will be posted for review by interested parties at the Purchasing Department and our solicitation web page and will remain posted for a period of 72 hours. Failure to timely file a protest or failure to timely deliver the required bond or other security in accordance with the Board of Governors’ Regulations 18.002 and 18.003 shall constitute a waiver of protest proceedings.

Government Classifications Check all applicable

□ African American □ American Women □ Asian-Hawaiian □ Government Agency □ Hispanic □ MBE Federal □ Native American □ Non-Minority □ Non-Profit Organization □ Pride □ Small Business Federal □ Small Business State

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the vendor and that the vendor is in compliance with all requirements of the Invitation To Negotiate, including but not limited to, certification requirements. In submitting an offer to an agency for the State of Florida, the vendor offers and agrees that if the offer is accepted, the vendor will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the state of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the vendor.

GENERAL CONDITIONS 1. SEALED OFFERS: All offer sheets and this form must be executed and submitted in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE OFFER PER ENVELOPE.) The face of the envelope should contain, in addition to the above address, the date, and time of the solicitation opening and the solicitation number. Offer prices not submitted on any attached price sheets when required shall be rejected. All offers are subject to the terms and conditions specified herein. Those which do not comply with these terms and conditions are either automatically rejected with respect to non-compliance with non-negotiable terms and conditions or may be rejected, at UCF’s sole discretion, with respect to any other terms and conditions. 2. EXECUTION OF OFFERS: Offers must contain a manual signature of the representative authorized to legally bind the Respondent to the provisions herein. Offers must be typed or printed in ink. Use of erasable ink is not permitted. All corrections to prices made by vendor are to be initialed.

3. NO OFFER SUBMITTED: If not submitting an offer, respond by returning only this offer acknowledgment form, marking it "NO OFFER," and explain the reason in the space provided above. Failure to respond without justification may be cause for removal of the company’s name from the solicitation mailing list. NOTE: To qualify as a respondent, vendor must submit a "NO OFFER," and it must be received no later than the stated offer opening date and hour.

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED), TITLE

59-3246289

Nitelines USA, Inc.

3065 Peachtree Industrial Blvd. #210

Duluth, GA 30097

678 894-7625

877-337-2563

866-593-3477

[email protected]

X

X

H.L. McGlockton, President

https://ucfpurchasing.bonfirehub.com/projects/view/1552

4. PRICES, TERMS AND PAYMENT: Firm prices shall be negotiated and include all services rendered to the purchaser. (a) DISCOUNTS: Cash discount for prompt payment shall not be considered in determining the lowest net cost for offer evaluation purposes. (b) MISTAKES: Offerers are expected to examine the conditions, scope of work, offer prices, extensions, and all instructions pertaining to the services involved. Failure to do so will be at the offerer’s risk.

(c) INVOICING AND PAYMENT: All vendors must have on file a properly executed W-9 form with their Federal Employer Identification Number prior to payment processing.

Vendors shall submit properly certified original invoices to:

Finance & Accounting 12424 Research Parkway, Suite 300 Orlando, Florida 32726-3249

Invoices for payment shall be submitted in sufficient detail for a proper pre-audit and post audit. Prices on the invoices shall be in accordance with the price stipulated in the contract at the time the order is placed. Invoices shall reference the applicable contract and/or purchase order numbers. Invoices for any travel expenses shall be submitted in accordance with the State of Florida travel rates at or below those specified in Section 112.061, Florida Statutes and applicable UCF policies. Travel Reimbursement must be made using the UCF Voucher for Reimbursement of Traveling Expenses available on the web at http://www.fa.ucf.edu/forms/forms.cfm#

Final payment shall not be made until after the contract is complete unless the University has agreed otherwise.

Interest Penalties: Vendor interest penalty payment requests will be reviewed by the UCF ombudsman whose decision will be final.

Vendor Ombudsman: A vendor ombudsman position has been established within the Division of Finance & Accounting. It is the duty of this individual to act as an advocate for vendors who may be experiencing problems in obtaining timely payments(s) from the University of Central Florida. The Vendor Ombudsman can be contacted at (407) 882-1040; or by mail at the address in paragraph 4, (c) above.

The ombudsman shall review the circumstances surrounding non-payment to: • determine if an interest payment amount is due; • calculate the amount of the payment; and • ensure timely processing and submission of the payment request in

accordance with University policy.

Invitation To Negotiate Acknowledgment Form (revised 06/27/16)

http://www.fa.ucf.edu/forms/forms.cfm

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IMPORTANT DOCUMENT – INVITATION TO BID REVISION

ITB NUMBER: 1602JCSA OPENING DATE & TIME: September 22, 2016 @ 2:00 p.m. ITB TITLE: Temporary Labor Services ADDENDUM NUMBER: 1 ADDENDUM DATE: September 9, 2016

The purpose of this addendum is to answer questions submitted by vendors during the open

question period.

See below addendum continuation sheet.

PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING AND RETURNING IT, AND

ALL OTHER REQUIREMENTS WITH YOUR PROPOSAL. FAILURE TO SIGN AND RETURN WITH

YOUR PROPOSAL COULD RESULT IN REJECTION OF YOUR PROPOSAL.

_____________________________________ ________________________________________ BIDDER SIGNATURE PRINT OR TYPE PROPOSER’S NAME

_____________________________________ ________________________________________

COMPANY NAME EMAIL ADDRESS

_____________________________________

DATE


Nitelines USA, Inc. [email protected]

09/20/2016

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Answers to Questions ITN 1602JCSA Temporary Labor Services

1. What is the budget limitation of this RFP? UCF Answer: Positions will be identified and filled on an as needed basis.

2. Is it a single or multiple award? UCF Answer: We anticipate a multiple award.

3. Is there any service provider of the same services in the past, if yes then please share the details of the service provider along with the last year’s outlay? UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

4. Present vendor(s)?

UCF Answer: This will be a new contract.

5. Award date(s)?

UCF Answer: However, we estimate approximately December 1, 2016. This is a three year contract

with two additional one year renewals.

6. Hourly billing rates for each category at the time of award?

UCF Answer: We are not asking for billing rates at this time.

7. Prevailing/Living wage requirements at time of award?

UCF Answer: Since the ITN is to secure hires through a temporary staffing agency where there will

not be an employer-employee relationship established with UCF, we do not feel the pay rates the

institution is utilizing for the time being are applicable and agree with your suggestion that we

decline to respond to this question.

8. Current billing rates?


9. Bid tabulation from current award?


10. What is the current budget for the contract?

UCF Answer: There is no budget limitation.

11. How much was spent (dollar value) on this service last year?

UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

12. How much is intended to be spent once the contract is awarded?

UCF Answer: We cannot estimate how much will be spent at this time. Positions will me identified

and filled on an as needed basis as determined by individual departments and work locations.

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13. How many temporary employees currently work under this contract?


14. How many vendors will be awarded as a result of this solicitation?

UCF Answer: We do not know how many suppliers will be awarded.

15. The document describes a very high level of the scope of temporary service categories such as

accounting, training, support staff, information technologies, etc. Can you provide a more detail list of

skills or technologies required?

UCF Answer: We are looking to cover all the areas mentioned in the ITN. The list of skills and specific

scope of work requirements will be provided at the time the need is identified.

16. We specialize in all IT products and services, so I wanted to get a better idea of what type of

information technology services this ITN consists of?

UCF Answer: We are looking for all areas of IT.

17. Is the job order request a competitive billing rate bid for each new job request? Is it an auction for

the lowest rate?

UCF Answer: Yes.

18. We will submit items to be review in the Terms & Conditions section. When can we expect a

response to negotiate the terms?

UCF Answer: Please refer to Appendix II Supplemental Offer Sheet Terms and Conditions.

19. How many vendors will be selected? Our organization provides, light industrial, maintenance,

clerical, contact center, administrative, finance, accounting, IT and engineering talent. Will a full

service organization be weighted higher than a niche specialty or vice versa?

UCF Answer: We do not know how many suppliers will be awarded.

20. Do you require monthly invoicing?

UCF Answer: The Scope of Work in the IT says monthly invoicing and provides the details of what is

to be noted on the invoice.

21. Are your payment terms 30 days?

UCF Answer: All payment terms will be addressed after an award is made.

22. What information needs to be on the invoice? UCF Answer: See #20.

23. Does the university prefer an excel spreadsheet for billing? UCF Answer: All billing questions will be addressed after an award is made.

24. Does the invoice need to be emailed to the Accounts Payable department?

UCF Answer: All invoice questions will be addressed after an award is made.

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25. Do you have any drug testing requirements? If so do you require a 5 or 10 panel screen?

UCF Answer: We do not at this time.

26. Are all the background screens listed in the Scope of Work necessary for all positions?

UCF Answer: Yes, background checks will be required for any temporary position filled.

27. What is your payment method i.e. check, ACH, credit card?


28. Would you please provide your current contract pricing

UCF Answer: This will be a new contract since June 2011.

29. What was your 2015 spend on temporary labor?

UCF Answer: We do not have this information at this time.

30. How many temporary workers are currently assigned at UCF?

UCF Answer: We do not have this information at this time.

31. How many incumbent vendors are there?

UCF Answer: None

32. Will you be transitioning temporary employees if a new vendor is chosen?

UCF Answer: N/A

33. Are there any vendor guarantees?

UCF Answer: No.

34. Why are you going out to bid at this time?

UCF Answer: We would like to have our own contract in place for temporary labor.

35. What are your challenges today?

UCF Answer: We do not have any temporary labor challenges at the moment.

36. Can you provide job descriptions?

UCF Answer: We can provide job descriptions at the time of award.

37. Do you have M/WBE requirements or considerations?

UCF Answer: While the university supports the use of MWBEs and all small and diverse vendors, we

do not have any specific requirements or considerations allotted.

38. Parking fees/rates: would the vendor’s staffing associates fall under “vendor parking”? If so,

please clarify if the fee of $51.01 is paid monthly or per semester. If not, please clarify what the

charge is per staffing associate.

UCF Answer: The monthly fee of $47.89 plus tax is paid monthly. An annual costs $478.87 plus tax,

it would need to be paid as an annual lump sum. This will be confirmed with Parking Services at

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time of award.

39. Can you provide job descriptions or at least job titles for the positions? UCF Answer: We do not have a bank of job descriptions for positions that are not posted 40. Can you provide numbers on estimated usage per description? If not, do you have a budget for this service and if so what it is? UCF Answer: We do not know the estimated usage for each job description. 41. Have you contracted for this service in the past? UCF Answer: Yes, the last contract ended in June 2011. 42. The job descriptions will answer this one, but in lieu of them, will there be lifting over 50 lbs. required, or working at a height over 6 ft.? UCF Answer: It’s possible. 43. If many of the temporary staff will be returning each day can we buy staff permits in lieu of vendor permits? UCF Answer: We do not have an answer at this time. 44. We are a staffing/consulting firm specializing primarily in technology-related (IT

Applications/systems, etc.) skills, and I wanted to get an idea if there were any specifics or lists of

technologies, skills, systems, or applications that UCF historically needs help with that we can tailor

our proposal to. IT skills such as PeopleSoft, Microsoft, etc…. The list in the advertisement is a bit

broad and all-encompassing.

UCF Answer: We do not have any specifics or a lists of skills at this time. When we fill an IT position,

a SOW or requisition will be issued to the vendor.

45. How much labor (in dollars) was ordered on this contract annually, estimated?

UCF Answer: This will be a new contract since June 2011.

46. Will the past performance of the company in this industry be heavily weighted in the evaluation?

UCF Answer: Please refer to section 3.2 Respondent/Offer Submittal Sections.

47. Will the labor prices of the bid be negotiated after the award of the contract?

UCF Answer: Please refer to the Scope of Work paragraph 2 in the ITN.

48. What is the estimated annual spend for this contract? How much spend is budgeted for IT? UCF Answer: We do not have an answer at this time. 49. How many vendors make the approved list? How many are specific to IT? UCF Answer: We do not know how many suppliers will be awarded. 50. How many positions do you foresee opening within the calendar year? How many within IT? UCF Answer: We do not have an answer at this time. 51. Are you looking for a vendor to participate in all categories or will you be selecting specialized vendors for specific categories?

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UCF Answer: If you are able to participate in all categories, please make sure to state it in your proposal. 52. Will this contract replace the CS&T Vendor Program? If not, how can we bid to get on this list? UCF Answer: No 53. Is the University under contract with a vendor right now? If so, what is the budget amount and

how much has the contractor billed so far?

UCF Answer: We do not have an active contract.

54. What is the negotiated amount?

UCF Answer: We do not have an answer at this time.

55. What is the budget for this year?

UCF Answer: We do not have an answer at this time.

56. How much is left on the budgeted amount?

UCF Answer: N/A

57. How often does the University use Temporary laborers?

UCF Answer: As needed.

58. What type of temporary laborers were used the most?

UCF Answer: clerical, accounting and custodial.

59. What was the annual spend for temporary staffing in previous years for this contract? UCF Answer: This will be a new contract since June 2011. 60. Who is the current vendor and what is their current mark up? UCF Answer: We haven’t had a temporary labor contract in place since June 2011. 61. Would they allow the awarded vendor to have an onsite office to provide recruiting support on campus? UCF Answer: No. 62. Do you know how many service providers you are seeking? UCF Answer: We do not know how many suppliers will be awarded. 63. Are you seeking service providers who can provide all of the labor services as outlined in para 1.1 or should the contractor only bid against those labor categories they traditionally support (e.g., training, professionals, information technology, administrative)? UCF Answer: If you are able to participate in all categories, please make sure to state it in your proposal. 64. Can you provide the exact labor categories you are seeking to fill with temporary labor services? Per para 1.1, it states "...to provide temporary labor services in numerous categories including, but not limited to..." Without clear delineation of the specific labor categories and the work to be performed, it will be difficult to provide a specific and relevant response to para 3.2. B. Project

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Staff Qualifications/Experience. UCF Answer: We are looking for all possible categories, in the event that a temporary employee is needed. A SOW/requisition will be issued when services are requested. 65. The required OFFER format does not include an area to expand upon our firms rates. Will rates be negotiated after vendor selection? UCF Answer: Please refer to the Scope of Work paragraph 2 in the ITN. 66. According to Section 1. Sealed Offers of the ITN’s Acknowledgment Form, “all offer sheets and this form must be executed and submitted in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE OFFER PER ENVELOPE.) The face of the envelope should contain, in addition to the above address, the date, and time of the solicitation opening and the solicitation number.” In addition to the online submission of the proposal, is a hard copy of the proposal also required for submission? UCF Answer: All submissions must be through Bonfire, please refer to Appendix VI: Submission Instructions for Suppliers. We will NOT accept any mailed or emailed proposals. 67. In response to Section 4. Pricing, Terms, and Payment, Subsection (c) Invoicing and Payment of the ITN’s Acknowledgement Form, are Respondents required to submit a completed W-9 form in their proposals or is the W-9 only provided by the Successful Respondent upon contract award? UCF Answer: A W-9 will be required if you are selected to fulfill a position and my submitted at the time of award. 68. Who is the incumbent(s) and how long were they in service of the contract? UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

69. When does UCF plan to make the award? UCF Answer: See #5.

70. How many contract awards will be made? UCF Answer: We do not know how many suppliers will be awarded.

71. What is the historical usage and yearly spend of this contract during the past three (3) years? UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

72. What specific drug screenings are required? UCF Answer: None at this time.

73. Will Respondents be allowed to pass through the costs for background checks and drug screenings (at no additional markup) to UCF? UCF Answer: Yes, that is correct.

74. According to Section 1.2 Contract Award and 4.0 Other Requirements of the ITN, a sample of UCF’s standard terms and conditions can be viewed in the UCF website. With regard to UCF’s standard terms and conditions (which is separate from this ITN), are Respondents allowed to submit exceptions to these terms to UCF? UCF Answer: Per section 2.3 B: Respondent Communications and/or Inquiries: Any Respondent

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disagreeing with any terms and conditions, not including non-negotiable terms, set forth in this ITN is to indicate on Appendix II, Terms and Conditions Supplemental Offer Sheet, the specific ITN section(s) the Respondent disagrees with and is to provide a clear and detailed reason for the disagreement and a solution to the disagreement, in his/her offer, all PRIOR TO the deadline stated in Section 2.2 “Calendar of Events. The deadline was September 2, 2016 by 2:00 p.m. 75. If so, would Respondents be disqualified or adversely impacted during the evaluation process if they were to submit exceptions to UCF’s separate standard terms and conditions? UCF Answer: A proposal will be automatically rejected if you do not agree with the non-negotiable terms of the contract.

76. If in the case that UCF accepts/rejects certain ITN redlines/exceptions from Respondents (for terms and conditions that are considered negotiable) during the Questions Period, would those accepted/rejected terms need to be mentioned again within Appendix II – Supplemental Offer Sheet, Terms and Conditions? UCF Answer: Yes. 77. If so, would the newly UCF-accepted redlines/exceptions need to be classified by Respondents under the “No” category within Appendix II – Supplemental Offer Sheet, Terms and Conditions (due to the fact that they essentially changed the original language of the terms and conditions)? UCF Answer: Yes – but only as it relates to Negotiable terms and conditions. Checking NO to a non-negotiable item maybe cause for rejection of your submittal.

78. What are UCF’s current rates for each of the categories listed under Section 1.1 Statement of Objective of the ITN? UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

79. If government-mandated costs or expenses are enacted during the contract term, will Respondents be allowed to request rate increases to cover these higher rates? UCF Answer: All prices will be negotiated at the time a work request is placed. This ITN is for qualifications only. 80. With respect to Affordable Care Act (ACA) costs, would UCF prefer these charges as a separate line item on the invoices, or instead incorporated directly into each Respondent’s bill rates (during the price quotation phase)? Please clarify. UCF Answer: Please incorporate into the bill rates, while providing bill detail to show all components to the actual or proposed rates.

81. Are there any surety/bid/performance bonds required for this contract? UCF Answer: No.

82. Could UCF provide a list detailing the laws, regulations, statues and ordinances that regulate the performance of the resultant contract (i.e., Living Wage Ordinance, Prevailing Wage, SCA, ACA, etc.)? UCF Answer: We do not have an answer at this time.

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83. In response to Section 2.15 State Licensing Requirements of the ITN, are Respondents required to submit a copy of their licenses in their proposals or are these licenses only provided to UCF upon contract award? UCF Answer: Please submit with your proposal. 84. According to Section 2.36 Equal Opportunity Statement, Subsection C. of the ITN, “If the Respondent anticipates receiving $10,000 in orders during the first 12 months of the contract, if any, resulting from this ITN, Respondent must complete a Certificate of Non-Segregated Facilities form and attach the form to the offer. A sample certificate is attached as APPENDIX III.” Is Appendix III – Certificate of Non-Segregated Facilities (that is included within this ITN) required to be completed and included within each proposal submittals? UCF Answer: Yes. 85. Is there any way to understand the volume of positions or hours budgeted in each of the labor

categories referred to in Section 1.1?

UCF Answer: We do not know the volume at this time.

86. In the last contract for temporary services who were the vendors and under freedom of

information is it possible to see pricing that was approved and utilized?

UCF Answer: UCF Answer: We haven’t had a temporary labor contract in place since June 2011. So,

the information would be irrelevant.

87. What were the hours by position exercised in the last fiscal year? Reason for ask is for budgeting

and resource allocation planning on our end.

UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

88. Can we get a complete list of positions and job descriptions for each of the positions falling under

this contract's umbrella in 1.1?

UCF Answer: See #39.

89. Can we politely refuse certain positions due to our own internal workman comp insurance

restrictions yet still service a majority of positions in the bid? For example we do not cover roofers or

longshoreman as a simple example.

UCF Answer: Yes.

90. Just to confirm this bid does not include pricing, as this exercise is to identify quality providers and

the pricing will be handed by request as per the SOW. Correct?

UCF Answer: Yes.

91. Can you please provide in detail billing requirements? As an example, does UCF require Monthly

Invoicing; Consolidated invoice; categorized by department/cost center.

UCF Answer: All billing questions will be addressed after an award is made.

92. Are the terms 30 days net?


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93. Are vendors allowed to respond solely to individual labor categories or is it a requirement to respond to all, (i.e. administrative, accounting, training, support staff, information technology, professionals, light industrial, technical, skilled trades, and general maintenance)? UCF Answer: Please respond to the categories you are capable of providing temporary labor. 94. Please provide a breakdown of typical job categories/skillsets that would reside within each labor category? UCF Answer: We do not have an answer at this time.

95. Please distinguish between technical vs information technology, professional, administrative, and support staff, etc.? UCF Answer: These categories are meant to be generic and can be interchangeable (i.e., technical/IT).

96. Can UCF provide percentage of breakdown for resources in former years? If available, Can you provide the demand over the last six months by functional area? UCF Answer: We haven’t had a temporary labor contract in place since June 2011.

97. Please provide a breakdown of spend (dollar and/or percentage) by job category. UCF Answer: We do not have an answer at this time.

98. What was last years’ IT spend? UCF Answer: We do not have an answer at this time.

99. What is the anticipated total value of the contract? UCF Answer: We do not have an answer at this time.

100. How many IT vendors resided in the current program? UCF Answer: None. 101. Can UCF please also provide the number of labor categories and number of vendors appointed for each? UCF Answer: N/A. 102. How many vendors are anticipated to partake in this solicitation? UCF Answer: We do not know how many suppliers will be awarded.

103. Is there an ideal number of vendors UCF is targeting for the program and if possible, how many will be dedicated/appointed to IT specific categories? UCF Answer: We do not know how many suppliers will be awarded.

104. Can UCF please elaborate on the following statement pulled from the ITN: Project Manager - After contract award a liaison from the user department will oversee the Contractor’s performance and report as needed to the contract administrator? The Project Manager is Renée Grigor. Specifically, what KPI’s does UCF anticipate vendors to be measured? Can you share the current SLAs used to manage your suppliers? UCF Answer: We do not have an answer at this time. 105. What are the top three challenges your managers face in your current staffing program? UCF Answer: We do not have an answer at this time.

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106. What is the current process for supplier and UCF engagement? UCF Answer: We do not have an answer at this time . 107. Please clarify the amount and duration of required travel, if any? UCF Answer: None.

108. How do requirements get distributed to Vendors? UCF Answer: A SOW or a requisition.

109. Does each labor category have an independent KPI? UCF Answer: The more global key performance indicators we would be looking for are the obvious: speed of response, time to locate candidates, time to hire, candidate fit and quality, general customer service and bill accuracy. Beyond that, to granular levels of individual department and college temporary staffing needs, there may be additional KPIs added into the scenario based on the location of the temporary hire placement and the specifics of the needed hire. 110. What motivators will be considered when selecting one vendor over another? UCF Answer: The ITN will be evaluated in accordance with the requirements listed in the ITN.

111. Does the term "knowingly" in Section 2.34 (page 19) mean that hiring an individual who voluntarily

responds to general/untargeted employment advertisements would not be a breach of this Section?

UCF Answer: UCF’s prior written consent would be required in any case, during the period of this ITN

and during the period of any resulting contract for those individuals who are employees during such

period.

112. End of Section 2.48 Work for Hire (page 23) has language regarding: Payee will indemnify UCF for

any liabilities connected with "the use or reproduction in any manner, whatsoever." This is a little

unclear, can UCF please clarify?

UCF Answer: Yes, the use and reproduction is supposed to mean “use and reproduction of the

Materials”.

a. Is it for "The use or reproduction in any manner" of what exactly?

UCF Answer: see above.

b. The use or reproduction of the Materials?


c. The use or reproduction of the contract?


d. Would our indemnification obligation under this Section extend to claims that are connected with

performance of a UCF order, but caused by negligence or willful misconduct on the part of UCF?

UCF Answer: The indemnification obligations should not extend to claims caused by the

negligence or willful misconduct on the part of UCF

113. Regarding Appendix V – Secure Handling of Data. If we were to subcontract to another vendor

would job titles, addresses etc. for UCF be considered data?

UCF Answer: Yes, that is correct.

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114. 3.2 ITEM 4, exactly what financial information is needed?

UCF Answer: Annual report, 10-K, bank reference letter, etc. This is for informational purposes only.

115. 3.2 ITEM 3, Industrial track record, does this mean how many positions we have staffed and where,

types of positions over the years etc. and company size, are you talking about internal staff, branches,

locations or employees we place and have available for just Orlando, FL?

UCF Answer: You can include all of the above.

116. 3.2 ITEM 5, can we still bid if we do not have long term college accounts but other types of accounts

that are not schools? Like airports for example?

UCF Answer: Yes.

117. SCOPE OF WORK- background checks, when will driver’s license checks be needed? What is the

requirement on point on the license?

UCF Answer: A driver’s license check is consistent with the background investigation that we run on our

current employees and was one of the items we mentioned for the background check in the ITN. We are

specifically looking to see if the applicant has a valid driver’s license in case they would need to travel in a

university vehicle/gem or in their own vehicle for university business. These checks can also reveal if there

is a recent DUI.

118. How many positions are you anticipating on filling on average, weekly, monthly? UCF Answer: We do not have an answer at this time. 119. What is the average length of the assignments? UCF answer: It will vary. 120. Will there be any direct hire or temp to hire positions? UCF Answer: No. 121. What is the typical time between a request for a temp from the University and the start date for the temp? UCF Answer: We do not have an answer at this time. 122. If I gave you 20 chips to allocate the value of these 4 metrics into a bucket, how would you allocate the chips when your options are price, retention, speed, quality? UCF Answer: We will evaluate the proposals in accordance to the ITN requirements. Vendor performance after contract award is monitored by the Contract Liaison and/or the ordering department.

NiteLines USA, Inc. ITN 1602JCSA

Temporary Labor Services

ITN Response

Nurse Practitioners / Physician Assistants

30 JUNE 2016 Use or disclosure of data contained on this page is subject to the restriction on the cover sheet of this proposal.

INVITATION TO NEGOTIATE (ITN) NUMBER: 1602JCSA

ITN Response

TEMPORARY LABOR SERVICES University of Central Florida

DUE DATE:

22 SEPTEMBER 2016 – 2:00 p.m. EST

SUBMITTED TO:

Purchasing Department


12479 Research Parkway, BLDG 600; Orlando, FL 32826

ATTN: Cali Jones

Ph.: (407) 823-5889 / [email protected]

SUBMITTED BY:

NiteLines USA, Inc.

3065 Peachtree Industrial Blvd., Suite 210

Duluth, GA 30097

Phone: (877) 337-2563/ Fax: (866) 593-3477

H.L. (Hambric) McGlockton, President

[email protected]

Cage Code: 089X7

DUNS: 9277618835

NOTICE

THE DATA IN THIS PROPOSAL SHALL NOT BE DISCLOSED OUTSIDE THE GOVERNMENT AND SHALL NOT BE DUPLICATED,

USED, OR DISCLOSED IN SHOLE OR IN PART, FOR ANY PURPOSE OTHER THAN TO EVALUATE THE PROPOSAL; PROVIDED, THAT IF A CONTRACT IS AWARDED TO THIS OFFEROR OR QUOTER AS A RESULT OF, OR IN CONNECTION WITH, THE USE, OR

DISCLOSE THE DATA TO TE EXTENT PROVIDED IN THE CONTRACT. THIS RESTRICTION DOES NOT LIMIT THE

GOVERNMENT’S RIGHT TO USE THE INFORMATION CONTAINED IN THE DATA IF OBTAINABLE FROM ANOTHER SOURCE WITHOUT RESTRICTION. THE DATA SUBJECT TO THIS RESTRICTION ARE CONTAINED ON SHEETS MARKED WITH THE

FOLLOWING LEGEND.

mailto:[email protected]




ITN Response

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IHSC Medical Staffing Services

Volume I – Technical Approach


22 SEPT 2016 Use or disclosure of data contained on this page is subject to the restriction on the cover sheet of this proposal. i

TABLE OF CONTENTS

1 Experience and Qualifications of Proposer ......................................................................... 1

1.1 Company Qualifications ......................................................................................................................... 1

1.2 Temporary Employment Services at the Florida Department of Transportation, Gainesville, FL (FDOT) ........................................................................................................................................ 1

1.3 Temporary Employment Services at the Florida Department of HEALTH, TALAHASSEE, FL (FLDOH) ................................................................................................................................ 2

1.4 State of Florida – Temporary Employment Staffing, Florida (FLDMS) ............................... 3

1.5 History of NiteLines USA ....................................................................................................................... 4

1.5.1 Organization ............................................................................................................................................. 4

Operational Team Profile ................................................................................................................................... 4

1.5.2 Organizational Chart ............................................................................................................................ 5

1.6 Company Resources ................................................................................................................................ 6

1.6.3 Financial Reports .................................................................................................................................... 7

1.7 References ............................................................................................................................................... 12 2 Project Staff Qualifications/Experience ............................................................................ 12

2.1 Key Personnel ......................................................................................................................................... 12

2.1.4 Resumes .................................................................................................................................................... 13

Resume of President/CEO (H.L. McGlockton, III) ...................................................................................... 13

Resume of Project Director (Jasmin Hughes – UCF Graduate) ........................................................... 14

Resume of Lead Recruiter (Tiffany Hines) ................................................................................................... 16

2.1.5 Skills and Qualifications .................................................................................................................... 18

2.1.6 Relevant Projects and Professional Organization ................................................................. 20

2.2 Temporary Employment Staffing Services at the Florida Department of HEALTH, TALAHASSEE, FL (FLDOH) ............................................................................................................................. 21

2.3 State of Florida – Temporary Employment Staffing Services, Florida Department of MANGEMENT SERVICES ................................................................................................................................. 22 3 Overall Responsiveness of Proposal to Satisfy Scope/Project Approach ....................... 22

3.1 Project Approach .................................................................................................................................. 22

3.2 Urgent Requests .................................................................................................................................... 28

3.3 Background Checks .............................................................................................................................. 29

3.4 Employee Vetting and Credentialing ............................................................................................. 30

3.5 NiteLines’ Fill Percentage .................................................................................................................. 32 4 Conformance to ITN’s Preferred Conditions and Requirements ................................... 32

5 APPENDIX........................................................................................................................... 32

5.1 Appendix II – Supplemental Offer Sheet Terms and Conditions ........................................ 32

5.2 Appendix III – Certificate of Non-Segregated Facilities ......................................................... 32

5.3 Appendix IV – Compliance and Certification of Good Standings ........................................ 32

5.4 Appendix V – Secure Handling of UCF Data ................................................................................ 32



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22 SEPT 2016 Use or disclosure of data contained on this page is subject to the restriction on the cover sheet of this proposal. 1

1 EXPERIENCE AND QUALIFICATIONS OF PROPOSER

1.1 Company Qualifications NiteLines USA having a proven track record of

experience, success and expertise in providing highly

qualified and skilled temporary staffing personnel to

different agencies throughout the State of Florida.

In particular, we have provided temporary staffing services to the State of Florida Department

of Transportation, Department of Health and currently for the Department of Management

Services (that includes services at UCF) per the following:

1.2 Temporary Employment Services at the Florida Department of Transportation, Gainesville, FL (FDOT)

Name of Contracting Activity or

Customer:

Florida Department of Transportation, Gainesville, FL & All regions

Contract/Purchase Order Number: S-5501-00846E

Contract Period of Performance: 07/01/02 – 06/30/05

Contract Value: Estimated $1,226,000.00

Detailed Description of Services

Performed:

To provide temporary employment services in the following classifications:

Administrative – Clerical Support (Clerk Specialist, Admin. Asst. I & II and

Senoir Clerk)

Accounting – Bookeeping (Fiscal Assistant & Accountant I)

Scientific/ Technical (Chemist Technician)

Engineering, Architecture & Surveying (Bituminous Concrete Laboratory

Technician, Chemical Lab Technician, & Physical Lab Technician)

Engineering, Architecture & Surveying (Filed Corrosion Engineer, Physical

Laboratory Engineer, Quality Systems & Laboratory Corrosion Specialist)

General Laborer (General Laborer & Custodial Worker/Maintenance

Mechanic)

Professional (Technical Support Consultant)

Total Personnel (5 – 35)

Contracting Officer and COTR

Point of Contact, Phone, and E-

Mail:

Mary Fossum (352) 955-6640 fax: (352) 955-6639

[email protected]

NiteLines USA Project Manager: Eddie Edwards: 877-337-2563 ext. 40

[email protected]

NiteLines USA Satellite Office

Location

9440 NW 13th Street, Plantation, FL 33322

UCF has found its long-term partner

in NiteLines, an SB committed to

providing efficient and effective

support on this staffing contract.





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In particular, we have provided temporary staffing services to the State of Florida, Department of

Health, per the following:

1.3 Temporary Employment Services at the Florida Department of HEALTH, TALAHASSEE, FL (FLDOH)


Customer:

State of Florida Department of Health, 4052 Bald Cypress Way BIN-

B01Tallahassee, FL 32309

Contract/Purchase Order Number: CO0G1/CO0G3

Contract Period of Performance: 07/01/05 – EXPIRED: December 31, 2011

Contract Value: Estimated $13,000,000.00 – Cost Reimbursed/ Fixed Fee


Performed:

To provide staffing support services in the following classifications:

Consultant II, Study Coordinator, Materials Specialist, Evaluator/Negotiator,

Software Develop Engineer, Medical Lab Scientist II, Computer Systems

Analyst, ENT. Support Tech, Computer System Analyst, Reporting Specialist,

Medical Lab Scientist III, Govt. Ops Consultant I, Sr Info, Analyst, HAI

Biology Admin II, Veterinary Planning, Logistic System Analyst, Com Health

Nurse Consultant, Store Analyst, RSVH Trainer, Procurement Specialist,

Epidemiologist, EIS Officer, Docs Unit Leader, Data Entry, Pharmacy

Consultant, Admin Assistant, Financial Specialist, MRC Coordinator,

Trainer/Consultant, Senior Management Analyst I, Triage Dissem., Office

Auto Specialist, Sr Health Assistant, Com. Health Nurse Consultant, Guidance

Analyst, Epidemiologist, Dist. Computer Systems, Operations and

Management Consultant, Readiness Coordinator, Message Developer, EIS

Fellow, Environmental Specialist, Varicella Analyst, IT Spec Web & Graphic,

Gov’t Operator. Cons III, Compliance Officer, Database administrator,

Pharmacist, Prevention Epidemiologist, Database Admin, Wastewater

sampling, RN, Clerical, Systems Trainer, Dental Assistant, Senior Clerk,

Human Svc Consultant, Nutritional Education Consultant, Custodial Worker,

Health Support Technician, LPN.

(Total Personnel : 35 – 250)

406 positions total throughout the State of Florida

Point of Contact:

Contracting Officer and COTR

Phone, and E-Mail

Gabriel K. Nah, Ph.D., 850-245-4105, [email protected]

Talaimoana Hagan: 850-245-4188 ext. 3221

[email protected]

NiteLines USA Project Manager Rose Rigby [email protected]

NiteLines USA Satellite Office

Location

1516 Capital Circle, SE, Suite C-3, Tallahassee, FL 32301






ITN Response

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We are currently providing temporary employment services the State of Florida, Department of

Management Services, per the following:

1.4 State of Florida – Temporary Employment Staffing, Florida (FLDMS)

During the term of this contract NiteLines USA pledges to provide, on behalf of UCF, Temporary

Staffing support services in a Professional, Safe and Reliable manner.

Presented in the format required by the contract, this proposal conclusively demonstrates:

An understanding of the particular requirements covered within the statement of work of

this contract; and a realistic approach to the management of temporary employment

contracts.

The ability to team strong project team members with project specific strength areas and

experience.

A comprehensive Quality Assurance Plan to control the effort and satisfy mission

requirements.

A dedication to quality and safety at every level, which will ensure the performance that

UCF and our firm demand.


Customer:

State of Florida Department of Management Services

Contract/Purchase Order Number: ITB #

Contract Period of Performance: 17 May 2008 - current

Contract Value: BPA


Performed:

To provide temporary Administrative Service Support for the FLDMS

Administrative Services Support.

Entity: All Agencies (DCF, City of Coral Gables, LYNX, UCF, UF, DCM,

DOH, DOAS, etc.)

Temporary Employment Services (78+ staffed)

Point of Contact:: Kamaria Jackson

Program Specialist

Knowledge Services

3800 Esplanade Way, Suite 130 | Tallahassee, FL 32311

Direct: 850.765.7408

[email protected]

NiteLines USA Project Manager: Eddie Edwards:

[email protected]

Sherri Sassenger:

[email protected]

NiteLines USA Office Location: Plantation & Jacksonville, FL






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1.5 History of NiteLines USA NiteLines specializes in providing Administrative, Professional, Light Industrial, and Healthcare

staffing support services for federal, state, and local agencies throughout the United States.

Since the company’s inception in 1994, NiteLines has focused on customer satisfaction as the key

to our continued success. Our Government experience, coupled with our successful past

performance, will benefit the State of Georgia by having a reliable and experienced contractor to

provide smooth transitions and placement of employment needs.

In the years since our inception, NiteLines has grown steadily; the company currently employs

more than 140+ management, administrative, professional, and medical personnel. We have

extensive experience in providing quality service in all our contractual obligations.

NiteLines’ corporate contract supervision is accomplished by weekly contacts between corporate

program management and on-site project management and periodic contacts with our customers

to ensure all contracts are being performed satisfactorily. Our corporate staff gives on-site project

management the support needed to carry out their program responsibilities. Also, our corporate

staff is available to work with on-site project management and customers to resolve differences

should they arise, or if there is a contract problem.

Since its founding, NiteLines has successfully performed on all of its contracts and maintained a

good rapport with its customers, employees, and the public.

1.5.1 Organization

Operational Team Profile Our project management methodology is simple, direct and assures optimum control, flexibility,

and performance of all efforts. We recognize the importance of establishing and maintaining a

concise, functional, yet flexible organizational structure to serve as the principal mechanism for

maximizing effective program control and performance. (See Project Staffing Matrix)

This organization, established primarily for its functional capabilities and operational

effectiveness provides for:

Span of control designed for effective coordination and direction by supervisors at all

levels

Minimal layers of supervision

Short, clear lines of authority

Established supervision and responsibility by work areas

Staffing authority commensurate with responsibility at each level

Efficient interface with the assigned lead department personnel and hospital management

personnel



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The lead project manager (Jasmin Hughes) located in Jacksonville, FL is our designated QC

manager on the program. In this capacity, she will implement NiteLines USA’s QC Plan, which

includes development of quality standards, inspection processes, continuous improvement

activities, performance trend analysis, and corrective action procedures. She will be assited by our

project dedicated, Lead Project Recruiter, Ms. Tiffany Hines, located in our project supported

satellite office located in Jacksonville, FL.

In addition, our local offices in Tallahassee and Jacksonville, FL. Our staff in our

Southern Florida office located in Plantation, FL, will perform spot surveys for this project

work location.

1.5.2 Organizational Chart



ITN Response

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1.6 Company Resources Nitelines USA (NTLUSA), Inc. is a certified small business providing state & federal agencies

management, technical, and administrative staffing support since 1994. NTLUSA is a trusted

partner for its clients such as the Department of Veterans Affairs, DOD, The Pentagon, U.S.

Dept. of State and the State of Florida. NTLUSA has the organization in place today to optimize

staffing benefits for the University of Central Florida while minimizing risk of disruption in

services from employee/contractor turnover. Our Benefits:

The benefit NTLUSA’s cohesive and experienced key management structure

The benefit NTLUSA’s use of NiteLines USA, Inc. as a proven and very experienced

contractor.

The benefit NTLUSA’s streamlined recruiting and background screening process; and,

The benefit NTLUSA’s ability to retain quality candidates with a low turnover rate.

The benefit NTLUSA’s proven management personnel to provide for urgent placements,

to a wide variety of staffing requirements, non-managerial, managerial, and technical.

NTLUSA is a leader in staffing specializing in non-managerial, management, and technical

staffing with over 22 years of successful staffing experience in these areas, NTLUSA further

enhances our ability to fulfill the requirements of the contract. For example, NiteLines USA was

the largest staffing contractor for the State of Florida Department of Health, during its contract

tenure, as a staffing support contractor, NTLUSA placed over 406 Healthcare FTE, personnel

included but not limited to, Epidemiologists to General Desk Clerks, contract personnel for the

period of July 1, 2005 to December 31, 2011.

NTLUSA recognize its role and responsibility as prime contractor and will manage our

performance through weekly updates, monthly meetings and quarterly senior management

reviews. With a solid organization in place, the highest dedication and rigorous quality measures,

NTLUSA has the ability to exceed government expectations. The unique combination of abilities

and project leadership of our experienced professionals represents the lowest risk choice to the

UCF who are able to ensure task order deliverables while providing qualified, cleared personnel.

If selected as a contractor, UCF can have confidence that the contract/task order management

will be in the hands of NTLUSA’s skilled and experienced leadership who will utilize industry

leading program management methods to ensure on-time delivery of administrative professionals

meeting the quality standards expected by the UCF.



ITN Response

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Our leadership shares the UCF’s mission and as a long tenured contracting company strives to

develop trust, honesty, integrity and courage in all contractual relationships. We are committed

to personal and professional excellence while striving for innovation and continuous

improvement in supporting our client’s mission.

Through our experienced and responsive key management personnel, our effective integration of

proven policies, and our quality methods and processes for filling the required positions, we

believe that NTLUSA, Inc. represents the best value to the UCF, and we look forward to

performing the requested services for UCF when awarded this contract.

1.6.3 Financial Reports

See Credit Letter & Recent Profit & Loss Statement



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1.7 References Company/University Length of Service POC

Project/Program Title

State of Florida

Department of

Management Services

ACS# 314-1800-14-01-

ACS

5/17/08 - current Kamaria Jackson

Program Specialist

Knowledge Services

3800 Esplanade Way, Suite 130 |

Tallahassee, FL 32311

Direct: 850.765.7408

[email protected]


State of Florida

Department of Health,

4052 Bald Cypress

Way BIN-

B01Tallahassee, FL

32309

07/01/05 –12/31/2011 Gabriel K. Nah, Ph.D., 850-245-

4105, [email protected]

Talaimoana Hagan: 850-245-

4188 ext. 3221

[email protected]


Temporary

Employment Services

at the Florida

Department of

Transportation,

Gainesville, FL

(FDOT)

07/01/02 – 06/30/05 Mary Fossum: Contract Admin

Phone: (352) 955-6640

fax: (352) 955-6639

[email protected]

2 PROJECT STAFF QUALIFICATIONS/EXPERIENCE

2.1 Key Personnel Nitelines USA collectively has 14 recruiters, 8 Project Managers and 22 HR & Payroll

professionals. Per this project, please see the key personnel that will be dedicated to this project

along with the full resources our collective corporate team. We have sourced a Florida MBE

company as a potential subcontractor for light industrial staffing, CEI Enterprises. We pledge to

provide the highest level quality of staff over the life of the contract.

Name Title Responsibilities Employer Percent of

Time on UCF

contract

Location

H.L.

McGlockton

President/CEO Manages the day-to-day

operations of NiteLines USA

contractual and related activities

ensuring all standards are met

or exceeded.

NiteLines 50% Georgia

Jasmin

Hughes (UCF

Graduate)

Project

Manager/Director

Perform the overall managerial

operations for all staffing

services provided under this

contract.

NiteLines 100% Florida







ITN Response

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Tiffany Hines

Lead Recruiter

Officer

Provides assistance to Program

Manager through budgetary

accountability, employee

recruitment, selection, training,

and assessments

NiteLines 100% Florida &

Georgia

Geoff Pappas

Security

Representative

Manages day-to-day functions,

all quality-related, including

identification of trends,

problems, issues and mitigation

of such, as well as performance

monitoring of the contract. The

Security Representative will

also create the project specific

Quality Control Plan and adhere

to Customer’s Quality

Assurance requirements.

NiteLines 100% Florida&

Georgia

2.1.4 Resumes

Resume of President/CEO (H.L. McGlockton, III)

EXPERIENCE

NiteLines USA, Inc. 1994 - Present

President/CEO

Manage the day-to-day operations of NiteLines USA contractual and related activities ensuring all

standards are met or exceeded. Interact regularly with project teams to analyze project status and provide

complete and accurate required deliverables. Manage 139 professional staff and associates with

responsibility for transaction processing, contract phase-in, quality assurance, systems business analysis,

corporate direction, needs assessment, design, development, and support services. Oversee user

requirements, perform cost analysis, identify alternate approaches, and implement solutions. Monitor

adherence to internal/external standards for operations, project management, and development. Enforce

department policies, standards, procedures and monitor personnel performance, mentor project personnel,

providing guidance during specific projects. Responsible for the successful operation and growth of the

project management team, including the management of procedures, workflows, manuals and forms,

staffing, quality assurance plans, and budgets, also managed annual budget of over $1-3 million with

revenues increasing over $3.5 million. As a part of the Executive Management Team, responsible for

providing executive direction and leadership in the development and support of operational and strategic

goals.

Combination Industries, Inc. 1993 - 1994

Senior Contract Project Manager

Joint Commission on Accredited HealthCare Organization. Total accountability for the success of the

JCAHO transaction modification and the TMCS screen changes projects to include: identifying the business

goals of the projects and for developing clear definitions of success, tracking project hours, project planning

and ensuring that the ISSM is followed, managing the execution of the project plan, identifying the project

team and for fostering a team identity, and preparing project documents and presentations.



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Convergys Corporation, Jacksonville, FL 1990 - 1992

Project Manager II

Responsible for implementing medium to large scale, revenue and non-revenue producing, projects that

support call centers, customer relationship management (CRM) solutions, and application hosting for multi-

national clients. Implementations would include deploying some of the following: SAP HR, payroll, custom

built modules, PeopleSoft HRIS and Benefit module “wraps” providing Convergys' agents access to screens

and secondary information, Avaya's Quintus Contact Management, Authoria KMS, Web pages, Web

applications, Conversant 7.5 and 8.0 Interactive Voice Response and CTI (Computer Telephony

Integration), Digital Gardens' Employee Tracking, and Lason's Total Imaging solution.

PROFESSIONAL MEMBERSHIPS/HONORS

Project Management Institute (PMI) Certification

Managed Healthcare Professional (MHP) designation from the Health Insurance Association of

America

Global Leadership Certificate Program (GLCP)

Zenger-Miller training: Front-Line Leadership & Working

Blue Cross Blue Shield of Florida's Management Development I & II

American Staffing Association, Member

National Contract Management Association, Member

PROFESSIONAL TRAINING

Administration of Federal Acquisition Regulations

FAR Parts 13-18: Contracting Methods – Contract Types

FAR Parts 42-51: Contract Management

Implementation of Corporate OSHA Prevention Plan

Quality Assurance Policies and Procedures

Trained JCAHO: Integrated approach to Medical Staff Performance Improvement

Trained JCAHO: Healthcare Management Competency Assessments Regaining Control of the

Process

Assist in Project Performance and Compensation Reviews

Continuous Quality Improvement (CQI) Training: Introduction to CQI, Leading Process

Improvement Teams, Facilitating Process Improvement Teams

EDUCATION

Bachelor of Business Administration, Fayetteville State University

MBA, Healthcare Administration, Florida State University

Resume of Project Director (Jasmin Hughes – UCF Graduate)

Experience



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Nitelines USA, Jacksonville, FL, February 2016 — Current

Performs the overall managerial operations for all staffing for Florida Department of

Management Services for NiteLines.

Implementing strict staffing policies and procedures to ensure prompt and efficient

management; implement drug free work programs and quality control plans; coordinate

pre-operational and operations project procedures

Assist in all personnel policy and procedures orientation training preparations; coordinate

all emergency/back-up personnel to ensure project operational continuity

Perform contract deficiencies tests; implement contract conflict resolution.

Ensure that all of their positions under the contract remain staffed and that NiteLines’

management team of professionals are meeting the expectations associated with the

unique challenges of providing customers multiple staffing needs.

Attorney at Law, Baton Rouge, LA, October 2014 — February 2016

Consult clients on potential cases in the areas of personal injury, contract and criminal

matters

Contract with other firms on pretrial preparation, jury selection and mock jury focus

groups

Provide pro bono legal advice and support through Martinet Society and Baton Rouge

Bar Assoc.

Instruct a weekly Street Law class at McKinley High School

Law Offices of Gail N. McKay, Baton Rouge, LA

Contract Attorney, October 2014 —January 2015, February 2016

Managed more than 80 active personal injury client files from intake through litigation

Corresponded with attorneys and insurance adjusters to reach settlements

Analyzed discovery materials to identify critical documents and evidence to develop trial

theory

Prepared plaintiffs and witnesses for direct and cross examination

Homeless Advocacy Clinic, Baton Rouge, LA

Student Attorney, January 2014 — May 2014

Interviewed clients and provided thorough reports on their physical and mental

disabilities

Created, maintained and followed up on client files

Reviewed medical records to determine history of injury and/or disability

Secured Social Security benefits on behalf of clients and represented in hearings if

necessary

Louisiana State University; Academic Center for Student Athletes, Baton Rouge, LA

Content & Strategy Tutor, October 2012—July 2016



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Met with student athletes to facilitate understanding in Public Speaking and Business

Law

Assessed their strengths and weaknesses and developed an approach to ensure

comprehension

Created course study guides, exam guides and other material to be used by department

Provided mentorship and life guidance related to balancing school and sports

Education

Paul M. Hebert Law Center, Louisiana State University, Baton Rouge, LA

Juris Doctor / Bachelor of Civil Law, May 2014

LSU Law Ambassador

Director of Communications—SRBLSA

Classroom Instructor – LSU Street Law

Member of LSU Law Ethics Committee

University of Central Florida, Orlando, FL

Bachelor of Arts in Advertising and Public Relations; Minor in Spanish, May 2011

Multicultural Student Center – Communications Director

Account Executive, Knight Advertising

2nd place award for sports marketing capstone project sponsored by Miami Heat

Gator Bowl Association Volunteer

Volunteer & Affiliations

Martinet Society

Baton Rouge Bar Association

Allstate Sugar Bowl

Association of Fundraising Professionals

Forum35

Resume of Lead Recruiter (Tiffany Hines)

EXPERIENCE

NiteLines USA, Inc. (Jacksonville, FL) 2010 - Present

Lead Recruiter

Successfully provided technical/functional leadership, budgetary accountability, & overall

program management for critical project development, enhancement projects, & 24x7 production



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support for HRMS/HRIS, human resources, health & welfare benefits, payroll processing,

personnel schedules & insurance administrators.

Leads our recruiting department & effectively tracked concurrent projects with annual budgets

in excess of 15,000 personnel hours. Accurately estimated project sizes, developed detailed project

plans, determined resource staffing requirements & managed project progress. Utilized a central

point of contact & logging system for requests & acted as liaison between lead project manager &

customers i.e. (Fort Benning, GA & Fort McClellan, AL).

Prepared & delivered presentations for reviewing project activities, monthly budget

summaries, accomplishments. Made recommendations to support the business goals of customers

& management. Facilitated the annual planning process. Reported cost variances & communicated

departmental monthly (dollars/hours) year-to-date & forecast for remainder of current fiscal year

& first quarter of next, simplifying earned value measurements & promoting early detection of

potential schedule slippages. Responsible for employee recruitment, selection, training & annual

performance assessments.

PROFESSIONAL TRAINING & EXPERTISE

Trained in Administration of Federal Acquisition Regulations (FAR)

Concentration: FAR Parts 13-18: Contracting Methods – Contract Types

Concentration: FAR Parts 42-51: Contract Management

Trained in Implementation of Corporate OSHA Prevention Plan Quality Assurance

Policies and Procedures

Trained JC: Integrated approach to Staff Performance Improvement

Trained JC: Healthcare Management Competency Assessments Regaining Control

of the Process

Assist in Project Performance and Compensation Reviews

SIGNIFICANT ACHIEVEMENTS

- CUSTOMER SATISFACTION – Led the initiative to eliminate all project cost overruns

by aligning project contract personnel objectives with the project objectives & goals. Delivered

high impact solutions that exceeded the expectations of customers and corporate management.

- PROJECT MANANGEMENT/TEAM BUILDING –Delivered quality solutions,

implemented on time, with effective budgetary management, leading to successful closure and

resulting in recognition awards (4 straight quarters) for above and beyond performance.

Achieved 90% billing utilization and a 95% reduction in staff turnover by building teamwork,



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expanding skills and business knowledge through cross training and promoting EEO, human

relations, and employee participation.

- PERFORMANCE / ACCURACY – Decreased time for passing data updates to vendors

by 50% with expanded delivery mediums. Implemented enhanced automated editing features,

increasing data accuracy by 25%. Reduced processing time to archive historical data from 72

hours to 24 hours.

PROFESSIONAL MEMBERSHIPS/HONORS

American Staffing Association, Member

Florida Staffing Association, Member

EDUCATION

Bachelor of Arts and Science, Duke University, NC

Master of Science, Major in Allied Health Professions, Georgia State University

2.1.5 Skills and Qualifications

H.L. McGlockton

Mr. McGlockton will manage the day-to-day operations of NiteLines USA contractual and related

activities ensuring all standards are met or exceeded. Interact regularly with project teams to

analyze project status and provide complete and accurate required deliverables. Has managed over

139 professional staff and associates with responsibility for transaction processing, contract phase-

in, quality assurance, systems business analysis, corporate direction, needs assessment, design,

development, and support services. Oversees user requirements, perform cost analysis, identify

alternate approaches, and implement solutions. Monitors adherence to internal/external standards

for operations, project management, and development. Enforces department policies, standards,

procedures and monitor personnel performance, mentor project personnel, providing guidance

during specific projects. Responsible for the successful operation and growth of the project

management team, including the management of procedures, workflows, manuals and forms,

staffing, quality assurance plans, and budgets, also managed annual budget of over $1-3 million

with revenues increasing over $3.5 million. As a part of the Executive Management Team, he is

responsible for providing executive direction and leadership in the development and support of

operational and strategic goals. Mr. McGlockton has a Bachelor’s degree in Business

Administration and a MBA in Healthcare Administration. With over 20 years of staffing

experience, Mr. McGlockton is Continuous Quality Improvement (CQI) Trained, and Certified

from the Project Management Institute.



ITN Response

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Jasmin Hughes – Project Director

Ms. Hughes (Graduate of the University of Central Florida) currently performs the overall

managerial operations for all staffing for Florida Department of Management Services for

NiteLines. This includes implementing strict staffing policies and procedures to ensure prompt

and efficient management; implement drug free work programs and quality control plans;

coordinate pre-operational and operations project procedures; assist in all personnel policy and

procedures orientation training preparations; coordinate all emergency/back-up personnel to

ensure project operational continuity; perform contract deficiencies tests; implement contract

conflict resolution. Her ability to oversee large staffing projects, ensuring that all requirements

are met, will bring the Government a single point of contact to rely on for the UCF Staffing

Services contract. Under her leadership, she will ensure that all of their positions under the

contract remain staffed and that NiteLines’ management team of professionals are meeting the

expectations associated with the unique challenges of providing UCF’s multiple staffing needs.

Ms. Hughes, also has her Juris Doctorate Degree from Louisiana State University.

Tiffany Hines - Lead Recruiter Officer

Ms. Hines will serve as the Lead Recruiter Officer under the contract. In this role, Ms. Hines will

be primarily responsible for the start-up and overseeing the recruitment of all medical support staff

required to perform service at the various service locations under the contract. Ms. Hines has been

with the offeror for 12 years and oversees all aspects of recruiting and HR operations, in addition

to having several years of experience in recruiting as well as human resources. Most recently, she

led the initiative to eliminate all project cost overruns by aligning project contract personnel

objectives with the project objectives and goals. She delivered high impact solutions that exceeded

the expectations of customers and corporate management. She has delivered quality solutions,

implemented on time, with effective budgetary management, leading to successful closure and

resulting in recognition awards (four straight quarters) for beyond performance. Ms. Hines

achieved 90% billing utilization and a 95% reduction in staff turnover by building teamwork,

expanding skills and business knowledge through cross training and promoting EEO, human

relations, and employee participation. Ms. Hines also decreased time for passing data updates to

vendors by 50% with expanded delivery mediums. Implemented enhanced automated editing

features, increasing data accuracy by 25%. Reduced processing time to archive historical data from

72 hours to 24 hours. Ms. Hines has managed and effectively tracked concurrent projects with

annual budgets in excess of 8,000 personnel hours. She accurately estimates project sizes, develops

detailed project plans, determines resource staffing requirements and manages project progress.

Ms. Hines’ qualifications include a Master of Science from Georgia State University, and over 12

years of experience in recruiting for large, complex Federal and State staffing programs.

Additionally, Ms. Hines is trained in the administration of Federal Acquisition Regulations (FAR)

with concentration on FAR Parts 13-18 and FAR Parts 42-51. She is trained in the implementation

of corporate OSHA Prevention Plan Quality Assurance Policies and Procedures. Ms. Hines is a

member of the American Staffing Association and the National Contract Management

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Geoff Pappas – Security Representative

Mr. Pappas will serve as the Security Representative and will be the single point of contact for all

security-related matters. He has been responsible for overseeing multiple sub-consultants at one

time and ensuring deadlines and requirements were met. He has assisted with land development

plans for private and public sector clients. With a Master of Science in Public Administration and

Political Science as well as 25 years of Quality Control and requirement adherence experience,

Mr. Pappas will provide the Government with a Security Representative that will ensure all

requirements are met for each employee, including questionnaires, fingerprints, release statements,

and background investigations.

2.1.6 Relevant Projects and Professional Organization

.

Name of Contracting Activity or Customer Florida Department of Transportation

Contract/Purchase Order Number S-5501-00846E

Contract Period of Performance 07/01/02 – 06/30/05

Contract Value Estimated $1,226,000.00

Detailed Description of Services Performed To provide temporary employment services in the following

classifications:

Administrative – Clerical Support (Clerk Specialist, Admin.

Asst. I & II and Senoir Clerk)

Accounting – Bookeeping (Fiscal Assistant & Accountant I)

Scientific/ Technical (Chemist Technician)

Engineering, Architecture & Surveying (Bituminous Concrete

Laboratory Technician, Chemical Lab Technician, & Physical Lab

Technician)

Engineering, Architecture & Surveying (Filed Corrosion

Engineer, Physical Laboratory Engineer, Quality Systems &

Laboratory Corrosion Specialist)

General Laborer (General Laborer & Custodial

Worker/Maintenance Mechanic)

Professional (Technical Support Consultant)

Total Personnel (5 – 35)

Contracting Officer and COTR Point of Contact,

Phone, and E-Mail

Mary Fossum (352) 955-6640 fax: (352) 955-6639

[email protected]

NiteLines USA Project Manager Eddie Edwards: 877-337-2563 ext. 40

[email protected]

NiteLines USA Satellite Office Location 9440 NW 13th Street, Plantation, FL 33322





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2.2 Temporary Employment Staffing Services at the Florida Department of HEALTH, TALAHASSEE, FL (FLDOH)

Name of Contracting Activity or Customer State of Florida Department of Health, 4052 Bald Cypress

Way BIN-B01Tallahassee, FL 32309

Contract/Purchase Order Number CO0G1/CO0G3

Contract Period of Performance 07/01/05 – EXPIRES: December 31, 2011

Contract Value Estimated $13,000,000.00 – Cost Reimbursed/ Fixed Fee

Detailed Description of Services Performed

(Total Personnel : 35 – 250) 406 positions total

througout the State of Florida

To provide staffing support services in the following

classifications:

Consultant II, Study Coordinator, Materials Specialist,

Evaluator/Negotiator, Software Develop Engineer, Medical Lab

Scientist II, Computer Systems Analyst, ENT. Support Tech,

Computer System Analyst, Reporting Specialist, Medical Lab

Scientist III, Govt. Ops Consultant I, Sr Info, Analyst, HAI

Biology Admin II, Veterinary Planning, Logistic System

Analyst, Com Health Nurse Consultant, Store Analyst, RSVH

Trainer, Procurement Specialist, Epidemiologist, EIS Officer,

Docs Unit Leader, Data Entry, Pharmacy Consultant, Admin

Assistant, Financial Specialist, MRC Coordinator,

Trainer/Consultant, Senior Management Analyst I, Triage

Dissem., Office Auto Specialist, Sr Health Assistant, Com.

Health Nurse Consultant, Guidance Analyst, Epidemiologist,

Dist. Computer Systems, Operations and Management

Consultant, Readiness Coordinator, Message Developer, EIS

Fellow, Environmental Specialist, Varicella Analyst, IT Spec

Web & Graphic, Gov’t Operator. Cons III, Compliance Officer,

Database administrator, Pharmacist, Prevention Epidemiologist,

Database Admin, Wastewater sampling technician, RN, Clerical

Assistant II, Systems Trainer, Dental Assistant, Senior Clerk,

Human Svc Consultant, Nutritional Education Consultant,

Custodial Workers, Health Support Technicians, LPN.

Point of Contact:

Contracting Officer and COTR Phone, and E-Mail

Gabriel K. Nah, Ph.D., 850-245-4105, [email protected]

Talaimoana Hagan: 850-245-4188 ext. 3221

[email protected]

NiteLines USA Project Manager Rose Rigby [email protected]

NiteLines USA Satellite Office Location 1516 Capital Circle, SE, Suite C-3, Tallahassee, FL 32301






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2.3 State of Florida – Temporary Employment Staffing Services, Florida Department of MANGEMENT SERVICES

3 OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/PROJECT APPROACH

3.1 Project Approach NiteLines is structured to give our Program Manager full control of and authority for the

temporary staffing support project, with direct access to and support from NiteLines’ corporate

resources, including subject matter experts, recruiters, contracts, accounting, and benefits/human

resources. Collectively, NiteLines offers a combination of available and responsive corporate

support and proven project management, including:

45 years of team experience and proven record of success in supporting mission-critical

customer operations of a similar size, scope, and complexity.

Exceptional financial stability and strength, with the existing capability to fund the

mobilization and performance of large-scale, mission critical programs while ensuring

that each and every employee receives a paycheck without fail each pay period.

Name of Contracting Activity or Customer State of Florida Department of Management Services

Contract/Purchase Order Number ITB #

Contract Period of Performance 17 May 2008 - current

Contract Value BPA

Detailed Description of Services Performed

Temporary Employment Services (78+ temporary

staffed) including UCF

To provide temporary Administrative Service Support for the

FLDMS Administrative Services Support.

Entity: All Agencies (DCF, City of Coral Gables, LYNX, UCF,

UF, DCM, DOH, DOAS, etc.)

Point of Contact: Kamaria Jackson

Program Specialist

Knowledge Services

3800 Esplanade Way, Suite 130 | Tallahassee, FL 32311

Direct: 850.765.7408

[email protected]

NiteLines USA Project Manager Eddie Edwards:

[email protected]

Sherri Sassenger:

[email protected]

NiteLines USA Office Location Plantation & Jacksonville, FL






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Management infrastructure with State and Government-approved processes and systems

for finance and accounting, contract management, human resources, recruiting,

engineering, and quality assurance.

A known, proven, and trusted resource to the State of Florida Department of

Management Services and other highly secure agencies.

Extensive knowledge of and experience in implementing best practices within the human

resources environment, derived from successful performance on many State and

commercial contracts.

NiteLines researches and qualifies market conditions for their effect on salaries and price to

place (offering competitive salary and benefits). When recruiting for specific positions, whether

non-management, managerial, or technical temporary labor categories. NiteLines considers the

local and regional marketplace. This includes current rate structures and availability trends for

qualified candidates (e.g., increasing or decreasing personnel pools, and the number of graduates

from local institutions of higher learning). NiteLines has a thorough understanding of local

Orlando workforce pool, and it is essential to setting up an appropriate rate structure that will

attract and retain talent that will enable Nitelines to provide these services in a timely manner.

NiteLines USA’s Automated Contract Monitoring Systems

To assist NiteLines management in monitoring contract performance, NiteLines will utilize

automated systems to provide responsive management control over this contract. These systems

have been successfully implemented and are flexible enough to meet the monitoring requirements

of this contract. All systems will be configured to monitor the requirements of this contract

no later than one week after the award.

These systems allow for the real-time generation of data and reports related to contract functions

and performance measures. Using these systems, NiteLines’ Lead Project Manager will complete

and return all required reports by the period specified by each deliverable. Most of these functions

and reports will be monitored by our innovative scheduling software, Staffing Angel.

Web-Based Scheduling Program

NiteLines will provide access to our web-based scheduling software, Staffing Angel, appropriate

UCF staffing personnel for posting of individual schedule requirements, for scheduling by task

orders personnel supporting each individual requirement and for tracking of contract-related items.

This software allows for 24/7 real-time monitoring of shift fills, call offs, employees available to

work and other valuable HR and contract management functions. The scheduling software can



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easily accommodate UCF’s requesting manager that will overlap in multiple departments or

facilities. This system is fully functioning and will be available the first day of services under this

contract and will be built on a secure network to protect against access by unauthorized personnel.

This software is a simple, yet effective, method of providing accessibility and schedule

management necessary as operational issues arise. Overall, the primary benefits of this application

are three-fold, benefiting UCF, contract staffing employees and the Nitelines USA:

Real-time exposure of schedules to entire leadership of UCF

Real-time exposure of potential open shifts to the employee workforce to allow them to

pick-up extra shifts and/or change schedules to the satisfaction of all parties

Real-time exposure to NiteLines of any potential staffing short-falls as well as aberrant

employee behavior such as late reports, no-call/no-show issues, and credential

discrepancies.

In addition to these primary benefits, this software provides UCF with the following benefits:

Software Feature Benefit to the Government Real-time shift information Real-time allows for clear communication to the second

and futures staff, so that the Chief of staff knows exactly

what to expect.

Identify potential backfill candidates and identifies

personnel already on the schedule

Eliminates the delays caused by phone calls to

physicians who cannot work and allows faster

replacement time.

Certification and Credential Tracker Presents an additional credential tracker for critical

credentials that would prevent a staffed person from

working and clearly identifies expiring credentials by

color-coding 30/60 days in advance.

Creates tracking log of changes to schedule Creates an easy record for reference in the event of a

schedule discrepancy.

Incident Tracking Log Software allows UCF to identify any incidents in

performance. From this log, NiteLines can apply the

proper corrective action and input results of that

corrective action for UCF to see.

Identification of open shifts for the month Allows employees to easily search shifts for all units

they are approved to work, which gives them the

opportunity to independently sign-up for additional

shifts resulting in fewer open shifts for the facility.

Review and Confirmation required for each change

before user can continue using software

Eliminates missed shifts due to the “I didn’t know I was

scheduled” problem.

Secure web environment Unique user names and passwords are issued to each

user ensuring the validity of scheduling operations.

NiteLines currently employs this same software in support of multiple large-scale contracts.

Together these contracts represent more than 140 administrative and medical positions. We have



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used Staffing Angel to successfully manage shift coverage at these 24/7 installations. This

software has received much positive feedback from State and Government customers and has

resulted in better communication between staffed personnel, Nitelines USA, and UCF while

reducing missed shifts.

NiteLines will provide comprehensive training and software familiarity/education at the request

of UCF. Our Project Manager will also be available on a daily basis to answer questions or work

through software familiarity problems as needed.

NiteLines’ web-based portal provides all department managers responsible for supervision of

contracted personnel in their sections the ability to view any information 24 hours a day, seven

days a week. The flexibility of this web-based tracking and scheduling capability will enhance the

timeliness and quality of service delivery while reducing management time associated with shift

coverage and other forms of contractor communication. The capability will assist in addressing

the multiple complexities associated with scheduling details, as outlined in the PWS, to confirm

our recognition of those complexities and mission support requirements. The following sections

detail the critical functions of this software.

Monthly Comprehensive Schedule - Submitted to UCF Monthly

The above screen shot demonstrates the ability of the software to provide a comprehensive

monthly schedule for all available shifts. By logging into the system, both employees and the

Government can view open shifts (noted in red). In this way, UCF can observe the fill status of

all shifts for the month and employees can view their shifts as well as open shifts they can fill or

shifts they can exchange with another employee. All changes to the schedule are recorded in the



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master tracking log (and all changes are noted by the username of who made the change to track

all changes) which is viewable by both UCF and Nitelines staffed personnel to clarify any

scheduling discrepancies that may arise. This portal also allows UCF to view the current shift fill

rate for all shifts during the month (lower left hand corner), providing a quick reference in addition

to the bi-weekly work force reporting requirement.

Incident/HR Tracking Log

In the event of a reportable incident (i.e. tardiness, call-outs, Do Not Returns, etc.), the software

allows the creation of master log detailing all incidents at a particular facility within the specified

timeframe. As the screenshot demonstrates, the software allows both the Nitelines and UCF to

report issues and provide any notes on the incident for tracking. Upon the occurrence of an

incident, the problem tracking log on the software is instantly updated, allowing the problem to be

referred to our Human Resources Department for a timely resolution. Though not shown on this

screenshot, the software also allows UCF to access an HR Incident report that allows the UCF to

review the corrective action that was taken to rectify the incident going forward.



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Staffed Employee Active/Inactive Report

This web-based scheduling program allows both UCF and Nitelines USA to view a list of active

or inactive employees (i.e. those on FMLA or other approved furlough) and the hospital units they

are approved to work in. This function allows for a clear indication of which employees’ area

available to work and allows NiteLines to quickly identify areas where a staffing shortage may be

pending. Should a termed employee wish to return to providing services following their leave, the

employee can be easily reactivated in the program.

Other Software Functions

In addition to scheduling functions, the software allows for the real-time generation of data and

reports related to contract functions and performance measures. Our Contract Manager will utilize

this software to generate data and reports relating to the following:

Tracking of hours worked by individuals staffed



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Tracking of number of employees and number at the location to identify operating

inefficiencies

Tracking of employee start dates and number of current vacancies per unit/ward, if any, as

well as recruiting status of those vacancies

Tracking of credential documents that expire such as licenses, life support certifications,

and Occupational Health requirements

Generation of reports such as the monthly compliance reports, ensuring that licensure and

other information is current for all employees

Tracking of HR Incidents, disciplinary incidents and NiteLines’ Problem Resolution

This innovative web-based scheduling program minimizes risk of non-coverage of shifts while

minimizing UCF’s workload required for contract monitoring.

As demonstrated by our responsive management structure, our experienced contract management

personnel and our innovative web-based scheduling system, NiteLines has the necessary management

structure and tools in place to provide effective management for the life of the contract.

3.2 Urgent Requests

Our recruiters aggressively develop large pools of candidates. Our recruiters communicate with

each other daily via email and phone and also collaborate on a weekly basis via conference call

to share information, recruiting strategies, leads and candidates for shared contracts.

Nitelines maintains a reliable team of aggressive recruiters who work in a fast-paced

environment. Adhering to the specifications in the Performance Work Statement (PWS), our

recruiters follow an in-house recruitment strategies check list to ensure they have completed

industry market research and exhausted all potential leads.

NiteLines USA, maintains a reliable team of aggressive recruiters who work in a fast-paced

environment. Adhering to the specifications in the statement of work, our recruiters follow an in-

house recruitment strategies check list to ensure they have completed industry market research

and exhausted all potential leads.

Our in-house database (MaxHire, recently acquired by BullHorn) facilitates the intelligent

dissemination of information and promotes collaboration to meet organizational objectives.

Thus, every urgent request received from UCF if immediately assigned to one of our local

recruiters, who is required to create a related facility account, job title, and a specific job

description in our MaxHire database, which automatically assigns an associated job code.

The job description/job code is then uploaded to our website. The job description /posting then is

then picked up by major job aggregator sites and ultimately spread, through multiple sources,

across the web matrix to various job boards / websites including niche sites for Veterans,



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Military Network Sites, Federal Government Sites, State Government Sites (including specific

State Department of Labor Job Boards), College Alumni Network, US.jobs, as well as the top

social networking sites such as Facebook, Twitter, Linked-In, etc.

This process allows us unlimited job postings for the entire duration of the request and

throughout the term of an awarded contract. More importantly, it allows us to build a pool of

available, interested candidates by automatically parsing resumes from Microsoft Outlook as

responding candidates submit their resumes. MaxHire automatically attaches incoming resumes

of each interested candidate, and their related documents, to the specific facility/ job, based on

the associated job code. This process takes only 24 hours to be completed with an output of at

least 10-15 potential employees to be staffed to that request.

By utilizing this successful system, we have built a nationwide database of primary and

secondary candidates available to work short-term assignments, short-notice assignments (urgent

requests), and long-term contracted positions. By maintaining a pool of available replacement

candidates, through on-going job advertisement and recruitment, we are assured of successful

continuity of services. We provide ongoing recruitment and screening, ensuring an active and

ready candidate pool for UCF. Our recruitment strategies leverage a range of sources and

techniques to reach the largest possible number of job seekers to fully staff UCF’s requirements.

To locate highly-qualified candidates for UCF, we will use Web-Based Recruitment; Employee

Referrals; Email Marketing; and Staffing Agencies. The first step is to identify qualified

candidates by searching our resume bank using search strings with job title, state, and key words

included. All qualified personnel interested in the position are contacted by our recruiters. We

contact each potential candidate by telephone to verify that they are still looking for work and to

ensure that we have the most up-to-date version of their resume. If the candidate is a potential

match, then we present the opportunity and conduct a complete interview.

Nitelines database of vetted and credentialed staffing employees pool is constantly updated and

is readily available should the urgent request for UCF arise.

3.3 Background Checks

NiteLines has experience with compliance of various security requirements of Federal and DoD

agencies, especially with our experience contracting at the U.S. Department of State and the

Pentagon. We understand the importance of complete and exact adherence to regulations and

protocols. NiteLines has a security form that complies with the requirements to notify security of

new hires.



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All employees will be made aware that completion of security documentation is required. They

will also be made aware that a favorable outcome is a condition of employment. This is discussed

up front during the candidate interview. This helps us screen out employee candidates who feel

they may not or will not pass the scrutiny of a security background check. Additionally, all new

hires will be required to follow the same computer security rules and regulations as State and UCF

employees. NiteLines will ensure training and guidelines are set with the new hire prior to

transition to the site where services will be performed.

3.4 Employee Vetting and Credentialing

Our credentialing and Vetting of personnel follow the procedural guidelines set forth in our

Primary Source Verification policy. Nitelines has in place a thorough pre-employment vetting

and screening process, which is illustrated below.

All of our personnel are identified in accordance and standards set forth in the contract,

thoroughly screened during phone interviews and follow through by utilizing an in-house

primary source verifying process confirming education level, certifications, and work history.

We require three work related supervisory references and two peer references. All references are

required to complete a reference form and telephonic interview. We look for any past history of

performance issues including attendance, drug or alcohol related incidents, and how candidates

manage their stress levels and personality issues.

Our pre-employment screening minimizes any potential threats to a client, while eliminating the

costs that can be occurred due to the re-training and re-hiring of unsuitable candidates. In the

event our screening reveals any evidence of previous improper conduct or a propensity to

commit such conduct, Nitelines will not employ or contract with the individual.

When we interview prospective candidates, we focus on the specifics of the position. We answer

all the candidates’ questions and give them a true picture of the job and specific tasks required.

We also present up front the requirement that the candidate undergo company and state

background checks. This process screens out candidates that are unlikely to pass the background

check, due to Federal debts and other significant delinquencies.



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If a candidate is still interested in the position, at this point we conduct formal fact-based and

behavioral interviews. The recruiter conducts the interview focusing on job-related questions that

target each candidate’s ability to perform the job and demonstrate successful performance.

Question and answer opportunities are provided that allow the candidate to query, clarify or

elaborate on previous statements. When we find an acceptable candidate, we run a company paid

background check through Hire Right background checking system. If the background comes

back clean, the candidate is submitted to UCF for final acceptance.

Once a candidate is accepted by the facility, we provide written employment offers that detail

employees’ responsibilities to maintain credentials and perform acceptably, as well as their

compensation plans, detailed fringe benefit options, and enrollment assistance if needed. We also

begin gathering the required documents for security clearance processing. To assist each facility

with timely placement, we allow our employees to be placed at the worksite on an interim

clearance with facility approval or when final clearance is received. Prior to placement, we train

our employees on the expectations of their prospective job related duties based on the PWS,

conduct requirements, production expectations, facility policies, safety issues, and

communication protocols. The initial verification and maintenance of personnel requirements are

critical aspects of our success. This begins with a credentialing team that is detail-oriented,

meticulous, and dogmatic.

Exhibit 1 is a summary of our recruiting and hiring process. Our process allows for an

opportunity for UCF to meet and interview our candidates, if necessary.

Exhibit 1– Our Recruiting and Hiring Process

Task Responsibility

Job vacancy notification Hiring Manager, Procurement Analyst

Job postings and websites updated Webmasters

Candidate search Hiring Manager, Recruiter

Pre-screening Hiring Manager, Recruiter

Personal Nitelines interview Hiring Manager

UCF candidate interview (if desired or requested) Hiring Manager will coordinate with the government

Decision on candidate Hiring Manager

Background check Recruiter, Senior Management

Offer letter Recruiter

Candidate negotiations Recruiter, Hiring Manager

Notification of candidate decision Recruiter

New hire packet sent to new employee Recruiter

Customer specific forms sent to new employee Recruiter



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3.5 NiteLines’ Fill Percentage Nitelines USA’s fill rate percentage is 96.8 % as measured by the auditing (GAO) and our

average lead time to get an employee to work is 3 business days, because we continually keep a

vetted and credentialed pool of resources readily available to work.

4 CONFORMANCE TO ITN’S PREFERRED CONDITIONS AND REQUIREMENTS

We have no deviations or any concerns with any provisions or clauses of the offered agreement

that are addressed during the question and answer period sited in section 2.2.

5 APPENDIX

Please see the following Appendices as attachments to this proposal;

5.1 Appendix II – Supplemental Offer Sheet Terms and Conditions See Attached in File F451_ITNFinal

5.2 Appendix III – Certificate of Non-Segregated Facilities See Attached in File F451_ITNFinal

5.3 Appendix IV – Compliance and Certification of Good Standings See Attached in File F451_ITNFinal

5.4 Appendix V – Secure Handling of UCF Data See Attached in File F451_ITNFinal

SUBMIT OFFER TO:

PURCHASING DEPARTMENT UNIVERSITY OF CENTRAL FLORIDA

12479 RESEARCH PARKWAY, BLDG. 600 ORLANDO, FL 32826

Phone:(407) 823-2661 – Fax (407) 823-5551 https://ucfpurchasing.bonfirehub.com/projects/view/1552


INVITATION TO NEGOTIATE

Contractual Services

Acknowledgement Form

Page 1 of 38 Pages OFFERS WILL BE OPENED September 22, 2016 @ 2:00 PM EST

and may not be withdrawn within 120 days after such date and time.

ITN NO: 1602JCSA

UNIVERSITY MAILING DATE: August 19, 2016

ITN TITLE: Temporary Labor Services

FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER

VENDOR NAME REASON FOR NO OFFER

VENDOR MAILING ADDRESS

CITY - STATE - ZIP CODE

P O S T I N G O F P R O P O S A L T A B U L A T I O N S

AREA CODE TELEPHONE NO. TOLL FREE NO. FAX NO. EMAIL ADDRESS:

Proposal tabulations with intended award(s) will be posted for review by interested parties at the Purchasing Department and our solicitation web page and will remain posted for a period of 72 hours. Failure to timely file a protest or failure to timely deliver the required bond or other security in accordance with the Board of Governors’ Regulations 18.002 and 18.003 shall constitute a waiver of protest proceedings.

Government Classifications Check all applicable

□ African American □ American Women □ Asian-Hawaiian □ Government Agency □ Hispanic □ MBE Federal □ Native American □ Non-Minority □ Non-Profit Organization □ Pride □ Small Business Federal □ Small Business State

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the vendor and that the vendor is in compliance with all requirements of the Invitation To Negotiate, including but not limited to, certification requirements. In submitting an offer to an agency for the State of Florida, the vendor offers and agrees that if the offer is accepted, the vendor will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the state of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the vendor.

GENERAL CONDITIONS 1. SEALED OFFERS: All offer sheets and this form must be executed and submitted in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE OFFER PER ENVELOPE.) The face of the envelope should contain, in addition to the above address, the date, and time of the solicitation opening and the solicitation number. Offer prices not submitted on any attached price sheets when required shall be rejected. All offers are subject to the terms and conditions specified herein. Those which do not comply with these terms and conditions are either automatically rejected with respect to non-compliance with non-negotiable terms and conditions or may be rejected, at UCF’s sole discretion, with respect to any other terms and conditions. 2. EXECUTION OF OFFERS: Offers must contain a manual signature of the representative authorized to legally bind the Respondent to the provisions herein. Offers must be typed or printed in ink. Use of erasable ink is not permitted. All corrections to prices made by vendor are to be initialed.

3. NO OFFER SUBMITTED: If not submitting an offer, respond by returning only this offer acknowledgment form, marking it "NO OFFER," and explain the reason in the space provided above. Failure to respond without justification may be cause for removal of the company’s name from the solicitation mailing list. NOTE: To qualify as a respondent, vendor must submit a "NO OFFER," and it must be received no later than the stated offer opening date and hour.

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED), TITLE

https://ucfpurchasing.bonfirehub.com/projects/view/1552

4. PRICES, TERMS AND PAYMENT: Firm prices shall be negotiated and include all services rendered to the purchaser. (a) DISCOUNTS: Cash discount for prompt payment shall not be considered in determining the lowest net cost for offer evaluation purposes. (b) MISTAKES: Offerers are expected to examine the conditions, scope of work, offer prices, extensions, and all instructions pertaining to the services involved. Failure to do so will be at the offerer’s risk.

(c) INVOICING AND PAYMENT: All vendors must have on file a properly executed W-9 form with their Federal Employer Identification Number prior to payment processing.

Vendors shall submit properly certified original invoices to:

Finance & Accounting 12424 Research Parkway, Suite 300 Orlando, Florida 32726-3249

Invoices for payment shall be submitted in sufficient detail for a proper pre-audit and post audit. Prices on the invoices shall be in accordance with the price stipulated in the contract at the time the order is placed. Invoices shall reference the applicable contract and/or purchase order numbers. Invoices for any travel expenses shall be submitted in accordance with the State of Florida travel rates at or below those specified in Section 112.061, Florida Statutes and applicable UCF policies. Travel Reimbursement must be made using the UCF Voucher for Reimbursement of Traveling Expenses available on the web at http://www.fa.ucf.edu/forms/forms.cfm#

Final payment shall not be made until after the contract is complete unless the University has agreed otherwise.

Interest Penalties: Vendor interest penalty payment requests will be reviewed by the UCF ombudsman whose decision will be final.

Vendor Ombudsman: A vendor ombudsman position has been established within the Division of Finance & Accounting. It is the duty of this individual to act as an advocate for vendors who may be experiencing problems in obtaining timely payments(s) from the University of Central Florida. The Vendor Ombudsman can be contacted at (407) 882-1040; or by mail at the address in paragraph 4, (c) above.

The ombudsman shall review the circumstances surrounding non-payment to: • determine if an interest payment amount is due; • calculate the amount of the payment; and • ensure timely processing and submission of the payment request in

accordance with University policy.

Invitation To Negotiate Acknowledgment Form (revised 06/27/16)

http://www.fa.ucf.edu/forms/forms.cfm

UNIVERSITY OF CENTRAL FLORIDA

INVITATION TO NEGOTIATE (ITN) NUMBER 1602JCSA

FOR

TEMPORARY LABOR SERVICES

TABLE OF CONTENTS

1.0 INTRODUCTION 1.1 Statement of Objective……………………………………………… 1.2 Contract Award……………………………………………………... 1.3 UCF Environment…………………………………………………... 2.0 GENERAL CONDITIONS 2.1 Authorized UCF Representative/Public Notices/UCF Discretion…. 2.2 Approximate Calendar of Events…………………………………… 2.3 Respondent Communications and/or Inquiries…………………….. 2.4 Respondent’s Conference and Site Visit……………………………. 2.5 Written Addenda……………………………………………………. 2.6 Offer Due/Opening Date……………………………………………. 2.7 Section Not Used…………………………………………………… 2.8 Evaluation Criteria and Selection Process…………………………. 2.9 Posting of Recommended Selection………………………………... 2.10 Offer Validity Period……………………………………………….. 2.11 Disposition of Offer/Florida Public Records Law Compliance……. 2.12 Economy of Presentation…………………………………………… 2.13 Restricted Discussions/Submissions………………………………... 2.14 Verbal Instructions Procedure……………………………………… 2.15 State Licensing Requirements……………………………………… 2.16 Parking……………………………………………………………… 2.17 Definitions…………………………………………………………... 2.18 Procurement Rules………………………………………………….. 2.19 Force Majeure………………………………………………………. 2.20 Limitation of Remedies, Indemnification, and Insurance…………. 2.21 Term of Contract…………………………………………………… 2.22 Cancellation/Termination of Contract………................................... 2.23 Assignment and Amendment of Contract………………………….. 2.24 Independent Parties…………………………………………………. 2.25 Performance Investigations………………………………………… 2.26 Records……………………………………………………………... 2.27 Public Records……………………………………………………… 2.28 Public Records, Service Contracts, Compliance 119.0701, FS 2.29 Severability…………………………………………………………. 2.30 Notices……………………………………………………………… 2.31 Governing Law and Venue…………………………………………. 2.32 Liaison……………………………………………………………… 2.33 Subcontracts………………………………………………………… 2.34 Employment of UCF Personnel…………………………………….. 2.35 Conflict of Interest………………………………………………….. 2.36 Equal Opportunity Statement………………………………………. 2.37 Waiver of Rights and Breaches…………………………………….. 2.38 Headings Not Controlling…………………………………………... 2.39 Employee Involvement/Covenant Against Contingent Fees………. 2.40 Employment of Aliens……………………………………………… 2.41 Site Rules and Regulations…………………………………………. 2.42 Travel Expenses……………………………………………………..

2.43 Annual Appropriations……………………………………………… 2.44 Taxes………………………………………………………………... 2.45 Contractual Precedence…………………………………………….. 2.46 Use of Contract by Other Government Agencies…………………... 2.47 Public Entity Crimes………………………………………………... 2.48 Work for Hire………………………………………………………. 2.49 Export Control……………………………………………………… 2.50 Nonnegotiable Conditions and Requirements……………………… 2.51 2.52

Additional Quantities………………………………………………. Family Educational Rights and Privacy Act

3.0 REQUIRED OFFER FORMAT 3.1 Introduction…………………………………………………………. 3.2 Offer Sections……………………………………………………….

4.0 OTHER REQUIREMENTS…………………………………..…..

APPENDIX I EVALUATION SCORING SHEET

APPENDIX II TERMS AND CONDITIONS

APPENDIX III CERTIFICATE OF NON-SEGREGATED FACILITIES

APPENDIX IV COMPLIANCE AND CERTIFICATION OF GOOD STANDINGS

APPENDIX V SECURE HANDLING OF UCF DATA

APPENDIX VI BONFIRE SUBMISSION INSTRUCTIONS

1.0 INTRODUCTION 1.1 Statement of Objective

The objective of this Invitation to Negotiate (ITN) is to enable the University of Central Florida (UCF) to enter into an agreement with several service providers to provide temporary labor services in numerous categories including, but not limited to, administrative, accounting, training, support staff, information technology, professionals, light industrial, technical, skilled trades, and general maintenance. This ITN does not seek hourly pricing from proposers; however each proposer must respond with their capabilities to meet the objectives of this ITN which includes reaching agreements on terms and conditions.

The Successful Respondent, if any, will enter into a contract with UCF that provides for the performance of all terms and conditions set forth in this ITN, unless UCF has agreed to accept or negotiate certain terms and conditions, as described in Section 2.3. Non-negotiable terms and conditions (as indicated on Appendix II) must always be performed by the Respondent.

1.2 Contract Award

UCF intends to award a contract or contracts resulting from this solicitation to the responsible Respondent(s) whose offer(s) represent the best interest to UCF, after evaluation in accordance with the criteria in this solicitation. The Contract will include this solicitation document and the Successful Respondent’s proposal, and all the terms and conditions found in any resulting contract. A sample of UCF’s standard terms and conditions can be viewed at http://www.purchasing.ucf.edu. The Contract will also incorporate any clarifications, and if negotiations are conducted, any additional terms and conditions that are negotiated. A. UCF may reject any or all offers if such action is in UCF’s best interest. B. UCF reserves the right and sole discretion to reject any offer at any time on grounds that include, but

are not limited to, Respondent’s offer being found to be nonresponsive, incomplete, or irregular in any way, or when Respondent’s offer is not in UCF’s best interest.

C. UCF may waive informalities and minor irregularities in offers received. D. UCF reserves the right to award a contract without negotiations. Therefore, the Respondent’s initial

offer should contain the best terms from a cost or price and technical standpoint. E. UCF reserves the right to conduct negotiations with the proposer(s) whose proposal may be deemed

in the best interest of the university. F. UCF reserves the right to make an award on any item for a quantity less than the quantity offered, at

the unit cost or prices offered, unless the respondent specifies otherwise in the offer. G. UCF reserves the right to make multiple awards if, after considering the additional administrative costs,

it is in UCF’s best interest to do so. H. UCF is not obligated to make an award under or as a result of this solicitation.

1.3 UCF Environment The University of Central Florida is a comprehensive coeducational institution offering undergraduate,

graduate, medical, and international programs, and is part of the State University System of Florida. The University of Central Florida and its 12 colleges provide opportunities to over 60,000 students from all 50 states and 140 countries. UCF employs approximately 10,000 faculty and staff. Offering 212 degree programs, it has become an academic and research leader in numerous fields, such as optics, modeling and simulation, engineering and computer science, business administration, education, science, hospitality management and digital media.

UCF’s 1,415-acre main campus provides modern facilities, most of which have wireless connectivity, with 600 acres set aside for lakes, woods and an arboretum. UCF has 12 colleges, including the newly established College of Medicine. More than 60,000 students attend classes on UCF’s main campus and its 9 regional campuses located throughout Central Florida. UCF has granted more than 250,000 degrees in its 45 years of offering classes. About 5,800 students live on campus in college facilities and 8,000 – 10,000 within walking distance to campus in private facilities. The balance of the student body either commutes or is enrolled in branch campuses in Cocoa, Daytona Beach, South Orlando or the Rosen College of Hospitality Management. The University of Central Florida is a comprehensive coeducational institution offering undergraduate, graduate, medical, and international programs, and is part of the State University System of Florida. The University of Central Florida and its 12 colleges provide opportunities to over 60,000 students from all 50 states and 140 countries. UCF employs approximately 10,000 faculty and staff. Offering 212 degree programs, it has become an academic and research leader in numerous fields, such as optics, modeling and simulation, engineering and computer science, business administration, education, science, hospitality management and digital media. Additional information available at http://www.ucf.edu/about_ucf

2.0 GENERAL CONDITIONS 2.1 Authorized UCF Representative/Public Notices/UCF Discretion

Respondent’s response to this ITN and any communications and/or inquiries by Respondent during this ITN process shall be submitted in writing to the individual and address stated below. Inquiries are preferred via email. UCF will consider only those communications and/or inquiries submitted in writing to the individual below on or before the date and time specified in Section 2.2, “Calendar of Events.” To the extent UCF determines, in its sole discretion, to respond to any communications and/or inquiries, such response will be made in writing in the form of an addendum. UCF shall not accept or consider any written or other communications and/or inquiries (except an offer) made between the date of this deadline and the posting of an award, if any, under this ITN.

Cali Jones Purchasing Department 12479 Research Parkway Orlando, FL 32826-3248 [email protected] PH: 407-823-5889 Fax: 407-823-5551

Advance notice of public meetings regarding this ITN, if UCF determines at its sole discretion whether any such meetings will be held, will be in writing and posted in UCF’s Purchasing Department, 12479 Research Parkway and the Purchasing Website. Additionally, any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation at which a vendor makes an oral presentation or at which a vendor answers questions is exempt from s. 286.011 and s. 24(b), Art. I of the State Constitution. This also includes any portion of a team meeting at which negotiation strategies are discussed. All such meetings shall be conducted in accordance with Chapter 286 of the Florida Statutes. UCF also reserves the right and sole discretion to REJECT any offer at any time on grounds that include, without limitation, either that an offer is nonresponsive to the ITN or is incomplete or irregular in any way, or that a responsive offer is not in UCF’s best interest.

http://www.ucf.edu/about_ucf


2.2 Approximate Calendar of Events

Listed below are the dates and times by which stated actions should be taken or completed. If UCF determines, in its sole discretion, that it is necessary to change any of these dates and times, it may issue an Addendum to this ITN. All listed times are local time in Orlando, Florida.

Date/Time Action August 19, 2016 Invitation To Negotiate advertised & released September 1, 2016 @ 2:00 p.m.

Last day to submit communications and/or inquiries in writing only; preferably by email to [email protected]

September 7, 2016 Responses to inquiries and Addenda, if any, mailed to Respondents September 22, 2016 Deadline for Offer submission at 2:00 p.m. (ITN opening)

2.3 Respondent Communications and/or Inquiries

A. UCF is not liable for interpretations/misinterpretations or other errors or omissions made by the Respondent in responding to this ITN. The Respondent shall examine this ITN to determine if UCF’s conditions and requirements are clearly stated. If, after examination of the various conditions and requirements of this ITN, the Respondent believes there are any conditions or requirements which remain unclear or which restrict competition, the Respondent may request, in writing, that UCF clarify or change condition(s) or requirement(s) specified by the Respondent. The Respondent is to provide the Section(s), Subsection(s), and Paragraph(s), that identify the conditions or requirements questioned by the Respondent. The Respondent also is to provide detailed justification for a change, and must recommend specific written changes to the specified condition(s) or requirement(s). Requests for changes to this ITN must be received by UCF not later than the date shown in Section 2.2., entitled “Calendar of Events,” for the submittal of written communications and/or inquiries. UCF shall not make any changes to any of the non-negotiable terms and conditions. The non-negotiable terms and conditions are indicated on Appendix II. Requests for changes to the non-negotiable provisions of this ITN shall automatically be rejected. Requests for changes to anything other than the non-negotiable provisions of this ITN may or may not be accepted by UCF and may or may not be negotiated by UCF, all at UCF’s sole discretion.

B. Any Respondent disagreeing with any terms and conditions set forth in this ITN is to indicate on Appendix II, Terms and Conditions Supplemental Offer Sheet, the specific ITN section(s) the Respondent disagrees with and is to provide a clear and detailed reason for the disagreement and a solution to the disagreement, in his/her offer, all PRIOR TO the deadline stated in Section 2.2 “Calendar of Events.” UCF may or may not accept or agree to negotiate any of the terms and conditions that Respondents indicated as disagreeing with, all at UCF’s sole discretion. The indication of disagreement with any non-negotiable terms and conditions shall be automatically rejected.

C. Failure to submit Appendix II and clearly indicating which terms and conditions the Respondent agrees and disagrees with (i.e. failure to initial the designated sections set forth on Appendix II, indicating that the Respondent has either understood and agreed to or disagreed with each particular section listed on Appendix II) and/or clear and detailed reasons for the disagreement, with the offer, all prior to the deadline stated in Section 2.2. “Calendar of Events,” may be grounds for rejection of that offer, at UCF’s sole discretion. UCF may or may not accept and/or negotiate any such terms and conditions that the Respondent disagreed with. If UCF decides not to accept any of the terms and conditions the Respondent disagreed with, UCF shall have the right, at UCF’s sole discretion to exercise its right to reject the tentative awardee’s offer and proceed to the next highest ranked


respondent. As noted above, the disagreement with any non-negotiable terms and conditions by the Respondent shall be automatically rejected.

D. UCF shall at its sole discretion determine what requested changes to this ITN and the resulting agreement are acceptable. Non-negotiable terms and conditions, as indicated on Appendix II will always stay as they are and any requested changes to such clauses shall automatically be rejected. UCF shall issue an Addendum reflecting the acceptable changes to this ITN, if any, which shall be sent to all known Respondents as specified in Section 2.1.

E. Any communications, questions and/or inquiries from the Respondent concerning this ITN in any way

are to be submitted in writing to the individual identified in Section 2.1 not later than September 1, 2016 @ 2:00 p.m. Eastern Time as set forth in the Calendar of Events. Written inquiries are to be legible and concise and are to clearly identify the Respondent who is submitting the inquiry. Questions directed to, or any responses received from any other department, person, agent, or representative of the university will be not be considered valid or binding.

2.4 Respondents’ Conference and Site Visit None scheduled. 2.5 Written Addenda

Written Addenda to this ITN along with an Addenda Acknowledgment Form will be posted on the Purchasing Website. The Addenda Acknowledgment Form is to be signed by an authorized representative of the Respondent, dated and returned with the offer. All Respondents, including known interested Respondents, are solely responsible for checking the Purchasing Website periodically to verify whether any such Addenda and forms were issued.

2.6 Offer/Proposal Opening Date

Proposals will be received and opened on September 22, 2016 @ 2:00 pm EST via UCF’s Bonfire Web Portal. For additional information, please refer to Appendix VI: Submissions Instructions for Suppliers. Respondent’s response to this ITN shall be prepared in accordance with Section 3.0, “Required Offer Format”. Telephone, including facsimile and electronic mail, and telegraphic negotiations and/or amendments to offers shall not be accepted at any time.

2.7 Section Not Used 2.8 Evaluation Criteria and Selection Process

A. UCF reserves the right to conduct negotiations if the decision maker (Vice President/Dean or his/her

written designee(s) with the advice and consent of the Purchasing Director determines negotiations to be in the best interest of the university. Any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation is exempt from s. 286.011 and s. 24(b), Art. I of the State Constitution. Discussions with vendors after receipt of an offer do not constitute a rejection, counteroffer or acceptance by UCF.

B. UCF reserves the right to conduct negotiations with the offerer(s) whose proposal(s) may represent

the best interest of the university. The following is a short overview of some of the decision makers’ responsibilities during the solicitation and award process:

1. Establish an evaluation committee tailored for the particular acquisition that includes appropriate expertise to ensure a comprehensive evaluation of offers. The committee will review all responsive offers and develop a ranked order of vendors based on the points given each evaluation criteria contained herein;

2. Develop the acquisition plan (strategy to award with or without negotiations) after review of offers;

3. Ensure consistency among the solicitation requirements, notices to respondents, offer preparation instructions, evaluation criteria, solicitation provisions or contract clauses, and data requirements;

4. Ensure that offers are evaluated based solely on the evaluation criteria contained in the solicitation; 5. Although not required, should consider the evaluation committee’s evaluations in determining

which offerer(s) to enter into negotiations or award outright without negotiations; and 6. Select the negotiation team if award is not made outright. This can be the evaluation team or any

other individual(s) the decision maker deems necessary for the acquisition. The negotiation team will negotiate with those offerer(s) determined by the decision maker to have submitted a proposal that may be beneficial to the university.

C. All offers shall be initially evaluated based on weighted criteria set forth in the table below by members

of an evaluation committee. Such committee shall consist of three (3) or more individuals who have expertise regarding, or some experience with, the subject matter of the ITN or, if none, then individuals who could be characterized as recipients, beneficiaries, or users of the ITN’s subject matter. The Vice President/Dean or his/her written designee(s) will appoint the evaluation committee members. Committee members, at the discretion of the Vice President/Dean or his/her written designee(s), shall have the option to meet as a group any time during formulation of the specifications and solicitation stage to discuss and correct any concerns and ambiguities of the solicitation and specifications. This privilege shall be rescinded upon opening of the offers. After offer opening, each evaluation committee member shall function independently of all other persons including, without limitations, the other committee members, and, throughout the entire evaluation process, each evaluation committee member is strictly prohibited from meeting with or otherwise discussing this ITN and any aspect thereof including, without limitation, the offers and their content with any other individual whatsoever. Each evaluation committee member shall conduct an independent evaluation of the offers in accordance with the weighted evaluation criteria set forth in the following Table A:

Table A – Evaluation of Responses

Evaluation Criteria Max Points

1. EXPERIENCE AND QUALIFICATIONS OF PROPOSER 30

2. PROJECT STAFF QUALIFICATIONS/EXPERIENCE 20

3. OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/ PROJECT APPROACH 40

4. CONFORMANCE TO ITN’S PREFERRED CONDITIONS AND REQUIREMENTS (FAILURE TO CONFORM TO ITN’S MANDATORY CONDITIONS AND REQUIREMENTS MAY RESULT IN REJECTION OF PROPOSAL) Section 2.0

10

Evaluation of Responses Point Total 100

These criteria must be explained in detail in section 3 of this document.

Each evaluation committee member must independently score, in writing, each offer on the form depicted in APPENDIX I. Each evaluation committee member is to enter comments, if any, regarding the offer and then sign the completed score forms and deliver them, in a sealed envelope, to the Purchasing Person identified in section 2.1., who will forward copies to the Decision Maker, or his/her designee. At the time of such delivery to the Purchasing Person, the evaluation committee members shall cease to participate further in this ITN process unless expressly requested otherwise by Decision Maker. The Decision Maker shall review, in the manner and to the extent he/she deems reasonable under the circumstances, the ITN, the offers, and committee members’ scoring forms. While not bound to them, the Decision Maker may give deference to the scoring forms. Based on what the Decision Maker determines is in the best interest of UCF, the Decision Maker will then make the final decision whether or not to recommend the award of a contract to a Respondent to this ITN, negotiate with the respondent(s) whose proposal(s) may be beneficial to the university or cancel the ITN. The Decision Maker may, at any time during this ITN process, assign one (1) or more individuals to assist and advise the Decision Maker during his/her decision-making process. UCF is not obligated to make an award under or as a result of this ITN or to award such contract, if any, on the basis of lowest cost or highest commission offered. UCF reserves the right to award such contract, if any, to the Respondent(s) submitting an offer that UCF, at its sole discretion, determines is in UCF’s best interest.

2.9 Posting of Recommended Selection

An intent to award will be posted within a reasonable time after the Purchasing Department receives the decision maker’s recommended award decision. The recommendation to award a contract, if any, to a Respondent(s) to this ITN will be posted for review by interested parties in the Purchasing Department and the Purchasing Website and will remain posted for a period of seventy-two (72) hours (three (3) business days).

A. If the Respondent desires to protest the recommendation to award a contract, if any, the Respondent

must file with UCF: 1. A written notice of intent to protest within seventy-two (72) hours (three (3) business days) of the

posting of the recommended award. UCF shall not extend or waive this time requirement for any reason whatsoever.

2. A formal written protest by petition within ten (10) calendar days of the date on which the notice of intent to protest is filed. UCF shall not extend or waive this time requirement for any reason whatsoever.

B. Failure to timely file a protest or failure to timely deliver the required bond or other security in

accordance with the Board of Governors’ Regulations 18.002 and 18.003 shall constitute a waiver of protest proceedings.

1. A formal written protest by petition must be accompanied by a Protest Bond payable to UCF in

the amount equal to 10% of the estimated value of the protestor’s bid or proposal; 10% of the

estimated expenditure during the contract term; $10,000; or whichever is less. The form of the Protest Bond shall be a cashier’s check, bank official check or money order made payable to UCF.

2. In addition to all other conditions and requirements of this ITN, UCF shall not be obligated to pay

for information obtained from or through the Respondent. 2.10 Offer Validity Period

Any submitted offer, shall in its entirety, remain a valid offer for 120 days after the offer submission date. 2.11 Disposition of Offers; Florida Public Records Law Compliance

All offers become the property of the State of Florida, and the State of Florida shall have the right to use all ideas, and/or adaptations of those ideas, contained in any offer received in response to this solicitation. Any parts of the offer or any other material(s) submitted to UCF with the offer that are copyrighted or expressly marked as “confidential”, “proprietary”, or “trade secret”, will only be exempted from the “open records” disclosure requirements of Chapter 119, Florida Statutes, if Florida law specifically recognizes these materials as exempt from disclosure. Thus, the mere designation as “confidential”, “proprietary”, or “trade secret” by a vendor does not ensure that such materials will be exempt from disclosure. In the absence of a specific Florida statute exempting material from the public records law, UCF is legally obligated to produce any and all public records produced or received in the course of conducting university business, irrespective of any designation by the vendor of those same records as “confidential”, “proprietary”, or “trade secret.” The ultimate determination of whether a vendor’s claim of “confidential,” “proprietary” or “trade secret” will support an exemption from disclosure will be made by UCF or, potentially, a court. UCF’s selection or rejection of an offer will not affect this provision.

2.12 Economy of Presentation

Each offer shall be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities to satisfy the conditions and requirements of this ITN. Fancy bindings, colored displays, and promotional material are not desired. Emphasis in each offer must be on completeness and clarity of content. To expedite the evaluation of offers, it is desired and beneficial to evaluators that Respondents follow the format and instructions contained herein. UCF is not liable for any costs incurred by any Respondent in responding to this ITN including, without limitation, costs for oral presentations requested by UCF, if any.

2.13 Restricted Discussions/Submissions

From the date of issuance of the ITN until UCF takes final agency action, the Respondent shall not discuss the offer or communicate with any UCF employees, agents, representatives, Evaluation Committee members or representatives of UCF except as expressly requested by UCF in writing. Violation of this restriction may result in REJECTION of the Respondent’s offer.

2.14 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Respondent as a result of any discussions with any UCF employee. Only those communications that are in writing from the authorized UCF representative identified in Section 2.1. of this ITN that have been approved in writing by UCF’s President or the President’s designee shall be considered as a duly authorized expression on behalf of UCF. Only communications/inquiries from the Respondent that are signed in writing and delivered on a

timely basis, i.e., not later than 2:00 p.m. EST on September 1, 2016, will be recognized by UCF as duly authorized expressions on behalf of the Respondent.

2.15 State Licensing Requirements

To the extent applicable, Respondent shall have all appropriate licenses to conduct business in the State of Florida and Orange Count at or prior to award of a contract resulting from this competitive solicitation; Respondent is to provide proof of such to UCF as a condition of award of a contract. If Respondent contemplates the use of subcontractors, the Respondent is responsible for ensuring that all subcontractors are registered with the State of Florida in accordance with Chapter 607 or 620, Florida Statutes. For additional information, the Respondent should contact the Florida Secretary of State’s Office.

2.16 Parking

Respondent/Vendor(s) shall ensure that all vehicles parked on campus for purposes relating to work resulting from an agreement shall have proper parking permits. This applies to all personal vehicles and all marked and unmarked company vehicles that will be on any University campus for one (1) day or more or on a recurring basis. All such vehicles must be registered with University’s Parking Services Department, and parking permits must be purchased by the Respondent/Vendor. Respondent’s/Vendor’s vehicle(s) shall observe all parking rules and regulations. Failure to obtain parking permits, properly display them, and otherwise comply with all of University’s parking rules and regulations could result in the issuance of a parking ticket and/or towing at the expense of Respondent/Vendor or Respondent’s/Vendor’s employees. For additional parking information or information regarding parking fees/rates, contact University’s Parking Services Department at (407) 823-5812 or online at http://parking.ucf.edu.

2.17 Definitions

Addendum – Written or graphic instruments issued prior to the date for opening of proposals, which modify or interpret the proposal documents by additions, deletions, corrections or clarifications.

And/Or – The word “and” shall also mean “or”, and the word “or” shall also mean “and” whenever the contents or purpose so require. Contract/Agreement - The formal bilateral agreement signed by a representative of the University and the Vendor which incorporates the requirements and conditions listed in this ITN and the Vendor’s offer. Invitation to Negotiate - A written solicitation, for goods or services, where factors other than price are to be considered in the award determination. These factors may include such items as vendor experience, project plan, design features of the product(s) offered, etc. ITN is used when the specifications cannot be identified; the end result is explained but we want qualified companies to offer their solutions for consideration. May, Should – Indicates something that is not mandatory, but permissible, recommended, or desirable.

Minor Irregularities – Irregularities that have no adverse effect on UCF’s interest will not affect the amount of the ITB and will not give a Respondent an advantage or benefit not enjoyed by another Respondent.

Must, Shall, Will – The words “shall,” “must,” or “will” are equivalent and indicate mandatory requirements or conditions.

http://parking.ucf.edu/

Project Manager - After contract award a liaison from the user department will oversee the Contractor’s performance and report as needed to the contract administrator. The Project Manager is Renée Grigor. Proposal – An executed offer submitted by a Respondent in response to an ITN and intended to be used as a basis for negotiations for a contract. Purchase Order/Contract – The Purchase Order (PO) or other form or format, provided to the awarded Respondent(s), UCF uses to make a purchase under the contract term, which includes a formal written PO, electronic PO, Procurement Card (P-card), or any other means authorized by Purchasing and which incorporates the requirements and conditions listed in the ITN. Renewal- Contracting with the same contractor for an additional period of time after the initial contract term, provided the original terms of the agreement specify an option to renew or the renewal is determined by UCF General Counsel to be in the best interest of the university. Respondent/Offerer/Vendor/Contractor - Anyone who submits a timely offer in response to this ITN or their duly authorized representative. These may be used interchangeably within the ITN. Response – The entirety of the Respondent’s submitted bid response to the ITN, including any and all supplemental information submitted.

Responsible Respondent – Respondent who has the capability in all respects to perform fully the contract requirements, and the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.

Responsive Respondent – Respondent who has submitted an offer that conforms in all material respects to the solicitation.

Sole Point of Contact - The Purchasing Representative or designee to whom Respondents shall address any questions regarding the solicitation or award process. The sole point of contact shall be the arbitrator of any dispute concerning performance of the Contract. Successful Respondent/Contractor - The firm or individual who is the recommended recipient of the award of a contract under this ITN (also synonymous with “Payee”, “Offeror”, and “Vendor”). If a Respondent is a manufacturer, its certified dealers and resellers may also furnish products under the Contract; in choosing to do so, the dealers and resellers agree to honor the Contract and the term “contractor” shall be deemed to refer to them. Unless awarded the Contract as a direct Respondent, however, dealers and resellers are not parties to the Contract, and the Respondent that certifies them shall be responsible for their actions and omissions. UCF’S Contract Administrator - The University’ designated liaison with the Respondent. In this matter UCF’s Contract Administrator will be Cali Jones.

University – University of Central Florida 2.18 Procurement Rules

A. UCF has established for purposes of this ITN that the words “shall”, “must”, or “will” are equivalent in this ITN and indicate a mandatory requirement or condition, the material deviation from which could be waived by UCF. UCF will, at UCF’s sole discretion, determine whether a deviation is material. Any deviation found by UCF to be material shall result in the rejection of the offer.

B. The words “should” or “may” are equivalent in this ITN and indicate very desirable conditions, or

requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a offer, but may result in the offer being considered as not in the best interest of UCF. UCF will, at UCF’s sole discretion, determine whether an offer is considered as not in the best interest of UCF and may or may not reject the offer, all at UCF’s sole discretion.

C. The Respondent must comply with the instructions cited in Section 2.3. Also, the Respondent must

initial the designated sections set forth on Appendix II, indicating that the Respondent has either understood and agreed to or disagreed with each particular section listed on Appendix II. Failure to submit Appendix II with each area marked as set forth above and initialed by the Respondent shall constitute grounds for rejection of the offer by UCF and shall give UCF the right to reject the offer, at UCF’s sole discretion.

D. The Respondent is solely responsible for the accuracy and completeness of its offer. The Respondent’s

errors or omissions, if any, are solely at the risk of the Respondent and may be grounds for rejection of the offer and shall give UCF the right to reject the offer, at UCF’s sole discretion.

2.19 Force Majeure

No default, delay or failure to perform on the part of UCF or the Respondent shall be considered a default, delay or failure to perform otherwise chargeable, hereunder, if such default, delay or failure to perform is due to causes beyond UCF’s reasonable control including, but not limited to, strikes, lockouts, actions or inactions of governmental authorities, epidemics, war, embargoes, fire, earthquake, acts of God, default of common carrier. In the event of such default, delay, or failure to perform due to causes beyond UCF’s or the Respondent’s reasonable control, any date or times by which UCF or the Respondent is otherwise scheduled to perform shall be extended automatically for a period of time equal in duration to the time lost by reason of the cause beyond the reasonable control of UCF or the Respondent.

2.20 Limitation of Remedies, Indemnification, and Insurance

A. The Attorney General of the State of Florida has rendered an opinion that agencies of the State of Florida cannot contractually limit the State's right to redress. Consequently, any offer by Respondent to limit the Respondent’s liabilities to the State or to limit the State’s remedies against the Respondent is unacceptable and will result in the REJECTION of the Respondent’s offer.

B. As an agency of the State of Florida, UCF’s liability is regulated by Florida law. Except for its’

employees acting within the course and scope of their employment, UCF shall not indemnify any entity or person. The State of Florida is self-insured to the extent of its liability under law and any liability in excess of that specified in statute may be awarded only through special legislative action. Accordingly, UCF’s liability and indemnification obligations under this ITN and the resulting contract, if any, shall be effective only to the extent required by Florida law; and any provision requiring UCF to provide insurance coverage other than the State of Florida self-insurance shall not be effective.

C. Respondent(s)/Vendor(s)/Payee(s)/Offerer(s) shall hold the University and the UCF Board of

Trustees and the University’s officers, employees, agents and/or servants harmless and indemnify each of them against any and all liabilities, actions, damages, suits, proceedings, and judgments from claims arising or resulting from the acts or omissions of Respondent(s)/Vendor(s)/Payee(s)/Offerer(s), its employees, its agents or of others under Respondent’s/Vendor’s/Payee’s/Offerer’s control and supervision. If any part of a delivery to the

University pursuant to a contract resulting from this ITN is protected by any patent, copyright, trademark, other intellectual property right or other right, Respondent/Vendor/Payee/Offerer also shall indemnify and hold harmless the University and the UCF Board of Trustees and the University’s officers, employees, agents and/or servants from and against any and all liabilities, actions, damages, suits, proceedings and judgments from claims instituted or recovered against the University by any person or persons whomsoever on account of the University’s use or sale of such article in violation of rights under such patent, copyright, trademark, other intellectual property right or other right. For all purchases under this ITN of $10,000 or below, Payee will have and maintain, at its sole expense, for the duration of this Agreement, the types and amounts of insurance that at a minimum cover the Payee’s (or subcontractor’s) exposure in performing any contract resulting from this ITN. For all purchases that exceed $10,000 (i.e. $10,000.01 and up) and/or all purchases that require a UCF SAFE Form, Payee will have and maintain general liability insurance in an amount of no less than one (1) million dollars per occurrence and Payee shall send a copy of Payee’s Certificate of Insurance (prior to commencement of Payee’s performance or delivery hereunder) to the following address by email, fax or mail:

e-mail: [email protected] Fax: 407-823-0146 Mail: University of Central Florida EHS Risk Management

PO Box 163500 Orlando FL 32816-3500

The Payee/Vendor shall name UCF and its Board of Trustees as additional insured to Payee/Vendor’s general liability insurance for the duration of this Agreement. UCF has the right to deviate from any of the above insurance requirements, if UCF, at UCF's sole discretion decides to do so. If UCF decides to deviate from the above noted insurance requirements, UCF will inform the Payee in writing in those particular circumstances. Unless UCF notifies a Payee in writing that UCF is willing to deviate from the insurance requirements noted above, all of the above insurance requirements shall apply to the Payee. In addition to the general liability insurance required above, Payee shall also provide, at its sole expense, for the duration of this Agreement, worker’s compensation insurance and employer’s liability insurance in accordance with Chapter 440, Florida Statutes and all other applicable laws and regulations, that a minimum cover the Payee’s (or subcontractor’s) exposure in performing this Agreement. The insurance policies required by this Section 12 shall cover all employees engaged in any work as part of this Agreement. If Payee operates any vehicles as part of performing this Agreement, Payee shall also have and maintain, at its sole expense, for the duration of this Agreement, adequate automobile liability insurance that covers the Payee’s (or subcontractor’s) exposure in performing this Agreement.

2.21 Term of Contract

The contract resulting from this ITN, if any, shall commence approximately on December 1, 2016, and shall end on November 30, 2019. The University may renew/extend a resultant contract, as mutually agreed to by both parties. The University may renew/extend a resultant contract for two (2) additional one year periods, as mutually agreed to by both parties. Parties not desiring to exercise a renewal period must submit written notice to the other party within 90 days of the expiration of the initial or renewal period or each renewal period shall be automatic.

The master agreement lists all the terms and conditions (T&C’s) that are applicable to all services. No other documents will contain any additional general provisions (T&C’s) that over-rule the T&C’s contained in the master agreement. The master agreement sets the precedence and is the umbrella document. UCF should not issue a notice to proceed to with any proposer prior to all applicable contracts/agreements being signed and approved. A proposer’s acceptance of said notice to proceed and the furnishing of services prior to ‘said’ contracts/agreements being signed and approved will be considered a gift to UCF and the affected company shall receive no payment for said provided services.

2.22 Termination of Contract

UCF may terminate a contract resulting from this ITN without cause on thirty (30) days’ advanced written notice to the Payee. The parties to a resultant contract may terminate the contract at any time by mutually consenting in writing. Either party may terminate a resultant contract immediately for breach by the other that remains substantially uncured after thirty (30) days’ advanced written notice to the breaching party, which notice describes the breach in detail sufficient to permit cure by the breaching party. The University shall be liable only for payment for services satisfactorily rendered/goods satisfactorily delivered and accepted from the date of commencement until the effective date of termination.

2.23 Assignment and Amendment of Contract

Neither the contract resulting from this ITN, if any, nor any duties or obligations under such contract shall be assignable by the Respondent without the prior written consent of UCF. Any contract resulting from this ITN may be amended only in writing signed by the Respondent and UCF with the same degree of formality evidenced in the contract resulting from this ITN.

2.24 Independent Parties

Except as expressly provided otherwise in the contract resulting from this ITN, if any, UCF and the Respondent shall remain independent parties and neither shall be an officer, employee, agent, representative or co-partner of, or a joint venture with, the other.

2.25 Performance Investigations

As part of its evaluation process, UCF may make investigations to determine the ability of the Respondent to perform under this ITN. UCF reserves the right to REJECT any offer if the Respondent fails to satisfy UCF that it is properly qualified to carry out the obligations under this ITN.

2.26 Records The Respondent/Vendor/Payee/Offerer agrees to keep and maintain, separate and independent records, in accordance with generally accepted accounting principles, devoted exclusively to its obligations and activities pursuant to a contract resulting from this ITN. Such records (including books, ledgers, journals, and accounts) shall contain all entries reflecting the business operations under a resultant contract. University or its authorized agent shall have the right to audit and inspect such records from time to time during the term of a resultant contract, upon reasonable notice to the Payee.

2.27 Public Records

Any contract resulting from this ITN may be canceled unilaterally by the University for refusal by the Respondent/Vendor/Payee/Offeror to allow public access to all papers, documents, letters or other

material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Respondent/Vendor/Payee/Offeror in conjunction with a resultant contract.

2.28 Public Records, Service Contracts, Compliance with Section 119.0701, F.S.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Office of the General Counsel, (407) 823-2482, [email protected], University Of Central Florida, 4365 Andromeda Loop N., Millican Hall, Suite 360, Orlando, FL 32816-0015.

PUBLIC RECORDS, CONTRACT FOR SERVICES To the extent that Contractor meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, Contractor must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a

copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency.

A request to inspect or copy public records relating to a public agency's contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request, and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time.

If a contractor does not comply with the public agency's request for records, the public agency shall enforce the contract provisions in accordance with the contract.

This Contractor and any subcontractors shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.


2.29 Severability

If any provision of the contract resulting from this ITN, if any, is contrary to, prohibited by, or deemed invalid by applicable laws or regulations of any jurisdiction in which it is sought to be enforced, then said provision shall be deemed inapplicable and omitted and shall not invalidate the remaining provisions of such contract.

2.30 Notices

All notices and all other matters pertaining to the contract resulting from this ITN, if any, to a party shall be in writing, hand delivered, or sent by email (receipt acknowledged), registered or certified U.S. Mail, return receipt requested, and shall be deemed to have been duly given when actually received by the addressee at the address listed in section 2.1 of this ITN.

2.31 Governing Law and Venue

This ITN and resulting contract, if any, and any disputes thereunder will be governed by the laws of the State of Florida and shall be deemed to have been executed and entered into in the State of Florida. Any such contract shall be construed, performed, and enforced in all respects in accordance with the laws and rules of the State of Florida, and any provision in such contract in conflict with Florida law and rules shall be void and of no effect. UCF and Respondent hereby agree that this ITN and resulting contract, if any, shall be enforced in the courts of the State of Florida and that venue shall always be in Orange County, Florida.

2.32 Liaison

UCF’s liaison with the successful Respondent, if any, shall be Cali Jones.

2.33 Subcontracts

The Respondent is fully responsible for all work performed under the contract resulting from this ITN, if any. The Respondent may enter into written subcontract(s) for performance of certain of its functions under such contract, unless otherwise specified. The subcontractors and the amount of the subcontract(s) shall be identified in the Respondent’s response to this ITN. No subcontract(s), which the Respondent enters into under the contract resulting from this ITN, if any, shall in any way relieve the Respondent of any responsibility for performance of its duties under such contract. Respondent is responsible to fully notify any subcontractor(s) of their responsibilities under any subcontract. All payments to subcontractors shall be the sole responsibility of the Respondent.

2.34 Employment of UCF Personnel

The Respondent shall not, without UCF’s prior written consent, knowingly recruit for engagement, on a full time, part time, or other basis during the period of this ITN and any resulting contract, any individuals who are or have been UCF employees at any time during such period, except for UCF’s regularly retired employees, or any adversely affected State employees.

2.35 Conflicts of Interest

Acceptance of a contract resulting from this ITN shall certify that Payee is aware of the requirements of Chapter 112, Florida Statutes and in compliance with the requirements of Chapter 112, Florida Statutes and other laws and regulations concerning conflicts of interests in dealing with entities of the State of

Florida. Payee certifies that its directors and/or principal officers are not employed and/or affiliated with the University unless a current Conflict of Interest (Report of Outside Activity/Employment) form has been completed, executed by such director or officer and approved in accordance with applicable University policies or rules. Violation of this section by Payee shall be grounds for cancellation of a contract resulting from this ITN.

2.36 Equal Opportunity Statement

The State of Florida and UCF subscribe to equal opportunity practices, which conform to both the spirit and the letter of all laws against discrimination and are committed to non-discrimination on the basis of race, creed, color, sex, age, national origin, religion, veteran or marital status, or disability. Respondent commits to the following:

A. The provisions of Executive Order 11246, September 24, 1965, as amended by Executive Order

11375, and the rules, regulations and relevant orders of the Secretary of Labor that are applicable to each order placed against the contract resulting from this ITN, if any, regardless of value.

B. The Respondent, if any, awarded a contract under this ITN shall agree to comply with the Americans

with Disabilities Act (ADA) of 1990. C. If the Respondent anticipates receiving $10,000 in orders during the first 12 months of the contract,

if any, resulting from this ITN, Respondent must complete a Certificate of Non-Segregated Facilities form and attach the form to the offer. A sample certificate is attached as APPENDIX III.

D. If the Respondent anticipates receiving $50,000 in orders during the first 12 months of the contract,

if any, resulting from this ITN, and employs more than 50 people, the Respondent must complete and file prior to March 1 of each year a standard form 100 (EEO-1).

E. If the Respondent anticipates receiving $50,000 in orders during the first 12 months of the contract,

if any, resulting from this ITN, and employs more than 50 people, the Respondent must maintain a written program for affirmative action compliance that is accessible for review upon request by UCF.

F. Respondents shall identify their company’s government classification at time of offer submittal (See

UCF Form ITN/CS: ITN acknowledgement cover page). Respondent’s identity will not foster special consideration during this ITN process; this is only for informational purposes for reporting.

2.37 Waiver of Rights and Breaches

No failure or delay by a party hereto to insist on the strict performance of any term of a contract resulting from this ITN, or to exercise any right or remedy consequent to a breach thereof, shall constitute a waiver of any breach or any subsequent breach of such term. No waiver of any breach hereunder shall affect or alter the remaining terms of such a contract, but each and every term of such a contract shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. The remedies provided in such a contract are cumulative and not exclusive of the remedies provided by law or in equity.

2.38 Headings Not Controlling

Headings used in any contract resulting from this ITN are for reference purposes only and shall not be considered to be a substantive part of such contract.

2.39 Employee Involvement/Covenant Against Contingent Fees

In accordance with Section 112.3185, Florida Statutes, the Respondent hereby certifies that, to the best of its knowledge and belief, no individual employed by the Respondent or subcontracted by the Respondent has an immediate relationship to any employee of UCF who was directly or indirectly involved in any way in the procurement of the contract, if any, resulting from this ITN or goods or services thereunder. Violation of this section by Respondent shall be grounds for cancellation of such contract. The Respondent also warrants that no person or selling agency has been employed, engaged or retained to solicit or secure any contract resulting from this ITN or any advantage hereunder upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, or in exchange for any substantial consideration bargained for, excepting that which is provided to the Respondent’s bona fide employees or to bona fide professional commercial or selling agencies or in the exercise of reasonable diligence should have been known by the State to be maintained by the Respondent for the purpose of securing business for Respondent. In the event of the Respondent’s breach or violation of this warranty, UCF shall, subject to Respondent’s rights under Chapter 120, Florida Statutes, have the right, at its option, to annul any contract resulting from this ITN without liability, to deduct from the charges otherwise payable by UCF under such contract the full amount of such commission, percentage, brokerage, or contingent fee, and to pursue any other remedy available to UCF under such contract, at law or in equity.

2.40 Employment of Aliens

Payee’s employment of unauthorized aliens, if any, shall be considered a violation of §§274(e) of the Immigration and Nationality Act. If the Payee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of a contract resulting from this ITN by the University.

2.41 Site Rules and Regulations

Respondent shall use its best efforts to assure that its employees and agents, while on UCF’s premises, shall comply with the State's and UCF’s site rules and regulations, if any.

2.42 Travel Expense

Respondent shall not under this ITN or any resulting contract charge UCF for any travel expenses, meals, and lodging without UCF's prior written approval. Upon obtaining UCF's prior written approval, Respondent may be authorized to incur travel expenses payable by UCF to the extent and means provided by Section 112.061, Florida Statutes and applicable UCF policies. Any expenses in excess of the prescribed amounts shall be borne by the Respondent.

2.43 Annual Appropriations

The University’s performance and obligations under a contract resulting from this ITN are subject to and contingent upon annual appropriations by the Florida Legislature and other funding sources.

2.44 Taxes

The State of Florida is a tax-immune sovereign and exempt from the payment of all sales, use and excise taxes. The Respondent shall be responsible to pay any such taxes imposed on taxable activities/services under the contract, if any, resulting from this ITN.

2.45 Contractual Precedence

The contract that results from this ITN, if any, and any attachments and/or addenda that are executed by University’s duly authorized signatory constitutes the entire and exclusive agreement between the parties.

Attachments and/or addenda may include, but are not limited to UCF’s Invitation To Negotiate (“ITN”) including all the University’s ITN specifications, and the Payee’s ITN response. In the event of any conflict or inconsistency between before mentioned documents, the order of precedence is: A. The Agreement/Contract; B. University’s ITN and ITN specifications; C. Respondent’s ITN response; and D. Any other attached documents signed by the University’s official signatory at the time the

Agreement/Contract is executed. 2.46 Use of Contract by Other Governmental Agencies:

At the option of the Vendor/Contractor, the use of the contract resulting from this solicitation may be extended to other governmental agencies, including the State of Florida, its agencies, political subdivisions, counties, and cities. Each governmental agency allowed by the vendor/contractor to use this contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No agency receives any liability by virtue of this offer and subsequent contract award.

2.47 Public Entity Crimes: A person or affiliate who has been placed on Florida’s convicted vendor list following a conviction for a

public entity crime may not submit an offer on a contract to provide any goods or services to a public entity, may not submit an offer on a contract with a public entity for the construction or repair of a public building or public work, may not submit offers on leases of real property to a public entity, may not be awarded, or perform work as a contractor, supplier, subcontractor, or consultant under, a contract with any public entity, and may not transact business with any public entity in excess of the offer limit for that public entity, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

2.48 Work for Hire

Any work specifically created for the University under a contract resulting from this ITN by the Payee or anyone working on behalf of the Payee (the term Payee shall encompass both) shall be considered a “work for hire.” All designs, prints, paintings, artwork, sketches, etchings, drawings, writings, photographs, or any other work or material or property produced, developed or fabricated and any other property created hereunder, including all material incorporated therein and all preliminary or other copies thereof, (the "Materials") shall become and remain the property of the University, and, unless otherwise specifically set forth herein, shall be considered specially ordered for the University as a "work made for hire," or, if for any reason held not to be a "work for hire,” the Payee who created, produced, developed or fabricated the Materials hereunder assigns all of his/her right, title and interest in the Materials to the University. The University shall own all right, title and interest in the Materials. The Payee agrees upon request to execute any documents necessary to perfect the transfer of such title to the University. The Materials shall be to the University’s satisfaction and are subject to the University’s approval. The Payee bears all risk of loss or damage to the Materials until the University has accepted delivery of the Materials. The University shall be entitled to return, at the Payee’s expense, any Materials which the University deems to be unsatisfactory. On or before completion of the Payee’s services hereunder, the Payee must furnish the University with valid and adequate releases necessary for the unrestricted use of the Materials for advertising or trade purposes, including model and property releases relating to the Materials and releases from any persons whose names, voices or likenesses are incorporated or used in the Materials.

The Payee hereby represents and warrants that, (a) all applicable laws, rules and regulations have been complied with, (b) the Payee is free and has full right to enter into this P.O. and perform all of its obligations hereunder, (c) the Materials may be used or reproduced for advertising or trade purposes or any commercial purposes without violating any laws or the rights of any third parties and (d) no third party has any rights in, to, or arising out of, or in connection with the Materials, including without limitation any claims for fees, royalties or other payments. The Payee agrees to indemnify and hold harmless the University and those acting for or on its behalf, the UCF Board of Trustees, the State of Florida and the Florida Board of Governors and their respective officers, agents, employees and servants from and against any and all losses, claims, damages, expenses or liabilities of any kind, including court costs and attorneys' fees, resulting from or in any way, directly or indirectly, connected with (a) the performance or non-performance of the University’s order by the Payee, (b) the use or reproduction in any manner, whatsoever, or (c) any breach or alleged breach of any of the Payee’s contracts or representations and warranties herein.

2.49 Export Control:

The parties shall comply with all applicable U.S. export control laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799 and/or other restrictions imposed by the Treasury Department’s Office of Foreign Asset Controls (OFAC), in the performance of a contract resulting from this ITN. The parties agree that no technology, related data or information will be exchanged or disseminated under such a contract nor any collaboration conducted pursuant to such a contract, which are export controlled pursuant to the export control laws of the United States, including the EAR and the ITAR and any other applicable regulations. The Parties agree that the Payee will not provide the University with any ITAR or EAR restricted technology and/or related data, and that any ITAR or EAR restricted technologies and/or data produced in furtherance of a contract resulting from this ITN will be in the exclusive possession of the Payee and at no time will any export controlled technologies, related data, or information be intentionally or inadvertently transferred to the University, its facilities, labs, staff, researchers, employees, officers, agents, servants or students in the performance of such a contract. If the Payee wishes to disclose export controlled technology or technical data to the University, the Payee will, prior to disclosing any information, technical data or source code that is subject to export controls under federal law, notify the University in writing that the material is export controlled and shall identify the controls that apply. The University shall have the right to decline or limit (a) the receipt of such information, and (b) any task requiring receipt of such information. In the event the Payee sends any such technical data or product that is subject to export control, without notice of the applicability of such export control, the University has the right to immediately terminate a contract resulting from this ITN. The Payee understands and agrees that to the extent the Payee’s personnel have access to work or materials subject to U.S. export controls while on University property, such personnel will meet all federal export control regulatory requirements or have the appropriate U. S. government approval.

2.50 Nonnegotiable Conditions and Requirements

The University seeks to award a contract from this ITN that complies with applicable law and will be both fair and reasonable to all parties, protecting the best interest of the University, its Board of Trustees, faculty, staff and students. With that goal in mind, we have developed a list of terms and conditions that are either required by law and are thus non-negotiable or have been deemed to be important to the University’s interests and are thus non-negotiable. Any discussions seeking to alter or remove such a term or condition from any contract resulting from this ITN shall not be granted to any Respondent. The non-

negotiable terms and conditions are listed on Appendix II of this document, and identified with **non-negotiable**. Respondents that disagree with any of those “non-negotiable” terms and conditions should forego submitting an offer because said offer shall be rejected as nonresponsive to this ITN. Failure to submit Appendix II with the offer constitutes grounds for rejection of the offer and UCF shall have the right to reject said offer, at UCF’s sole discretion.

2.51 Additional Quantities

The University reserves the right to increase or decrease total quantities as necessary. The University may place additional orders for the same commodities/services solicited under this ITN within 180 days after expiration of the contract resulting from this ITN. Total additional quantities, if any, are unknown.

2.52 Family Educational Rights and Privacy Act

Licensor acknowledges that Licensee has a duty to maintain the privacy of student records, including without limitation education records as defined by the Family Educational Rights and Privacy Act (20 USC § 1232g; 34 CFR Part 99) (“FERPA”), and further acknowledges that as a contractor to whom Licensee has outsourced certain institutional services or functions: A. Confidential information about Licensee’s students is contained in records provided to and maintained

by Licensor, and Licensor will protect the privacy of all student education records to the fullest extent required of Licensee under FERPA;

B. Licensor is performing an institutional service or function that has been outsourced by Licensee and for which Licensee would otherwise use its employees;

C. Licensor is under the direct control of Licensee with respect to the use and maintenance of education

records, as defined by FERPA;

D. Licensor is subject to all FERPA requirements governing the use and re-disclosure of personally identifiable information from education records, including without limitation the requirements of 34 CFR § 99.33(a);

E. Even in circumstances that might justify and exception under FERPA, Licensor may not disclose or

re-disclose personally identifiable information unless Licensee has first authorized in writing such disclosure or re-disclosure; and

F. Licensor will not use any personally identifiable information acquired from Licensee for any purpose

other than performing the services or function that are the subject of this agreement.

2.53 Smoke Free Policy The University prohibits smoking on all university owned, operated, leased and/or controlled properties in

order to maintain a healthy and safe environment for its faculty, staff, students, and visitors. Visit http://www.ucf.edu/smokefree for additional information.

3.0 REQUIRED OFFER FORMAT 3.1 Introduction

The Respondent shall not alter the ITN in any way and shall not reproduce all or any part of the ITN in its offer document. The contract, if any, resulting from this ITN shall incorporate the entire ITN and proposal

http://www.ucf.edu/smokefree

by reference.

To facilitate analysis of its offer, the Respondent is to prepare its offer in accordance with the instructions outlined in this section. If Respondent’s offer deviates from these instructions, such offer may, at UCF’s sole discretion, be REJECTED.

UCF EMPHASIZES THAT THE RESPONDENT CONCENTRATE ON ACCURACY, COMPLETENESS, AND CLARITY OF CONTENT. The Respondent is encouraged to use sections and tabs that are clearly identified and also number and label all parts, pages, figures, and tables in its proposal submittal/offer. Additional tabs may be appended which contain any other pertinent matters that the Respondent wishes UCF to take into consideration in reviewing the offer. Respondent’s response to this ITN must be sent to UCF’s Authorized Representative at the address listed in Section 2.1 above.

3.2 Respondent/Offer Submittal Sections

The Respondent should organize its offer into the following major sections. A. EXPERIENCE AND QUALIFICATIONS OF PROPOSER

1. Describe why your company believes it can provide and is qualified to provide temporary labor

services as described in this ITN. Highlight any major features, functions, value-adds, and areas of support that differentiate your service from your competition.

2. Provide an overview and history of your company. Describe the organization of your company

that includes the organizational structure. 3. Provide information on your company size, industrial track record, financial stability, and years in

business, etc. 4. Provide financial information on your company (e.g., annual report, 10-K).

5. List three accounts that have similar needs to UCF. University and/or College accounts would

be a plus. Proposers must include:

• Company/University name and address • Services rendered and length of service • Contact information for reference

B. PROJECT STAFF QUALIFICATIONS/EXPERIENCE 1. List the total number of employees, include job titles and experience of individual(s) who will be

assigned to the UCF account; include resume(s). 2. Clearly identify the skill sets your staff is capable of providing, and clearly indicate if subcontractors

or sub-consultants will be used. Identify special projects they have staffed, any membership in professional organizations relevant to the performance of this contract. Also indicate how the quality of staff over the term of the agreement will be assured.

C. OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/PROJECT APPROACH 1. Describe your company’s capacity in providing services in all temporary labor areas, including

non- management, management and technical categories. Also, how do you propose to deliver these services to UCF in a timely manner?

2. Describe how urgent requests are handled.

3. Provide an explanation of how background checks will be processed.

4. Describe your process of vetting employees to meet the needs of the university; including professional appearance, reliability and workplace skills.

5. What is your company’s fill percentage and lead time to get an employee ready to work?

4.0 OTHER REQUIREMENTS

A sample copy of UCF’s standard contractual agreement, which is the instrument used to bind the parties, can be viewed at http://www.purchasing.ucf.edu/. Any concerns with the provisions and clauses of the offered agreement are to be addressed during the question and answer period sited in section 2.2.

http://www.purchasing.ucf.edu/

Scope of Work

UCF is seeking to establish master agreements/contracts with several service providers to provide temporary labor services. Proposer provided information will be used by evaluators to quantify Proposers’ capabilities. This ITN will also establish mutually agreeable terms and conditions; however, some terms and conditions are not negotiable and are denoted in this ITN. Also, no additional terms and conditions will be allowed once agreements are in place. Once the master agreements are in place for each selected proposer and a service need arises, UCF will issue Price Quote Requests (via email) to all service providers. Each provider must acknowledge the receipt of the Price Quote Requests by replying to the email. The Price Quote Requests will denote what type(s) skills are needed and a brief scope or description of work. The description/scope of work may be general or specific, depending on the need. A temporary staff member may be needed for a specific period of time. Thus, a Price Quote Request will need to provide the length of the assignment. UCF will give each service provider 3-5 business days to respond to the Price Quote Requests by submitting their hourly rate. UCF will select the service provider for the particular service and situation based on the results of the Price Quote. UCF cannot guarantee any level of service commitments as the result of establishing master agreements with service providers. All temporary staff members are to be supervised by UCF managerial personnel. All temporary staff members will receive their assignment(s) from their supervisor. All temporary staff members are to be treated as if he / she are a member of the UCF Staff working alongside other UCF staff members. If it becomes obvious to UCF a temporary staff member is not performing well, immediate actions will be taken by UCF that may require UCF requesting the service provider to remove the temporary staff member from the assignment. This decision to take action will be solely UCF’s decision and will be final, not negotiable by the service provider. UCF may or may not request a replacement temporary staff member from the same service provider. Other situations that will require the removal of a temporary staff member is inappropriate behavior. Such behavior includes, but is not limited to: suicidal behavior, self-injury, threats to harm others, disruptive behavior, and visibly under the influence and/or intoxication by alcohol or other drugs, and stealing. Service Provider’s invoicing shall be submitted to UCF within 30 days of completing a specific assignment. If the assignment or assignments are continuous in nature spanning weeks and / or months, service providers shall be able to invoice UCF on a monthly basis. Invoices are to denote the following at a minimum:

• Department name • Temporary staff member’s name • Job category • Number of hours worked • Purchase Order Number

All temporary staff hired are required to have a background check performed by the temporary employment agency prior to commencement of a work assignment, pursuant to Florida state level one background screening standards. This is to include: National Sex Offenders Registry, federal criminal database, national criminal history records, statewide criminal history background check through the Florida Dept. of Law Enforcement and Driver’s License records. The agency must provide the university hiring official with certification that the background check was performed and cleared by the agency.

Depending on the nature of the position or duties required, the hiring officials may request the agency to perform additional levels of background screening.

APPENDIX I EVALUATION SCORING SHEET

NAME OF RESPONDENT COMPANY: __________________________________________ INSTRUCTIONS TO EVALUATION COMMITTEE MEMBER:

1. Evaluate each offer on a separate form.

2. Work independently and do not discuss the Offers or your evaluation with anyone.

3. When the forms are completed, sign, date and deliver them in a sealed envelope to the Purchasing Representative named in section 2.1.

Evaluation Factors Max Points Points Awarded

1. EXPERIENCE AND QUALIFICATIONS OF PROPOSER 30 2. PROJECT STAFF QUALIFICATIONS/EXPERIENCE 20 3. OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/ PROJECT

APPROACH 40

4. CONFORMANCE TO ITN’S PREFERRED CONDITIONS AND REQUIREMENTS (FAILURE TO CONFORM TO ITN’S MANDATORY CONDITIONS AND REQUIREMENTS MAY RESULT IN REJECTION OF PROPOSAL) Section 2.0

10

Total Points: 100 Comments, if any:

EVALUATOR’S NAME: ______________________________________________

EVALUATOR’S SIGNATURE: ________________________________________

DATE: ______________________________________________________________

APPENDIX II SUPPLEMENTAL OFFER SHEET

TERMS AND CONDITIONS The sections set forth below are to each be initialed, as YES for "understood and agreed upon" or NO for "not agreed to." Failure to complete and return this document with your offer could result in rejection of your offer, at UCF’s sole discretion. Respondents shall not check sections as "understood and agreed upon" with the intent to negotiate a change to those sections/terms and conditions after tentative award of a contract resulting from this ITN. Respondents disagreeing with any term or condition of this ITN are to act to resolve the difference prior to the deadline for inquires, as noted in this ITN. A Respondent’s disagreement with any non-negotiable section of this ITN shall be automatically rejected. Failure of the university and the tentative awardee to come to an agreement with respect to terms and conditions within a time frame UCF determines to be reasonable constitutes grounds for rejection of that offer and the University shall have the right, at its sole discretion, to award the contract to the next favorable respondent.

SECTION YES NO RESPONDENT INITIALS

2.1 **Non-negotiable** _____ _____ _______

2.2 **Non-negotiable** _____ _____ _______ 2.3 **Non-negotiable** _____ _____ _______ 2.4 _____ _____ _______ 2.5 _____ _____ _______ 2.6 **Non-negotiable** _____ _____ _______ 2.7 Section Not Used 2.8 **Non-negotiable** _____ _____ _______ 2.9 _____ _____ _______ 2.10 _____ _____ _______ 2.11 **Non-negotiable** _____ _____ _______ 2.12 _____ _____ _______ 2.13**Non-negotiable** _____ _____ _______ 2.14**Non-negotiable** _____ _____ _______ 2.15 _____ _____ _______ 2.16 _____ _____ _______ 2.17 _____ _____ _______

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SECTION YES NO RESPONDENT INITIALS 2.18 **Non-negotiable** _____ _____ _______ 2.19 _____ _____ _______ 2.20 **Non-negotiable** _____ _____ _______ 2.21 _____ _____ _______ 2.22 _____ _____ _______ 2.23 _____ _____ _______ 2.24 _____ _____ _______ 2.25 _____ _____ _______ 2.26 _____ _____ _______ 2.27**Non-negotiable** _____ _____ _______ 2.28 **Non-negotiable** _____ _____ _______ 2.29 _____ _____ _______ 2.30**Non-negotiable** _____ _____ _______ 2.31**Non-negotiable** _____ _____ _______ 2.32 _____ _____ _______ 2.33 _____ _____ _______ 2.34 _____ _____ _______ 2.35**Non-negotiable** _____ _____ _______ 2.36 _____ _____ _______ 2.37 _____ _____ _______ 2.38 _____ _____ _______ 2.39**Non-negotiable** _____ _____ _______ 2.40 _____ _____ _______

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SECTION YES NO RESPONDENT INITIALS 2.41 _____ _____ _______ 2.42**Non-negotiable** _____ _____ _______ 2.43 _____ _____ _______ 2.44 _____ _____ _______ 2.45 _____ _____ _______ 2.46 _____ _____ _______ 2.47 _____ _____ _______ 2.48 _____ _____ _______ 2.49 **Non-negotiable** _____ _____ _______ 2.50 _____ _____ _______ 2.51 _____ _____ _______ 2.52 **Non-negotiable** _____ _____ _______ 2.53 **Non-negotiable** _____ _____ _______ 3.0 _____ _____ _______ 4.0 _____ _____ _______ Appendix II _____ _____ _______ Appendix III _____ _____ _______ Appendix IV _____ _____ _______ Appendix V _____ _____ _______ Company: ___________________________________________________________

Authorized Representative’s Name: _______________________________________

Authorized Representative’s Signature: ____________________________________

Date: __________________________

Nitelines USA, Inc.


09/20/2016

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APPENDIX III

CERTIFICATE OF NON-SEGREGATED FACILITIES We,______________________________________________________________________ certify to the University of Central Florida that we do not and will not maintain or provide for our employees any segregated facilities at any of our establishments, and that we do not and will not permit our employees to perform their services, under our control, where segregated facilities are maintained. We understand and agree that a breach of this certification is a violation of the Equal Opportunity clause required by Executive order 11246, amended. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, rest rooms and wash room, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color or national origin, because of habit, local custom or otherwise.

We, further, agree that (except where we have obtained identical certifications from offered subcontractors for specific time periods) we will obtain identical certifications from offered subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause; that we will retain such certification in our files; and that we will forward the following notice to such offered subcontractors (except where the offered subcontractors have submitted certifications for specific time periods):

NOTE TO PROSPECTIVE SUBCONTRACTORS OR REQUIREMENTS FOR CERTIFICATIONS OF NON-SEGREGATED FACILITIES. A Certificate of Non-segregated Facilities, as required by the 9 May 1967 order on Elimination of Segregated Facilities, by the Secretary of Labor (32 Fed. Reg. 7439, 19 May 1967), must be submitted prior to the award of a sub-contract exceeding $10,000 which is not exempt from the provisions of the Equal Opportunity clause. The certification may be submitted either for each sub-contract or for all subcontracts during a period (i.e. quarterly, semiannually, or annually).

The Contractor and subcontractors shall abide by the requirements of 41 CFR, Section 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

NOTE: Whoever knowingly and willfully makes any false, fictitious, or fraudulent representation may be liable to criminal prosecution under 18 U.S.C. 1001.

Nitelines USA, Inc.

APPENDIX III

CERTIFICATE OF NON-SEGREGATED FACILITIES SUBPART - CONTRACTOR'S AGREEMENTS

SEC. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereafter entered into the following provisions: During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color,

religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the

contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

(3) The contractor will send to each labor union or representative of workers with which the contractor has a

collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965 and of

the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September

24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any

of such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoiced as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The contractor will include the provision of Paragraphs (1) through (7) in every subcontract or purchase order

unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase orders the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interest of the United States.

SEC. 402 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era:

(1) The contractor agrees to comply with the affirmative action clause and regulation published by the US

Department of Labor implementing Section 402 of the Vietnam Era Veteran's Readjustment Assistance Act of 1974, as amended, and Executive Order 11701, which are incorporated in this certificate by reference.

Company: ___________________________________________________________



Date: __________________________

Nitelines USA, Inc.H.L. McGlockton, President

09/20/2016

APPENDIX IV

COMPLIANCE AND CERTIFICATION OF GOOD STANDINGS

The parties shall at all times comply with all applicable ordinances, laws, rules and regulations of local,

state and federal governments, or any political subdivision or agency, or authority or commission thereof, which may have jurisdiction to pass laws, ordinances, or make and enforce rules and regulations with respect to the parties.

Vendors shall certify below that they are in good standings to conduct business in the State of Florida. The awardee of any contract resulting from this solicitation shall forward a certification of good standing. The certifications must be submitted to the UCF Purchasing Department prior to providing any goods or services required under the resulting contract. Noncompliance with this provision may constitute rejection of proposal or termination of a contract at UCF’s sole discretion.

CERTIFICATION

I certify that the company submitting an offer under this solicitation in is compliance with all applicable laws to conduct business in the State of Florida, is in good standings and will provide a certificate of good standings from the State of residence prior to initiating any performance under any contract resulting from this solicitation.

Company: ___________________________________________________________



Date: __________________________


Nitelines USA, Inc.

09/20/2016

APPENDIX V

Secure Handling of UCF Data Secure protection and handling of data by vendors and third parties 1. Network Security. Vendor agrees at all times to maintain network security that – at a minimum – includes:

network firewall provisioning, intrusion detection, and regular third party penetration testing. Likewise Vendor agrees to maintain network security that conforms to one of the following:

a. Those standards that UCF applies to its own network, as found at

http://www.cst.ucf.edu/about/information-security-office/iso-policies-standards/

b. Current standards set forth and maintained by the National Institute of Standards and Technology, including those at:

http://web.nvd.nist.gov/view/ncp/repository

c. Any generally recognized comparable standard (e.g., ISO/IEC 27001, etc.) that Vendor then applies to

its own network. 2. Data Security. Vendor agrees to protect and maintain the security of UCF data based on the latest industry

security standards and best practices. These security measures include, but are not limited to, maintaining secure segmented networks, maintaining systems that are up-to-date, and environments free of malware.

3. Data Transmission. Vendor agrees that any and all transmission or exchange of system application data with

UCF and/or any other parties expressly designated by UCF – solely in accordance with Section 6 below – shall take place via secure means, e.g. HTTPS or FTPS with 128 bit key AES encryption or better.

4. Data Storage. Vendor agrees that any and all UCF data will be stored, processed, and maintained solely on

designated target servers and that no UCF data at any time will be processed on or transferred to any portable or laptop computing device or any portable storage medium, unless that storage medium is in use as part of the Vendor's designated backup and recovery processes.

5. Data Encryption. Vendor agrees to store all UCF backup data as part of the its designated backup and

recovery processes in encrypted form using 128 bit key AES encryption or better. 6. Data Re-Use. Vendor agrees that any and all data exchanged shall be used expressly and solely for the

purposes enumerated in the Current Agreement. Data shall not be distributed, repurposed or shared across other applications, environments, or business units of Vendor. Vendor further agrees that no UCF data of any kind shall be transmitted, exchanged or otherwise passed to other vendors or interested parties except on a case-by-case basis as specifically agreed to in writing by an agent of UCF.

7. End of Agreement Data Handling. Vendor agrees that upon termination of this Agreement it shall erase,

destroy, and render unreadable all UCF data according to the standards enumerated in DOD 5220.22 or NIST 800-88 and certify in writing that these actions have been completed at a mutually predetermined date.

http://www.cst.ucf.edu/about/information-security-office/iso-policies-standards/

http://web.nvd.nist.gov/view/ncp/repository

8. Data Breach. Vendor agrees to comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally-identifiable information or other event requiring notification. In the event of a breach of any of Vendor’s security obligations or other event requiring notification under applicable law (“Notification Event”), Vendor agrees to assume responsibility for informing all such individuals in accordance with applicable law and to indemnify, hold harmless and defend UCF and its trustees, officers, and employees from and against any claims, damages, or other harm related to such Notification Event. Related Documents: • Third-Party Outsourcing (Cloud Computing) of University Data • UCF Third Party Assurance Questionnaire • 4-008 Data Classification and Protection

9. FERPA

If Vendor is provided access to any student personally identifiable information (as defined under FERPA), Vendor acknowledges that it will comply with the privacy regulations outlined in the Family Educational Rights and Privacy Act (“FERPA”), for the handling of such information, to the extent such regulations apply to Vendor. Vendor will not disclose or use any student information except to the extent necessary to carry out its obligations under its agreement with UCF and as permitted by FERPA.

Company: ___________________________________________________________



Date: __________________________

APPENDIX VI

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal. 1. Prepare your submission materials: Requested Information

Name Type # Files Requirement

Proposal File Type: PDF (.pdf) Multiple Required

Requested Documents: Please note the type and number of files allowed. The maximum upload file size is 100 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated. 2. Upload your submission at: https://ucfpurchasing.bonfirehub.com/opportunities/1552 Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 22, 2016 2:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) hour before Closing Time to begin the uploading process and to finalize your submission. Important Notes: Each item of Requested Information will only be visible after the Closing Time. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements: Internet Explorer 8/9/10+, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Need Help? University of Central Florida - Purchasing uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at [email protected] for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc

https://ucfpurchasing.bonfirehub.com/opportunities/1552


https://bonfirehub.zendesk.com/hc

Submission

Requirement

s Synopsis Section # Section Title

Page

Limit Author Status

Submit to:

Prepare files in PDF format

upload submission at: https://ucfpurchasing.bonfirehub.com/opportunities/1552

do not exceed 100MB

Cali Jones, Purchasing Department

12479 Research Parkway; Orlanda FL 32826-3248

[email protected] / Ph: (407) 823-5889

APPENDIX I1 EXPERIENCE AND QUALIFICATIONS OF PROPOSER NTL YES

Describe why your company blieves it can provide and is qualified to provide

temporary labor services as described in this ITN. Highlight any major features,

functions, value-adds, and areas of support that differentiate your service from

your competition HLM

Provide an overview and history of your company. Describe the organization of

your company that includes the organizational structure. HLM

Provide information on your company size, industrial track record, financial

stability, and years in business, etc. HLM

Provide financial information on your company (eg. Annual report, 10-K) HLM

List three accounts that have similar needs to UCF. University and/or College

accounts would be a plus. HLM

2 PROJECT STAFF QUALIFICATIONS/EXPERIENCE NTL YES

List the total number of employees, include job titles and experience of individual(s)

who will be assigned to the UCF account; include resume(s). HLM

Clearly identify the skill sets your staff is capable of providing, and clearly indicate if

subcontractors or sub-consultants will be used. Identify special projects they have

staffed, any membership in professional organizations relevant to the performance

of this contract. Also indicate how the quality of staff over the term of the

agreement will be assured. HLM

3 OVERALL RESPONSIVENESS OF PROPOSAL TO SATISFY SCOPE/PROJECT APPROACH NTL YES

RFP References Proposal Sections Assignments

mailto:[email protected]%20/%20Ph:%20(407)%20823-5889

Describe your company’s capacity in providing services in all temporary labor areas,

including non- management, management and technical categories. Also, how do

you propose to deliver these services to UCF in a timely manner? HLM

Describe how urgent requests are handled. HLM

Provide an explanation of how background checks will be processed. HLM

Describe your process of vetting employees to meet the needs of the university;

including professional appearance, reliability and workplace skills. HLM

What is your company’s fill percentage and lead time to get an employee ready to

work? HLM

4 CONFORMANCE TO ITN'S PREFERRED CONDITIONS AND REQUIREMENTS NTL YES

A sample copy of UCF’s standard contractual agreement, which is the instrument

used to bind the parties, can be viewed at http://www.purchasing.ucf.edu/. Any

concerns with the provisions and clauses of the offered agreement are to be

addressed during the question and answer period sited in section 2.2. HLM

APPENDIX II NTL YESSupplemental Offer Sheet Terms and Conditions

APPENDIX III NTL YES

SUBMIT OFFER TO: University of Central Florida PURCHASING ... · university of central florida ....

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