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Table of Contents 1. Purpose of the document 2

2. Assumptions and Prerequisites 3

3. Feature Specific Setup 3

Implementation 3

Assign Balancing Segment Values to Legal Entities (Optional) 4

4. Common Parameters 5

5. Other Parameters 6

Account Analysis by Legal Entity Report and General Ledger and Subledger Account Analysis Report 7

General Ledger and Subledger Accounting By Journal Lines Report 9

6. Accounted Transactions in Subledgers 10

7. Submitting the Reports 10

Account Analysis by Legal Entity Report 10

Standard Run with Defaults 10

General Ledger and Subledger Account Analysis Report 12

Standard Run with Defaults 12

General Ledger and Subledger Accounting By Journal Lines Report 15

Standard Run with Defaults 16

Print the reports for a specific Legal Entity 19

8. Report Headings 23

ERP CLOUD

Subledger Accounting Reporting Account Analysis Reports

Oracle Financials for EMEA

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1. Purpose of the document

Account Analysis reports help you reconcile subledger balances with Oracle General Ledger balances,

provide an audit trail and allow a periodic internal verification.

This document explains the implementation and usage guidelines for the following reports:

Account Analysis by Legal Entity Report

Account Analysis by Legal Entity report shows only the accounting entries which are posted in

general ledger.

The report has an option to print statutory page headings for Italy. You can also display the legal

entity name at page headings.

General Ledger and Subledger Account Analysis Report

General Ledger and Subledger Account Analysis report shows only the accounting entries which

are posted in general ledger.

Detail lines show entered debit and credit amounts as well as accounted amounts.

Report provides total number of debit documents and credit documents at the last page.

General Ledger and Subledger Accounting By Journal Lines Report

General Ledger and Subledger Accounting By Journal Lines report has parameters to control

accounting entries that are not yet transferred to general ledger, those that are transferred but

not posted or posted.

This report does not show balances. All accounts that have activity within the reporting range

are printed under which all detail accounting lines are listed.

Your accounting entries will be grouped with totals at currency, source, category, accounting

date, account code, natural account, period and balancing segment levels.

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2. Assumptions and Prerequisites

In this document, we will assume that the following entities have already been set up :

Data Security – Refer to the Fusion Security topical essay available on cloud.oracle.com

Enterprise Structure

Accounting Configuration

Tax Configuration and First Party Tax Setup

Suppliers

Customers

Third Party Tax Setup

Document sequences

Accounting and Reporting Sequences

Oracle Payables System Options

Procurement Business Function

Common Options for Payables and Oracle Receivables

Receivables System Options

Oracle recommends that the ‘Implementation Project’ is complete for your organization before

commencing the ‘Feature Specific Setup’ outlined below. If you require further details, refer to the

Analyze and Report section of Oracle Financials Cloud (Get Started) web site.

3. Feature Specific Setup

Implementation

For this document, we consider the implementation of a company with one ledger and two legal entities

associated to this ledger.

You can alternatively use any existing company structure as long as the prerequisite setup, which is

indicated in ‘Assumptions and Prerequisites’ section exists for these entities.

The examples in this document are based on a sample implementation that consists of a single primary

ledger and two legal entities:

Ledger: ES Vision SEQ3 ES

LE1: ES Vision SEQ LE1 - Spain

LE2: ES Vision SEQ LE2 – Spain

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Assign Balancing Segment Values to Legal Entities (Optional)

To report based on legal entity, you run reports by the ‘Legal Entity’ parameter. Use of the legal entity

parameter requires you to associate balancing segment values to your legal entities.

Task name: Assign Balancing Segment Values to Legal Entities

Navigation : Navigator –> Setup and Maintenance -> Assign Balancing Segment Values to Legal Entities

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4. Common Parameters Account Analysis by Legal Entity Report, General Ledger and Subledger Account Analysis Report and

General Ledger and Subledger Accounting By Journal Lines Report

Parameter Name Required Description

Application Name No Choose a subledger application, like ‘Payables’

or leave blank to include all applications

Ledger Yes Select a ledger to view accounting activity.

Ledger is a required parameter and you can run

the report for one ledger at a time.

Legal Entity No If you have associated your legal entities to the

balancing segments in your chart of accounts,

you can filter the accounting activity by legal

entity. If not entered, accounting activity will be

listed for all legal entities.

From Period Yes From Accounting Period

To Period Yes To Accounting Period

Account Filter Parameters No Flexibility to enter a wide range of filtering

conditions using accounting flexfield segments.

Following screenshot shows the common submission parameters:

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5. Other Parameters Other parameters will be grouped as follows:

(1) Account Analysis by Legal Entity Report and General Ledger and Subledger Account Analysis Report

(2) General Ledger and Subledger Accounting By Journal Lines Report

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Account Analysis by Legal Entity Report and General Ledger and Subledger

Account Analysis Report

Parameter

Name

Required Default Description Account

Analysis By

Legal Entity

Report

General Ledger

and Subledger

Account

Analysis Report

Display VAT

Code

Yes No Enter Yes if you want to show

VAT information for tax lines.

✓ ✓

Include Legal

Entity

Information

No Legal

Entity

Select ‘Establishment’ if you want

legal reporting name to be

printed instead of legal entity .

✓ ✓

Include Zero

Amount Lines

Yes No Select ‘Yes’ if you want to include

accounting lines with zero debit

and zero credit amounts.

✓ ✗

First Flexfield

Segment

Used

No N/A Use segment qualifiers to show

the account combination as the

concatenation of 1 to 3

accounting flexfield segments

instead of the full combination,

which is default. Leave these

parameters as blank to see full

account combination in the

report.

✓ ✓

Second

Flexfield

Segment

Used

No N/A

Third Flexfield

Segment

Used

No N/A

First Report

Sort

Yes Accounting

Sequence

Name

Report data is sorted using the

First Report Sort value and then

Second Report Sort value is used

to sort further and then the Third

Report Sort is used.

✓ ✓

Second

Report Sort

Yes Accounting

Date

Third Report

Sort

Yes Accounting

Sequence

Number

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Parameter

Name

Required Default Description Account

Analysis By

Legal Entity

Report

General Ledger

and Subledger

Account

Analysis Report

First Page

Number

No 1 Enter an integer number. If you

leave parameter value blank, the

page numbering will start with 1.

✓ ✓

Document

Sequence

Name

No N/A Optionally view the accounting

lines for journals of a particular

document sequence only.

✓ X

Report

Sequence

Number

No N/A Optionally view the accounting

lines for journals of a particular

reporting sequence only.

X ✓

Assign Zero

Beginning

Balances

No No If required for the reporting

range, enter ‘Yes’ to print zero

balances for accounts.

✓ ✓

Include

Statistical

Amount Lines

No No Optionally report statistical

accounting lines.

X ✓

Report

Heading

Yes Legal

Entity

This is the information that will

be printed on all pages at page

header. Options are Legal Entity,

Ledger and ‘Statutory Header for

Italy’. Please also refer to Report

Headings section.

✓ X

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General Ledger and Subledger Accounting By Journal Lines Report You can use additional filtering for data retrieved by General Ledger and Subledger Accounting By

Journal Lines Report through a number of parameters:

Parameter Name Required Default Description

Journal Entry Source Yes N/A Enter a journal source, for example ‘Payables’.

Entered Currency No N/A Enter a currency to print only accounting

activity with particular entered currency.

Accounting Sequence

Name

No N/A Enter Accounting Sequence Name to filter

accounting lines by a particular accounting

sequence.

Batch Name No N/A Enter a batch name to print accounting activity

for a particular journal batch.

Posting Status Yes N/A Enter posting status. Available options are as

follows: Transferred Not Posted, Not

Transferred, Posted.

Journal Entry Status Yes Final Enter subledger accounting status: Draft, Final

or Invalid.

Third Party Type No N/A Enter ‘Supplier’ or ‘Customer’ for additional

filtering through third party type.

Third Party Name No N/A You can select a third party name from the list

of values to print the accounting lines for a

particular third party.

From Third Party

Number

No N/A Specify from and to third party numbers to

restrict the report to a third party number

range. To Third Party Number

Journal Category No N/A Select a specific journal category, for example.

‘Purchase Invoices’.

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6. Accounted Transactions in Subledgers

Enter transactions in Subledger applications, for example, Payables and Receivables. Account all

transactions on which you need to report.

7. Submitting the Reports

Account Analysis by Legal Entity Report

This report lists transactional information and account balances information. It helps you reconcile subledger balances with General Ledger balances. Through this report you can maintain an audit trail, perform a periodic internal verification and reconcile subledger transactions with General Ledger transactions.

Standard Run with Defaults

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View from the report output:

12

General Ledger and Subledger Account Analysis Report

Fiscal authorities require companies to provide a complete set of reports that satisfies fiscal verification processes. Thus, companies must collect and report information on all posted journal transactions in General Ledger, for a selected period and range of accounts.

Use this report to verify that your transactions are recorded systematically and ensure the audit trail from General Ledger to Subledger.

You can also use this report as an internal verification tool. Verify your accounting lines and perform any necessary modifications before approving them.

Standard Run with Defaults

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Views from the report output:

(1)

(2)

Submit the report for Mar-10:

14

Views from the report output:

You can see that account balance for 02-000-2210-0000-000 at the end of Feb-10 is beginning Mar-10

balance of the same account.

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General Ledger and Subledger Accounting By Journal Lines Report

This report prints detail subledger accounting entry lines regardless of the General Ledger journals summarization. You will be able to see audit trail information to the original business documents/transactions that provides a justification for each accounting entry line created.

This report does not show balances. All accounts that have activity within the reporting range are

printed under which all detail accounting lines are listed.

Brought Forward and Carried Forward balances displayed on report pages are for control purposes. Running totals for accounted debits/credits and net balance are printed on all report pages without being reset at any of the levels.

The report provides grouping and totals at the following levels:

Journal Category

Accounting Flexfield

Accounting Date

Natural Account

Accounting Period

Balancing Segment

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Standard Run with Defaults

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Views from the report output:

Run the report for Posting Status ‘Transferred Not Posted’:

18

View from the report output:

You can run the report using Account Filter for additional filtering. For example, you can add the

following conditions: Natural Account Segment: 1210, Company Segment: 01

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Print the reports for a specific Legal Entity

Entering the Legal Entity: Print the report for a specific Legal Entity ES Vision SEQ LE2 - Spain

View from the report output:

20

Use flex filter for additional filtering by Natural Account:

The following output is created. You can see that only the accounting activity for a particular legal entity

is printed. (ES Vision SEQ LE2 – Spain)

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Now use the other legal entity keeping the other parameters as above: ES Vision SEQ LE1 - Spain

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The following output is created. You can see that only the accounting activity for a particular legal entity

is printed. (ES Vision SEQ LE1 – Spain)

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8. Report Headings

Use ‘Report Header’ parameter to display legal entity name or ledger name on each page heading of all report pages. You can also use the parameter ‘Include Legal Entity Information’ for additional flexibility; default is legal entity, if you change the value as legal establishment (Legal Reporting Unit) then the page headings will show the legal reporting unit name instead of the legal entity name.

Some countries' auditors require you to include additional information on all report pages, so use if required by your authority. (*)

(*) Currently, ‘Statutory Header for Italy’ is also available in the list of values of ‘Report Header’ parameter. If you select this value the report heading will print the following information at the page heading:

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Page heading view is shown below:

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Copyright © 2017, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the

contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. 1017 White Paper Title October 2017

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