Subject matter of CG.M.

SI.No.

(1)

I.

SECTION - I DELEGATION OF POWERS FOR WORKS, SERVICES AND PROCUREMENT (All amount in Rs.)

Subject matter of Dir. Delegation

(2) (3)

Accord of technical Full Powers sanction to detailed (pre-tender) cost estimate for works, i.e. other than supply contracts which are dealt with at SI. Nos. 4 to 7 and Service/ Consultancy contracts dealt at SI No. 26.

E.D.

(4)

Full Powers

CG.M.

(5)

15 Crore

9

G.M. D.G.M. Sr. ManaQ:er

(6) (7) (8)

7.5 75 Lac 35 Lac Crore

Remarks

(9)

1 (a) The Delegation at S. No. 1 is for components of a project, or for sub-packages constituting a component, as provided for m FR/ DPR/O&M BUDGET/ Annual plan and as approved by the Board/ Govt. oflndia.

(b )(i) PMSG Division will finalize the packages/Turn Key mode of contract for the works to be awarded at Corporate Office on the recommendations of a committee compnsmg of Heads of Design & Engineering, Design (E&M), Contracts Divisions and Corporate Planning Division. PMSG will obtain approval of Chairman and Managing Director.

Executive Director (PMSG)/Chief General Manager (PMSG) shall act as Member- Convenor to the above committee. The PMSG Division shall forward the approval to ED of the Region for raising the Requisitions for initiation of the tendering process.

(c)(i) Technical Specification (TS) and Bill of Quantities (BOQ) shall be drawn by the concerned Corporate Design Division for works to be awarded at Corporate Office and send the same to CED. The required data/inputs for preparation of estimates shall be supplied by the projects, CEP, Civil Design, HM Design and E&M design for Civil, HM and E&M works to CED

(ii) Technical Specification (TS) and Bill of Quantities (BOQ) shall be drawn by the executing division for works to be awarded at projects before the same is sent to the concerned division at project responsible for planning & cost engineering.

JO

(d) (i) Detailed (Pre tender) cost estimates for components of a Project, or for sub-packages constituting a Component, which are to be awarded at Corporate office, shall be prepared by CED duly vetted JY Associate Finance and approved by the concerned ED (CED), CO.

(ii) For works to be awarded at projects/units, detailed (Pre tender) cost estimates shall be prepared by the concerned division of project/unit responsible for Jlanning & cost engineering, vetted by Associate f'inance and approved at the appropriate level of concerned project/unit as per delegation at S.No. l.

(e) Excess over FR/DPR/O&M Budget I Annual plan in cost estimate shall be analyzed in a format as per Annex-I, which shall be attached to the cost estimate referred to at ( d) above

(f) The variance between FR/DPR/O&M Budget/ Annual plan and the cost estimates of over 10% or 15 Crores whichever is less in each package /subpackage for which the cost estimate has been prepared shall be intimated by the project through the regional offices to CED quarterly. CED after compilation shall submit the quarterly report to functional Directors for their information with a view of apprising them of the impact of such variances on the project cost/ O&M expenditure.

(g) While exercising these powers in the case o O&M Projects, administrative approval for th< execution of work shall be obtained from th< Competent Authority/ HOP not below the rank of GM subject to availability of budget. Additional Budget , Reappropriation of Budget will be as per Budget Circular issued from time to time by CO Finance. (h) Before according technical sanction by executives of the rank of GM and below in the case of Construction Projects and Survey Investigation units, Administrative approval for the execution of

11

worK snau oe ootamea rrom me competent Authority/ HOP not below the rank of GM subj eel to availability of budget even if such works are incorporated in the FRI DPR. For works not covered in the DPR/FR etc. prior approval from the CMD shall be obtained.

(i) Project schedule of rates (PSR) for works other than supply, services will be fixed and reviewed annually before the first month of the financial year (i.e. April) by the concerned division at project responsible for planning & cost engineering after vetting by project finance and approval by the HOP not below the rank of GM on the basis of respective State Schedule of rates. In case of certain items not being present in the State Schedule of rates then for those items rates would be fixed on the basis of CPWD rates/ market rates and got approved by the HOP not below the rank of GM. Copy of the PSR shall be forwarded to ED of the Region. & CED, CO. In respect of corporate office the action on remark (i) above will be taken by concerned executing division.

G) While exercising these powers in the case of CO and RO, Administrative approval for the execution of work shall be obtained from the HOD (in case of CO)/ ED (in case of RO) subject to Budget approved by BOD for the year.

SL No.

{/)

2.

Subject matter of Delegation

(2)

Approval for calling of tenders, and/ or issuing award for works 1.e., other than mere supply items, after approval of cost estimates, vi de (1) above.

Dir. E.D. CG.M.

{~) f4) {';)

G.M. D.G.M.

{fi) 17)

12

Sr. Mana!!er

{/I)

Remarks

(9)

(i) Tenders are to be invited by the Contracts and Procurement Group at Corporate Office and by P&C division at Projects as are functionally responsible thereof, only after approved Requisition is received and pre-tender cost estimate/ Technical sanctioned estimate is approved by competent authority vide (I) above. Irrespective of the powers delegated, tenders for supplies/services at the Projects shall be invited after clearance by HOP or head of division responsible for maintenance of Corporate office

SI.No. Subject matter of Delegation

Dir. E.D. C.G. M.

fll (21 Gl (41 fSI

G.M. D.G.M. Sr. Manae:er

({j) 17) (fl)

13

Remarks

(9)

building/residential colony/other facilities will invite tenders in respect of the functions entrusted to them.

However for SI. No. l(c) (i) Tender check estimate (Technical Sanction Estimate) shall be prepared by CED well before submission of price bids.

(ii) Tender documents shall be approved by the authority who has the power for approval for calling of tenders and/or issuing award for works. (iii) Fees for tender documents and amount of EMD for tenders shall be regulated as per guidelines contained in circular no. CS/D/2010/4 dated 03.05.2010 and CS/D/2016/20 dated 30.03.2018 respectively or as amended from time to time.

(iv) Other than mere supply items shall mean the ~arks involving installation and/or other services, the estimated cost of which is not less than 15% of total estimated cost of the work package.

(v) In respect of contract packages beyond the powers of Executive Director, the qualification criteria shall be formulated and approved by an empowered Committee as per annexure-II. In other cases, the authority competent to award shall approve the qualification criteria. The evaluation of qualification of applicants I

bidders meeting the specified qualifying criteria will be done by the Tender Evaluation Committee (TEC) to be constituted as per Annexure-II.

(vi) Tender Evaluation Committee (as per Annexure - II) shall be constituted with the annroval of the

SI.No. Subject matter of

Dir. E.D. C.G. M. Delegation

rn (2) (1) (4) (il

G.M. D.G.M.

(61 17)

14

Sr. Mana2er

fRl

Remarks

(9)

authority competent to approve the tender or such other authority that is authorised to approve the constitution of the committee. Nomination of members for the Prequalification/Tender Evaluation Committee for the cases beyond the powers of Executive Director shall be approved by the concerned Director.

(vii) Wherever two-stage/ two-envelope system of bidding are resorted to, the techno-commercial evaluation report and opening of price bids shall be approved by the authority competent to approve the tender.


Dir. E.D. CG.M.

m f2) m (4) (';)

G.M. D.G.M.

{fi) (7)

15

Sr. Mana2er

{//)

Remarks

(9)

viii) The cases for which the approval for calling of tenders and/or award of works are beyond the powers of ED, the approvals required under ii) and vii) above shall be accorded by Director/CMD as applicable. However, Tender Documents containing Terms & Conditions (viz. General Conditions, Special Conditions, Instruction to Bidders and Annexure thereto) already approved earlier by Director/CMD may be approved by ED/HOD of Contracts Division of Corporate Office. The other parts of bid document shall be approved by the respective HODs of Corporate Office, who are responsible for preparation thereof. Amendment to Bid Document containing terms and conditions/data received from concerned HODs of C.O. shall be approved by ED (Contracts). In case terms of commercial conditions (GCC, sec, ITB) are not already approved by Director/CMD, then shall be approved by Director/CMD.

(ix) (a) In case of powers within the competency of ED( Region/HOD at CO) or below

(i) The accepting officer shall be empowered to accept tender provided the variation in tendered amount does not exceed more than 10% of the Technical Sanction Estimate.

SL No. Subject matter of

Dir. E.D. Delegation

(/) (21 (11 (41

2.1 Open tender 25 Crore 15 Crore

C.G. M. G.M. D.G.M.

(';) ((ii 17)

1 0 Crore 5 Crore 75 Lac

16

Sr. Mana2er

fRI

35 Lac

Remarks

(91

(ii) The cases where finally accepted tender is more than 10% and up to 25% of 'Technical Sanction Estimate' shall be approved by next higher authority (instead of empowered accepting officer) to that mentioned in the Delegation of Power.

(iii) The cases where finally accepted tender is more than 25% of 'Technical Sanction Estimate' shall be approved by authority superior to next higher authority (instead of next higher authority) to that mentioned in the Delegation of Powers restricted up to Director concerned.

(b) Powers beyond competency of ED (Region/HOD at CO)

The cases where finally accepted tender is more than 25% of 'Technical Sanction Estimate' shall be approved by next higher authority (limited up to CMD) to that mentioned in the Delegation of Power.

(x) Delegation alongside (not Technical Sanction Estimate) shall be the basis for determining level of competency for award of works. However, for estimates consisting supply and works both, percentage of supply will also be seen at the time of award to decide approving authority.

2.1. a. Open tenders are those enquiries issued-


Dir. E.D. C.G. M. Delegation

(/l (2) (1) (4) (';)

G.M. D.G.M. Sr. Manager

((i) 17) (//)

17

Remarks

(9)

• Through press advertisement in international journals I newspapers for the invitation of international contracts bids wherever required as per policy guidelines

• Through press advertisement m local and national level newspapers for tenders valued at not less than 3 crores.

• Through press advertisement m local newspapers for tenders valued at not less than 25 lac.

• Through Notice Inviting Tender m English/Hindi and the written language of the district and pasted on notice boards of various circles of Projects/Units for works valued below 25 Lac. A copy should also be sent to Central PWD Divisions, Zonal Office, the Circle Office, Local Municipalities and DM's/Collector's Office/State PWD Divisions operating at the station of the work and Head quarters of the Project Office.

• All open tenders shall be posted on web site ofNHPC.

• Inviting tenders from bidders pre-qualified for a particular work.

2.1. b. In case where not less than 3 valid offers are received, it shall be approved by the competent officer as per financial limit. However when the number of valid offers are less than 3, then the fact be brought to the notice of the competent authority i.e next higher authority before opening of bids and approval of the next higher authority is required before placing order except in case where the proposals falls within the oowers of ED and above.

SI. No.

rn

2.2

2.3

Subject matter of Dir. Delegation

(2) Gl

Limited tender 5 Crore

Single tender without 2.5 Crore call of tenders in case of urgency or specialized jobs.

E.D. C.G. M.

(4) (il

3 Crore 1 Crore

1.5-Crore 50Lac

G.M. D.G.M.

((i) (7)

50 lac 15 lac

25 Lac

18

Sr. Manager

fRl

7 lac

Remarks

(9)

However, the TEC shall not be reconstituted by the next higher authority competent to award ..

--

Limited tender enqumes are those issued for equirements which do not fall under Open Tender

category or which are required due to urgency or for specialized jobs and issued preferably to not less than five vendors whose names have been registered or tmaintained in a list or based on past experience or current offers or from the vendor lists maintained in the State Govt./ Central Govt./ PSUs.

(i) The number and names of parties selected for issue of limited tender enquiry vide (2.2.a) above shall be approved by an authority, next higher to the ~uthority competent to award, except in case of award proposals falling within the powers of ED and above.

2.2.b (ii) Delegated powers at Sr. No. 2.2 are to be used only if minimum 3 valid quotations are received. If valid offers are less than three then the fact be brought to the notice of competent authority i.e next higher Authority before opening of bids. The approval of the next higher authority is required before placing order except m case of award proposals falling within the powers of ED and above.

2.3.a. Single tender enquiry is to be resorted to only in case of urgency /single source availability and includes negotiated tender without call of tenders where resorting to tenders is neither practical nor economical.

I Subject matter of Dir. E.D. C.G. M. I SI.No. Delegation

I fll (21 m (41 (';I

2.4 Spot Work Orders 30 lac 15 lac 7 lac

2.5 a) Execution of deposit 10 Crore 5 Crore 1.5 works through Crore Government Agencies, Autonomous Bodies controlled by Government, Public Sector Undertakings.

G.M. D.G.M. Sr. Mana!'er

(/ii 17) f/11

3 lac 1.5 Lac 75,000 (7 lac in case of HOP)

1 Crore - -

19

Remarks

(91

2.3.b. The rates at which the negotiated tenders are awarded shall be within the applicable project schedule rates/prevailing market rates.

In case rates are based on prevailing market rates the reasonableness of the price shall be determined, which shall be recorded accordingly.

2.3( c )- The urgency certificate in prescribed format is to be approved by HoP not below the rank of GM.

2.4 The spot work orders are to be resorted to under extreme circumstances based on field requirement and at the PSR.

Deviations in spot work orders shall normally be avoided. However, in case of quantity deviations in a work order, the authority competent to award the work order inclusive of the above deviations (i.e. original value plus deviations) shall approve these deviations.

2.5. Powers are to be exercised by the head of the project not below the rank of General Manager after considering all factors like urgency, specialized jobs, availability of budget, reasonableness of rates and after ascertaining that the same rates are being charged from other Government departments.


Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Manager

(Tl (2) (1) (4) (';) (Ii) 17) fRl (9)

b) Approval for 1 Crore 50Lac 20 Lac 10 Lac conducting Model (HOP in (In case This power shall also applicable to Deposit work Studies and specialized the case of HOP) relating to Catchment Area Treatment work, Bulk tests/tests from external of power supply line works, State PWD roads/bridges, institutions for Projects etc. investigations/EIA & and Powers in column 2.5 (b) shall be exercised by EMP Study/ Model HOD m respective head of dept!, in case of C.O. Study construction/ case of O&M/ Geo-Tech/ R&D CO) Waiver of E-tendering can also be authorised by schemes from approving authority in such cases. Government Agencies, Autonomous Bodies controlled by Government, Public Sector Undertakings.

3. Approval of Purchase Full Powers Full 3 Crore 1.5 Crore 75 Lac 30 Lac 3. (i) Supply items for the purpose of this delegation Requisition for supply Powers include all supply/work packages involving supply items with cost component of more than 85% of total estimated cost. estimates thereof. (ii) The remarks against S.No.l apply to this item as

well. (iii) Administrative Approval of HOP not below GM is required.

4 Approval for calling of 4. Tenders are to be invited by the Procurement & tenders for purchase/ Contract Services group and other divisions as are supply of items and functionally responsible for items against approved Award thereof against purchase requisition and cost estimate vide (3 .ii) approved indents. above.

All remarks given against delegation at Sr. no. 2 except 2.2.b (ii) and 2.3.b. annly to this delegation as

20

SI.No. Subject matter of Dir. E.D. CG.M. G.M. D.G.M. Sr. Remarks Delegation Manager

fl J f2J (1) (4) fil {fi) (7) f/IJ (9)

well.

Procurement of Construction and allied machinery/tools should be as per Circular no. CS/A/83 dated 26.08.08 or as amended from time to time.

4.1 Procurement of Steel in 25 Crore 15 Crore 10 Crore 2 Crore -- Delegation is subject to signing of MOU with the case of MOU with approval of Competent authority. SAIL/RINL

4.2 Open tender IO Crore 7.5 Crore 3 Crore 1.5 Crore 35 Lac 20Lac 4.2 Subject to terms and conditions approved by Competent Authority

Cement /Steel 20 Crore 10 Crore 5 Crore 2.5 Crore 35 Lac 20 Lac

4.3 Limited tender 3 Crore 1.5 Crore 50 Lac 35 Lac 15 Lac 7 Lac For single tender and limited tender enqumes, reasons are to be recorded in writing before approval of the competent authority is obtained. Parties to be identified for the purpose is to be approved by next higher authority except in case proposals for award falling within the powers of ED and above.

In case of less than 3 bids are received, then the matter be brought to the notice of the authority competent to award i.e. next higher authority before the opening of the bids except m such casesthe proposals for award falling within the powers of ED and above. In case valid offers received are less than three, against limited tender enqmry, then the approval of next higher authority required before placing orders except for such cases where the proposal falling within the powers of ED and above.

21


Dir. E.D. CG.M. G.M. D.G.M. Sr. Remarks Delegation Manager

(/) f2) {~) (4) (5) (fi) (7) fll) (9)

4.4 Single tender

I. Against Proprietary 5 Crore 1 Crore 25 Lac 15 Lac 2 Lac 75,000 Proprietary Article Certificate (PAC) shall be Article Certificate and approved by HOP not below the rank of GM. source standardization. 11. On ground of 2 Crore 50 lac 15 lac 7 lac, 75,000 40,000 Reasons of urgency are to be recorded in writing urgency 111. On grounds other I Crore 25 lac 7 lac 3 lac - -

than urgency but for justified reason.

5. Purchases from the 5 Crore 3 Crore 75 Lac 35 Lac 2Lac 75,000 Powers are to be exercised after consideration of all Manufactures/producers factors like urgency, specialized jobs, availability of of Govt. Dept!. I budget, reasonableness of rates and after ascertaining Undertakings. that the same rates are being charged by

suppliers/manufacturers etc. from other Government Departments.

5.1 Procurement of Full Powers Full Rs.I Rs.50 Bulk procurement from PSU OIL companies may be HSD/Petrol/Lubricants Powers Crore p.a. Lakhs made on single tender basis after consideration of from PSU oil p.a. annual requirement. companies/their Authorized fuel pump (I Crore Procurement from PSU Oil Cos.,authorized fuel including rate contracts. p.a. m pumps IS to be done after due consideration of

case of notified rates in the area, after market survey and HOP) recommendation of a connnittee comprising one

member each from the indenting department ,procurement division & finance division. The committee members shall be of the level not less than E4.

22



m (2) (1) (4) (5) (fi) (7) (!/) (9)

6.1 Purchases directly from 2 Crore 50 lac 25 lac 7 lac 75,000 40,000 Tendering process is not required in case of purchases

DGS&D or directly from DGS&D.

manufacturer/ authorise d dealer having valid DGS&D rate contracts for items under procurement.

6.2 Release of interest free 2 Crore 50 Lac 25 lac 7 Lac advance without bank guaranttee for the purchases from DGS&D

7 Local/spot purchases of 30 Lac 20 lac 10 Lac 5 Lacs 40,000 15,000 materials on grounds of subject to subject to subject to 7. (a) Administrative Approval of HOP not below

urgency an annual an annual an annual GM is required. Where dedicated stores do not exist,

ceiling of ceiling of ceiling of proper stock register for receipts and issues against

15 3 Lac 2 Lac such purchases shall be maintained.

Lac (no (b) Spot purchase should not form a part of a regular

annual purchase and the materials so purchased should be

ceiling in used in a limited period.

case of ( c) The list of items to be bought, with estimated HOP) price shall be approved by the competent authority,

as per delegation alongside, who shall also sanction the requisite temporary advance to facilitate the purchase.

( d) Purchase will be made by Materials Procurement group and in the event of their inability, by the Indenting Dept!. after approval of the purchase.

( e) Purchase will be made after a market survey and determination of price reasonableness, which shall be recorded according! y.

(f) Purchases beyond Rs. 2 Lac shall be made by a

23

SL No. SubJect matter of

Dir. E.D. CG.M. Delegation

fl) f2J (1) f4J f'fl

G.M. D.G.M. Sr. Manae:er

{fi) 17) {/I)

24

Remarks

f9l

committee comprising one member each from the indenting department, Proc. division and Finance Division. The Committee level shall not be less than E-3.

(g)The authority to exercise these powers shall be decided on the basis of total purchase requirement for particular occasion. Such requirements shall not be broken and procured in installments to bring it within the powers of the lower authority.

(h) After the purchase of items, a statement of particulars of purchase shall be submitted to authority who has authorised the purchase and his signature be taken thereon. Whenever the sanction of purchases have been made by the officers below the rank of HOP, a copy of this report shall be sent to Finance Cell to clear the advance, and to HOP for information.


Dir. E.D. C.G.M. Delegation

m f2) Gl f4) (';)

G.M. D.G.M.

rr;i (7)

25

Sr. Manae:er

{!/)

Remarks

(9)

(i) The items purchased shall be routed through Stores, and drawn for consumption only against issue vouchers. In exceptional cases, due to urgency, when the items are taken directly to points of consumption, it shall be regularized by GR Sheets and issue voucher for the quantity received and consumed respectively. The items so consumed directly, shall be intimated by way of special report to the HOP and the balance items, if any be sent to the Stores/Sub- stores.


Dir. E.D. C.G.M. G.M. D.G.M. Sr. Remarks Delegation

Mana!!er (Tl (21 (11 (41 (';) ((ii 17) (//I (91

8. Transportation and/or 8. These shall be exercised, subject clearance work

powers to

(including loading and General/specific policy guidelines in force at any

unloadin"l given time.

8.1 Approval oflndent and Full Powers Full Full Full 70 Lac 15 Lac Remarks against SL No. 1 and 2 to the extent as cost estimate Powers Powers Powers applicable shall apply to this delegation also.

a. Cases not considered by a tender committee shall 8.2 Call of tenders and be subject to prior financial concurrence except for

award of work, against cases valued at Rs. 2 lac or below. indent at 8.1 above for b. Executives of the level of Sr. Manager and above clearance, handling and will have the full powers in respect of transportation transportation. by rail and sea. However transportation by air, which

8.2.1 Open tender 3 crore 1.5 Crore 70Lac 40 Lac 15 lac 3 lac shall be resorted to in case of emergency or any other valid recorded reason, will require the approval of head of the project not below the level of GM.

8.2.2 Limited Tender 60Lac 30 Lac 20 Lac 15 Lac 1.5 Lac 75,000 c. Open tender shall mean and be invited by advertisement in local newspapers for value between Rs. 10 lac to Rs. 50 lac. Tenders beyond the value of

8.2.3 Single Tender 15 lac 7 lac 4 lac 2 Lac 40,000 Rs. 50 lacs shall be invited by advertisement in local and national newspapers.

d. Transportation by road shall normally be limited to between places not connected by rail, unless justified on grounds of urgency/ criticality or any other recorded valid reason.

--9. Repeat Order Up to 50% Upto 50% Upto Upto Up to Upto 9. These powers are to be exercised only for

of original of original 50% of 50% of 50% of 50% of procurement of goods. quantity quantity original original original original approved by approved quantity quantity quantity quantity Repeat order may be placed on vendors who were himself or by himself approved approved approved approved earlier awarded contracts for required items against, lower or lower by by by by open or limited tender enquiries, or single tender authority. authority. himself himself himself himself. involving Proprietary Articles Certificate subject to

26

SI.No.

{/)

10


f2)

Variation during post award execution of works/supply in respect of Contracts awarded on approval of Director /CMD I Connnittee of Directors /Board due to scope I quantity variations/ new or extra items etc.

Dir. E.D.

Gl f4)

C.G. M.

(';)

or lower authority.

G.M.

{fi)

or lower authority.

27

D.G.M.

17)

or lower authority

Sr. Manaver

{/I)

Remarks

(9)

the following :

a. the date of repeat order shall not be more than six months after the completion of the original order.

b. if the original order is for single unit, the repeat order can be for one single unit.

c. a reasonable assessment and certification be made by the Contract & Procurement /Project Material Management, that there has been no downward trend in prices.

d. The prices against original contract were not given to compensate for urgent/earlier deliveries.

e. Repeat order shall not be placed more than once.

f. In case repeat order envisages different locations for delivery/works suitable adjustment in price shall be considered to cover this aspect.

IO (a) quarterly statement on the projected completion cost of the package shall be prepared by the project (categorizing the reason for increase whether due to design , site or unforeseen reasons) and shall submit to Cost Engineering Division (CED) with a copy to Project Monitoring and Service Group. CED shall compile package wise detail and shall put up to management on quarterly basis.

SL No. Subject matter of

Dir. E.D. CG.M. G.M. Delegation

(/) (2) (1) (4) ('i) (fi)

28

D.G.M. Sr. Man3.P-er

(7) (fl)

Remarks

(9)

the powers delegated hereunder are subject to the condition that quarterly statements are submitted by ED of the Region to CED, CO. No further approval (technical as well as rates) shall be done by ED of the Region unless the quarterly statement upto preceding quarter are forwarded to CED.

(b) The design division will issue the drawing as per the design/ site requirement and project shall go ahead for its implementation at site .

(c) proposal seeking Technical Approval due to design/ site /unforeseen condition should be processed by the project immediately upon issuance I issuance of drawings giving rise to deviation/occurrence of event as the case may be with detailed justification. ED of the region shall accord the Technical Approval (quantities of items of work) up to the powers delegated to CMD.

Based upon the Technical Approval, the value /financial implication involved for the particular item shall be worked out by the standing committee as per Annexure-IIL The committee shall deliberate on the categorisation of the items as new /extra/substituted/analogous items and recommend for technical approval along with admissibility and unit rate. The recommendations of committee shall be put up to Regional ED through HOP for approval of rates .ED of the region shall approve the quantities and rates up to the powers delegated to CMD.

( d) Pending technical approval of ED, HOP 1s authorised to release the provisional payment for the deviation in executed quantities of BOQ items not

requiring rate revision, the payment upto 75% of rates ~ssessed by the project, for items i.e. new/ extra


Dir. E.D. C.G. M.

(/) (2) (1) (4) (i)

G.M. D.G.M.

((i) (7)

29

Sr. Mana!!er

(/I)

Remarks

(9)

/substituted /BOQ item may be released by the project. Project shall ensure that the proposal seeking technical approval along with recommendation of standing committee be put up to CA at the earliest but not later than four months from date of release of provisional payment subject of overall variation in any case should not exceed the power delegated to CMD( refer annexure A Sr., No. 5 ( c) to DOP).

(e) Financial implication shall mean additional value involved after considering all positive and negative variations. However, where overall deviation is in negative, it is to be approved by HOP not below the rank of GM. However the same variation in the quantity should be brought to the notice of next higher authority not below the rank of GM. In case of negative variation i.e. quantities not attaining the BOQ quantities, there shall be no revision of rates except provided otherwise in the contract

(f) Design Division shall take approval from Director (Technical) for issuance of drawings which in its opinion are of major change in works like conceptual change in layout /support system, slope stabilization etc.

SL No.

fl)

JO.I

10.2

Subject matter of Dir. E.D.

Delegation

(2) (1) (4)

Technical approval and Full Powers Full approval for rates for Powers above

Approval of overall deviation statement

CG.M. G.M. D.G.M.

(.'i) ((i) 17)

30

Sr. Manat?:er

fRl

Remarks

(9)

Regional ED will exercise the powers upto the powers delegated to CMD as per procedure given at Serial No. I 0 above.

Director shall accord Technical approval for variations to be approved by CODI BOD, irrespective of the Competence to award the contract.

10.2 (a) Based upon technical approval and rate approved by CA against I 0.1 above, the project shall prepare the deviation statement with reasons thereof as per the approved rates and submit it alongwith recommendations for approval of CA. Cases requiring the approval of BOD, ED shall approve deviation upto the powers delegated and will recommend the proposal to Contract division, CO for obtaining approval of competent authority for deviation and subsequent change order in terms of delegation alongside.

(b) These powers will be exercised in consultation with associate finance. The powers against I 0.2.2 will be exercised for supply and installation contract and powers against I 0.2.3. will be exercised in the case of turnkey contract, where provision for ceiling on contingencies are already built in the contract and 10.2.4 will be exercised for all item rate I unit price contracts.

( c ) In respect of civil works and supply cum erection packages awarded by corporate office and executed at site, these powers will be exercised by the site authorities as per delegation along side.

I SI.No. Subject matter of

i Delegation

I fll f21

10.2.1 Civil Works Contracts for quantity variations requiring I not requiring rate revision as per the Contract I LOA including extra/ substituted items not appearing in the accepted Bill of

Dir. E.D.

GI f41

Full Powers Full subject to Powers remarks subject to column at remarks serial 10 column at above serial 10

above

CG.M. G.M. D.G.M.

f.il (61 17)

Upto4% of Contract value

31

Sr. Mana2er

fill

Remarks

(91

( d) All variances due to variations in quantity I rate and due to extra & substituted item shall be reported in a quarterly management report by respective projects through Regional ED to Cost Engineering of corporate office. PMSG shall monitor and ensure the submission of report. Non Submission of quarterly Deviation Statement shall be reported to the management by PMSG through exception report.

(e) A copy of the change order as per 10.2 issued by the project shall be sent to Cost Engineering Division with copy to contract /design and Corporate Finance

(f ) The Corporate Cost Engineering division shall submit to CMD through D(T)/ D (Proj)/D(F), a quarterly report of project wise cost variations with brief reasons, with a copy to Planning Division for initiating action wherever required for seeking approval of the Competent Authority.

(g) Variations under Turnkey Contracts , shall also be governed as above.

The Powers ofCGM shall be exercised by GM ifhe is Head of the Project.

The New rates wherever applicable shall be approved by ED of the region.



rn f2l (~l (4l f.il (fil 17\ fRl (9)

quantities 10.2.2 Supply and installation Upto 7 % of Upto 5 % Upto3 %

The Powers of CGM shall be exercised by GM if he is contracts where quantity Contract of Contract of

Head of the Project. variations are not value value Contract

envisaged (including (including value The New rates wherever applicable shall be approved approval approval (including by ED of the region. accorded by accorded approval Lower by Lower accorded Authority) Authority) by Lower

Authority )

10.2.3 Turnkey contracts Full powers Full Full The Powers of CGM shall be exercised by GM if he is where overall up to overall powers up powers Head of the Project. contingency limit is contingency to overall up to

The New rates wherever applicable shall be approved specified covering limit of the contingen 50%of Quantity variation contract cy limit of continge by ED of the region.

without rate revision the ncy limit and extra & substituted contract of the items. contract

10.2.4 Rural Electrification Full Powers Full 2% of the 10.2.4 These powers shall be exercised by the Works subject to Powers Contract respective ED of the Rural Electrification Works.

remarks subject to sum The powers of CGM shall be exercised by GM if he Due to Design and/or column at remarks

Site requirement or any serial no. 10 column at is Head of the Project. other valid reason Ill above. serial no. The new rates wherever applicable shall be approved Supply & installation 10 above by ED of the Region. RE contracts .

These powers shall be subject to prior approval of Revised Cost Estimate (RCE) by the Competent Authority (by NHPC/REC/Monitoring Committee as per guidelines of MOP for RE Works).

11. Variation during post award execution of

32

SI.No.

(/)

11. I

11.2

Subject matter of Dir. E.D.

Delegation

(2)

work/supply order due to scope/ quantity variations/Extra, substituted items etc. in respect of Contracts awarded on approval of ED and below

rn

Technical approval for Full Powers Full

(4)

above for Quantity Powers variation in BOQ/Contract items requiring/ not requiring rate revision ,Extra and substituted items.

Approval for issue of Full Powers Full change order based on Powers technical approval at I I.I above.

CG.M. G.M.

(';) ((i)

Upto an Upto an aggregate aggregate of Rs. 75 of Rs. 20 lac lac including approvals at lower level.

33

D.G.M. Sr. Remarks Manaeer

(7) (fl) (9)

SI.No. Subject matter of Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation

Manaeer (Tl (21 GI f41 f.'0 rn1 17) fRI (9)

e) Further, Full powers to ED and below under 11.1, 11.2 are subject to the condition that the overall deviation (including contract sum) do not exceed the powers delegated under which work was awarded.

Where Deviation (including contract sum) exceeding the powers delegated to ED shall require approval of Director.

Further, approval of next higher authority shall be required in case of contracts awarded by CGM and below, where variation exceeds 25% of the contracts sum.

12. Extension Ill - These powers shall be exercised as per the guidelines completion period and issued in this regard levying of liquidated damages • The cut off date for consideration of hindrance for

12.1 evaluation of time extension shall be upto the original a) Extension Ill Full Powers Full Full Full contract completion/ subsequent approved time completion period for Powers Powers Powers(i extension. works/supplies without in respect n case of levy of Liquidated of HOP) in Damage(LD) as contracts respect provided Ill the approved of contract. by ED or contracts

any approved lower by ED or authority. any

lower authority

34

! Subject matter of Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks SI.No. Delegation Manager

(Tl (21 (11 (41 (ii ((ii (7) fRI (91

b) Acceptance of delayed performance in respect of works/supplies with levy of LD as provided in the contract.

12.2 Reduction/waiver of Full Powers Full Full LD imposed under for contracts Powers Powers Clause 12.1 (b) in case approved by for for of works/supply himself or contracts contracts contract lower approved approved

authority by himself by or lower himself authority or lower

authority.

12.3 Grant of escalation for Full Powers Full Full Full the approved extended Powers Powers Powers period of contract as per contract price adjustment formula

13. (a) Rejection of 13 (a) Same as for approving of Tenders Tenders/ termination of tendering process.

(b) Modification in the Time extensions for bid submission etc. during the tendering process, shall be decided by the authority competent to award. For Terms of Tenders other modifications, before opening of Tenders, the powers shall be exercised by the authority competent to award. After opening including extension of of tenders, in case of proprietary items/ OEMs modifications shall be approved by authority competent to award and for tenders bid submission, date, other than proprietary items/OEMs,the modifications shall be approved by next higher authority. payment terms, time for performance, specification etc. After In respect of Tenders to be approved by CMD/COD/Board, Director shall be competent to approve modifications in BOQ,

35

--------~-·- -----,.~--


Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Manager (/) fl) GI f4) f'il (fi) 17) fRI (9)

call and before the Technical Specifications. drawings, information for Bidders whereas CMD shall be competent authority to approve the remaining award of Tender: modifications.

14. Modification in terms 14. Modification of terms shall be made only as a last of Contract. resort to enable the work being carried out and in

consultation with Associate Finance.

These powers can be exercised in the 14.1 Having no financial Full Powers Full Full Full - - Project/Corporate office, wherever the contract is

implication Powers Powers Powers being operated. in respect Head of the Project not below the rank of GM can of orders exercise the powers indicated at col. 05. placed by himself or lower authority

14.2 Approval of Full powers Full Full Full ' 14.2 E.D/HOP of the concerned project shall approve Manufacturers /sub Powers in Powers Powers in the proposed addition/substitution for contracts contractors/vendors as respect of in respect respect of awarded at Regional/ Project level respectively. In per the contract terms contract of contract case of contracts awarded from C.O., the proposed and addition or approved contract approved

addition/substitution shall be made by Contracts substitution in any by himself approved by himself

Division after technical vetting of it by the respective existing list of or lower by or lower

Design Division. manufacturers I authority himself authority

subcontractors/ or lower GM(in This clause is applicable only where there is no

vendors. authority. case of additional financial implication. HOP)

15. Acceptance of stores Full powers Full Full Full - 15. under deviation Ill Powers Powers Powers (a)These powers shall be exercised by the indenting specifications Department.

b) Cost compensation on account of such deviation in specifications, if any, shall be worked out and/or negotiated by a Committee constituted as per Annexure-IIV Annexure-IV as the case may be. Change order based on such recommendations of the

36


Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Manal'er

(fl (21 m (41 ('ii (fil 17) f/11 (91

Committee shall be approved as per delegation under clause 10.2.2 or 11.2.3 and 10.2.4 in case of RE works.

16. a)Sanction for disposal As per the approved Disposal Policy. of surplus/unserviceable/ obsolete items, equipments and spares

Disposal including Officer Authorised to exercise powers subject to administrative approval Extent of Power approved Disposal Policy of the Corporation. of: (i) Vehicles Full Powers Head of Project/Liaison Office/Services

Division/POS in Corporate Office not below the rank of GM.

(ii) Scrap of equipment Full Powers Head of Project/Liaison Office/Services Division/ and vehicles, misc. POS in Corporate Office not below the rank of GM. scrap including old & used spares of equipment & vehicles (iii)Equipment whose Full Powers Head of Project/Liaison Office/Services Division/ individual updated

POS in Corporate Office not below the rank of GM. market price is Rs. 100

lac or less and reserve price is Rs. 10 lac or

less. (iv) Equipment whose Full Powers Executive Director(CEP)/Director individual updated market price is above

'Rs. 100 lac and upto

Rs. 200 lac or reserve

price is above Rs. 1 0

37


Dir. E.D. CG.M. G.M. D.G.M. Sr. Remarks Delegation Mana!!er

{/) {]) (1) f4) (5) {(i) 17) {fl) (9)

lac and up to Rs. 40 lac. (v)New surplus spare Full Powers Head of the Proj eel/Liaison Office /Services. parts(imported as well

Division/POS in C.O. not below the rank of GM. as indigenous) of various plants, equipments and vehicles (iv)Approval for 5 Crore 3 crore 2 crore I - - The power at column no. 5 & 6 sball be exercised by calling of tenders for crore HOP not below the rank of GM. disposal I issue of letter of award including administrative approval for disposal of surplus, old unused steel. b) Disposal of Scrap & Fult powers to Head of the Project not This should be as per duties and responsibilities for disposal of machinery Misc. Items not below the rank of GM and Head of instrument/equipment/ material etc. as per Part-I of Office Order no. covered by Disposal Division in case of C.O .. PIE/C0/100/D&R/1545 dated 03.06.03 and amended from time to time. Policy. Reserve price will be fixed by the Committee comprising the officers as indicated at

Sr. No-5 of Annexure -IL IT &C items shall be disposed as per IT &C Policy.

c) Transfer of Full powers to Head of the CEP not Subject to fulfilment of all formalities as per following procedures: construction plant, below the rank of GM. I.Procedure for transfer of Construction plant and equipment as per DOC. No. equipment (as specified

Within the region ,full powers to ED of QSP/CEP/75/02 with effective date of 17.06.2002 and as amended from time to

in Annexure - III of time. disposal policy - page

the Region under intimation to CEP 2.General procedure for transfer of surplus equipment and spares within the units of

15) and vehicles within Division

NHPC for departmental use (page IV of Directory of Construction Plants & NHPC Proj eels Equipment sixth edition, December,2003) or as amended from time to time.

17. Calling of tenders and l 7(i). Subject to approval of Cost estimates and award of work for adherence to tendering procedures. Cost estimates are replacement, repair & to be approved at the level of authority to award, maintenance works. delegated herein for open tender.

38

SI.No; Subject matter of Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Manager

fll (21 (11 (41 ('ii (fil 171 fRI (91

A. PLANT/STRUCTURE (ii) Justifications are to be recorded m respect of S & Equipment limited/single tender I work order. i) Open tender 15 Crore 7 Crore 2.5 Crore 1.5 40Lac 15 Lac

Crore (iii) Plant/Structures shall mean all Permanent

ii) Limited tender 5 Crore 3 Crore 75 Lac 50 Lac 15 Lac 7 Lac equipment and appurtenant civil /fabricated structures of the Projects. Infrastructure works shall mean all

iii) Single tender 3 Crore 1 Crore 30 Lac 7 lac facilities required for construction and operation of including negotiated the Project /Corporate Office including roads, tender. buildings and bridges. iv) Spot Work Order 30 Lac 15 Lac 7Lac 3 Lac (7 75,000 40,000

(iv) Remarks against SI. No.I and 2 to the extent lac in case of as applicable, shall apply to this delegation

HOP) also.

B. (v) Alongside DOP clause IS applicable for INFRASTRUCTURE power station/projects/RO/Corporate WORKS Office/units for the Repair & maintenance

works and is not applicable for i) Open Tender 10 Crore 5 Crore 2 Crores 1.5 70Lac 40Lac supply/service contracts.

Crore

ii) Limited tender 2 Crore 1 Crore 40 Lac 15 Lac 7 Lac 3 Lac

iii) Single tender 1.5 Crore 75 lac 15 lac 7 Lac - -including negotiated tender. iv) Spot Work Order 30 Lac 15 lac 7 Lac 3 Lac (7 70,000 40,000

lac in case of HOP)

18. Approval for indenting Full powers Full Full Powers Full 30 Lac 15 Lac 18. These powers shall be exercised by Materials of stock item by Powers Powers Management to maintain minimum stocks as per materials dept!. norms to prevent stock out.

39

SI. No. Subject matter of

Dir. E.D. CG.M. G.M. D.G.M. Sr. Remarks Delegation Manaeer

(/) (21 (11 (41 fil ((ii 17) (Ill (91 --

19. Approval of indent for Full powers Full Full Powers Full Full Full 19 (i). For non-stipulated items or items in excess of issue of materials from Powers Powers Powers Powers estimates, approval of engineer in charge not below stores. the rank of GM will be obtained.

19 (ii). Issue of non - stipulated materials to the contractors is to be avoided and it may be allowed only m case of exigencies, where the requisite material can not be arranged by the contractor in reasonable time and it might delay the work. In the event of issue of non - stipulated materials, the issue rate should be the highest of the following three rate formula-

a. The element of cost of material in the rate quoted by the contractor for the finished item.

b. The market rate prevailing c. The stock issue rate of the corporation.

20. Authorizing payments Full powers Full Full Powers Full Full Full 20 (i) Refer point no. 24 of guidelines for exercising against Bills for Powers Powers Powers Powers Delegation of Powers. works/Supplies (ii) Powers for release of payments shall be exercised /Services (advance by Engineer In Charge (EIC) only. running/final Bills) within Contract.

21. Loan of Materials and 50 lac p.a. 20 lac 10 lac 5 lac - - 21. Subject to adequate security being obtained plant and tools to and p.a. p.a. p.a. from other Public Sector Undertakings /Govt. departments.

40


Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Mana2er

fl) f21 di f41 f.'fl fill 17) ff/I f91

22 Power to hire 1 Crore p.a. 50 Lac 5 Lac p.a. 2 Lac 50,000 25,000p.a 22(i) Rate of hire charges should be comparable with equipment /Machinery p.a. p.a.(5 p.a. those fixed in the project for similar equipment when from contractors/ lac in hired out to contractors/private agencies. private agencies case of

HOP) ii) The period of hiring shall not be more than 15 days at a stretch unless compelling circumstances demand for extension of the period.

-

(iii) A clearance from Incharge of the concerned division in the Project regarding non-availability of the equipment should be obtained before hiring from the contractors I private agencies.

(iv) Hiring of machines from the contractors/private agencies should be more economical than transporting a departmental machine even when the same is available.

23.(a) Approval to the Full Powers Full Full Powers Full Full Full DGM/Sr. Mgr. will exercise powers on being encashment of Bank Powers Powers Powers Powers designated as Engineer-in-Charge. Guarantee

23 (b) Approval for The Bank Guarantees submitted by the Bidders/Contractors will be accepted by the acceptance of Bank Engineer-in-Charge if already nominated. Till Engineer-in-charge is nominated, the Guarantees Bank Guarantees will be accepted by the Officer authorised to sign the Contract.

24. Termination/foreclosure Full Powers Full Full Powers Full 1. In terms of contract provision of contract. in respect of Powers in in respect of Power

contacts respect of contacts s Ill 2. Power of GM can be exercised only in case he is awarded by contacts awarded by respec HOP. him or lower awarded lower t of 3. Recommendations of engineer in charge is authority by lower authority. contac required with proper justification.

authority ts award 4. Finalization of time extension & deviation are to ed by be ensure. 11

lower author ity

41


Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Mana2er

(/) (21 01 f41 (51 flil 17) fRI (91

25 Development of vendors for spare parts etc.

a) Approval to issue Full Powers Full Full Powers Full advertisement/enquiry Powers Power to one or more parties. s m

Case he IS

HOP

I

42

SI.No.

(/)


(21

b) Identification and selection of vendors based on response to advertisement cited at 25 (a) or otherwise for reasons recorded m writing.

Dir. E.D.

(11 (41

Full Powers Full Powers

CG.M. G.M.

(';) (fi)

Full Powers Full Power s m case he is HOP

43

D.G.M.

171

Sr. Mana er

(fl)

Remarks

(91

The enquiry selection, negotiations and placement of trial order etc. shall be in accordance with the approved policy/ guidelines that may be issued from time to time.

SL No.

rn

26-A


(2)

According administrative approval, calling of tender and award of service contracts related to

i) Hiring of Consultancy/Services for vanous purposes including Geological & Geotechnical works Soil/Rock/Construction Material Testing/EIA/EMP studies/R&D works/ conducting Model Studies and specialized tests/tests from external institutions for investigations/construct ion/O&M/R&D schemes & for any other purpose

Dir. E.D.

f1l (4)

50 lac 25 lac

C.G. M.

(Sl

10 lac

G.M.

(fil

5 Lac 1n case of HOP

44

D.G.M.

(7)

Sr. Mana!!er

rRl

Remarks

(9)

i)Powers for administrative approval shall be subject to availability of provision in the approved Annual Plan I O&M Budget /Revenue Budget of the FY as applicable to the unit/location.

ii) In respect of Clause 26-A: Technical sanction to the estimate shall be accorded by the competent authority as per delegation alongside upto the level of CGM. For the cases beyond the delegated power of CGM, Technical sanction to the estimate shall be accorded by concerned ED.

In respect of Clause 26-B: Technical sanction to the estimate shall be accorded by the competent to award against open tender upto the level of CGM. For the cases beyond the delegated power of CGM, Technical sanction to the estimate shall be accorded by concerned ED.

iii) Proposals for hiring of services for housekeeping I security shall be accompanied by a certificate to the effect that regular manpower of the category and nature of services involved in the proposal is not available in the concerned unit.

iv) Division entrusted with the Contract & Procurement functions at the unit/location shall be responsible for the tendering and award formalities of cases falling in the competency of HOP and below. However, for cases falling beyond the competency of HOP , the tender is to be processed at unit/location but the approval of tender documents including the Qualification Requirement (QR) and constitution of Tender Evaluation Committee{TEC) shall be accorded by concerned Executive Director.

i Subject matter of I SL No. Dir. E.D. CG.M. Delegation

I (/) (2) (1) (4) (';)

G.M. D.G.M.

(fi) 17)

45

Sr. Manaeer

(fl)

Remarks

(9)

v) In respect of cases at Corporate Office, beyond the power of ED , approval of QR shall be accorded by ED of indenting department. However, the tendering process including approval of tender document is to be carried out by the Contract Division. Concerned division shall forward the case

SI.No.

(Tl

26B

26C

Subject matter of Dir.

Delegation

(2) (1)

ii) Hiring of services of 20 Lac SurveyorN aluer

Hiring of services for vanous purposes including Security, Housekeeping Operation & Maintenance etc.

a)Administrative Full Power Approval

b) Calling of Tender & Award

i) Open Tender 1 O Cr

ii) Limited Tender 4 Cr

iii) Single Tender 2 Cr including negotiated tender

iv) Work Order 30 Lacs

Approval of Variations Full Powers during execution of contracts due to scope I quantity variations /Extra substituted

E.D.

(4)

10 Lac

Full Powers

5 Cr

2 Cr

75 Lacs

15 Lacs

Up to 50% of contract value(lncl udin!!

C.G.M.

(i)

5 Lac.

1.5 Crores

1.5 Cr

50 Lacs

25 Lacs

10 Lacs

Upto20%of contract value

G.M.

(fi)

4 Lac in case of HOP

50 Lacs in case GM being HOP 50 Lacs 20 Lacs

10 Lacs

5 Lacs

Up to 20% of contra ct

46

D.G.M. Sr. Mana2er

(7) (//)

Remarks

(9)

(along with administrative approval, technical sanction and special terms and conditions of contract) o Contract Division.

vi) Tenders shall be awarded as per financial limit given alongside .However, procedure for tendering shall be followed as per remarks given in serial no-2 of section 1 with in policy guidelines as applicable.

vii) Award of Contract on single tender/work order basis shall be subject to compliance of Guidelines for award of contract on nomination basis.

viii) Alongside DOP is applicable to all proposals of service items on which service tax is applicable without any abatement as per Finance Act and in case of J&K, wherever WCT is applicable in lieu of Service Tax.

ix) Estimates in such cases is to be prepared on the minimum wages and following other related guidelines issued by HR Department from time to time.

x) Extension of time for contracts under 26 (A) shall be granted as per delegation under Serial No. 12 of this section.

i) Variation on account of extension of contract period due to non-finalization of tenders shall normally be avoided. Advance action shall be taken before expiry of extant contract allowing adeauate lead time for tender processing.

' I SL No. i I (/)

27

28


(21

items/ due to extension of contract period

Waival for witnessing pre dispatch inspection/testing of Plants/Equipments at Manufacturer's Works (on shore/off shore) as incorporated m the contract/detailed quality assurance nlan.

Dir.

(11

E.D.

(41

approvals at lower level)

CG.M.

(';I

Head of the Department of Quality Assurance & Inspection Division not below the rank of Chief General Manager

Authorization for Full powers to I Full signing of Contract authorize an powers

Full powers to authorize

G.M.

(fil

value (in case of GM being HOP)

D.G.M. Sr. Mana2er

(7) f/11

Remarks

(91

However, if necessitated by otherwise required due to unavoidable circumstances, such extension shall not be allowed for more than once and limited to 20% of the original contract period with the approval of HOP not below the rank of GM. In exceptional cases, having valid justifications, subsequent extensions can be granted by Executive Director as per delegated powers with the condition that overall deviation shall be limited to 50% of contract value( including approvals at lower levels).However , Director shall have full powers for approving variations.

ii) Approval of variations due to extension of contract period shall deem to include approval for time extension of the contract also.

iii) Rate Analysis of extra I deviated /substituted items if necessary shall be carried out through a committee as per Ann-IV and shall be approved by HOP . Thereafter , the variation statement on the basis of approved rates shall be processed for approval of competent authority as per subdelegation given alongside.

Reasons should be recorded for waival in consultation with respective Design Division.

Full powers

47

I I In case of contracts awarded at Corporate Office level, HOD of Contracts (Civil/E&M Division)

SI.No.

(fl

29.

Subject matter of Dir.

Delegation

f2l (11

Officer not below the level ofGM/DGM for signing of Contract Agreement on behalf of Corporation for the Contracts awarded by him or lower authority

Release of Advance 20 lac Payment for purposes like advances to Government Department covered under Annexure- VI, Purchases of Vehicles, Purchases of Books, Advocates, Chartered

E.D.

f4l

to authorize an Officer not below the level of GM I

DG Mfor signing of Contract Agreeme nt on behalf of Corpora ti on for the Contracts awarded by him or lower authority

15 lac

C.G. M.

(';)

an Officer no below the level of Sr. Manager for signing of Contract Agreement on behalf of Corporation for the Contracts awarded by him or lower authority.

G.M. D.G.M.

((il 17\

authorize an Officer not below the level of Sr. Manager for signing of Contract Agreement on behalf of Corporatio n forthe Contracts awarded by him or lower authority

48

Sr. Mana2er

(Ill

Remarks

(91

shall have full powers to authorize an Officer not below the level of General Manager for signing Contract Agreement on behalf of the Corporation

I) 2 lac for HOP not below the rank of GM 2) Subject to CVC Guidelines, if any. 3) The advance is to be released in terms of

contract or LOA after recording the proper reasons and time line for adjustment by the approving authority.

4) Efforts should be made to get the advance secured.

5) Proper utilization of advances be ensured

SI.No. Subject matter of Dir. E.D. C.G. M. G.M. D.G.M. Sr. Remarks Delegation Manager

(/) f2l (~) f4l (5) ffil 17) flll f9l

Accountant etc. (deliverables/ reports/ expenditure statement and work completion certificate by the concerned).

6) Approving authority shall review all such cases on quarterly basis.

30 Release of interest free Upto Rs.3.0 advance I down crores payment without bank guarantee for procurement of equipments I spares/ services of experts from Original Equipments Manufactures (OEM)

49


Dir. E.D. C.G.M. G.M. D.G.M. Sr. Remarks Delegation Manager

{/) fl) (1) f4) {';) rni 17) fRl (9)

31. Waiver of EMD in case Full Powers Full Full powers in cases GM to exercise these powers only as HOP. of tenders for Powers where award of supply/Repairs/Services tender falls in there (i.e. for replacement competency or that of and maintenance of lower authorities. original /existing equipment and spares) by Original Equipment Manufacturers (OEMs) and award of single tender on nomination basis to Government agencies , Autonomous bodies controlled by Government ' Public Sector Undertakings and institutes referred in Annexure-VI ofDOP

50



m f2) (1) f4) (i) ({,) 17) fRl (9)

32 Local/Spot 1.50 Crore 75 lac 15 lac 3 lac a) Spot procurement of services should not form a

procurements of with part of a regular procurement of services and

services on grounds of annual services so procured should be for specific

urgency for conducting ceiling purpose/ occasion.

various of 10 camps/events/functions lac. (no b) The list of services to be procured, with estimated

etc. ceiling price shall be approved by the competent authority,

in case as per delegation alongside.

of HOP) c) Indenting Dept!. should procure the services after

a market survey and after determining the reasonableness of the price, which shall be recorded accordingly.

d) Procurement of services beyond Rs. 2.0 lac shall be made by a committee comprising one member each from the indenting Department, Proc. Division & Finance Division. The Committee shall not have executives below the level ofE-4.

e) The authority for exercising these powers shall be decided on the basis of total procurement requirement of services for particular occasion. Such requirements shall not be broken or done in installments to bring the value within the powers of the lower authority.

f) After procurement of services, a statement of particulars of procurement shall be submitted to the approving authority by the indenting Dept!. A copy of this report shall be sent to Finance Cell for clearing the advance.

51


Dir. E.D. CG.M. Delegation

(/) (21 (11 (4) (';)

G.M.

((,)

***** 52

D.G.M.

(7)

Sr. Manager

fRI

Remarks

(91

g) Administrative Approval of HOP not below the rank of GM is required.

Subject matter of CG.M.

Documents

Transcript of Subject matter of CG.M.