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Transcript of Student Services guide to Disabled Students Allowances ... · PDF fileStudent Services guide...

  • Student Services guide to Disabled Students Allowances (DSAs) 2016/17 (V1) 06/2016 1

  • Student Services guide to Disabled Students Allowances (DSAs) 2016/17 (V1) 06/2016 2

    Contents

    Section 1: Introduction ............................................................................................. 5

    1.1 The purpose of this guidance .................................................................................. 5

    1.2 The purpose and scope of the Disabled Students Allowances (DSAs) .................... 6

    1.3 Who the changes apply to? ..................................................................................... 7

    1.4 The role of the NHSBSA ......................................................................................... 7

    1.5 The role of the student ............................................................................................ 8

    1.6 The role of institution disability services .................................................................. 8

    1.7 The role of the DSAs study needs assessor............................................................ 9

    1.8 Disabled Students Allowances Quality Assurance Group (DSA-QAG) .................. 10

    1.9 Conflicts of Interest ............................................................................................... 11

    1.10 Transitional arrangements .................................................................................... 12

    Section 2: The Equality Act and the role of institutions .......................................... 13

    2.1 Anticipating reasonable adjustments ..................................................................... 13

    2.2 Responding to individual requirements ................................................................. 14

    2.3 Examples of reasonable adjustments and good practice....................................... 14

    2.4 The Equality Act and work placements ................................................................. 15

    Section 3: General eligibility and entitlement ......................................................... 16

    3.1 Definition of disability ............................................................................................ 16

    3.2 Time limits for applying for DSAs .......................................................................... 17

    3.3 Evidence of a disability ......................................................................................... 17

    3.4 Students diagnosed after the start of their HE course ........................................... 19

    3.5 English students studying in Scotland, Wales and Northern Ireland ...................... 19

    3.6 DSAs applications received in the final stages of a course .................................... 20

    3.7 Students who become eligible during the course .................................................. 20

    3.8 Maximum DSAs for full-time and part-time students .............................................. 21

    Section 4: The DSAs non-medical helper allowance ............................................. 22

    4.1 Using the non-medical help support roles ............................................................. 22

    4.2 Non-medical help quality assurance framework .................................................... 24

    4.3 NMH and local authority care plans ...................................................................... 24

    4.4 Using self-employed non-medical helpers ............................................................. 24

    4.5 Administration charges for arranging non-medical helpers .................................... 25

    4.6 Cancellation charges when students fail to attend a pre-arranged session with a

    non-medical helper .......................................................................................................... 26

    4.7 Non-medical helper sessions............................................................................... 27

  • Student Services guide to Disabled Students Allowances (DSAs) 2016/17 (V1) 06/2016 3

    4.8 What action should the support worker or service provider take when a session is

    missed? ........................................................................................................................... 27

    4.9 What is deemed to be a term when considering missed sessions? ....................... 28

    4.10 NMH support following missed sessions ............................................................... 28

    4.11 The role of the institution disability adviser in managing missed sessions ............. 28

    4.12 Costs incurred during vacation periods ................................................................. 29

    4.13 Payment of invoices .............................................................................................. 29

    4.14 Band 1 support assistance .................................................................................... 29

    4.15 Band 2 Enhanced Support Assistants ................................................................ 35

    4.16 Band 3 Specialist Enabling Support ................................................................... 39

    4.17 Band 4 Specialist Access and Learning Support ................................................ 43

    Section 5: Major items of specialist equipment allowance ..................................... 49

    5.1 Equipment supplied before the student starts the course/delivered after the student

    has left the course ........................................................................................................... 49

    5.2 Computers ............................................................................................................ 50

    5.3 Other equipment ................................................................................................... 54

    5.4 Course transfers and specialist equipment allowance ........................................... 57

    Section 6: Travel allowance ................................................................................... 58

    6.1 Attending the institution ......................................................................................... 58

    6.2 Attending a work placement .................................................................................. 59

    6.3 Attending a field trip .............................................................................................. 59

    6.4 Taxi firm accounts ................................................................................................. 59

    Section 7: General allowance ................................................................................ 60

    7.1 The DSAs general allowance ................................................................................ 60

    7.2 DSAs study needs assessments ........................................................................... 60

    7.3 Living Accommodation .......................................................................................... 61

    7.4 Consumables ........................................................................................................ 62

    7.5 Books.................................................................................................................... 62

    7.6 Internet connection/costs ...................................................................................... 64

    7.7 Special diets (for those living with allergies) .......................................................... 64

    7.8 Fridges (for students needing to store medication)................................................ 64

    Section 8: Other..................................................................................................... 65

    8.1 Needs assessment ............................................................................................... 65

    8.2 Reimbursements ................................................................................................... 67

    8.3 Procurement of NMH ............................................................................................ 67

    8.4 Appeals ................................................................................................................. 67

    8.5 Exceptional Case Process (ECP) .......................................................................... 68

  • Student Services guide to Disabled Students Allowances (DSAs) 2016/17 (V1) 06/2016 4

    8.6 Devolved administrations ...................................................................................... 71

    8.7 VAT ...................................................................................................................... 71

    Annex A: Specific Learning Difficulties (SpLD) .................................................... 72

    Annex B: DSAs Exceptional Case Process (ECP) ............................................... 77

    Annex C: Arrangements for assessment reviews from 1 September 2016 .......... 79

  • Student Services guide to Disabled Students Allowances (DSAs) 2016/17 (V1) 06/2016 5

    Section 1: Introduction

    This guide provides information about Disabled Students Allowances (DSAs) for new

    and continuing NHS funded students who are undertaking pre-registration healthcare

    courses in England from 1 September 2016 to 31 August 2017. The guide also

    applies to medical and dental students who are ordin