Student Registration Manual -...
Transcript of Student Registration Manual -...
OnlineRegistrationApplicationStudentGuide
RevisedFebruary2017
TheOnlineRegistrationApplication–StudentGuidePage1
TableofContents
TheOnlineRegistrationApplication.........................................................................................................................2
AbouttheOnlineRegistrationApplication...........................................................................................................2
WhatistheSequenceofOnlineRegistration?.....................................................................................................2
HowDoIAccessOnlineRegistration?..................................................................................................................3
TheOnlineRegistrationHomePage.........................................................................................................................4
What'sOnTheHomePage?.................................................................................................................................4
WhatifThere'saHoldonMyRegistration?.........................................................................................................5
MakeYourSubjectSelections...................................................................................................................................6
HowDoIUsetheSubjectSelectionsPage?..........................................................................................................6
[1]Messages.........................................................................................................................................................6
[2]ViewChangeLog.............................................................................................................................................7
[3]InfoArea..........................................................................................................................................................8
[4]SubjectSelections............................................................................................................................................8
[5]BottomButtonRow.........................................................................................................................................9
SubmitYourRegistration........................................................................................................................................10
What'sLefttoDoAfterIMakeMySubjectSelections?.....................................................................................10
1.ReviewYourSubjectSelections......................................................................................................................10
2.Review/EditYourAddresses...........................................................................................................................11
3.Review/EditYourEmergencyContactInformation........................................................................................11
4.AccepttheRegistrationAgreement................................................................................................................12
RegistrationSummary............................................................................................................................................13
HowDoIKnowMyRegistrationHasBeenSubmitted?......................................................................................13
CopyrightMassachusettsInstituteofTechnology2017
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TheOnlineRegistrationApplication
AbouttheOnlineRegistrationApplicationRegistrationistheprocessofselectingandapprovingsubjectselections,providing/updatingimportantcontactinformation,andagreeingtothetermsofenrollmenteachsemester.TheOnlineRegistrationapplicationallowsyouandyouradvisor(s)toselectsubjectsandsubmityourregistration.
WhatistheSequenceofOnlineRegistration?TheOnlineRegistrationProcessproceedsthroughasequenceofsteps.Atsubsequentstagesoftheprocessyouronlineregistrationpassesthroughdifferentstatusdesignations.YoucanfollowtheprocessontheRegistrationStatusTimeline.
Pre-RegistrationtakesplacebeforeOnlineRegistrationbegins.Ifyouhavepre-registered,agreencheckwillshowontheRegistrationStatusTimelineatthefirststep.Ifyouhavenotpre-registeredyoumaystilluseOnlineRegistrationbutyouwillnotseethegreencheck.Freshmendonotpre-register,thereforeyouwillnotseethegreencheckiconforPre-Registration.
1. EditSubjectSelections-AwaitingApproval
AwaitingApprovalmeansthesubjectselectionprocessisinprogress.
Whenonlineregistrationopensforagiventerm,ifyouareeligibletoregisteryouareassignedthestateofAwaitingApproval.Inthisstate,youoryouracademicadvisormayedityoursubjectselections.
2. AdvisorApproval-Approved
ApprovedmeansyouhavemetwithyourAdvisorandyoursubjectselectionsfortheupcomingsemesterhavebeenapproved.OnceApproved,yourselectionsmaynotbealteredintheRegistrationsystem.Tomakechanges,usetheAdd/Drop/Changeprocess.
3. ReviewandSubmitRegistration-Submitted
SubmittedmeansyouhavesentanapprovedsetofsubjectselectionstotheRegistrar.
OncesubjectsareapprovedbyyourAdvisor,youwillcontinuethroughtheSubmitprocesswhichhasafewadditionalsteps.AfteryoucompletetheadditionalstepsandclicktheSubmitbutton,yourregistrationstatebecomesSubmittedandregistrationiscomplete.
ClickHelpinthemenuorgodirectlyto:web.mit.edu/registrar/general/oreg/help/index.html
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HowDoIAccessOnlineRegistration?YouwillaccesstheOnlineRegistrationSystemthroughtheWebSISHomepageaslongasyouareeligibletousethesystemandtheregistrationperiodisopen.AuthenticationishandledthroughTouchstoneandDUOwhereyouareaskedtouseyourCertificateortoenteryourKerberosusernameandpassword.
AfterselectingyourCertificateorenteringyourKerberosusernameandpasswordandverifyingyouridentityviaDUO,youwillseetheOnlineRegistrationHomePage.
Note:IfyouarenoteligibletousetheOnlineRegistrationsystemyouwillseeascreensimilartotheonebelow.Followtheinstructionsinthemessageboxtocontinuetheregistrationprocess.
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TheOnlineRegistrationHomePage
What'sOnTheHomePage?OntheRegistrationHomepageyouwillseetheRegistrationStatusTimeline,Instructionsforregistering,andyourbiographicalinformation.
WhenyouarriveattheRegistrationHomepageyourscreenwilllooklikethescreenbelow.Ifyouhaveanyholdsonyourrecord,yourscreendisplayadditionalinformation(SeeinformationaboutHoldsonthenextpage.).
[1]TheMenuBarprovidesaccesstheWebSISHomepageortotheSubjectSelectionpage.YoumayalsoaccessHelporLogOff.
[2]TheRegistrationStatusTimelinereferstowhereyouareintheRegistrationprocess.YoubeginattheEditSubjectSelectionstepwhereyoumayaddothersubjectsorchangewhatyouhavealreadyselected.
[3]ItiscriticalthatyoureadtheInstructionswhichcontainimportantinformationabouttheRegistrationprocesssuchastheeffectsoffallingbelowfull-timestatus,resolvingholdsandmeetingdeadlines.
[4]OntheInformationpanelsyoucanedityourhomeandlocaladdressesandemergencycontactinformation.Besuretheyareuptodate.
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WhatifThere'saHoldonMyRegistration?IfyouhaveaHoldonyourregistrationyouwillseeayellowboxatthetopoftheHomepagescreenwithinformation.
Eachholdwarningwillexplainwhatyouneedtodonext.Youmayselectyoursubjectsandyouradvisormayapproveyoursubjectselectionswhileyoustillhaveaholdbutyouwillnotbeallowedtosubmityourregistrationuntilallholdsarecleared.
Whenyou'rereadytomoveon,clickEditSubjectSelectionsontheRegistrationStatusTimeline.
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MakeYourSubjectSelections
HowDoIUsetheSubjectSelectionsPage?WhenyouclickSubjectSelectionsinthemenuyouwillseetheSubjectSelectionspagewhichshowsinformationaboutallthesubjectsselectedthroughpre-registrationorduringtheOnlineRegistrationprocess.
[1]MessagesTheMessagesareawillshowinformationdirectedindividuallytoyou.Itiscriticalthatyoureadandattendtothesemessages.YouMayopenorclosethismessagewindowbyclickingnexttothewordMessages[+]or[-].
Theexampleimageaboveshowsseveralpossiblemessagesaboutholds,subjectsnotbeingoffered,outstandingworkfromprevioustermsandcreditlimits.Additionalexamplesofmessagesandtheirexplanationsappearonthenextpage.
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Thereareseveralpotentialmessagesuniquetofreshmen.Someexamplesareshownbelow.
[2]ViewChangeLogTheuseranddate/timestampofthelastchangesaredisplayed.Ifthechangesweremadebysomeoneotherthanyou,anorangeiconwillappear.YoucanalsoviewanauditofchangesbyclickingtheViewChangeslink.Thiswilldisplayalistofchangesmadetoyoursubjectselectionsbyanadvisor,departmentadministratororRegistrar’sOfficeadministrator.
Thedisplaywilllistthesubjectinformation,theactiontaken,whomadethechangeandthedatethechangewasmade.ClickthenameintheUsercolumntosendanemailtothatperson.
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TheViewChangeslistwillshowseveraltypesofactionsincluding:
Action Description
Added ForsubjectsaddedduringtheEditSubjectSelectionsstep
Modified Forexampleiftheunitswereincreasedordecreasedorthegradingoptionwaschanged
ImportedfromPre-registration Thesesubjectsarepulledintothesystemafterthepre-registrationprocess
Subjectnotoffered–removedfromselection Thesesubjectsareremovedfromthepre-registrationlistofsubjectsbecausetheyarenotofferedthisterm
[3]InfoArea
Thefollowinglinksmaybedisplayeddependingonastudent’sstatus:
ViewScheduleofEnteredSubjects:generatesagraphicalviewofeachsubject’sschedule.
ViewUndergraduateDegreeAudit:opensanewbrowsertabwhichpointstothestudent’sUndergraduateDegreeAuditfromWEBSIS.
ResettoPre-Registration:resetssubjectslistbacktoitsPre-Registrationstate,notavailableforfirsttermFreshmen.
ViewOnlineSubjectListing:showssubjectscatalog.
ViewPre-RegistrationSchedule:opensanewbrowsertabwhichpointstothestudent’spre-registrationschedulefromWEBSIS.
ViewFreshmanFolder:opensanewbrowsertabwhichpointstothestudent’sFreshmanfolderfromWEBSIS.
Waitlists:opensanewbrowsertabwhichdisplaysCI-H,CI-HWandotherlimitedenrollmentwaitlists.
[4]SubjectSelections
IntheSubjectSelectionsareayouwillseeyourlistofsubjectswhichyoumayedit.ForthosesubjectswhichpermitchangestoUnitsandGradingOptionsyouwillhaveaccesstomakethosechanges.Youwillreceiveawarningifyouenterinvaliddata.GraduatestudentsonlywillshowacolumnforHGN.
ToRemoveasubjectfromthelistchecktheRemoveboxandclickSaveSelections.
ToAddsubjectsyoucanenterthesubjectnumberintheSearchforSubjectbox,thenclickAddorclickthelinktoViewOnlineSubjectListing.
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Note:FreshmanAdvisingSeminarsareassignedbytheUndergraduateAdvisingandAcademicProgramsOffice,andcannotbechangedthroughthisOnlineRegistrationapplication.
AfteryouaddasubjectandclicktheSaveSelectionsbutton,takenoteoftheTotalUnitsandCreditLimit.Manyfactorsaffectthewaycreditlimitsarecalculated.Forexample,subjectswithagradingmodeofListenerandnotincludedincreditlimitcalculations.
Whencreditlimitsareexceeded,awarningiconisdisplayedshowingTotalUnitsofsubjectsselectedandtheCreditLimit.Somesubjects,suchas8.01L,extendintoasecondterm.Inthosecases,halfofthesubject’sunitsareappliedtoonetermforthepurposeofdeterminingifacreditlimitisexceeded.Inthesecases,theterm“UnitsAppliedtoCreditLimit”willappear.
[5]BottomButtonRowYoumustclickSaveSelectionstokeepchangesyouhavemade.ToundoanychangesyouhavemadeduringthecurrentsessionclickResettoLastSavebelowthesubjectslist.YoucanalsoPrinttoPDFforapapercopy.
ClickRegistrationHomewhenyouarereadytoreturntotheHomepage.
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SubmitYourRegistration
What'sLefttoDoAfterIMakeMySubjectSelections?Afteryouhaveadjustedyoursubjectselections,youandyouradvisorwillmeet.OnceyourAdvisorapprovesyourselectionsyoumaycontinuewiththefinalstepsintheRegistrationprocess.YouwillreceiveanemailmessagewhenyouradvisorapprovesyoursubjectselectionsintheOnlineRegistrationsystem.
FromtheHomepageclickReviewandSubmitRegistration.Youwillhavefourstepstofollowtocompleteyourregistration.
YoumayproceedthroughthesestepsbyclickingtheNextbutton.TheRegistrationStatusTimelinewillmarkyourprogressthroughthesteps.
1. Reviewyoursubjectselections
2. Review/Edityouraddresses
3. Review/EdityourEmergencyContacts
4. AcknowledgetheRegistrationAgreement
1.ReviewYourSubjectSelectionsAgreenmessagebarwillindicatethatyourAdvisorhasapprovedyoursubjectselections.Reviewyoursubjectselectionsbeforeproceeding.ClicktheNextbuttontomovetothenextstep.
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2.Review/EditYourAddressesIfnecessary,clicktheWebSISbuttontoedityouraddressinformation.
3.Review/EditYourEmergencyContactInformationClicktheEditlinktoupdatethisinformation.ClicktheNextbuttontoproceed.YouarealsoencouragedtoclicktheMITAlertlinktoedittheinformationusedtocontactyouintheeventofacampusemergency.
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4.AccepttheRegistrationAgreementThefinalstepintheOnlineRegistrationprocessistheRegistrationAgreement.YoumustreadtheagreementtextandchecktheboxnexttoIagreeandacceptthetermsofpayment.YoucanthenclicktheSubmitRegistrationbutton.
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RegistrationSummary
HowDoIKnowMyRegistrationHasBeenSubmitted?Whentheregistrationprocessiscompletedyouwillreceiveanemailconfirmation.YouwillalsoseeasummarynotingthedayandtimeyoursubjectswereapprovedbyyouradvisoranddayandtimeyousubmittedthemtotheregistrarandtheRegistrationAgreementyouagreedto.ItisrecommendedthatyouprintthispagetoaPDFandsaveit.
AtthispointyoumaylogofffromtheOnlineRegistrationSystem.
ClickHelpinthemenuorgodirectlyto:web.mit.edu/registrar/general/oreg/help/index.html