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UIPC ACADEMIC UNIT FOR INFECTION PREVENTION AND CONTROL

FACULTY OF MEDICINE AND HEALTH SCIENCES,

STELLENBOSCH UNIVERSITY AND TYGERBERG ACADEMIC

HOSPITAL

Student Orientation Booklet for the Postgraduate Diploma in Infection Control

(PDIC)

Head of Unit: +27 (021) 938 5051

IPC Nursing Team: +27 (021) 938 6083/5056/5057/4582 Training Team: +27 (021) 938 5619/5059 Research Team: +27 (021) 938 5053 Administration: +27 (021) 938 5054 Fax: +27 (021) 938 5065 Website: http://www.sun.ac.za/uipc

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Index

Introductory letter to participant 2

I. Administration at UIPC and important contact details 3

Course Coordinator 3

Training Coordinator 3

Training Administrators 3

II. Location of UIPC 3

III. General Information 4

Rules for the PDIC students 4

A. The PDIC Course 5

i Formal lectures 5

ii Practical sessions 5

iii Discussions and group work 5

B. Registration 5

C. Accommodation and Travel 5

D. Site visits 5

IV. Documents to submit 6

V. The Course 7

i Length 7

ii Dates 7

iii Submissions 7

VI. Research Topic 8

VII. Written Research Project 8

VIII. Log Book 8

IX. Marks 8

Appendix A - Directions and Road Map 9-10

Appendix B - Accommodation Mankadan Lodge Application form 11-12

Appendix C1 - Guidelines for Site Supervisors 13

Appendix C2 - Site Supervisor Nomination form 14

Appendix D - Computer availability and knowledge form 15

Appendix E - Scheduled Module dates for 2014/5 16

Appendix F - Guideline for Completing Assignments (Project) 17

Appendix G - Instruction for completing Log Books 18

Appendix H - Feedback on Lecturers 19

Appendix I - Cover Sheet for Log Book/ Project Submissions 20

Appendix J - Information for Stand-alone module registration in 1st year 21

Appendix K - Application for admission on courses/stand-alone modules 22

Appendix L - Application for RPL and registration 2nd year 23

Appendix M – Seminar rules 24

Appendix N - Student Kitchen Rules 25

Appendix O - Notes 26

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INTRODUCTORY LETTER TO PARTICIPANT POSTGRADUATE DIPLOMA IN INFECTION CONTROL (PDIC)

Dear Student Welcome to the Postgraduate Diploma in Infection Control (PDIC) at Tygerberg Academic Hospital and Faculty for Health Sciences, Stellenbosch University. You have been successfully selected from a number of applicants to attend the PDIC course in infection prevention and control- I hope you enjoy it. Please read this handbook carefully and keep it with you until the end of the course. It will give you the relevant information, assistance and explanation you will need.

We, at the Unit for Infection Prevention and Control, look forward to welcoming you on the PDIC course. Regards

Prof Shaheen Mehtar MBBS, FRC Path (UK), FCPath (Micro) (SA), MD (Lon)

Course Coordinator

Postgraduate Diploma in Infection Prevention and Control (PDIC) Departmental head:

______________________________

Dr. WAJ (Jack) Meintjes MBChB; DOM; FCPHM (SA) Occ Med; MMed (Occ Med) Specialist in Occupational Medicine Head: Unit for Infection Prevention and Control Stellenbosch University and Tygerberg Academic Hospital

http://www.sun.ac.za/uipc

I. Administration at UIPC and important contact details

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Who should you go to for help during the course?

Course Coordinator

Prof Shaheen Mehtar Tel: 021 938 5051 E-mail: smehtar@sun.ac.za

Prof Mehtar is ultimately responsible for the course and will be available to advise and support students during the PDIC course. Training Coordinator

Anna Vorndran Tel: 021 938 5053 E-mail: annav@sun.ac.za

Training Administrators

Ms Candice de Mink Tel: 021 938 5619 E-mail: cdemink@sun.ac.za Ms De Mink is your main point of contact and will be dealing with all the PDIC logistics. She can help with referral to responsible persons at Stellenbosch University dealing with specific queries.

Mr Mark November (UIPC Financial Officer) Tel: 021 935 5576 E-mail: mnovemb@pgwc.gov.za

Mrs Yolanda Gouws (Training Administrator & Dr Meintjes& Prof Mehtar) Tel: 021 938 5054 E-mail: yolandag@sun.ac.za

II. Location of UIPC

Upon arrival, first come to Unit for IPC (UIPC) Tygerberg Academic Hospital, Entrance 2 and take the lifts to the 9th Floor. The UIPC is located in the H9 corridor between the clinical wards (A9 Neonatal Unit and G9) and the Microbiology Department. To get to Entrance 2: The easiest way is to enter Tygerberg Academic Hospital from the perimeter road and NOT the main entrance gate. The road curves around the outer perimeter and you will see a metal inner fence with a car park beyond it. Once you have entered the inner fence, take the first left and Entrance 2 is on your left. There is a small tuck shop (food kiosk) located at the entrance. Take the lifts to the 9th Floor and the UIPC sign will be visible as you exit the lift (see appendix A - road map).

III. General Information

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Rules for the PDIC students

1. In case of emergency: There are fire escapes (stairs) to your left and to your right and a fire extinguisher at the entrance of the corridor.

2. Memory sticks are not allowed to be used on any of the UIPC computers.

3. Eating, drinking or smoking is not permitted in the seminar room!! 4. Your Stellenbosch University student card can be obtained from Ms. Lesanne Matthee

at Student Admin, Faculty of Health Sciences, 1ST Floor, and Administration’s Office 1036.

5. There are two student toilets situated at the end of the corridor next to the student

kitchen (near the Microbiology Laboratory entrance). The two toilet keys will be placed on the first table in the seminar room at all times. When not in use, the keys must always be kept on this table.

6. Do not flush used hand towels down the toilet - the whole system gets blocked. If there

is no toilet paper, please ask the administration staff who will be happy to help.

7. Always be punctual for lectures - the tutors start promptly at 8:00 am.

8. You may borrow books or journals from the library, but these must be signed for and returned BEFORE leaving the UIPC at the end of the contact teaching period.

9. There is a student kitchen with cutlery, crockery, a microwave and a hot water urn. YOU

are responsible for washing and packing away the items you used and making sure the kitchen is tidy after you have used it..

10. The student sitting area is a useful place to meet and socialise during tea and lunch

breaks. Appoint a class representative who will be responsible to ensure that the logistics for PDIC course run smoothly. She/he will liaise with the various people involved, be responsible for the toilet keys being available and ensure that the rules are adhered to. Calculator: Please note that a pocket calculator with basic mathematical functions is required for the Surveillance and Research Methodology Module. Make sure you have this calculator before this module commences. The PDIC badge is a blue enamel badge and can be worn only after graduating from the PDIC course. It costs R150. If you want one please let Mrs Gouws know well in advance (towards the beginning of the last module) so that she can order them from Stellenbosch University and you can wear it with pride!

A. The PDIC Course

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The course will be presented at the Unit for Infection Prevention and Control (UIPC), Tygerberg Academic Hospital and Stellenbosch University. All contact teaching sessions will be in the Seminar Room of the UIPC.

i. Formal lectures will be held in the Seminar Room of the UIPC unless specifically indicated otherwise.

ii. Practical sessions will be as follows:

A. Clinical training in the units, wards and other functional

departments of Tygerberg Academic Hospital. Visits to the various areas will be arranged depending on the module. Students will be informed accordingly on their time table.

B. Electronic Library-Computer training will be given at the Computer Skills Laboratory, Tygerberg Campus.

iii. Discussions and group work will take place in the Seminar Room, UIPC.

B. Registration

Registration will take place on Day 1 of the Microbiology Module, at the Clinical Building on the 1st floor. Mrs Gouws / Candice de Mink will accompany you to the Registration Office. National students: Candice Thebus, Room 1047

Tel.: (021) 938 9235 thebusc@sun.ac.za

International students: Rachel Pullen, Room 1062 Tel.: (021) 938 9086 crp@sun.ac.za

C. Discontinuation of the PDIC Course Should you decide for any reason to discontinue your studies, please ensure that you inform the Course Coordinator or Administrator in writing no later than 31 March of the current year? If you fail to do this the University will hold you liable for your account.

D. Accommodation and travel During your stay, travel to and from Tygerberg Academic Hospital are your own responsibility. You may ask the Training Coordinating team to help by sending you information regarding the accommodation available to you (see Appendix B – Mankadan Lodge). There is also bed and breakfasts around which provide suitable and comfortable accommodation.

E. Site visits

The site visits will be arranged by the Training Coordinator with a pick up and drop-off at the Entrance 2 of Tygerberg Hospital. IV. DOCUMENTS TO SUBMIT

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BEFORE REPORTING FOR YOUR FIRST CONTACT SESSION PLEASE MAKE SURE THE FOLLOWING DOCUMENTS HAVE BEEN SUBMITTED TO MRS YOLANDA GOUWS:

A. Your skills level and knowledge

Your level of knowledge (Appendix D) and experience in computers particularly

a. Word b. Excel c. PowerPoint d. Access e. Use of internet f. E-mail access

B. Site Supervisor selection i. The name, rank and years of experience of your Site Supervisor. You

may select a different Site Supervisor for each module, depending on his/her competency but it is preferable to keep one so that personal progress can be monitored during the course.

ii. Please fill out a site supervisor form for each module if you change your supervisor (See appendix C1 & C2)

iii. A letter which has been completed and signed by the Site Supervisor

that s/he will take the necessary responsibility for your work and submission of assignments.

V. The Course

Length: The Postgraduate Diploma (PDIC) is a one year full time course but is run over two years on a part-time basis. Therefore, the PDIC certificate will indicate the qualification as a one year diploma; this is based on Stellenbosch University regulations.

The dates for the various modules will be given to you (See appendix E- contact dates).The deadlines for the various assignments, projects and log books will also be given to you. Please note: the deadlines must be strictly adhered to.

Please note: the written examination will take place on the last day of the contact teaching session before you leave campus.

Assignment submissions:

1. The log book and project together is allocated 8 weeks of investigation and reporting from the work place; six weeks for the log book and two weeks for the project. The two are usually interlinked, with the data collection entered in the log book and the IPC analysis in the project.

2. Late submissions of log books and projects will not be usually accepted and the candidate may not pass the module. In the event of unforeseen circumstances a written request for an extension must reach Prof Mehtar at least one week prior to the due date. Please note: In event of permission granted by Prof Mehtar for late submission a penalty of 5 marks per week will apply.

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VI. Research Topic: You will be given a named research topic which must be discussed with your supervisor to make sure that both of you understand the topic and what is required for the preparation and submission of the assignment. If your supervisor is unavailable, contact the course organiser as soon as possible. Keep in touch with your site supervisor as the project progresses. Make sure your site supervisor signs the logbook every week and the final submission documents prior to submission.

VII. Written research project submissions will be as follows: (Also see appendix F):

1. Formulate a plan for your project which may be included with the paper but will not be counted towards the content of the paper.

2. Structure the project as a scientific paper to contain: Title page: Your details Background or short introduction Methodology Results Conclusion, Summary or Outcome

4. Layout of the assignment: a. Write clearly with minimum spelling mistakes. Marks will be deducted for careless

mistakes b. Double or 1.5 lines spaced c. Font 11: Arial or Times Roman

5. Before submission, make sure that the document is well presented and your site supervisor has signed the assignment.

Submit the project and Logbook to: Training Coordinator: Candice De Mink (cdemink@sun.ac.za) .

All projects and log books will be submitted electronically using Microsoft Word and Excel.

Make sure the front page for the log book and project is signed by your supervisor, scanned and sent through.

VIII. Log Book (Appendix C1&C2):

You have six weeks to complete your log book. Your log book should be completed every week if possible. Arrange with your supervisor to hold a meeting with you where you can discuss the research project as well as the log book entries. Try and complete the required number of tasks—it improves clinical practice. If you cannot complete all the items, please state the reason for why you could not, such as those procedures do not exist in your facility. It may be possible to attend another health care facility to complete your requirements (see Appendix C1 & C2 – remember to submit the name and contact details of your site supervisor). (Hand in electronically)

Role of the site supervisor Please make sure that Appendix?? Is signed by your site supervisor and bring it in when you arrive for the first module. Failing that it must be completed as soon as you get back. The site supervisor is expected to get and send a report on the student’s progress. IX. Marks: A minimum of a 50% overall mark is required in order to pass each module. The

marks are calculated as follows:

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33.3 % - Written exam (80 marks) + spot questions (20 marks)

33.3 % - Log book - total marks 100 33.3% - Project - total marks 100

A mark of at least 40% must be scored in the written exam, log book and project individually to pass the module. In event of a minimal difference in the marks an oral examination may be granted by the discretion of the course coordinator – Prof Mehtar.

Students can enquire about their marks by means of the following medium:

1. E-mail course administrator (Candice de Mink cdemink@sun.ac.za 2. Telephone course administrator (021 938 5619) 3. Fax – attention Yolanda Gouws (021 938 5065) 4. Students will be notified when they access the marks on Web CT

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Appendix A: Map of UIPC department in Tygerberg Hospital

Directions to the Tygerberg campus from Cape Town

Directions

The distance from Cape Town to Bellville is approximately 15 km. Follow the N1 freeway to Paarl. Turn off at Exit 20 and turn right into Mike Pienaar Boulevard. Turn right at the third traffic light into Francie van Zijl Drive. Continue until road split, follow left lane and continue past 1 st entrance to hospital (Robot). Continue through security gates,., Use the 2

nd entrance to hospital, direction, Dental patient

entrance, through the gates at end of road, on right side parking for visitors. Hospital will be on left side. After parking, walk towards hospital and entrance is to your left. Take lifts to 9

th floor, east wing, Turn

right and see UIPC department, Seminar room. See (Fig 1)

Directions to the Tygerberg campus from Cape Town International Airport

Directions

The distance from Cape Town International Airport to the Tygerberg campus is approximately 15 km. Follow the Airport Approach Road and turn left into Borcherd Quarry Road [M22 to Bellville]. Turn right at the third traffic light into Modderdam Road [M10 to Bellville]. Turn left at the second traffic light into De La Rey Road. Continue for 3 km and turn right at the fourth traffic light (do not count traffic lights at pedestrian crossings) into Francie van Zijl Drive. Follow Francie van Zijl Drive past 1 st entrance to hospital (Robot). Continue through security gates. Use the 2

nd entrance to hospital, direction, Dental

patient entrance, through the gates at end of road, on right side parking for visitors. Hospital will be on left side. After parking, walk towards hospital and entrance is to your left. Take lifts to 9

th floor, east wing,

Turn right and see UIPC department, Seminar room. See (Fig 1)

Fig 1

UIPC 9th

floor

Hospital

Entrance to UIPC

University

Franci v

Zijl

2nd

Entran

ce

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PO Box 19063

7505 Tygerberg

South Africa

Tel: +27-21-938 9548

E-Mail: sonjan@sun.ac.za

Appendix B

University of Stellenbosch

MANKADAN LODGE

Tygerberg Student Centre, Faculty of Health Sciences, Francie van Zijl Ave., Parow

Complete the form and fax to 021 933 0382

Please Print

TITLE: FIRST NAME:

SURNAME:

Address:

City: Postal Code:

Country: Tel:

Mobile: Fax:

E-Mail: Passport / ID No:

DATE OF ARRIVAL: Number of nights: Suite

DATE OF DEPARTURE: Double Room: Single Room

WE REGRET – NO CHILDREN UNDER 12 YEARS Department you will be visiting: ____________________________________________________________________ Contact Person at the Department: _____________________________________ Tel: ________________________

Who will be responsible for the account :_____________________________________________________________

Please read the following Conditions of Indemnity very carefully.

I hereby declare

1. Neither the University nor its officials or representatives shall be liable for damage arising out of: i.)Death, bodily injury, loss of health or illness of any person, however caused. ii.)Destruction or damage of property owned by, or in the custody of any person, however caused.

2. The applicant hereby indemnifies the University against the above and holds the University and its employees

harmless against any claim by any third party, irrespective of how it was caused or the quantum of the claim. 3. The applicant hereby accepts responsibility for the full account for the whole period he/she has been

accepted for.

I hereby accept the foregoing Conditions of Indemnity. Signature Date

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FOR OFFICE USE:

Allocated room no: ____________ Date Booked:____/____/____ Confirmation letter

date:___/____/____

Total amount: R___________ 50% Deposit: R ____________ Date deposit due:___/____/____

Date deposit paid:___/____/___ Balance due: R _____________ Date of balance due:___/____/____

Date of balance paid:___/____/___

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Appendix C1

Guidelines for Site Supervisors

Dear Site Supervisor You have agreed to be the site supervisor for (Name of student ____________________________________________

Student Number__________________________________________

Here are some suggestions to help you with your role and to ensure your student passes the various modules.

1. Please ensure that your student has access to a computer, e-mail and possibly internet to help with communication with the UIPC and to carry out literature searches.

2. If your student does not have computer skills, please arrange classes via the Province or hospital. Computer classes are available at all public institutions.

3. Please study the research proposal, study and discuss it with your student. Send in your approval to our office- address below.

4. Please make sure that your student completes the log book accurately and that you sign off the assignments each week so that these can be forwarded to our office. Your support is essential to help the student to pass the course

5. Please supply the Course Leader with a written report indicating the student’s performance during the compiling of the Log Book and Project (refer to timorousness; accuracy; attention to detail; showing understanding; communication etc.)

6. As Course Leader and Course Organizer either myself or Mrs Yolanda Gouws will be in touch with you from time to time regarding your student’s progress. Please feel free to communicate with us as well whenever you want to.

Prof Shaheen Mehtar Course Coordinator cdemink@sun.ac.za (Please forward all course related documents to Ms De Mink)

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Appendix C2 Site Supervisor Please return to Course Organiser: Candice de Mink (e-mail: cdemink@sun.ac.za) Name

Rank or position

Relationship with candidate

Place of work:

District/Province

Tel No: work

Mobile:

Fax No:

e-mail:

Qualifications: Primary Supervisory Teaching

I have some knowledge regarding Infection Control practice.

yes no

I am a trained IPC practitioner.

I am prepared to supervise the candidate in project research at place of work.

I will take responsibility to ensure that all projects and logbooks are submitted on time

I will ensure that the candidate has access to a computer and internet facilities for research purposes

I will undertake to liaise with the course co-ordinator regarding the progress of the student on a regular basis either by telephone, fax or e-mail.

Site Supervisor Student Signature Signature Date Date

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Appendix D Computer availability and knowledge (Please indicate as either YES or NO)

There is a computer available for me to work on during the course Yes/ No A computer is available at my workstation Yes/ No A computer is available at my place of work but not my workstation Yes/No My supervisor has a computer I can use when I want Yes/No A computer is available for me to use at home Yes/ No

I have access to e-mail (tick all those that apply)

At work

At home

I do not have any access to e-mail. I have been using a computer for the past _____ years My knowledge of the Microsoft package is as follows

Tick where applicable with an X

Microsoft Package Good Average Poor

Word

Excel

Power point

Access

Use of the Internet

Definition of rating

Good- Can work effectively in the particular Microsoft packages Average- Can work in the related fields with some support needed Poor- Have no experience in the Microsoft

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Appendix E

POSTGRADUATE DIPLOMA IN INFECTION PREVENTION AND CONTROL (PDIC)

SCHEDULED MODULE DATES FOR 2014/15

2014 MODULES AND DURATION OF MODULES CONTACT SESSION DATES

Microbiology: 10February - 21 April 2014 10 - 21 February 2014

Hospital Design: 19May – 28 July 2014 19-30 May 2014

Surveillance and Research: 18 Aug – 27 Oct 2014 25 Aug-5 Sept 2014

2015 MODULES AND DURATION OF MODULES CONTACT SESSION DATES

Decontamination and Sterilization (2015 dates not confirmed yet)

Usually during the month of May

Risk Management (2015 dates not confirmed yet) Usually during the month of August

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Appendix F

Guideline for Completing Assignments PROJECT

Once the research topic has been given to you during the contact teaching, discuss it with your supervisor and send in an outline (not more than 2 pages) to Mrs Gouws within the first week. The project will be evaluated for content, possible style and outcome and commented upon by Prof Mehtar and returned within a week. There after the structure of the project methodology has been agreed, gather data and enter into an Excel sheet. Write an assessment at the end of each week which will include the following

a. What you found? b. Was everything in order or not? c. What could be improved? d. How could these practices be improved? e. RECOMMENDATIONS from an IPC practitioner’s point of view

Write your reports according to instructions received during the course on layout and content- consult the course book for information on structure of the report. Please comment using evidence – based arguments.

Write your report up as a scientific paper according to instructions received during the course on layout and content. Please comment using evidence-based arguments

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Appendix G

INSTRUCTION FOR COMPLETING LOG BOOKS

For each module there will be certain tasks to be undertaken by the candidates which are

entered in the log book and signed by the supervisor as being completed satisfactorily.

The Logbook for each module will be contained in the hand-out folder. The students

will familiarise themselves with the concept of a logbook (or register) during the

orientation (first) day of the Microbiology module each year. Those that do not attend

the Microbiology module will be guided during the first module s/he attends.

1. When you return to your place of work, arrange a weekly meeting with your site

supervisor so that the log book can be discussed. Let him/her know that the log book

has to completed and signed off every week, preferably on a Friday

2. Try to make sure that the tasks completed are signed and dated by you and your

supervisor.

3. Some of the log book tasks require that you perform the tasks yourself and others

require you to observe practice. Make sure you identify these accurately on the log

book

4. If you are short of any particular type of task listed in the log book, you can put in an

associated task which does happen in your place of work. For example, you may not be

able to take a urinary catheter sample, but you may be able to take wound swabs or

document specimen taking or similar activities.

Use the following criteria when completing the log book

f. What did you observe or find? g. Was everything in order or not? h. What could be improved? i. How could these practices be improved? j. RECOMMENDATIONS from an IPC practitioner’s point of view

Prof Shaheen Mehtar Course Organiser.

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Appendix H

Feedback on Lecturers The purpose of the Feed Back on Lecturer form is to take into account all aspect, positive and negative on the training. We hope that this form will assist lecturers with the quality of their work by providing them with valuable insight. Please comment freely and without fear of prejudice.

Module / Course:

Date:

Lecturer :

Presentation:

Overall Comment:

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Appendix I

UIPC ACADEMIC UNIT FOR INFECTION PREVENTION AND CONTROL FACULTY OF MEDICINE AND HEALTH SCIENCES, STELLENBOSCH UNIVERSITY AND TYGERBERG ACADEMIC HOSPITAL

COVER SHEET LOGBOOK/PROJECTS ………………………Module

Please complete this form and submit with each assignment electronically– your assignment will NOT be accepted

without this form! No other format will be accepted

Date:

Module:

PDIC –

Name:

US Number:

(only Post Grad. Students)

Assignment: Please indicate only one

Log Book Project

How submitted: Fax e-mail Post By Hand

Title of project:

Supervisor:

Student:

Signature:

Signature:

Contact details:

Mobile Email Fax Land line

Date of Submission:

Please complete this form and submit with each assignment electronically. Your assignments will not be accepted without this form. No other form or format will be accepted. You may keep this form on your computer for electronic submission.

PLEASE RETURN TO: Candice de Mink – UIPC Course administrator

Unit for IPC, H9 (East Block), Tygerberg Hospital

e-mail cdemink@sun.ac.za Tel: 021 938 5619 Fax: 021 938 5619

Head of Unit: +27 (021) 938 5051

IPC Nursing Team: +27 (021) 938 6083/5056/5057/4582

Training Team: +27 (021) 938 5619/5059

Research Team: +27 (021) 938 5053

Administration: +27 (021) 938 5054

Fax: +27 (021) 938 5065

Website: http://www.sun.ac.za/uipc

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APPENDIX J

To Whom It May Concern

The University requirements for applicants for the PDIC Post Graduate Diploma in Infection prevention and Control are a degree at NQF level 7+ 2 Years’ experience in infection control. We offer applicants with diploma in nursing the opportunity to enrol though our department UIPC for short course modules separately. This will enable them to show if they could manage NQF level 8 standards. If they successfully complete these 3 modules, we will motivate that they can register the second year as the diploma student’s and then, if they complete the last 3 modules also successfully, they will graduate with the Post Graduate Diploma in Infection prevention and control. They pay the modules separately to our department and the second year with the credits will pay for the remaining modules.

Best regards

______________________________

Dr. WAJ (Jack) Meintjes MBChB; DOM; FCPHM (SA) Occ Med; MMed (Occ Med) Specialist in Occupational Medicine Head: Unit for Infection Prevention and Control Stellenbosch University and Tygerberg Academic Hospital

UIPC ACADEMIC UNIT FOR INFECTION PREVENTION AND CONTROL FACULTY OF MEDICINE AND HEALTH SCIENCES, STELLENBOSCH UNIVERSITY AND TYGERBERG ACADEMIC HOSPITAL

Head of Unit: +27 (021) 938 5051

IPC Nursing Team: +27 (021) 938 6083/5056/5057/4582

Training Team: +27 (021) 938 5619/5059

Research Team: +27 (021) 938 5053

Administration: +27 (021) 938 5054

Fax: +27 (021) 938 5065

Website: http://www.sun.ac.za/uipc

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Appendix K

UIPC ACADEMIC UNIT FOR INFECTION PREVENTION AND CONTROL FACULTY OF MEDICINE AND HEALTH SCIENCES, STELLENBOSCH UNIVERSITY AND TYGERBERG ACADEMIC HOSPITAL

Date: _____________

UIPC Training Selection Committee H9, 9

th floor (East)

Tygerberg Hospital

Application for Admission:

Student Name:

Short courses:

Introduction to IPC for Healthcare Managers

Introduction to IPC for Healthcare Workers.

Fundamentals of Infection Prevention and Control

Introduction to Microbiology

Decontamination and Sterilization

Risk Management and Safe Practice

Surveillance, Epidemiology and Research Methodology

Hospital Design and Management

Fundamentals of Infection Prevention and Control (6 months part-time

SSD courses: Basic SSD course Intermediate SSD course Advanced SSD course

PDIC course 2-year part-time PDIC 2-year PDIC – in the

UIPC

Attached please find the application form of the abovementioned applicant which was received by the UIPC, for your consideration. You are kindly requested to give your recommendation at the bottom of this page and to return the signed documents to the course coordinator/administrator as soon as possible. Kind regards, Anna/Karen/Candice Unit for Infection Prevention and control

RECOMMENDATION: Approved Declined

_____ Head of Unit: Dr WAJ Meintjes Date

Head of Unit: +27 (021) 938 5051

IPC Nursing Team: +27 (021) 938 6083/5056/5057/4582 Training Team: +27 (021) 938 5619/5059 Research Team: +27 (021) 938 5053 Administration: +27 (021) 938 5054 Fax: +27 (021) 938 5065 Website: http://www.sun.ac.za/uipc

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Appendix L

UIPC ACADEMIC UNIT FOR INFECTION PREVENTION AND CONTROL FACULTY OF MEDICINE AND HEALTH SCIENCES, STELLENBOSCH UNIVERSITY AND TYGERBERG ACADEMIC HOSPITAL

Application for RPL and registration in 2nd year of PDIC

Standard operating procedure: Assessment and recognition of Prior learning (RPL) by individual. OBJECTIVE:

The purpose is to make specific provision for prospective students who:

do not meet the specified admission requirements for a programme, but offer evidence of alternative experience/qualifications

Have undergone prior learning and where it is necessary to establish at what level such student can slot into the relevant programme.

1. STUDENTS RESPONSIBILITY:

Students have to after completing the 1st year’s stand-alone modules:

When last contact session is attended, please hand in a motivation, why they must be considered for Recognition of Prior learning, to enable them to register through University for the Post Graduate Diploma in Infection Control.

This motivation letter has to be submitted after completing last module for that year, before end of November of that year.

Hand in motivation with training co-ordinator or training administrator.

2. UIPC RESPOSIBILITY:

Motivation, with results from completed modules will be assessed and evaluated by

UIPC Training committee.

If this is approved by Training committee, the head of department will draw up a recommendation letter for the student to be send to the CPT.

Together this will be send to Faculty secretary.

The recommendation will be submitted to the Committee for Postgraduate Teaching (CPT), for further processing and submission to the Faculty Board, Executive Committee (Senate) and Senate.

The student will be informed of the results by Faculty secretary.

Only after approval from the CPT committee, may the student then be registered by the University for the Last Modules.

When the last modules are completed, they will graduate together with the other University students and have a Post Graduate Diploma in Infection prevention and Control.

Head of Unit: +27 (021) 938 5051

IPC Nursing Team: +27 (021) 938 6083/5056/5057/4582 Training Team: +27 (021) 938 5619/5059 Research Team: +27 (021) 938 5053 Administration: +27 (021) 938 5054 Fax: +27 (021) 938 5065 Website: http://www.sun.ac.za/uipc

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Appendix M

UIPC Rules for Students

All Students are required to fill in the registration form each morning and afternoon. Always try to be punctual for the lectures. One student leader must be appointed for each course. IF YOU CANNOT ATTEND CLASS YOU HAVE TO INFORM THE ADMINISTRATOR (Tel. 021 938 505/5576/5619). In case of emergency: Fire escapes (stairs) to your left and to your right and a fire extinguisher at the entrance of the corridor. Food and Drink The fully fitted kitchen is open for your use at the end of the corridor, next to the Lab, for the duration of the course. It should always be locked if not used. None of the kitchen equipment including cups/mugs must be removed from the Unit! No eating, drinking or smoking in the lecture/seminar room!! There is the “student social room” next door which is left open for the duration of the course.

Other necessities There are keys provided for 2 toilets situated at the end of the corridor next to the Lab. They should be on the first table in the seminar room at all times. Do not use paper towel in the toilet for any other reason besides wiping your hands. Discard in bin provided. The toilets get blocked with paper towels.

Seminar Room furniture Should you need to move the tables and chairs to suit your needs, please return them to the original class order after use. Doors and Keys All keys (Seminar Room, the toilets, the kitchen and the Student Study Room) should be returned to the Unit Administrator when no longer needed. Doors of empty rooms must never be left open. The last one to leave takes the key and returns it. Computer and data projector No memory sticks will be allowed for use in computers of the unit, including the Seminar Room. There are three computers provided for student use in the Student Study Room. Please turn the data projector off after use, by pressing the “off” button on the remote TWICE and following the instructions on the screen.

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Appendix N Student Kitchen Rules

1. The kitchen is kept locked when not in use. The key can be collected and should be returned to Yolanda Gouws in room 15.

2. Each group of students is responsible for their own

refreshments (tea; coffee; milk; creamer etc.) for the duration of the course.

3. The following facilities are available:

a. Urn for boiling water for tea/coffee b. Microwave oven c. Small refrigerator

These are all in working condition - please use responsibly and report any faults to Yolanda Gouws in room 15

4. Students are responsible for keeping the kitchen in a clean and

tidy condition. Please use the provided bin to dispose used teabags; serviettes; paper towels; empty milk cartons etc.

5. Please WASH, DRY and put away plates, cups and cutlery after

use. Dishwashing liquid; cloths and sponges are available.

6. Please ensure that all electrical appliances are “SAFE” before you leave the kitchen (URN switched OFF and refrigerator plugged IN!)

7. Students are welcome to enjoy their refreshments/lunch in the

student room next to the seminar room. No eating, drinking or smoking in the lecture/seminar room!!

Enjoy your time with us!

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Appendix O Notes

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