VICE PRESIDENT TRAINING

The Sport Club Council

Student led Two Professional staff, one Graduate

Assistant, and four student SCC Executive Managers

Each student SCC member holds 6-10 office hours each week and are available by appointment

Location – third floor of UREC We are a resource!!

The Sport Club Council

Is a resource for all 45 club sport teams Holds monthly President meetings Decision making body for sport clubs Acts as a disciplinary advisory board The SCC creates an atmosphere for

intellectual growth, leadership, and experiential learning while representing their respective organization.

Works behind the scenes in order to provide your team with a successful season!

SCC President

Meredith Gilmer jmusccpresident@gmail.com

Plans and facilitates President’s and SCC Exec meetings

Works directly with Chris Jones, the Assistant Director For Sport Clubs to maintain day-to-day operations

Assists the rest of SCC executive members with duties

Plans the End-of-the-Year Picnic for all Sport Club members

SCC Secretary

Cassie Stergar jmusccsecretary@gmail.com

Maintains club files & databases Updates Point System

Collects & records all forms Attendance & minutes at president’s

meetings Compiles participation reports each month Verifies & records community service hours

SCC Treasurer

Erin Henning jmuscctreasurer@gmail.com

Maintains financial records for SCC Administration of paperwork for travel

and reimbursements Updates UREC accounts

SCC Vice Presidents

Brett Woodward jmusccvicepresident@gmail.com

Promotion of all sport clubs Liaison with UREC Marketing Assists in promoting club events on campus Maintains UREC bulletin board Maintains Sport Club Facebook page

Facilitates Equipment Requests

Assistant Director For Sport Clubs and Youth Programs

Chris Jones jones4cr@jmu.edu (540)568-8723

Coordinates the sport club program Works with the Sport Club Graduate

Assistant and the Sport Club Council

Graduate Assistant

Megan Flosdorf flosdoml@jmu.edu (540) 568-8748

Assists with the overall administration of the program

In charge of practice schedule Holds 15-20 office hours per week

Vice President Responsibilities

Equipment Management Equipment Checkout/return

Marketing Communicating to the SCC VP for Facebook

updates UREC Website UREC Calendar/Bulletin Board Newsletter (weekend updates)

Equipment Checkout

Communal Equipment Available

JMU Easy Up Tents Sound System/Speakers Water Coolers Video Camera Flip Scoreboards Tables Folding Chairs Sleeping Bags Tents

Sports Club Closet

Where – Located on the second floor of UREC to the right side of the main gym

What – All team equipment and storage

How to check-out team equipment at the beginning of the year

Email the SCC Vice President to request an appointment time to collect your sport club equipment Once a time is scheduled with one of the co-

VPs: Make sure that you have requested WHAT

equipment you want to take/return from the UREC closet

Bring at least two people to pick/return up equipment (depending on what was requested)

Come through the main entrance of UREC Meet the SCC VP at the closet The process is the same to return equipment at

the end of the year!

How to check out communal equipment for on campus events Submit an activity request for an event that

includes equipment needs (can be done by any officers)

http://www.jmu.edu/recreation/Programs/SportClubs/forms.html

You will receive a confirmation email for the event with the details of the request

Equipment can be picked up on the Friday prior to your event after Noon (unless noted on activity request) at the UREC Loading Dock

Equipment can be reserved for any day of the week using the activity request form

For off campus events simply email jmusccvicepresident@gmail.com with your request.

Lets go to the Loading Dock!

Loading Dock

This is where you will pick up equipment

Take Driver Drive off of University Blvd and follow until you see UREC on your left, look for the big garage door.

When you arrive, call the number listed on the yellow phone(located outside of the loading dock) and you will be put in contact with an OP SUP (UREC employee) and they will come help you.

Loading Dock

When dropping off at the loading dock: Follow the same procedures as picking up You need to return all of your equipment by the

first Monday after you have picked it up by 10pm.

Once you have dropped everything off please send an email to jmusccvicepresident@gmail.com saying: WHAT was dropped off WHEN you dropped it off WHO you dropped it off with. (UREC Employee)

Equipment should ONLY be dropped off with a member of SCC OR UREC Employee in the loading dock. NO WHERE ELSE.

Penalties

$50 dollar fee for equipment not turned in by Monday at 10pm with few exceptions made for people with extenuating circumstances

Penalties…

Damaged or lost equipment is a $50 fine.

If you request equipment but fail to pick it up at the loading dock, you will receive a penalty. After the 2nd penalty your club will no longer be able to borrow communal equipment.

Sports Club Marketing

Weekend Highlights

Find the Weekend Highlights form on the UREC Sport Clubs web-site

Student Leadership Office

Student Leadership Office Marketing tools

The SLO on the third floor of UREC has a marketing closet that all Club Exec members are welcome to use for their team, NOT personal use.

You may use the marketing closet/SLO for: Poster/banner making Laminating Making copies Printing

SLO Marketing Tools

If you would like to use the closet, please refer to the SCC office hours on the UREC website AND email a member of the SCC and let them know: WHEN you will be coming WHY you are coming (what you are making

something for) How many people you will be bringing to help

you (other teammates)

Sport Club Bulletin Board:

We have a bulletin board located on the first floor by the MAC gym.

There is a calendar of events that the SCC VP’s will update

If you would like to promote an upcoming event, contact the SCC VP and he can add your event to the calendar.

Other Marketing Opportunities

Web page- If there is anything you wish to add about YOUR

CLUB’S UREC sports club page then please send it to us and we will add/change anything. This pages usually includes information about your

club’s # of members, executive board, season, conference, tryouts, membership requirements, dues, practice schedule, achievements, related links, & how to support your club.

If your club has a webpage and you would like that link on your UREC sports club page, just send us the link and we will put it on there.

Other Marketing Opportunities

Grafton Stovall Movie Theater – ad before movie for $25

Marketing through UREC and University Park Welcome TV-ad or event on scrolling schedule Flyers/banners All marketing in UREC MUST be approved by

UREC Marketing and Development Coordinator and/or Sport Club Assistant Director

Newsletter

Marketing tool to promote what your club has been doing! Can include competition results, community service, fundraising, pictures…anything

To be part of the newsletter please send any information about your club’s activities/success to the SCC

Information for newsletters will be due in the end of October and end of March

Facebook Page

A place to share and connect with each other. Share your club activities and news

Sport Club of the Month will be highlighted here

Weekend highlights will be shared after submission to Vice President

Our goal is to highlight two clubs each week through videos and pictures

Questions!?!?