Student Information System (SIS) Online Self-Service for ...

Student Information System (SIS)

Online Self-Service for Student

User Guide

for

School of Continuing and Professional Studies

CUHK

Prepared by ITS, CUSCS

Version 1.6 (Aug 2020)

SIS Online Self-Service for Student User Guide version 1.6 (Aug 2020) of 21

Table of Contents

Part A – Introduction............................................................................................................................... 3

1. About the System ....................................................................................................................... 3

2. System Requirements ................................................................................................................ 3

3. Environment and Login .............................................................................................................. 3

Part B – Operation .................................................................................................................................. 4

1 Login ........................................................................................................................................... 4

2 Overview Page............................................................................................................................ 5

3 Self-Registration ......................................................................................................................... 7

3.1 Preparation ................................................................................................................................ 7

3.2 Start the Self-Registration .......................................................................................................... 9

4 Student Profile ......................................................................................................................... 15

5 Study Progress .......................................................................................................................... 17

6 Timetable ................................................................................................................................. 18

7 Result Slip ................................................................................................................................. 19

8 Transcript ................................................................................................................................. 19

9 Payment Schedule .................................................................................................................... 20

10 Change Password ..................................................................................................................... 21

11 Logout ...................................................................................................................................... 21


Part A – Introduction

1. About the System

Online Self-Service for Student is a part of Student Information System (SIS) which is dedicated for

current CUSCS students. This system provides the following information:

Self-Registration (for HD and DFS students only)

Student Profile

Study Progress

Class Timetable

Result Slip

Transcript

Payment Schedule

2. System Requirements

Online Self-Service for Student can be run in web browsers including mobile phones, tablets and

desktop browsers such as Chrome / Internet Explorer / Firefox with the latest version.

3. Environment and Login

Please open the URL in your browser:

http://cuscs.hk/studentweb

http://cuscs.hk/studentweb


Part B – Operation

1 Login

After you open the URL in your browser, you should see the login screen:

Please login the system as follows:

Input your MySCS username.

Input your MySCS password.

Press [Login] button to login the system.

If you forget your password, please click the “Lost your password?” hyperlink to follow the

stated instructions to proceed.

For any technical issues, please send email to us with your Student No. and English full name:

[email protected]

mailto:[email protected]


2 Overview Page

This is the main page of Online Self-Service for Student.

Main menu is shown in left side while working area is shown in the right side:

In this Overview page, if you have studied multiple Programmes or Courses at the same time,

all the detail will be shown in the list.

Please note that only current Programmes and Courses records will be shown, your records

cannot be accessed after you have completed your studies.


To begin, firstly please click the Programme you want to browse:

The main menu in the left side will be available after you have selected your Programme and

the Course list of your selected Programme will be shown in the working area.

You can always use the back button for backward navigation:


3 Self-Registration

This section is only for NEW students of full-time Higher Diploma Programmes (HD) and

Diploma Programme in Foundation Studies (DFS). You must complete this Self-Registration

process before using any online self-service functions.

If you are a student of part-time Programmes, you can simply skip this section.

3.1 Preparation

In order to complete the Self-Registration process, you have to upload your Student Photo.

Please prepare your digital photo in the following conditions:

Taken within recent 6 months

JPEG format

Width: at least 300 pixels

Height: at least 400 pixels

File size: 5MB or below

The following digital photo will NOT be accepted:

Too dark or bright

Head coverings

Not plain background

Not centered

Selfie

Unaltered by computer software

Your application will be delayed if your digital photo does not meet the rules.


3.2 Start the Self-Registration

In the Overview page, click your Programme.

It will redirect you to proceed the Self-Registration.

Click the [Enter] button.

Step 1: Basic Information

Check your personal basic information.

Then click the [Next] button.


Step 2: Address, Contact Information

Input your data according. Please note:

Input your personal email address carefully as we will send a confirmation email to this email address afterwards.

Input your correspondence address in English.

Then, click the [Save & Next] button.


Step 3: Contact and Health Information

Input your data accordingly, then click the [Save & Next] button.


Step 4: Upload Personal Photo

Please remember to follow the rules of uploading photo:

Firstly click the [選擇檔案] button and choose your photo file

Secondly click the [Start Upload] button to upload your photo

Then click the [Save & Next] button.


Step 5: Verify your information

Please verify all your input information.

If all are valid, please click the [Save & Next] button.

Step 6: Important Information

Please read the important information of the personal data collection of the School.

Tick the two checkboxes.

Click the [Confirm] button.


Step 7: Finish

Your application is submitted successfully. You will receive a confirmation email to your input

personal email address within 5 working days.

Click the [Logout and Close the system] button.

Then your page will be redirected to the login page.

When we are processing your Self-Registration application, the other online self-service

functions of your Programme will not be available:


4 Student Profile

Student can online submit a request to update his/her personal information (highlighted the

fields by red rectangle):

Firstly please click the [Edit] button at the bottom, then you can edit your information.

When finished, click the [Confirm Update] button.

Please note that you can submit only one request at a time. The [Confirm Update] button will

be disappeared after you clicked:


To see the details of your request, you can click the [Preview Change] button:


5 Study Progress

You can see the details of your study progress including:

Enrolled Course(s)

Compulsory Course Group(s)

Elective Course Group(s)


6 Timetable

You can view your class timetable online:

The timetable shows the current week by default. You can change to different weeks by

using the calendar navigation buttons:


7 Result Slip

This function is only available if the current result slip is released to student by the Programme

staff. When the current result slip is available, you can download it in PDF format by clicking

the [Download] button:

8 Transcript

If the Transcript (Student’s Copy) of your Programme is available, you can download it in PDF

format by clicking the [Download] button:


9 Payment Schedule

If your payment schedule is available, you can check the details in this screen:


10 Change Password

To change your password, please click your username in the main menu and then click

[Change Password] button:

Please follow the instruction of the page and change your password accordingly.

11 Logout

To logout the system, please click your username in the main menu and then click [Sign Out]

button:

Student Information System (SIS) Online Self-Service for ...

Documents

Transcript of Student Information System (SIS) Online Self-Service for ...