Student Handbook - August 2013

8/11/2019 Student Handbook - August 2013

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1st edtion

August 2013

StudentHandbook

2013


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Contents

SIMAC - a good place to study................................................................ 6Locations .............................................................................................. 7History ................................................................................................. 7Mission ................................................................................................. 7

Vision ................................................................................................... 7Fundamental values .............................................................................. 7

The OrganisationOrganisation Chart ...................................................................... 8Management .............................................................................. 9Team Management ..................................................................... 9

A nice place to liveStudent housing .......................................................................... 10Halls of residence ........................................................................ 10

Housing associations ................................................................... 10

Get off to a good studying start at SIMACTimetable ................................................................................... 11Books......................................................................................... 11Student ID number ..................................................................... 11Studient ID card ......................................................................... 11IT and e-mail .............................................................................. 12Sharenet .................................................................................... 12Wireless netvork ......................................................................... 12

Printing ...................................................................................... 13IT support .................................................................................. 13Quality system ............................................................................ 13Access to SIMAC outside opening hours ........................................ 13Use of lockers in the corridors ...................................................... 13

Study environmentStudy groups .............................................................................. 14Tutor scheme and Tutor Caf ....................................................... 15

Where to find guidance and advice

Study Administration Office .......................................................... 16Student Councelling Office ........................................................... 16Student Councelling Service ......................................................... 17Students Grants and Loans Scheme (SU)...................................... 17

Information channelsSharenet .................................................................................... 18Website ...................................................................................... 18M/S SIMAC ................................................................................. 18Information screens .................................................................... 19Facebook ................................................................................... 19Twitter ....................................................................................... 19


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Linkedin ..................................................................................... 19Project and placement database ................................................... 19

Safety and the environmentSafety policy ............................................................................... 19First aid ..................................................................................... 19

Environmental policy ................................................................... 20Insurance ................................................................................... 20

Rules and regulationswhat you need to knowCourse catalogues ....................................................................... 20Compulsory attendance ............................................................... 20Registration for subjects and exams ............................................. 21Examination guidelines ................................................................ 21Exemption .................................................................................. 22Submissions and assignments ...................................................... 22

Substitution certificates ............................................................... 23Absence of instructor or professor ................................................ 23

SIMAC guidelinesSmoking ..................................................................................... 24Before you go home .................................................................... 24Food and beverages at SIMAC ..................................................... 24Parking ...................................................................................... 24Etiquette at SIMAC ...................................................................... 24

Academic and social activitiesyour options

Access to simulators on your computer ......................................... 25OLC - Open Learning Center ........................................................ 25Canteen ..................................................................................... 25Open workshop .......................................................................... 25Laboratory access ....................................................................... 26MS Denmark ............................................................................... 26DSL - national student board for marine engineering students ....... 26MSC (Maritime Study Committee) ................................................. 27Los Lagos ................................................................................... 28Borrowing SIMACs vessels........................................................... 28

Borrowing SIMACs trailer............................................................ 29Longboat rowing ......................................................................... 29Football team ............................................................................. 29SIMAC on the move .................................................................... 29SIMACs girls.............................................................................. 29Art at SIMAC .............................................................................. 29Gym .......................................................................................... 30Ambassador corps ....................................................................... 30Events Committee ....................................................................... 30Studying abroad ......................................................................... 30Open workshop dates .................................................................. 31


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About SIMAC

History

SIMAC was founded as an independent state-funded edu-cational institution on 1 January 2001. SIMAC is the resultof a merger between Kogtved Sfartsskole, A.P. MllerMaersks Vrkstedsskole, Svendborg Maskinmesterskoleand Svendborg Navigationsskole.

SIMAC is an independent, state-funded institution underthe Danish Ministry of Science, Innovation and HigherEducation, with the Danish Agency for Higher Education

and Educational Support as the supervisory authority;SIMAC is also supervised by the Danish Maritime Author-ity for all training courses, certificates, etc.

Mission

We are a maritime education and knowledge institutionWe are an educational institution whose core areas of expertise are learning andknowledge in the maritime sector. We engage in targeted collaboration through na-tional and international networks and in close affiliation with the maritime world. Eve-rything we do supports the fact that SIMAC is the maritime industrys preferredknowledge and educational partner for managerial staff.

Vision

We train the best maritime leaders in the worldWe are a professional, internationally recognised maritime knowledge institution. Wecreate and disseminate knowledge in an inspiring study and work environment whichmatches the dream of pursuing a career in the maritime sector

.

Fundamental ValuesOur fundamental values are based on always putting the student first.

Professional standards High professional standards are our hallmark.

We are familiar with and make use of one anothers technical and academic ex-

pertise, to ensure that each of us focuses on what we are good at.

We create and disseminate new knowledge.


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Development

We interpret the marked and act on new trendsp nye tendenser

We are continuously developing the quality of our work We use knowledge-sharing as a tool for development

Responsibility We thrive on taking responsibility

We work conscientiously while focusing on quality, time and money

There is a clear correlation between what we say and what we do

Dedication

We see opportunities, not limitations We are enthusiastic about our work

We go to work each day with an optimistic outlook and return home satisfied aftera job well done

Good colleagues

We are open and responsive to one anothers needs

We share all tasksincluding the tedious ones

We express and receive appreciation for a job well done


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SIMACa good place to study

Welcome to Svendborg International Maritime AcademyDenmarks biggest centreof maritime educationpopularly known as SIMAC.

I hope you will enjoy your studies and the educational process.

We compiled this study handbook for you in order to provide vital information andthe guidelines you will need during your study programme at SIMAC. The handbookis written by both our employees and our students.

The study handbook supplements our other sources of information, of which ourSharenet intranet is the most important, as it provides a wide variety of information.

Please remember that my door is always open, whether for informal chats or if youhave something you wish to discuss with me.

Welcome to SIMAC!

Jesper BernhardtPresident

Please regard this study handbook as a dynamic reference book which can be re-

vised during the course of the year. We update the electronic version at simac.dk on

an ongoing basis. Your input is always welcome at [email protected].


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Locations

SIMAC has the following five locations in Svendborg:

FrederiksPraktisk Practical seamanship, handtools, cordage, instruction in maritimesafety, practical navigation.

A.P. Mllers Vej 37

Vrkstedsskole, Technical workshopschool, laboratories, simulators (fullmission), classroom facilities, openworkshop, training course facilities.

Graaesvej 27

Classroom facilities, simulators (parttask), training course facilities, man-agement, administration, study admini-stration office, student advisory ser-vices, study directors, canteen, instruc-tors offices, technical department, IT,and Open Learning Centre

Graaesvej 25

Next door to Graaesvej 27, you will find three rooms for group studies in what is po-pularly called the house. IT is open daily 7.30 am3.30 pm, but only until 2.30 pmon Fridays.

Frihavnen

At this adress you will find our exercise

vessels and free-fall boats.


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Organisation chart

The Organisation

DirektrJesper

Bernhardt

Training

konomichefElsa Lund-

Larsen

StudierektorJan Askholm

BESTYRELSEN

Direktion

Service

Kantine

ProjektkontorInternationalisering

KvalitetKommunikation

MarketingHR

Udvikling

Projekter

konomi

Studieadministration

OLC

IT

Studievejleder

Grundteoriteam

Team Vrkstedsskole

Specialiseringsteam


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Management

Management Teams

PresidentJesper Bernhardt

Executive Manager of SIMAC

Vice President(Academics)Jan Askholm

Responsible for the educa-

tion programmes

Vice President(Finance & Ser-vices)Elsa Lund-Larsen

Responsible for fi-

nance and services

Head of MaritimeStudies(Postgraduate)Presently vacant

Head of Mariti-me Studies(Basic Theory)Thorkil KorsgaardHansen

Head of Mariti-me Studies(Work Shop)Kent Gregersen

Canteen ManagerMichael Jensen

Head of StudyAdministration

OfficeRikke Vej

HR Manager &Head of Organ-

izational Devel-opment Depart-ment

Birgitte Pless

Service ManagerFlemming Nielsen

IT ManagerAndreas Kyster


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A nice place to live

Student housingIT is relatively easy for students to find a place to live in South Funen. If you wish torent accommodation, you have several options:

Halls of residence

Housing associations

Private rented housing

Halls of residenceA.P. Mller Hall of residence has a total of 77 youth housing units, which are primari-ly rented to students enrolled in maritime study programmes.

Further details:tel. 62 21 42 20, www.apmoellerkollegiet.dk

The Cama halls of residence have more than 560 youth housing units available inSvendborg. All housing units are furnished with cable TV and Internet connections.

Further details:tel. 62 22 05 13, www.cama-kollegierne.dk

Housing associationsIf you prefer an ordinary flat instead, and perhaps intend to keep it after you com-plete your education, it may be a good idea to join a housing association.

Contact:Svendborg Andelsboligforening

Further details:tel. 62 21 19 76, www.sab.dk

DOMEAFurther details:tel. 76 64 64 64, www.domea.dk

Vacant rooms and flats for rent are often advertised privately in the Wednesdayedi-tion of Fyns Amts Avis (local daily) or Ugeavisen (local weekly).

Remember to notify you change of address to the Central Office of Civil Re-gistration (CPR Office) when you move to Svendborg. You need to register your relo-cation with the CPR Office at Svendborg Town Hall, Ramsherred 5, 5700 Svendborg.
http://www.apmoellerkollegiet.dk/http://www.apmoellerkollegiet.dk/http://www.cama-kollegierne.dk/http://www.cama-kollegierne.dk/http://www.sab.dk/http://www.sab.dk/http://www.domea.dk/http://www.domea.dk/http://www.domea.dk/http://www.sab.dk/http://www.cama-kollegierne.dk/http://www.apmoellerkollegiet.dk/


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Get off to a good studying start at SIMAC

TimetableAs a SIMAC student, you are personally responsible for staying up to date with yourtimetable. You will find this by going to www.simac.dk where you will find a link to

the timetable on the home page. From here, you select the class with which you areaffiliated, after which your timetable will open. As the timetable is dynamic, we rec-ommend that you look at it a few times a week. The timetable will also show theroom and address where instruction is to take place. However, not all BJ1, BJ2, BM1,BM2 and BM3 classes have a timetable. You be notified about the location and timewhen you start your study programme.

Employee in charge: Study Director Thorkil Hansen

See the holiday calender on the following link:

https://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdf

EOr visit Sharenet Fagportaler (Subject portals) Studieinfo (Study Programme

info) and click the Holiday Calender tab.

BooksAt www.simac.dk Students Book lists you can see the list of books you will needin the semester concerned. You only need

to buy books for one semester at a time,as the lists will be updated every semes-ter. You are responsible for ordering thebooks yourself. You can also try to getyour books at www.studiesalg.dk,where used books are sold.

Student ID numberAt the beginning of each study programme, students are assigned a number whichmust be used in various contexts during the study programme, such as for exams.

Student ID cardIn room 217 on the second floor at Graaesvej, you will find a self-service machine formaking student ID cards. When you begin your study programme, you must make astudent ID card for yourselfyou will receive an introduction as to how this is done.If you lose your student ID card, you must contact the IT department before you canmake a new one.

The student ID card is your verification that you are a student at SIMAC and you

must bring it with you to all exams. If you do not bring your student ID card, youmust bring another valid form of photo ID.
https://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdfhttps://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdfhttps://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdfhttp://www.studiesalg.dk/http://www.studiesalg.dk/http://www.studiesalg.dk/https://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdfhttps://sharenet.simac.dk/fagportaler/StudieInfo/Dokumenter/2012%20-%20Feriekalender.pdf


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IT and e-mailAt the start of your study programme, you will be set up as a user on SIMACsstudy-programme network. This will give you access to SIMACs Sharenet intra-net, and you will also be assigned your own e-mail address. Communication be-

tween you and SIMAC will take place by means of your student e-mail address.When you send an e-mail to SIMAC employees during your study programme, youare kindly asked to use your SIMAC student e-mail; otherwise please state yourstudent ID number. While you are studying at SIMAC, you are under an obligationto check your student e-mail account on a daily basis, as this is where you will benotified of things like lesson changes, etc.

SharenetSharenet is an important information platform where you will find lots of practicalinformation, including the examination schedule and study programme information.

Via the curriculum and course of study, subject portals provide information aboutthe exams, conditions for start-up and marking, as well as submission deadlines.This is also the working platform which instructors use in their daily instruction.Therefore, it is important to stay up to date with Sharenet on a daily basis.

At the start of your studies, you will be given an introduction to the use of SIMAC e-mail and Sharenet.

Student life (Subject Portal on Sharenet)At Sharenet we have the subject portal Student life, which is under construction inthe fall semester of 2013. Here information to students regarding issues not(directly) related to the study can be given, e.g. accommodation, job openings, sale

of various items.

Wireless netvorkA wireless network is available throughout SIMAC.

The first time you log on to the schools network, you must create a connection toSIMAC-EDU and enter the WEP/WPA key:

12 21 11 22 11 22 12 12 12 12 22 21 11(Must be entered without spaces)

When you log on to the schools network, you must use Internet Explorer and enterwww.simac.dk. Then enter edu/studienummer and your password.

If you are at the Frederiks facility, you have to create a connection for Frederik-sen EDU and enter the WEP/WPA key:

8743 yrhk jnba 8v67 3kja9 83i87(Must be entered without spaces)


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PrintingIf you need to use our printer system, you can read much more about set-up, ac-cess, prices, and more on Sharenet under departments and IT

IT SupportIf you have difficulty getting a connection or have any other IT-related problems, youcan always send an e-mail to [email protected] or visit the IT department for sup-port, 8 am12 noon daily.

Quality system

SIMACs quality system is found on qms.simac.dk where you can find more detailsabout processes and guidelines; you have to be logged on to the schools intranet tobe able to use your login. The system will soon be available on Sharenet as a QAunder Interdepartmental Functions. It is also possible to use the QA function onSharenet for finding the current syllabuses and curricula. You can also see the indi-vidual syllabuses and curricula at the subject portals. If you have any questions,please contact Susie Simonsen, Quality Coordinator, room 115, [email protected],tel.72 21 55 31.

Access to SIMAC outside ordinary studying hoursAt SIMAC you can get round-the-clock access to our departments at Graaesvej andA.P. Mllers Vej. This can be useful if, for instance, you or your study group need to

work on your project outside ordinary opening hours and you would like to work atthe school.

At the study administration office, you can encode your health insurance card, stu-dent ID card or Dankort with a free password and then use this card as an admissioncard. You do not need to do this when you start to study at SIMAC; this is usuallymost beneficial during the theory semesters. Just drop in when the need arises.

Luse of lockers in the corridorsYou can use a locker at the school (Graaesvej) for your books, etc. As only a limitednumber of lockers are available, we encourage students to share lockers.

If you would like to be assigned a locker, contact the study administration office toregister. Please bring your own padlock for the locker.

- If you are a BJ or BS student it is important that you empty your locker prior to theseagoing service on the 6th semester.This way other students can enjoy the use ofthe locker while you are away. Please inform the study administration office onceyou have emptied the locker. You are welcome to use a locker again when you re-turn from the seagoing service.
mailto:[email protected]:[email protected]:[email protected]


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- Once you complete your education or if you do not use the locker anymore pelaseinform the study office administration once you have emptied the locker.

- SIMAC reserves the right to open end empty thelocker, if you do not comply with the use of lockersas described above. Any content will be kept for one

year and can be retrieved by contacting the janitors.

Study environment

SIMAC has an excellent study environment. The vastmajority of our students are new to our local area,which gives them a feeling of community. Theschool has a Friday afternoon bar event at Graaes-

vej called Los Lagos (Lossen for short) where it ispossible to meet other students at all levels of study, and enjoy conversing over abeer after a week of studying. Lossen also arranges other social events, some ofwhich are organised together with other educational institutions in the town. Thisgives you an opportunity to meet lots of people and widen your circle of acquaintan-ces.

The school on A.P. Mllers Vej also sponsors a Friday afternoon bar event. The eventis associated with the A.P. Mller Hall of Residence, but it is open to everyone en-rolled at SIMAC. Svendborg is a charming town with lots of opportunities for a variety

of social events. As a student, you are eligible for a student discount at many places,such as fitness centres, etc. Enquire at the school or ask the venues concernedwhether they offer student discounts.

Svendborg is a small town, so you are almost always within 5 km of anywhere youwish to visit in the town. This also means that a bicycleis an ideal mode of transport and if it needs fixing, orrequires other maintenance, you can make use of SI-MACs open workshop. The school is also willing tolend you tools if you have something you need to in-

stall in your accommodation, for instance.

Study groupsAs part of your studies at SIMAC, you will experiencehaving to work in a study group. Daily studying takesplace in the study group context, such as working onassignments, writing papers, doing homework and working on projects. The studygroups are set up by either the students themselves or in collaboration with your

instructors. As several of the major projects you will encounter during your studieshave a work load estimated for more than one person and will have to be carried outas a group, it is advisable for you to join a study group.


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In the third semester of the master and chief engineer study programmes (seniorofficer study programmes), the study groups can easily be mixed, as these twogroups of students attend the same classes. It can be advantageous for you to be ina group with someone from your own line of study, as this can ease the planning alittle, especially when you reach the 4th semester. It is definitely advantageous towork on daily homework together in study groups, too, in addition to the major pro-jects and also to use the Tutor Caf, as this will make it easier to cope with the vol-ume of such projects if you are working together in a group and helping one another.

You also need to bear in mind that you have embarked on a study programme. Inother words, there may be topics you will have to read about and study which arenot dealt with in the classroom instruction. In these instances, the study group is alsoideal for helping one another to understand all the topics. In addition, many studentsstudy at the school, which often makes it easy to find help if you have questions,even when no tutors are present.

Tutor scheme and Tutor CafThe Tutor Caf is an offer of homework assistance/guidance when you are working singly or in groups,and you are looking for answers to questions and arein need of mentoring or inspiration. The tutors are students from older year classeswho have demonstrated good skills in the subject for which they have been desig-nated as tutors, and they are skilled communicators. These tutors function as advis-ers and will also mark and comment on assignments.

The tutors are allocated to cover all major subjects of the study programmes as faras possible. Besides the tutors, you can also meet many other students at work in thecaf. It is frequently possible to find lots of good ideas, information, and materialthrough ones fellow students.


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The Tutor Caf is open MondayThursday 1.453.30 pm on the third floor in therearmost canteen. You can find out which tutors will be there on which days bychecking the information boards.

If you have any questions about the tutor scheme, please contact Mette SonneMazur on [email protected].

Where to find guidance and advice

Study Administration OfficeWe handle all the practical and administrativedetails relating to your studies at the StudyAdministration Office: student admissions, ex-ams, registration of marks, seagoing hours,

graduation, study grants (SU), etc.

Rikke Vej [email protected]+ 45 72 21 55 28

Anni Solberg [email protected]+ 45 72 21 55 26

Mette Mazur [email protected]+ 45 72 21 55 60

Opening hours for students:

Daily 9.00 am - 12.00 noon.

(Students at the Technical Workshop School and Entry-level Course also 12 noon3.00 pm byappointment)

Consultation hours, telephone:8.00 am3.00 pm(Friday 8,00 am2.00 pm)

If you have a general question, you can write to the following e-mail address, and

the study administration office will reply as soon as possible: [email protected]

Study Councelling OfficeYou are always welcome at the Student Counselling Office for help with problemswhether they are big or small or to talk about your study programme. You can al-ways receive help relating to:

Questions of relevance to your studies

Planning special processes, such as in the event of illness or failed subjetcs

Study-related problems
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Credits

Disagreements in your study group

Change of study

Dyslexia

Exam phobia or severe difficulties taking an exam

Lene stergaard, Student [email protected]. +45 72 21 55 33

Open daily 9.00 am12 noon- call or e-mail if you wish to set up a meeting.

Student Councelling ServiceThe Student Counselling Service is an external public institution, its membership com-prising many educational institutions, including SIMAC: the service provides adviceand guidance covering a wide variety of situations which affect your study pro-gramme. A number of professional advisers with backgrounds including psychology,social work, psychiatry, etc., work at the centre.

Visit the Student Counselling Service at http://www.studraadgiv.dk/

Students Grants and Loan Scheme (SU)

You can apply for SU at www.su.dk using your NemID. You can find answers to thevast majority of questions about SU at www.su.dk. If you fail to find what you arelooking for, contact the study administration office:

Mette Sonne Mazur, [email protected]: SU for ships officers, master mariner andsenior officer students

Rikke Vej, [email protected]: SU for marine engineer students

The most important SU rules, which you might need to know about during your studyprogramme are:

Make sure that you do not earn too much money utside your studies, as yourun the risk of having to repay SU.

It is possible for students in the master mariner and chief marine engineer(ships officer) study programmes to apply for one monthly SU portion beforethe first traineeship. (This does not apply to marine engineers as they areentitled to SU during their traineeship, unless they are paid wages by the trai-

neeship provider.) To retain the right to receive SU, you must not fall behind more than one year

during the course of your study programme.
mailto:[email protected]://www.studraadgiv.dk/http://www.studraadgiv.dk/http://www.studraadgiv.dk/mailto:[email protected]


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You can apply for additional monthly SU portions if you contract a long-termillness. Remember to keep documentation of this from your doctor or the hos-pital.

If you become a parent during the study programme, you can apply for a pa-rental leave SU portion.

If you run out of monthly su grant portions during the last year of your educa-tion, you can apply for a final loan.

SU between the junior officer and senior officer study programmes: If you completeyour junior officer bachelors programme in June, and intend to continue studying inthe senior officer study programme the following August, you are also eligible to re-ceive SU in July as well. If you finish your junior officer bachelor programme in Aprilor November, however, you are not eligible to receive SU until you begin the seniorofficer study programme.

Information channels

SharenetSharenet is SIMACs intranet with miscellaneous informationfor both employees and students. This is where you can findinformation about your study programme, syllabuses, classlists, etc. You can also find minutes from MSC meetings,etc., as well as information on a wide variety of other topics.

This is where all news is announced, which makes the pageSIMACs primary internal communication channel for allnews.

Website

The SIMAC website is our principal outward project of our image. This is where allinterested parties can find information about the organisation. This is also where youcan find information about study programmes, the organisation and employees, in-cluding contact details for all staff.

M/S SIMAC

M/S SIMAC is SIMACs magazine for students and employees. The magazine is pub-lished about six times a year and it aims to provide information to students and em-ployees on a wide range of internal matters. Everyonestudents and employeesalikeis equally welcome to submit input for the magazine, including articles,events, competitions, etc. If you, a student, write an article for the magazine, you willreceive a gift certificate for DKK 300 in appreciation of your effort. The editor of the

magazine is a student.


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If you have something you think should be included in the magazine, please write

an e-mail to [email protected].

Information screensSIMAC has set up information screens at various locations around the school. Here

you can read about events, lectures, meetings, visits, the canteen menu, openinghours and many other topical issues. It isimportant to stay up to date with what isgoing on.

FacebookVisit us at Facebook and stay abreast of the activites. https://www.facebook.com/simacsvendborg

TwitterFollow us on Twitter under #simac5700

LinkedInSIMAC also has a page on LinkedIn for you to follow.

Project and placement databaseAt SIMACs website you can also view our project and placement database. Herecompanies can place their notifications on study relevant jobs, placements/traineeships and topics for bachelor thesis. It is therefore a very important database

for you as a student. You find it under For Students Project and placement data-base.

Safety and the environment

Safety policySIMAC makes an effort for safety both at sea and in your daily life at SIMAC. There-fore, we are a leading partner in Embody Safety, a major international safety pro-

ject.The idea behind Embody Safety is to integrate safe behaviour into all aspects ofSIMAC as an educational venue and workplace, so that safety is not only regardedas a subject at the school, but is ingrained in the way we act and think in general.Safety must be part of everyones daily routines at SIMAC. Read more atwww.embodysafety.com.

First aidDefibrillators are located in at Graaesvej and A.P. Mllers Vej. At Graaesvej, the defi-brillator is located to the left as you go up the stairs to the first floor. At A.P. MllersVej, it is located to the left of the main entrance by the assembly hall.SIMAC regularly offers all employees the opportunity to take part in first-aid courses.


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Environmental policySIMAC wishes to promote sustainable development by implementing environmentalconsiderations into day-to-day operations. SIMAC wishes to achieve the goal of re-ducing wastage and focusing on energy efficiency.

SIMAC wishes to help the environment by demanding eco-friendly products and ser-vices from suppliers and partners.

At SIMAC, everyone is aware of the consumption of resources, and everyone contrib-utes to conserving resources, for example in the areas of energy, transport and pa-per, and is thus focused on reducing greenhouse gas emissions.

We sort and dispose of waste in an eco-friendly manner in an effort to reduce theenvironmental impact. Paper and batteries are collected for recycling. Paper for recy-cling should be deposited in bags and bins marked for this purpose. Batteries can bedeposited in bins at the janitors office (the men in black).

InsuranceSIMAC is not allowed to take out liability insurance for students - also not in study-related situations. You must therefore takeout a policy covering accidents during lei-sure time activities in case of accidents atthe Workshop or in the laboratories.

Rules and regulationswhat you needto know

Course cataloguesCourse catalogues for the various studyprogrammes are found under the Students tab on simac.dk. A link to your specificcourse catalogue is placed under your study programme. If you are in doubt about

your course catalogue, please contact Susie Simonsen, Quality Coordinator, room115, [email protected],tel. +45 72 21 55 31

Compulsory attendancePlease be aware of whether attendance is compulsory for classes, elective subjectsand courses (specified in the syllabus/lesson plan). We encourage you to attend allclasses, as otherwise it will be difficult to have a meaningful course of study.

Contact the student administration office if you in very extraordinary circumstanes

without blame are prevented from timely attendance at exams or courses with com-pulsory attendance.


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Registration for subjects and exams

SIMAC automatically registers you for the subjects in the semester you have reachedand which you are expected to take.

Sharenet gives you access to the specific subjects (subject portals) for which you areregistered. If you wish to change your course of study, it is naturally still possible toarrange this with the study administration office (if necessary, seek assistance fromyour student adviser). You must notify the study administration office no later thantwo weeks after the start of the semester if you do not have access to a subject por-tal or have access to a subject that you do not wish to take. If you have failed one ormore exams in previous semesters, you are automatically registered for this/these.

If you do not report for an exam in an unresolved subject, this will count as one at-

tempt. If you deregister from an unresolved subject, you will automatically be dereg-istered from all other exams in the examination period in question. (The usual guide-lines apply to illness during the exam, however. An appropriate doctors certificatesubmitted to the study administration office within 2 days will cancel the exam at-tempt and you will be able to continue taking the remaining exams scheduled for theperiod.) You have three examination attempts for passing a subject, and fail after thethird attempt. In extraordinary circumstances an exemption application can be madeand if this is accepted you may continue the education and take part in a fourth at-tempt.

If you wish to deregister from a subject/examination, you must arrange this with thestudy administration office. You must deregister no later than 14 days before the firstexam in the subject, as this will otherwise be counted as an exam attempt.

Examination guidelines

SIMAC holds an exam information meeting every semester a few weeks before ex-ams. Although the meeting is particularly aimed at new students, students from olderyear classes are also welcome to attend. The current exam guidelines are reviewed at

the meeting, and it is also possible to ask follow-upquestions.

Further details about exam guidelines are available onthe following link: https://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20prver%20og%20eksaminer.pdf

The guidelines are also found on Sharenet

Subject Portals

Exam
https://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdfhttps://sharenet.simac.dk/fagportaler/Eksamen-112/Dokumenter/Retningslinjer%20for%20pr%C3%B8ver%20og%20eksaminer.pdf


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ExemptionIf you have individual, extraordinary circumstances entitling you to special conditionslike for example more time or use of special aids for specific tests/exams, you cansubmit an exemption application to our quality coordinator. Advice about exemptionis available from the student adviser and the quality coordinator. Possible reasons for

applying for an exemption could be that you are dyslexic or that your native languageis not Danish. You can also apply for other relevant exemptions.

The written application for exemption, preferably with documentation enclosed, mustbe sent to Susie Simonsen, Quality Coordinator, on [email protected], no later than 2weeks after the start of the semester. Please contact Susie for further details.

Submissions and assignmentsPlease be aware of deadlines and submission requirements in the curricula. Please direct

any questions to the teacher concerned or to the study administration office. If you can-not meet a deadline, contact your teacher in advance (if you are to submit an assign-ment to him/her) or contact Susie Simonsen, Quality Coordinator, at office 115 [email protected] (if you are to hand in your assignment to the study administration office).

Please note that warnings can be issued and, at worst, you can be expelled for transcrib-ing without listing the source of reference. This also applies to rude or threatening con-duct or to breaching the guidelines for tests and exams. You find additional informationon this in the quality system.


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Substitution certificatesIf you lose a certificate issued by SIMAC, we can issue a substitution certificate foryou. To obtain a new certificate you must complete a statutory declaration and returnit to [email protected] our postal address. You find the statutorydeclaration here.

The fee for issuing substitution certificates is:

Exam certificates: DKK 500 per unit.Other certificates: DKK 300 per unit.

Please transfer the money to SIMACs account no. 0216 4069049036,with this reference: Substitution certificate, dep. 310 + your name.

Upon receipt of the declaration and the registry of the fee the substitution certificatecan be collected.

Absence of instructor or professorIf an instructor or professor s absent due to illness or another reason, you will be notifiedof this by e-mail by the instructor or professor, if this is possible; otherwise by the Man-ager of the team for the area in question. In the event of an instructors or professorsillness, the lesson will be cancelled (timetabled hours will be removed). In the event of aprolonged illness, SIMAC will ensure that the tuition is taken over by another instructor orprofessor.
mailto:[email protected]:[email protected]://www.simac.dk/f/f2/Tro-og-loveerklaering-ved-bortkommet-certifikat-ell-bevis.dochttp://www.simac.dk/f/f2/Tro-og-loveerklaering-ved-bortkommet-certifikat-ell-bevis.dochttp://www.simac.dk/f/f2/Tro-og-loveerklaering-ved-bortkommet-certifikat-ell-bevis.docmailto:[email protected]


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SIMAC guidelines

Smoking

Smoking is not permitted indoors. Containers for ash are set up at various locations out-

doors. We kindly ask students to refrain from smoking next to the main entrance.

Before you go home

Before leaving the classroom (including laboratories):

After the last lesson held in the room, hang the chairs up underneath the tables

Deposit and correctly sort all waste in waste bins

Switch off all lights

Close all windows

After laboratory exercises, tidy up the laboratories in accordance with the general rules forlaboratory work.

Food and beverages at SIMACDo not remove tableware from the canteen.Food or beverages may not be consumed in classrooms or laboratories.

ParkingCars may only be parked in designated parking spaces. Bicycles must be parked in thebicycle sheds. At Graaesvej, mopeds are to be parked in the foremost room of the eastbasement. The moped engine must be turned off when entering and leaving the base-ment. Bicycles can be parked in the other basement rooms. Motorcycles are to be

parked in specially designated MC parking areas in the car park.

Etiquette at SIMACSIMAC expects that all employees, students, course participants and visitors treat and

address each other with professional respect and courtesy.


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Academic and social activitiesyour options

Access to simulators on your computerDuring your study programme, you will become acquainted with one or more of our

simulators. The following link provides more details about which simulators you canaccess and how to access them:

https://sharenet.simac.dk/Afdelinger/it/Knowledge%20Base/Forms/AllItems.aspx

Or visit Sharenet Departments IT, and click the Knowledge Base tab.

OLCOpen Learning CenterSIMACs Open Learning Centre, commonlyreferred to as OLC, is physically located on

the first floor at Graaesvej. The bookshelvesprimarily hold books and periodicals inmaritime and technical fields, as well asmaterials relating to the study programmes.If you need to order books from other li-braries, require assistance in finding a spe-cific standard, or just wish to sit and readthe daily news, you are always welcome atOLC!Opening hours:

MondayThursday: 8.00 am4.00 pm; Friday: 8.00 am1.30 pm

The library is staffed by students in the afternoon from 1.304.00 pm, except Friday.They are pleased to help answer questions about assignments and homework, and it isalso possible to borrow class sets and boat keys, and to buy used books.

Canteen

The canteen is located on the third floor at Graaesvej and overlooks Svendborg. On

weekdays, the canteen sells hot meals, sandwiches, cold and hot beverages, pastriesand especially sausage rolls! Opening hours: Monday to Friday, 9.00 am to 1.30 pm.

Open workshop

Come and build a prototype of your good idea or create your own work of art.

This is possible in the facilities at A.P. Mllers Vej 37 once a fortnight. The dates arelisted on the information boards and Sharenet, and every SIMAC student with a creativeurge but who lacks a workshop can come here to become his/her own problem-solver.

If you have any questions about the open workshop, please contact Kent Gregersenon [email protected]
https://sharenet.simac.dk/Afdelinger/it/Knowledge%20Base/Forms/AllItems.aspxhttps://sharenet.simac.dk/Afdelinger/it/Knowledge%20Base/Forms/AllItems.aspxmailto:[email protected]:[email protected]:[email protected]://sharenet.simac.dk/Afdelinger/it/Knowledge%20Base/Forms/AllItems.aspx


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Laboratory accessIt is possible to access the machinery and electricity laboratories on A.P. Mllers Vejby using an access card. The following link provides further details about securityrules for our laboratories:https://sharenet.simac.dk/Tvaergaaende-funktioner/amu-

amo/dagsordenogreferater/Documents/Generelle sikkerhedsregler for arbejde i labo-ratorier og vrkstederne p SIMAC.docx

MS DenmarkMaritime Students Denmark (MS Denmark) is a non-partisan organisation for stu-dents enrolled at SIMAC, Marstal Navigationsskole and Skagen Skipperskole. Member-ship is free.MS Denmark promotes the educational, financial and social interests of maritime stu-

dents vis--vis public authorities, employers, undertakings and associations. MS Den-mark is on the consultation list of the Danish Ministry of Science, Innovation andHigher Education, and is also a member of Uddannelsesrdet for de Maritime Uddan-nelser (educational council for maritime study programmes).The national council is held as part of the annual conference day in early Septemberat Hotel Svendborg. At this meeting, students can vote and submit their candidacyfor the executive committee (15 members).In addition to the national board, there are presentations by interesting lecturersrelated to the maritime industry and it is possible to network at the meeting.For students who wish to voice their opinions, MS Denmark is a good point of depar-

ture. There is space and use for those who wish to make positive impact on educa-tional qualityboth for themselves and for others.

Further details are available by contacting: Eik Moen, Chair, (Skagen Skipperskole)[email protected] Peter Brunk, Vice-Chair (SIMAC) [email protected]

DSLNational student board for marine engineering studentsDe Studerendes Landsrd (DSL, national student board) is made up of students fromDenmarks marine engineering schools, the Academy of Professional Higher Educa-tion, West, and the maritime educational centres. The representatives are elected bythe students, and a maximum of two can be elected from each of the educationalinstitutions which qualify marine engineers, technical offshore managers, and shipsofficers.

The national boards primary function is to serve as a mouthpiece for students to callattention to common current problems such as:

The schools selection of elective subjects and the quality of these subjects

The quality and adaptation to future labour market of the study programmesfor marine engineer, techinical offshore manager and ships officer

Credit for relevant tertiary education options
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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The national board holds up to four official national board meetings a year to discussand share information and experiences about study programmes, traineeships, eventsand conferences, as well as about the efforts of the schools and MaskinmestrenesForening (marine engineering association). The national board meetings are fre-quently held in conjunction with visits to relevant undertakings.

The term of a national board representative is basically two years, and for this reasonone member from each school is replaced every year at the annual meeting held aspart of Ajour (the marine engineers business conference). The positions on thenational student councils are also up for election at the annual meeting, i.e. chairman,vice-chairman and treasurer and other relevant positions.

The national board is represented on the board of Maskinmestrenes Forening and onthe educational council for higher maritime study programmes. The educational coun-

cil is composed of representatives from the Confederation of Danish Industries, theDanish Shipowners Association, Maskinmestrenes Forening and other maritime tradeorganisations, as well as representatives of the schools managements and instruc-tors. The Danish Ministry of Science, Innovation and Higher Education manages andsummons participants to the meetings of the educational council twice a year .

MSC (Maritime Study Committee)MSC has one representative from each class at SIMAC and istherefore an effective liaison between students and SIMACsmanagement. MSC selects one student to be its representativeon SIMACs executive committee.MSCs job is to represent student viewpoints and to be a forumfor discussions about study environment, study form, study ac-tivity, etc.

MSC also works to establish a sense of community across SI-MACs semesters and educational fields through social and aca-demic events.

The representatives selects from themselves a chair, vice chair and representativesfor other committees at SIMAC.

Meetings are held on the first Monday each month at 15.30. Complete minutes fromthe meetings are available on Sharenet under Tvrgende funktioner MSU

You can contact MSC through your class representative or send an e-mailto [email protected]


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Los LagosSIMACs students organise a Friday afternoon barevent at Graaesvej. The bar itself is located on thelower floor with access from the car park.It is possible to buy beer and soft drinks at the event,

as well as listen to music, play billiards and darts andengage in stimulating conversations with fellow stu-dents. The event is held every Friday from 11.35 amto around 6 pm. The event also gives you the oppor-tunity to interact socially with students from other year classes and courses of study;you can take part in these events as a guest, but youcan also work a few shifts every semester as a bar-tender. If you would like to learn more about being abartender, please contact the chairman by sending ane-mail to [email protected].

Borroving SIMACs vesselsSIMAC students may borrow SIMACs boats moored in Svendborg Frihavn harbour.You must follow the general guidelines for the use and booking of the boats, as wellas other instructions. Further details are available by contacting instructor KlausRosholm Trres either by e-mail at [email protected] or on tel. +45 7221 5564. Afterthis, the boat key can be picked up at OLC. Remember to return it before 8 am thefollowing weekday, unless otherwise agreed.

For use of the schools motorised vessels, these minimum requirements must bemet:

There must always be at least to boat drivers on board

Good seamanship must be exercised at all times

The borrower must bring along a mobile phone

Borrowers must demonstrate correct safety conduct

As a minimum requirement, a life jacket must be worn by everyone on boardwhile the vessel is at sea

The borrowers must be aware of the weather conditions and act accordingly

Generally speaking, the vessel must be kept to navigation channels out ofconsideration for commercial traffic

A start-up check must be carried out according to the list on board

Upon departure, the outhaul aft moorings are to be hauled tight and lshedso that they are not in the water

The drinking of alcohol on board or navigating under the influence of alcoholis not permitted

Any damagelarge or smallmust be reported to the person in charge of thevessels


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Borrowing SIMACs trailerSIMAC has an enclosed trailer which students may borrow free of charge by contact-ing the study administration office. Please book it well in advance and take good careof it, so that you and your fellow students can continue to benefit from using it.

Longboat rowingIt is also possible for SIMAC students to borrow the longboats. A longboat crew isusually made up of 11 persons, 10 of whom are rowers and one who is coxswain.Each year, Handelsfldens Velfrdsrd organises longboat rowing races where themaritime schools compete against one another. This is a very enjoyable day, so stayinformed at hfv.dk or on the information screens.

Football teamsEach year, Handelsfldens Velfrdsrd organises a football tournament for all mari-time schools which compete against one another on the island of Tsinge. This is apleasant event where everyone makes an all-out effort to play some football. Stayinformed at hfv.dk or on the information screens.

SIMAC on the moveSIMAC on the move started as SIMACsrunning club. We run from Graaesvej more orless every second Thursday 5.45 pm. There are2-3 different teams from app. 5 to 15 km.

You can also join the walking team, starting a

walk of 3-4 km at the same time.We would appreciate SIMAC on the movegrowing to encompass other activities like e.g.bicycling. All sports activities are welcome, ifstudents or employees initiate the implementation.

The Welfare committee coordinates the activities and can be contacted on [email protected]

SIMACs girls

SIMACs girls is a place for the female students to meet app. 4 times a year. Theprogramme includes dinner for all, trips in SIMACs vessels and everything elsestemming from common interests. You find them on Facebook and all female stu-dents are welcome to join!

Art at SIMACKunst p SIMAC (Art at SIMAC ) is the art fellowship for all students and em-ployees, arranging exhibitions at SIMAC. The exhibitions change at regular intervals.Chair of the art fellowship is Klaus Rosholm Trres. To become a member please

contact Klaus on [email protected].
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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GymA gym with various types of exercise equipment, such as treadmills, rowing machinesand weights, is found at A.P. Mllers Vej. A gym pass costs DKK 300 for one semes-ter and can be purchased at the study administration office. The gym can be used bystudents and employees alike.

Ambassador corpsSIMAC has an ambassador corps made up of students from all study programmes.The corps takes part in various events and is employed according to the tutor rules,i.e. hourly paid. Corps functions are: Participation in educational fairs

Participation in educational caravans

Participation in Event Day

Mentoring in connection with brochures, websites, Facebook etc.

Writing articles for various magazines and websites Facebook ambassadors for Maritime Denmark

Members for the ambassador corps are recruited on an ongoing basis. If you areinterested, please send an e-mail to Nana Hgsland, Communication and MarketingCoordinator, [email protected].

Events CommitteeSIMAC has set up an Events Committee managed by two students and two employ-ees (Jan Askholm, Vice-President, Education, and Birgitte Pless, HR Manager). TheEvents Committee coordinates all events for both students and employees to ensurethe booking of facilities, food and beverages, custodian services and cleaning. Inaddition, the committee is responsible for internal marketing and external PR relatedto the events. All students and employees can apply for subsidy for an event fromthe Events Committee. Send applications to [email protected]. The Events Com-mittee holds planning meetings four times a year, or as required.

Studying abroadIf you wish to study abroad, please contact Susie Simonsen, Internationalization Ma-

nager, well in advance at [email protected].


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Open workshopt

Remember to report to the

instructor on arrival

17:30 - 21:30

2ndSeptember

21stOktober

17thSeptember

30estSeptember

8thOktober

5thNovember

18thNovember

3rdDecember

16thDecember


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Student Handbook - August 2013

Documents

Transcript of Student Handbook - August 2013