Student Handbook 2013/14

student handbook2013/14

PUC Preparatory School is a Seventh-day Adventist Christian

learning community called to meet the needs of all students

through quality activities that encourage learning, leadership,

and service in preparation for college, for life, for heaven.

about prep 1

history 1

accreditation 1

contact information 1

student learner outcomes 2

for college 2

for life 2

for heaven 2

admission policy 2

statement of rights 3

financial information 3

academic information 4

diploma & graduation requirements 4

scholastic credit 4

class load 4

class standing 4

adding/dropping a class 5

grade point average 5

progress reports 5

semester grades 5

incomplete marks 6

grade change 6

making up a failing grade 6

academic support 6

academic probation 7

cheating & plagiarism 7

textbooks 7

transcripts 8

transfer students 8

college early program 8

early graduation 9

personal technology policy 9

attendance policy 10

excused absences 10

unexcused absences 11

pre-arranged absences 11

tardies 12

attendance qualifications for leadership 12

student life 12

student image & dress policy 13

harassment 14

• Verbal harassment 14• Physical harassment 14• Visual harassment 14• Sexual harassment 14

place of residence 14

vehicle registration 15

student employment 15

work experience program 15

lockers 16

consent to search 16

medication 16

accidents 16

safety drills 16

care of property 17

campus 17

visitors 17

banquets/activity guests 17

displays of affection 17

halls, corridors and classrooms 18

transportation 18

eating & drinking 18

telephone 18

clubs & organizations 19

qualifications for office 19

student association 19

Student Board of Trustees Representative 19

school publications 20

interscholastic sports 20

student leaders 20

discipline policy 21

guidance action plan 21

unacceptable conduct 22

possession of weapons 22

suspension 22

expulsion 23

• Procedure 23• Procedures for Hearing: 24• Definitions 24

substance abuse policy 25

• Philosophy 25• Recognition 25• Definitions 25• Policy for use/possession 26• Self-Referral 27• Procedure for Self-referred Student 27• Suspected Possession/Use 27• Procedure for Suspicion 27• Trafficking 28• Treatment 28• Family Refusal 28• Drug Testing 28

about prep

history

Prep is a Seventh-day Adventist Christian high school with a long tradition of educational excellence. Established

as a demonstration school, Prep serves as an on-campus laboratory for the Education Department at Pacific Union

College. Located in the northern end of the Napa valley, the rural physical location is ideal, with cultural and urban

influences within a short driving distance. A majority of Prep’s students come from the surrounding communities of

Angwin, St. Helena, Calistoga, Napa and Middletown.

The school began in 1888 as a part of Pacific Union College, then called Healdsburg college. Mrs. Ellen G. White,

a founder of the Seventh-day Adventist Church, helped to choose the current spot for PUC in this basin at the top

of Howell Mountain. In 1935 the Preparatory School administration was separated from the college administration,

and the first class under this new administration graduated in 1936. Since then, more than 3,000 students have

received diplomas.

accreditation

PUC Prep School has been accredited by the Board of Regents of the General Conference of Seventh-day

Adventists since 1930, and has been a member of, and accredited by, the Western Association of Schools and

Colleges since 1965. During the 2010-2011 school year Prep received a three-year accreditation term with a

WASC visit successfully completed in the spring of 2011.

contact information

Pacific Union College

Preparatory School

One Angwin Ave.

Angwin, CA 94508

(707) 965-7272 office

(707) 965-6689 fax

[email protected]

www.pucprep.org

Peter Fackenthall

Principal

(707) 965-7273

[email protected]

Megan Milholland-Brooks

English

(707) 965-6759

[email protected]

John Duncan (PUC)

Biology

(707) 965-6632

[email protected]


Preparatory School

One Angwin Ave.

Angwin, CA 94508

(707) 965-7272 office

(707) 965-6689 fax

[email protected]

www.pucprep.org

Stephanie Bothwell

Registrar

(707) 965-6792

[email protected]

Joy Fackenthall

Spanish

(707) 965-7272

[email protected]

Karin Strom

Mathematics

(707) 965-6756

[email protected]


Preparatory School

One Angwin Ave.

Angwin, CA 94508

(707) 965-7272 office

(707) 965-6689 fax

[email protected]

www.pucprep.org

Betty McGraw

Business Manager

(707) 965-7360

[email protected]

Michael Buller

Athletics

(707) 965-6768

[email protected]

Heather Denton

History

(707) 965-6757

[email protected]

1 Student Handbook 2013/14

student learner outcomes

for college

‣ Possess an enthusiasm for learning.

‣ Acquire the skills for critical thinking, decision-making and problem solving.

‣ Communicate effectively in written, spoken, and visual media

for life

‣ Accept the responsibility for effective citizenship.

‣ Make choices that create balance in physical, mental and spiritual well-being.

‣ Explore and understand their talents and gifts.

‣ Demonstrate skill and sensitivity in interpersonal relationships.

‣ Develop an appreciation of the arts.

for heaven

‣ Make informed and ethical life choices based on Biblical principles.

‣ Experience an ongoing, developing relationship with God that fosters love for others.

admission policy

Pacific Union College Preparatory School offers grades 9-12 and is operated by the Seventh-day Adventist

Church. The education provided is in harmony with Seventh-day Adventist standards and ideals, identifying God

as the source of values and truth. While no religious test is required of any student entering Prep, it is expected

that all who apply for admission will respect, honor and support the religious principles on which the school is

founded.

Prep admits students of any race, color, national or ethnic origin or those with physical limitations to all the rights,

privileges, programs and activities generally accorded or made available to students at the school. There will be

no discrimination in the administration of educational policies, scholarship, work, extracurricular activities, or other

school-administered programs. Students of other faiths are also welcome and are expected to respect, honor and

support the religious principles on which the school is founded.

See student Statement of Rights on the following page.

Student Handbook 2013/14 2

statement of rights

PUC Prep students have the right to

‣ Attend school in a safe, Christian environment where all are encouraged to think and learn in a way

that challenges them to a higher standard,

‣ Ask for and receive academic support,

‣ Ask for and receive individual access to any Prep teacher,

‣ Receive grades from any teacher within 48 hors of request,

‣ Access the petition and appeal processes,

‣ Learn unimpeded by disruptions in the classroom, and

‣ Attend classes without harassment of any sort

financial information

In commitment to Prep’s Vision and Values Statement and to ensure the financial viability of our institution, Prep

utilizes the following tuition payment schedule and collection policy.

Tuition charges are divided into 10 payments, starting with August. On the first day of the month Prep mails out a

monthly statement to help keep students accounts current. Tuition payments and other charges on the statement

are due by the 15th of each month. A $25 monthly finance charge will apply on past due accounts. If the bill is not

paid within 60 days of the due date, or a plan for complete payment has not been approved by the finance

committee, a student will be asked to withdraw. Please call the business office at 965-7360 for further details.

The account is to be paid in full

‣ At the end of the school year (May) or at the time of withdrawal of the student, and before final grade

reports are released

‣ Before registration is completed for another school year, and/or

‣ Before seniors can participate in graduation and receive diplomas. No repayment plans will be

accepted at that point

‣ Before any major trip. (Senior class trip, music/history trip, etc.)

The account is to be paid in full, or have an approved repayment plan, before semester final exams can be taken.

An examination pass will be issued to students. Students without an examination pass are not permitted to take

semester finals.

There are limited work opportunities at Prep for students. See the accountant for details. Please help Prep remain

academically sounds, financially healthy and a strong positive, vibrant force in the community by keeping these

policies in mind and staying current on your account.


academic information

diploma & graduation requirements

A diploma is issued to those who

‣ Attend Prep for at least the entire final semester of their senior year.

‣ Present evidence of eighth grade completion or equivalence per NAD code.

‣ Have a satisfactory conduct and attendance record.

‣ Pass a proficiency exam in reading, writing and mathematics at the ninth grade level or above.

‣ Complete a minimum of 250 semester periods of class work in specific subject areas.

There are two diplomas offered by PUC Prep: standard and advanced. Both are college preparatory. Here is an

abbreviated table of PUC Prep graduation requirements, for both the college preparatory and advanced diploma,

compared with college entrance requirements. Because each college may have different requirements, a bulletin

should be obtained from the college where attendance is planned. Students are encouraged to discuss their

goals and academic plans with the registrar before registration.

scholastic credit

Scholastic credit is determined by the number of minutes spent in class. A class meeting a minimum of 200

minutes per week for one semester (18 weeks) receives five semester periods of credit, and 10 semester periods

of credit for two semesters (36 weeks). Laboratory classes meet a minimum of 240 minutes per week. Academic

credit may also be earned based on competency, as demonstrated by standardized testing, in certain classes.

class load

Full-time students are required to carry at least 15 semester periods of academic class work each semester (three

full credit classes).

class standing

Students achieve specific class standing based on the following criteria

‣ Freshman: completed 8th grade.

‣ Sophomore: completed one year of high school with a minimum of 50 semester period credits.

‣ Junior: completed two years of high school with a minimum of 110 semester period credits.

‣ Senior: completed three years of high school with a minimum of 170 semester periods credit.


adding/dropping a class

The last day to enter a class without faculty approval is two weeks after the beginning of the quarter.

The last day to drop a class without its being recorded on the permanent record is four weeks after the beginning

of the semester. Classes dropped after the fourth week are recorded with a grade of WP (withdrew passing) or WF

(withdrew failing).

The registrar must approve all class changes before the change is made. Procedure for adding or dropping a

class is

‣ Obtain Add/Drop from the registrar.

‣ Discuss the change with a parent/guardian and obtain their signature on the Add/Drop form.

‣ Discuss the change with any teacher affected by the change and obtain the teacher’s signature on

the Add/Drop form.

‣ Take the completed form to the registrar. The student name will remain on the attendance list until

the Add/Drop form has been returned to the registrar.

grade point average

The grade point average is calculated by multiplying honor points (A=4, B=3, C=2, D=1) by the number of

semester credits attempted and then dividing that figure by the total number of semester credits earned.

grade honor points standingA 4.0

ExcellentA- 3.7 ExcellentB+ 3.3

Excellent

B 3.0Above AverageB- 2.7 Above Average

C+ 2.3Above Average

C 2.0AverageC- 1.7 Average

D+ 1.3Average

D 1.0Below Average

D- 0.7Below Average

F 0 Failure

progress reports

Progress reports with grades are e-mailed to parents/guardians four times each semester, and reports are mailed

to parents/guardians without e-mail.

Progress reports are sent midway and at the end of each nine week period for all students.

semester grades

Semester grades are issued at the close of each semester. These are final grades, recorded on the permanent

transcript.


incomplete marks

Students may be assigned an incomplete (I)grade only when the student has suffered a long-term illness or other

emergency and has not had sufficient time to complete the course work. The student must complete their work

within a month of the end of the grading period in which they received their incomplete.

The incomplete (I) will be recorded with the grade the student has earned at the end of the grading term, for

example, IC- if the student had earned a C-. If the work is not completed by the dates above, the “I” will be

dropped, and the grade will change from an “I” to the grade recorded with the incomplete.

Once the student has completed the work, the following procedure should be followed to change the grade:

‣ The student should obtain a Grade Change Form from the registrar.

‣ The teacher will complete and sign the form and return it to the registrar.

grade change

A student who feels his or her grade needs to be reevaluated or changed should contact the registrar.

making up a failing grade

Required courses for which a student fails to earn a passing grade must be repeated. If taken at Prep the passing

grade will replace the failing grade. If not available in the current schedule, a course may be taken from a school

approved by the Academic Standards Committee. In this case both course grades will be recorded. See Distance

Learning section of this bulletin for enrollment information.

academic support

Prep offers academic support through pacific Union College and the Teaching and Learning Center (TLC), as well

as Prep teachers. Pacific Union College TLC department will provide a screening service free of charge for those

students at risk academically. Any determined evaluation, testing or assessment costs will be covered by parents.

The steps for student help are

‣ A student who is struggling academically is encouraged to contact the teacher for more help.

‣ If parents or students recognize that academic needs are not being met they should contact the

teachers, registrar and administration to discuss TLC options.

‣ Grade reports are available by clicking the ParentsWeb link on renweb.com. Each parent and student

should check that valuable source frequently.

Pacific Union College TLC steps for student help are

‣ TLC will screen students for possible learning disabilities including ADHD.

‣ TLC will refer for evaluation if needed. TLC will recommend professional licensed evaluators.

‣ After testing TLC will make recommendations for academic accommodations to students, parents,

and Prep teachers.


academic probation

A student is placed on academic probation when the student earns below a 2.0 GPA in any semester or earns a D

or F in any quarter.

Both student and parent will receive a letter of concern any semester the grade point average drops below 2.3, or

any quarter in which the student earns a D or F, with suggestions for parental and academic support.

If the GPA drops below 2.0, student and parents are notified by letter that the student is on probation and should

seek additional help from teachers and tutors. Parents are encouraged to make contact with instructors. Varsity

athletic participation requires a 2.3 GPA.

A student who earns less than a 2.00 GPA for a second consecutive semester or earns a D or F in a subsequent

quarter will be required to meet with his/her parents and the Academic Committee. An individual educational

plan will be prepared by this group to address needed support and requirements necessary for the student to

achieve success at PUC Prep. Students will be recommended to attend the Pacific Union College TLC Department

for testing.

A student on academic probation will have regular meetings with an advisor to ensure continued support and

success.

A student who fails to maintain a 2.00 GPA while under the individual educational plan may be asked to attend an

educational institution more suited to the student’s academic needs.

cheating & plagiarism

Cheating is not tolerated at Prep. Students who choose to cheat may expect a variety of consequences, including—

but not limited to—loss of grade, loss of class office or loss of ability to participate in extracurricular activities.

Consequences will be at the discretion of the teacher involved, and will be discussed with the student and

parents.

Failing to properly give credit for works created by someone else is plagiarism. Using files or parts of a file found

on the Internet or elsewhere without giving credit is plagiarism. Consequences will apply as listed above.

Prep utilizes the services of Turnitin.com to encourage and validate original work.Distance Learning

Approval for correspondence courses to apply toward high school graduation must be secured in advance

through petition to the Academic Committee. The registrar will administer examinations. Please see the registrar

for a list of correspondence programs/schools that have been approved by the Pacific Union.

textbooks

Textbook rental fees are included in the tuition. Textbooks are the responsibility of the student during the school

year, and are to be returned to the library at the end of the school year, free of marks or damage. Charges will be

assessed based upon damage to books / non-return of textbooks, and replacement cost.


transcripts

Transcripts may be requested from the registrar. One transcript will be issued after the student terminates

enrollment at Prep; thereafter the charge will be $5.00 per transcript. An official Transcript Request Form must be

submitted. It is available from the registrar, or online at www.pucprep.org

transfer students

Students transferring from another school need to meet with the registrar to plan their academic program before

enrolling. Seniors cannot transfer to Prep after the beginning of the second semester.

Parent-Teacher Conferences

At the end of first and third quarters one afternoon-evening is available for scheduled 15-minute appointments

with individual teachers. Call / email the school office to arrange appointment times. Conferences are available at

any other time by contacting the teacher.

college early program

Qualifying junior and senior students attending Prep may enroll in one class per quarter at Pacific Union College.

There will be no cost for qualifying students. The following are requirements for the College Early program.

‣ Apply to PUC using the College Early form, available in the Prep office.

‣ Have a 3.00 cumulative GPA

‣ Have no current D’s, F’s or incomplete marks from previous grading period, including mid terms.

‣ Be a student in good standing at Prep with no attendance or disciplinary issues.


early graduation

There are a variety of choices available to the student who wants a more challenging academic program. One is to

participate in the PUC College-Early or Advanced Placement program. Another is to accelerate high school into a

shorter period of time. Completion of four years of high school classes is expected. Summer school and class

overloads are regarded as enrichment rather than acceleration. Those wishing to complete high school in less

than four years must meet the following requirements:

‣ The student has achieved a composite score at the 85th percentile or above on the Pacific Union

Conference adopted standardized achievement test.

‣ A cumulative GPA of 3.5 or above, and continues to maintain the grade-point average following

approval as a candidate for early graduation.

‣ Student must demonstrate initiative, maturity, and responsibility.

‣ The student is to meet the graduation requirements listed in the Student Handbook.

‣ Minimum ACT score of 28 or SAT score of 1100.

‣ Transfer students must be enrolled at Prep for one full semester before a request for acceleration will

be considered.

‣ Transfer to a new class will affect Class Offices held in the former class.

Procedure

‣ A written request, fully explaining the purpose/reason for accelerating must be signed by the parent

and student, and should be submitted to the Academic Committee by the end of the sophomore

year.

‣ The student must have a projected curriculum in writing, approved by the Academic Committee.

‣ After the request for acceleration has been granted, the student will be considered a member of the

class with whom he/she will be graduating.

personal technology policy

Prep students are expected to respect the learning environment by using personal electronic technology

appropriately. These guidelines apply, but are not limited to the following.

‣ Personal music listening device use in classrooms will be allowed only for educational purposes at

the specific permission of the instructor.

‣ Personal music listening device use is allowed with head-phones at lunch and after school hours

while outside the school building.

‣ Laptop computer use is restricted to classrooms with teacher supervision.

‣ Digital communication device usage is not permitted during the school day with the exception of the

lunch period.

Any student out of compliance with this policy will have their device confiscated and returned at the end of the

day, after communication with administration from the parents/guardian.

There will be a $25.00 fine upon the third and each subsequent confiscation.


attendance policy

A student who misses more than 10% of a particular class time -for whatever reason (tardies, prearranged

excused or unexcused absences) - will be referred to the Academic Committee to determine action necessary for

successful continuation in the class. Three tardies count as one absence.

A student who misses more than 20% may be un-enrolled in the class. In extraordinary circumstances, the student

may appeal the Academic Committee for reinstatement.

Individual teachers may have further attendance requirements which are published in each course syllabus.

excused absences

There are times when an absence is beyond the control of students and parents. It is our desire that appointments

be scheduled at a time that doesn’t interfere with learning. However, this is not always possible. Parents needing

to excuse a student for one of the reasons listed below should call the school attendance hotline. Parents may also

call the school secretary with excused absences.

To access the “hotline” call the school telephone number (965-7272) and go to option #1. A parent calling the

attendance hotline will be invited to leave his/her name, the student’s name, the class/classes being excused, and

the reason for the absence. Students may be allowed to make up assignments/tests for any excused absence.

The following are examples of excused absences:

‣ Illness or injury (more than five consecutive days requires a note from a doctor)

‣ Medical or dental appointments

‣ Court appearances

‣ Funeral attendance

‣ College visitations

‣ Medical quarantine

‣ DMV behind the wheel test (one time only)

‣ School sponsored activities

See Unexcused Absences on the next page.


unexcused absences

It is to the student’s advantage that shopping trips, family vacations, second takes of driver’s tests, haircuts, etc., be

scheduled outside of school hours. An unexcused absence negates the privilege of making up missed

schoolwork.

The following guidelines apply to “unexcused” absences only:

‣ Absences are tallied per class over on a semester basis.

‣ Upon the first unexcused absence, parents and student will be notified by letter or phone call.

‣ Upon the second unexcused absence, the teacher will meet with the student to address the

problem; administration will send notification to parents, along with a copy of the attendance policy.

‣ Upon the third unexcused absence, administration, student, and parents will meet in an effort to

solve the problem.

‣ Upon the fourth unexcused absence, the student will lose any SA or class leadership offices and

sports team membership. The student will be asked to post a $25.00 readmission fee. If the student

does not get any more absences for the remainder of the semester, the $25.0 fee will be returned.

Every absence beyond the fourth will result in another $25.00 fee. Students will not be able to attend

class without paying the $25.00.

pre-arranged absences

Because Prep supports the value of families and family time, we understand that family time sometimes must take

precedence over school schedules. The Pre-Arranged Absence procedure may be used to allow students to

make up otherwise unexcused class work. Students must submit a completed Pre-Arranged Absence form to the

Administration. If the form is not turned in at least seven days before departure the absence will be unexcused.

The request will be granted or denied at the discretion of the Administration.

The Arranged Absence procedure is as follows:

‣ Obtain a Pre Arranged Absence form from the front office.

‣ Take it to the teachers of the classes to be missed to fill in the appropriate spaces.

‣ Discuss with parents the ramifications of the absence, as listed on the Pre Arranged Absence Form,

and obtain parents’ signature.

‣ Submit the form to the Administration for final approval at least seven school days before planned

departure.


tardies

With the goal of supporting student success the following guidelines will be followed:

‣ Tardies will be accumulated and tallied per semester. Study Hall, Chapel, and Assemblies are treated

as class periods and attendance is taken.

‣ Upon the third tardy, the administrator will meet with the student to address the problem, and will

notify parents.

‣ Upon the fifth tardy, the administration, the student, and parent will meet in an effort to solve the

problem. The student will be asked to post a $25.00 fee. If the student does not get any more tardies

for the remainder of the semester, the $25.00 fee is returned. Every tardy beyond the fifth will result

in an additional non-refundable $25.00 fee. Students will not be able to attend classes without

paying the $25.00.

attendance qualifications for leadership

Class or Student Association office is based in part on good attendance. Tardies and absences are counted

cumulatively for this purpose, rather than by class, and ten or more unexcused absences or ten tardies per quarter

will disqualify a student from participation in student leadership roles for the following semester.

student life

Prep students have the right to expect to be given opportunities to demonstrate skill and sensitivity in

interpersonal relationships. This means they have the responsibility to treat each other, faculty, staff, and visitors

with respect and courtesy at all times, as they expect to be treated. Prep students can also expect to have an

environment that encourages making informed and ethical life choices based on Biblical principles. They

respectfully work for change and conduct themselves, in class and out, in a way that reflects respect and support

of each other and our school standards.

Section continued on following page.


student image & dress policy

General

Logos, pictures, and/or writing should support the Christian lifestyle espoused at Prep. Ripped, ragged, frayed, or

torn clothing is inappropriate.

Shirts

Collared Polo and Oxford style shirts are required. Shirts should be modest and cover the midriff, cleavage, and

under garments at all times. Oxford shirts are to be buttoned appropriately. No sleeveless shirts.

Pants

Pants should be size and style appropriate to the gender of the person wearing them, and cover the

undergarments at all times. Athletic pants, sweats, pajama pants and leggings worn as pants are not acceptable.

Shorts

Shorts may be worn and are to have an inseam extending to within 3” of the knee. Athletic shorts are not to be

worn during the school day outside of Physical Education class and varsity practice.

Skirts/Dresses

Skirts/dresses should have a length that reaches to within 2” of the knee even when worn with leggings. No

sleeveless dresses. Dress tops are to be collared.

Jewelry

With the exception of medical alert items, none is allowed.

Hairstyles

Hairstyles should be modest and kept neat and clean. Extreme hairstyles are unacceptable.

Shoes

Enclosed shoes are to be worn at all times. Shoe laces are to be tied.

Hats

Hats and head covering are not to be worn in the school building.

Cosmetics

Makeup (including hair color) must be natural-looking and appropriate.

Sunglasses

Sunglasses are not to be worn inside the school building.

On Campus

Students who are on campus before and after class hours must adhere to policy.


harassment

Pacific Union College Preparatory School is committed to providing a loving, caring school environment free from

harassment for all students/individuals. Incidents of harassment should be reported in accordance with the

following procedures so that school authorities might take appropriate action. Those who harass others are

subject to discipline up to, and including, dismissal.

Harassment occurs when an individual is subjected to treatment or a school environment that is hostile, degrading

or intimidating. Harassment can occur any time during school or during school-related activities. It includes, but is

not limited to, any or all of the following:

Verbal harassment

Derogatory comments, jokes, threatening words spoken to another person.

‣ Physical harassment

Unwanted physical touching, contact, assault, deliberate impeding or blocking movements, or any

intimidating interference with normal work or movement.

‣ Visual harassment

Derogatory, demeaning or inflammatory posters, cartoons, written words, drawings, gestures.

‣ Sexual harassment

Unwelcome sexual advances, requests for sexual behaviors, and other spoken, written, or physical behavior. It

includes, but is not limited to, offensive pictures, graffiti, jokes and gestures.

A charge of harassment shall not, in and of itself, create the presumption of wrongdoing. Students found to have

filed false or frivolous charges will also be subject to disciplinary action, up to and including dismissal.

Reporting Procedure

Students who have experienced sexual harassment shall tell the individual causing the harassment that his/her

conduct is offensive and must stop. The student shall then report the incident to school authorities as soon as

possible. The student alleging harassment will be asked to complete a formal, written complaint. If the harassment

is between students, the student shall report the incident to a staff member. If the harassment comes from an

adult, the student shall report directly to the administration or another responsible adult.

place of residence

Community students are expected to live with their parents or a designated guardian. As a day academy, Prep has

no dormitories, and PUC dorms are not available to Prep students. A student may make arrangements to live with

a close relative or in a school approved home. Permission must be obtained from the administration, and

guardianship authorization must be filed with the registrar. The school must be notified of any changes made

during the school year.


vehicle registration

Students must abide by all of the provisions of the California Motor Vehicle Code. All vehicles must be currently

registered and all operators must possess a valid driver's license and meet California State insurance

requirements. The school does not assume responsibility for loss or damage.

Each vehicle must be registered at PUC with Public Safety, and display a parking sticker. Proof of insurance, and

the vehicle VIN number, will be required at time of registration.

All student vehicles must be parked in assigned Prep parking areas only and be driven only by the owner/driver.

School permission will not be granted for a student to leave campus in a borrowed vehicle. For complete

regulations dealing with vehicle registration see www.pucprep.org/prep-life/vehicle-registration. Prep students

will be held accountable for the regulations posted on this web site. Please note that Prep students are not

allowed to use their vehicles during the school day except at lunch. Any student out of compliance with this

regulation will be given an incident report as described in the Prep Discipline Policy.

student employment

Work opportunities are available for Prep students on a limited basis. Students who are employed are expected to

be dependable, responsible, and punctual. A basic philosophy of Prep is that dignified labor is an integral part of

Christian education.

If a student desires to obtain employment at Prep, an application for work must be submitted at registration each

year. No student may work without a Social Security number. The State of California requires all persons under the

age of 18 to secure a work permit to perform any labor for anyone other than the individual's parents or himself.

Work permits may be secured from the office, and are filed with the accountant. Students must be at least 14 years

old to qualify for a work permit.

work experience program

Students must work a minimum of 100 hours during their enrollment at Prep to fulfill the Work Experience

Education Program graduation requirement. To earn academic credit for work, each student must:

‣ Have a job, either at Prep or elsewhere, and work at least 100 clock hours.

‣ Have a work permit if under age 18.

‣ Register with the WEEP Program Administrator.

Five semester period credits for work experience will be applied to your transcript on a pass/fail basis. Students

may earn up to ten additional semester periods of elective credit for work experience for an additional 200 clock

hours. The Academic Standards Committee must approve any exceptions.


lockers

At the time of registration each student is assigned one locker in McKibbin Hall. Students are urged to keep their

lockers locked at all times. The school assumes no responsibility for damage to or loss of personal property left on

the school premises. It is not wise to store money or items of great value in student lockers. All changes in locker

assignments must be made through and by permission of the school secretary. Defacing of lockers may result in a

fine. Displays in lockers should be consistent with a Christian lifestyle.

consent to search

In keeping with our statement of Student Rights regarding a safe environment, the school administration (and

their agents) has the right and responsibility, in the presence of an adult witness, to conduct, and the student must

submit to, a search of his/her person, automobile, backpack, and/or locker at any time of the day or night.

Students are required to cooperate with this process. A search can be held with or without a warrant, warrant of

arrest or reasonable cause. A search of a student’s person would occur only in rare cases with appropriate same

sex supervision and with reasonable suspicion. Parents will be notified of any search.

medication

School personnel are not permitted to give a student any medication. This includes what are normally considered

non-prescription drugs such as aspirin.

accidents

Students are covered by Christian Educator’s Insurance Trust (Health Special Risk, Inc., HSR Plaza II, 4100 Medical

Parkway, Carrollton, Texas 75007) while:

‣ On school property

‣ Traveling directly and uninterruptedly between school and home within one hour before school

begins and one hour after school is dismissed for the student. Coverage is extended for any

additional time required when traveling in school-furnished transportation.

‣ Engaged in an activity sponsored exclusively by the school, including travel to and from such activity

in a vehicle authorized by the school.

The premium is included in the tuition, and brochures indicating coverage will be distributed at the beginning of

the school year. It is the student's responsibility to promptly report any injury to the school office.

safety drills

Adequate safety measures—including exits, fire protection and warning devices—are provided throughout the

school campus. Detailed instructions regarding what to do and where to go in case of fire/emergency or fire/

emergency drills are located in each classroom and are announced at the beginning of each school year.

Complete cooperation in any fire or earthquake drill is required of each student.


care of property

Each student is expected to respect the property rights of the school and every member of the student body. The

student will pay for or replace all property that has been damaged or destroyed. A minimum charge of $100.00

will be made for tampering with locks, school property, student lockers, defacing desks, chairs or tables,

unauthorized possession of library materials or keys to school locks. Students will also be given an incident report

as described in the Discipline Policy.

campus

Students may leave campus during the lunch period with parental permission. Decisions regarding the use of

motor vehicles during the lunch period are the responsibility of the parent and student. Please note that Prep

does not provide any off campus supervision.

The school cannot assume responsibility for students who are playing on campus unless their activity is under the

direct supervision of a staff member.

visitors

All visitors must sign in at the school office. If parents wish to visit the school, it is requested that they make prior

arrangements with individual teachers and the school office. Occasionally a student may wish to have a friend

attend class on a specific day. Arrangements for such visits must be coordinated through the office at least one

day prior to the visit. Non-parent visitors must have sufficient reason for visiting, such as considering possible

enrollment. While visitors are at PUC Prep they must remain with their hosts, adhere to the school dress code, and

follow school policies. Visitors are not allowed to loiter around the school campus or enter any classroom without

permission from the administration.

banquets/activity guests

Prep students must follow this procedure for inviting non-Prep students to banquets:

‣ Obtain a Prep Activity Guest Form from the SA sponsor.

‣ Have the guest sign the form, indicating their acceptance of Prep’s dress and conduct standards for the

occasion.

‣ Return the completed form, with the fee for banquet guest participation, to the SA Sponsor no later than

three days prior to the event.

displays of affection

The social relationships of students here at Prep should manifest good taste and respect for others. Hand holding,

kissing and other forms of physical display of affection should not occur at school or school activities.


halls, corridors and classrooms

Classroom areas should be quiet while classes are in session. Halls are to be kept free of traffic during class

periods. Students should not ask to go to their locker during class time. The time to use the locker is between

classes. Halls and classrooms are to be kept clean. Students are expected to put their garbage and papers in the

containers provided. Keep all backpacks and textbooks in lockers. No food or drink is allowed in the hallways at

any time. Food or drink in the classroom is allowed at teacher discretion.

transportation

All students participating in off-campus school functions are expected to use the approved transportation to and

from the activity. No student will be allowed to ride as a passenger in a student-driven vehicle for school

sponsored activities. Failure to abide by the policy will bar the student from the function to be attended.

Bicycles are to be placed in the racks provided and not to be brought into the school building. A lock is

recommended for each bicycle, as Prep is not liable for any loss or damage.

Students will be given written incident reports for driving infractions.

eating & drinking

Eating or drinking is limited to the lunch room or outside the school building. Students have the following options

for lunch: the College Dining Commons, off-campus, or bring their own. Students who stay on campus must be in

supervised areas only. Supervised areas are McKibbin Hall lunch room and the area immediately in front of the

Prep building.

telephone

Telephone messages for students will be posted in the administration office. Only in extreme emergencies will a

student be called from a class or interrupted to deliver a message during class time.

Public telephone

A telephone is located in the school office for local calls. Please respect the rights of all students and limit calls to

three minutes.


clubs & organizations

Prep sponsors a number of organizations designed to promote leadership and develop physical, mental, social

and spiritual skills. Various clubs are available to the students. Activity clubs are formed as interest is indicated and

upon approval of the faculty. It is required that each organization be sponsored by at least one faculty member.

No meeting is official and no action taken is binding if the sponsor is not present. All organization members and

officers should work closely with the sponsor to coordinate activities. All clubs are conducted within the

framework of Prep standards and regulations.

The treasurer of each organization, in co-operation with the sponsors and the school accountant, keeps written

accounts of all funds of that organization. All cash must be receipted by the treasurer and duplicate receipts filed

with the school accountant. The sponsor must sign requests for the release of funds before a check is issued.

qualifications for office

Any student who desires to hold class, club or Student Association office must meet the following qualifications:

‣ Under normal circumstances no student will hold more than one major office (SA president, yearbook

editor, class presidents) at any given time.

‣ Students must have been in attendance at Prep for the entire semester prior to holding a major office.

‣ More than ten unexcused absences or ten unexcused tardies in any one class during the previous and

current quarter will disqualify the student.

‣ Students must have neither a suspension nor be on probationary status during the previous and current

semester.

‣ Incomplete or F grades for the previous quarter disqualify the student from holding office.

‣ Grade point average qualifications are as follows:

- 3.0 - SA President

- 2.5 - SA Social Vice, all class presidents

- 2.3 - Varsity participation, all other offices

Students may be removed from their position if scholastic; citizenship or attendance problems arise during their

term.

student association

Each enrolled student is a member of the Student Association, organized to foster social, intellectual and spiritual

activities and promote school spirit. Officers are elected each semester.

Student Board of Trustees Representative

The Executive Vice-president of the Student Association serves as the student representative and as a non-voting

member at all Board of Trustees meetings.


school publications

The school yearbook, the Window Tree, published at the end of the school year, is a pictorial record of the events

of the year. A sponsor appointed student editor, working with a staff of students and sponsor, produces it.

interscholastic sports

The minimum qualifying criteria for varsity sports are based on the previous quarter or semester. Qualifying

students will have:

‣ Minimum 2.3 GPA

‣ No F or I grades.

‣ Satisfactory attendance (Satisfactory attendance means no more than four unexcused absences or six

tardies to any one class in each semester.)

‣ Satisfactory citizenship. See Discipline Policy.

A fee per sport will be charged to cover the expenses of the athletic program.

student leaders

Students who are elected/appointed to a position in the Student Association, class or yearbook will be required to

maintain a minimum grade point average as indicated above. They will also be expected to be a role model for

their classmates, abiding by the spirit and letter of school policies. Students who fail to meet this responsibility

may be relieved of their office.


discipline policy

Rationale

Attendance at PUC Prep is a privilege and is conditioned on acceptance and conformance to the rules of the

school. The faculty and staff of PUC Preparatory School seek to inspire students to be committed to a Christian

lifestyle and to lead students to interact lovingly in a global society. Because our school life is based on a Christian

philosophy which includes cooperation, respect for others and making wise personal choices, we expect every

student to abide by the following creed:

‣ As a PUC Prep student I choose to:

‣ Be responsible for my choices.

‣ Act in a manner that provides safety for others.

‣ Do all I can to foster an atmosphere of cooperation and trust.

‣ Respect others, their property, and myself.

‣ Learn and help foster learning in others. Therefore, I will be supportive of my teachers in their teaching

And my classmates in their learning.

‣ Treat others the way I would like to be treated, as modeled by Jesus Christ.

Faculty and students are encouraged to work together toward a positive resolution where differences of opinion

occur. When choices that have negative results are made it detracts from the spirit of cooperation and trust and

further action will be taken.

guidance action plan

Every effort will be made to resolve differences and conflicts in a manner consistent with Christian principles using

Choice Theory. The process to achieve resolution will include the following steps:

‣ Meeting of staff member and student.

‣ Meeting of staff member, administration, student and parent/guardian.

‣ Meeting of Administrative Council, student, and parent/guardian.

What Happens When?

The basis of all minor disciplinary action is the incident report. All incident reports should be written within a 24

hours period of the incident Teachers and staff are empowered to write an incident report when they observe

student behavior out of harmony with stated school policies. When administration receives an incident report

from a teacher/staff the following will take place:

‣ Administration will talk with the teacher/staff.

‣ Administration will talk with the student.

‣ Administration will contact parents.

‣ Administrative Council will meet and decide on what disciplinary measures are appropriate.


unacceptable conduct

When students violate basic principles of the school by engaging in certain unacceptable practices suspension or

expulsion may be recommended. Administrative Council may put a student at any level of discipline deemed

prudent, based on severity of incident.

possession of weapons

PUC Prep prohibits any person other than authorized law enforcement or security personnel from possessing

weapons, imitation firearms, or dangerous instruments of any kind in school buildings, on school grounds, or at a

school-related or school-sponsored activity away from school, or while going to or coming from school.

Possession of a firearm or bomb at school or any school activity will result in expulsion.

To prevent potential misuse that may harm students or staff, students are prohibited from carrying tear gas or tear

gas weapons such as pepper spray on campus or at school activities.

Students possessing without permission or threatening others with a weapon, dangerous instrument or imitation

firearm are subject to suspension and/or expulsion. Any school employee is authorized to confiscate a weapon,

dangerous instrument or imitation firearm from any person on school grounds.

Students are expected to promptly report the presence of weapons, injurious objects or other suspicious activity

to school authorities. The identity of a student who reports such activity shall remain confidential to the extent

permitted by law.

suspension

Suspension is removal of a student from classes and/or school activities due to a lack of self-discipline. Suspension

may be on o off campus for a variable length of time at the discretion of administration. Suspensions will not

exceed ten consecutive days. The following are grounds for suspension:

‣ Major or repeated theft at school.

‣ Possession and/or use of controlled substances including alcohol or tobacco.

‣ Severe or repeated sexual harassment of other students.

‣ Intentionally causing serious damage to school property or personal property.

‣ Intentionally threatening or intimidating school personnel or students.

‣ Intentional disregard for posted school rules and guidelines.

‣ Intentional activities that undermine Christianity or Seventh-day Adventist beliefs.

‣ Being disrespectful to teachers/staff.


expulsion

The following actions by a student would presume expulsion:

‣ Intentionally causing serious injury to another not in self-defense.

‣ Possession of a firearm, knife or other dangerous object not of reasonable use to the student at school or

school activities.

‣ Possession of a bomb.

‣ Sale or distribution of a controlled substance.

‣ Robbery (taking property from the person of another by force).

‣ Assault or battery upon any school employee.

‣ Brandishing a knife at another person.

The principal or Administrative Council has the right to determine that expulsion is inappropriate and not

recommended based upon history and amenability to change of the student involved.

The following actions may result in expulsion when the principal or Administrative Council determines a student is

not willing to change his/her behavior and the student represents a threat to the safety and or welfare of other

students or is a disruption to the school environment.

‣ Major or repeated theft at school.

‣ Possession and/or use of controlled substances including alcohol or tobacco.

‣ Severe or repeated sexual harassment of other students.

‣ Academic non-performance.

‣ Intentionally causing serious damage to school property or personal property.

‣ Disrupting school activities or willfully defying authority of school personnel.

‣ Intentionally threatening or intimidating school personnel or students.

Procedure

The principal or Administrative Council makes a recommendation of expulsion to the school board. The student

and parents/legal guardian will be notified of the recommendation and their right to a hearing. Parents will be

given the factual basis for expulsion in writing. The school board or committee authorized by the school board

makes the final determination on expulsion and conducts a hearing if requested. The student is suspended during

this process. Procedures for Hearing


Procedures for Hearing:

If a parent/legal guardian wishes to appeal the recommendation for dismissal the following procedures will be

used:

‣ The request for a hearing should be made in writing to the principal and/or school board chairman that

allows adequate time to process the appeal before the next regularly scheduled or special meeting of the

board.

‣ The hearing will be closed. Only members of the board or designated committee may attend. The

parents/legal guardian and the student may be in attendance through the presentation of evidence. The

student may have someone with relevant evidence speak to the committee regarding the situation. They

may only be present during their presentation. After their presentation they will be asked to leave the

room.

‣ The principal or school representative will present the recommendation for dismissal and the evidence

supporting the recommendation.

‣ The student and parent/legal guardian may:

- Hear all evidence,

- Ask questions of principal or board/committee members,

- Present evidence. They may have another person present with them. Legal council

representation is not allowed.

‣ At the conclusion of presentation of evidence the student, parent/legal guardian will be ask to leave and

the school board/designated committee will deliberate and reach a decision. The decision is final.

Definitions

‣ Suspension

Removal of a student from classes and/or school activities due to a lack of self-discipline. Suspension

may be on or off campus for a variable length of time at the discretion of administration.

‣ Expulsion

Removal of a student from the school program and campus for at least one semester.

By registering at PUC Preparatory School, the student and his parents or guardians agree to comply with the

guidelines, rules and regulations as published by the school. All regulations adopted by the faculty and

announced to the student body during the current school year have the same force as those published and

remain in force throughout the year.


substance abuse policy

Philosophy

At PUC Prep School we seek to follow a redemptive process while we are committed to being an alcohol free/

drug-free school. Substance use is a serious problem in our world. We believe that the use of addictive, mind or

mood altering substances is not in our students’ best interests and does not follow the Christian mandate of care

for our bodies, and we uphold the policy of no use. Because of our love for each of our students, we are even

more committed to caring for them in every way possible, and this commitment may continue beyond our

perimeters upon parental request or personal friendships with our students.

Recognition

Problems stemming from the use of harmful substances interfere with the life, spiritual and emotional health,

learning, school performance, and full development of the individual and those with whom they share their lives.

There are many factors that influence students’ experimentation and use of harmful substances and it is our desire

to address these factors as a deterrent to use.

PUC Prep School maintains an immediate intervention policy toward the use of tobacco, alcohol, cannabis,

inhalants, cocaine, depressants, hallucinogens, narcotics, and other illegal and/or mind-altering drugs.

Intervention will occur for each and every known incident. PUC Prep School is willing to work with and advise each

student as long as the student is willing and reasonable progress is being made toward abstinence.

In accordance with PUC Prep School’s philosophy, this community is committed to providing for the well-being

and development of each individual in an atmosphere that reflects God’s healing love. Health, social, and religious

considerations are factors in PUC Prep School’s position that it is unacceptable for students to use unauthorized

harmful substances. The school will, when necessary, refer students to appropriate agencies for assessment,

treatment and aftercare. Registration will not be complete until parents sign a “Consent to Testing for Drugs” at

the beginning of the school year. Parents will be notified as soon as possible when drug testing is determined to

be necessary for their student.

Definitions

‣ PATH Team

Parents And Teachers Helping: a team of 3 teachers who assist students in getting intervention and help for

drug abuse problems. These teachers will receive training from substance abuse professionals and pass it on

to the staff.

‣ Substance Abuse Counselor

A professional therapist who specializes in substance abuse problems in adolescents.

‣ Substance Abuse

Any use of tobacco, alcohol, cannabis, inhalants, cocaine, depressants, hallucinogens, narcotics, and other

illegal and/or mind-altering drugs.


Policy for use/possession

‣ Prescribed Medication

Students who take prescribed medication at school on a regular basis must have written notification from

parents and/or their physician on file in the Prep Office.

‣ Controlled Substances

A first incident occurs when a student is discovered to be or have been in possession of, under the influence

of, and/or using alcohol, tobacco, cannabis, inhalants, cocaine, depressants, hallucinogens, narcotics, and

designer drugs and/or other unauthorized substances on campus, during the school day, or at any PUC Prep

School event. The unauthorized substance or paraphernalia will be taken away from the student, law

enforcement officials may be contacted, and parents will be contacted to take the student home. If

emergency services are needed, such services will be contacted and the expense will be borne by the student

and/or his/her family.

Any student who is found in possession or under the influence of drugs or alcohol shall be dealt with in a manner

consistent with Christian principles. At Prep we seek to take a redemptive approach. The following procedure will

be used:

‣ The student and parents are required to meet with the P.A.T.H. team immediately to discuss future steps,

including possible suspension.

‣ The student will be referred to a substance abuse counselor for evaluation (at the student or parent’s

expense). Any expenses incurred will be the responsibility of the student and/or his or her family. All extra

curricular activities will be suspended pending completion of step number three.

‣ The substance abuse counselor will review the evaluation with P.A.T.H. team members and make

recommendations.

‣ The P.A.T.H. team will report to the board of trustees chair, vice-chair and Administrative Team to discuss

further action.

‣ The P.A.T.H. team, based on individual circumstances will prepare a contract, P.A.T.H. team interviews with

the student, and substance abuse counselor recommendations. The student, parents and P.A.T.H. team

will meet to discuss and sign the contract.

Participation in athletic events for the remainder of that season of sport, student government, school/class

extracurricular activities, graduation exercises, drama and the fine arts may be restricted.

Subsequent to the first incident, the student may be subject to drug testing at the family’s expense for the

remainder of the school year.

Any repeated violation of this policy within one school year will result in a recommendation that the students

withdraw. It is important to note that the student may reapply to the school after sufficient evidence of

rehabilitation has been supplied.


Self-Referral

A student involved with alcohol/drugs/tobacco who comes forward on his/her own will be affirmed in this act and

assisted in every way possible by the school.

In keeping with federal statutes for drug/alcohol counseling, such advising will be held in strictest confidence

within the PATH team (legal exceptions for such include imminent danger of life, child abuse, psychotic behavior,

etc.). No statement, oral or written, made by the advised student, and no observation or conclusion derived from

such advising will be used against the student in any school proceeding.

Procedure for Self-referred Student

‣ The student will speak with a PATH team member to discuss the problem.

‣ The student will be referred to a substance abuse counselor for evaluation. Any incurred expenses of

such counseling or recommendations will be borne by the student and family.

‣ The substance abuse counselor will call the teacher (PATH team member) to report on the evaluation and

recommendations.

‣ The PATH team will report to the board chair, vice chair and Administrative Team to discuss further action.

‣ The PATH team, based on individual circumstances will prepare a contract, PATH team interviews with the

student, and substance abuse counselor recommendations. The student, parents and P.A.T.H. team will

meet to discuss and sign the contract.

‣ So long as the student follows the contract, there will be no notification to administration or anyone else

at the school, and there will be no record placed in the student’s file.

‣ If the student chooses to break the contract, such breach will minimally result in suspension.

Suspected Possession/Use

Suspicion occurs when a member of administration, a student or a staff member expresses suspicion of substance

abuse to one of the PATH team members. Suspicion (leading to drug testing) will be determined through any or

all of the following:

‣ First hand or corroborated reports of substance abuse from students, parents, staff, or persons in the

community;

‣ Observation of behavior characteristic of a person under the influence of a harmful substance.

‣ Suspected use is not an accusation of use and is not a disciplinary matter as such. No substance abuse

violations will be based on hearsay evidence alone. Unsubstantiated suspicion will not be documented in

student records.

Procedure for Suspicion

‣ The PATH team will meet to discuss the suspicion.

‣ If the PATH team feels the suspicion is warranted, the student is contacted to speak with the PATH team.

‣ If the PATH team feels it is warranted, drug testing will be done as is outlined in Section VII. An attempt

will be made to contact the parents before any student is referred for drug testing.

‣ If the drug testing is positive, the student will then be referred to a substance abuse counselor as

indicated, the procedure as listed in section IIIB will take place, and a record will be placed in the

student’s file.


Trafficking

A student known to be trafficking (dealing in, selling, or repeatedly supplying) in alcohol, tobacco, and/or other

unauthorized substances will be expelled. The police will be called and parents will be contacted.

Treatment

In cases where the student is engaged in assessment, outpatient treatment, inpatient care or aftercare, PUC Prep

reserves the right to discuss with the treatment agency whether or not the treatment was deemed successful. The

school will provide scheduling assistance for student aftercare educational programs during the student’s

continued enrollment.

Should student, parents, administrators, and the professional/s involved judge that the student has successfully

completed treatment, and should they are recommend that the student be fully readmitted, the school will accept

such recommendations, provided the student successfully maintains the prescribed aftercare program.

Family Refusal

Should a family refuse the recommended professional treatment, an appeal can be made to the P.A.T.H.

committee. The decision of the committee will be final and further refusal will be seen as a choice on the part of

the family to withdraw from Prep. However, the school is bound by law as are individuals and families, and it will

act in compliance with the law when circumstances indicate certain actions are necessary. Under certain

circumstances, even association with those who possess or traffic drugs exposes one to legal prosecution by civil

authorities.

Drug Testing

The PATH team may refer a student for drug testing if there is reasonable suspicion of a violation of the substance

use policy. An attempt will be made to contact the parents before any student is referred for drug testing. Parent

signature of “Consent to Test for Controlled Substances” signifies permission to test and if necessary transport

student for drug testing.

If a student fails the drug or alcohol testing, such failure is deemed a substance abuse violation and he/she will be

subject to the intervention applicable to students stated herein. If a student or parent for the student refuses to

undergo such testing he or she has chosen to withdraw from school rather than proceed.

Testing samples will not be screened for the presence of any substances other than alcohol or an illegal drug, or

for the existence of any physical condition other than alcohol or intoxication. Results will be reported only to the

Administration or to such person as the Administration may designate in the event of the principal’s absence. Test

results will be mailed to the tested students and their parents. Parents or families bear the cost for testing in the

case of positive results. If testing is required and the results are negative the cost will be born by the school.

Negative test results will not be documented in any student’s academic records. Positive drug test results will be

placed in a confidential file for the duration of the student’s enrollment at Prep. Information regarding the results

of drug tests will not be disclosed to criminal or juvenile authorities absent legal compulsion by valid and binding

subpoena or other legal process, which the school shall not solicit.


handbook agreement 2013/14

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student name (print clearly)

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student signature

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mother/guardian signature

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father/guardian signature

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date

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Student Handbook 2013/14

Documents

Transcript of Student Handbook 2013/14