student handbook

DEGREE EXHIBITION 2012

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2 Degree Exhibition Committee Contacts

3 - 4 Dates and Deadlines

4 - 6 FAQS

7 - 8 General Information

9 - 11 Audio / Visual +Computer Requests

12 - 14 Facilities Policies + Guidelines

15 Working at Heights

16 Installation Week

17 Preview Night, Valedictorians

18 Convocation

19 Notes

contents

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AREA NAME PHONE/EMAIL

COMMITTEE CHAIR Paul Mathieu pmathieu@ecuad.ca

FACULTY Visual Arts Rodney Konopaki 604.844.3800 ext. 2835 rkonopak@ecuad.ca

Design + Jonathan Aitken jonathan_aitken@ecuad.ca Dynamic Media Chris Hetherington 604.737.1746 chetherington@ecuad.ca Leslie Bishko 604.630.7415 lbishko@ecuad.ca

MAA

Angeles Fernandez 604.844.3833 afernandezcorrea@ecuad.ca Correa

Program

TECHNICAL SERVICES Dale Gamble 604.844.3084 dgamble@ecuad.ca

Yang Hong 604.844.3872 yhong@ecuad.ca

Brian Fossl 604.844.3842 bfossl@ecuad.ca

James Nattall 604.844.3826 jnattall@ecuad.ca

Andrew Dennison 604.844.3827 adennison@ecuad.ca

committee contacts

STUDENT SERVICES Lawrence Lowe 604.844.3822 llowe@ecuad.ca Alan McMillan 604.844.3823 amcmillan@ecuad.ca

COMMUNICATIONS Roxanne Toronto 604.844.3075 roxanne@ecuad.ca

FACILITIES Nick Hubines 604.844.3880 nhubines@ecuad.ca & SECURITY Janice Wong 604.844.3818 jwong@ecuad.ca

SENATE Miles Thorogood 604.844.2885 mthorogood@ecuad.ca

STUDENT REPRE SENTATIVES

Kristina Fiedrich kfiedrich@ecuad.ca Alley Kurgan akurgan@ecuad.ca Marcela Huerta mhuerta@ecuad.ca Caroline Mousseau cmousseau@ecuad.ca Helene Day Fraser hfraser@ecuad.ca CHARLES H. SCOTT GALLERY Greg Bellerby 604.844.3800 ext. 4514 gbellergy@ecuad.ca Cate Rimmer 604.844.3800 ext.3809 crimmer@ecuad.ca

BLOG ecuad.ca/grad2012info

Cameron Cartiere 604.630.7423 ccartiere@ecuad.ca

ID Shop Cimarron Knight 604.844.3842 cknight@ecuad.ca Soft Shop Jen Hiebert 604.844.2882 jhiebert@ecuad.ca Comm. Design Kathleen Jacques 604.844.3841 kathleenjacques@ecuad.ca FIVM Matt Stephanson 604.844.3889 mstephanson@ecuad.ca Media Kate Freeman 604.844.2994 kfreeman@ecuad.ca

LIBRARY Tara Robertson 604.630.4567 trobertson@ecuad.ca Larissa Beringer 604.630.4547 lberinger@ecuad.ca

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FEBRUARY

29 All Graduating Students Meeting Wednesday11:30am - 12:20 pm, SB 301

Lecture Hall

20-25 Study week. No classes.

MARCH

9

16 ALL APPLICATION TO EXHIBIT FORMS dropped at reception.16 Deadline to return “Information Release Form” to reception.

16 Deadline for submissions to Abraham Rogatnick Gallery. Application forms submitted to Reception by 4:30pm. NO EXCEPTIONS.

10 Deadline for trailer for time-based media, submitted to Reception by 4:00 pm. NO EXCEPTIONS.

16 Preview/Industry Night mailing list posted on Info Board.

Assigned location for drop-off of works on May 1 will be posted oard, near Student Services.

APRIL

10 Deadline for A/V Equipment and Computer Equipment Request Forms for Degree Exhibition.

9-27

13

Last day of regular shop access.

27 Notification of results of A/V Equipment Requests.

20 All A/V production equipment due back by 4:30pm.

20 South building: all student locker use ends. All studio space must be cleared out. See Mindy in Facilities if you require a locker from April 21 onward.

20-27 Grad access to sculpture + metal shop and tool crib.

23-27 Graduating student access only at A/V (no production equipment)

27 Access to Technical Services resources ends at 4:30 pm. No exceptions.

Last day of access (for all grads) to University resources. No exceptions.

27 Deadline for submissions of time-based work for screenings in room 301.

All submissions delivered to FVIM, room 246 by 4:30 pm.

27 DEADLINE FOR SUBMISSION FOR PRINTED LABELS Go to http://www.ecuad.ca/gradlabels and fill in requested information.

27 Tool Crib closed.

MAY

30 Tool Crib open 2:00 - 10:00pm for tools to install work.

1 Tool Crib open for distribution of tools for mounting the exhibition (NO PRODUCTION) from 8:30 am to 4:30 pm.

1 Final deadline for students to bring their work to the assigned drop off location for registration: 9:00am - 12:00 pm, noon — NO EXCEPTIONS.

dates + deadlinesIMPORTANT: PLEASE CHECK THE GRADUATION INFORMATION BOARD (INFO BOARD) ACROSS FROM RECEPTION FOR ANY CHANGES/UPDATES.

Application to exhibit (Design) forms due.

Order grad ceremony tickets online. Each student is eligible for two (2) tickets for guests. Graduating students DO NOT require a ticket. Students can choose to pick up their tickets at the Chan Centre (no charge) or choose online ticket printing via Ticketmaster (nominal charge for $2.00 per ticket and $1.75 per order, credit card required.)

Please note, we cannot guarantee that the ceremony will have available tickets after the Online Ticket Ordering is closed. To avoid disappoint-ment please order them within the designated time period.

30 Ticket sales for the graduation ceremony open to the public. Any tickets left over from the initial request period will become available to the public.

on Degree Exhibition Info B6

30 Rogatnick Gallery results posted at Student Services.

5 DEGREE EXHIBITION OPENING 5:00pm- 10:00 pm (new hours) (cont.)

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MAY

1 (cont..)Any artwork not brought to assigned drop-off location by this time will not be included in the exhibition.

1-3 Curatorial process for VAMP.

2-3 Pick up all A/V equipment for installation in the Degree Exhibition.

3 Installation must be completed by 5:00 pm. Work that is not completely installed by this time may be removed by the curatorial committee. NO APPEAL.

4 Final Preparation Day. All printed labels posted and final inspection.

Tool crib closes at 4:30 pm. All installations must be completed by 4:30pm. Preview/Industry Night, 7:00 - 9:00pm.

5 Convocation Ceremony, Chan Centre, UBC, 1:00 - 4:00pm

DEGREE EXHIBITION OPENING, 5:00pm - 10:00pm

6-20 DEGREE EXHIBITION open 10:00 - 6:00pm, daily. Media and Animation Screenings, 10:00am and 3:00pm, daily. 20 ***DEGREE EXHIBITION TERMINATES at 6:00pm***

22-23 Tool crib open from 8:30 to 8:00pm for use of tools to dismantle the exhibition.

22 Students de-install exhibition. Return equipment to A/V. All equipment due back by May 22, 1:00pm.

25 DEADLINE TO RESTORE UNIVERSITY SPACE

North Building, all student locker use ends. North and South Buildings, all student access to ECU ends (midnight).

Artwork must be de-installed between May 22 and May 23. University will not assume liability for work not picked up after May 25.

dates + deadlines (continued) FAQsWhen will I know if I’m actually graduating?

Students who are unsure of their status should contact Lawrence Lowe, Associate Registrar, immediately.

Do I have to exhibit? If I’ve completed my graduation requirements by the end of Fall semester, do I still have to exhibit in the Degree Exhibition?

Participation in the 2012 Degree Exhibition is voluntary for all undergraduates and it is not a requirement for graduation.

How many guests can I bring to the Convocation ceremony? Can I buy extra tickets?

Who is in charge?

All members of the Degree Exhibition Committee can be approached with queries. They will be able to direct you to the appropriate person to answer your question if it is not in the Graduation Handbook. A contact list of committee members is included in this document and is posted on the Info Board. Contact the appropriate person.

4 Preview Night, 7-9 pm.

Two tickets for guests are available for each graduating student. Graduating students DO NOT require a ticket. Tickets can be ordered online from April 9 to 27. Any tickets left over after April 27 will be made available to the public on April 30. Students can choose to pick up their tickets at the Chan Centre (no charge) or choose online ticket printing via Ticketmaster (nominal charge of $2.00 per ticket and $1.75 per order, credit card required.)

If you are unable to pick up your tickets prior to May 5 they will be held for you up to 30 minutes before the start of the ceremony. Please note we encourage everyone to pick up their tickets early to avoid long lineups and delays.

A friend or family member may pick up your tickets as long as they have:1. a printout of your confirmation message, and2. a copy of your student card.

6 Film/Video and Animation screening at the Rio Theater, TBA

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Photography: Faculty delivering PHOT 400 and 410 (Senior Photo Practice I and II) are your faculty advisors.

Students should consult their faculty up to the end of the spring semester. Committee members are not available for specific advice on the creation of your work. Their role is to manage the exhibition details, supervise the installation of the show and ensure its success.

How much space is available and how much space do I get? Is there an appeal process in

place if I am unhappy with my assigned space?

For VAMP students, a committee process designates which location to bring your work at the beginning of installation week. It is not where your work will finally be placed. The faculty curators move work around constantly as they put together the whole exhibition. Students may discuss the final placement with the faculty curators on Wednesday May 2. Students do not select any individual room to themselves and this may not be appealed. One work per student only - No exceptions. Series or multiples may be edited by the curatorial committee whose decision cannot be appealed.

If I have planned to have my work in a specific place, how can I guarantee my work will be in that location? Can I have a space to myself?

Students do not automatically receive a space they request. If a specific space is needed, these needs (and rationale) must be included on the Application To Exhibit. The Committee will assign space according to student requests, if appropriate.

How do I deal with special requirements (power, dark or quiet room, a/v room, natural light etc)?

Students requiring technical assistance must clearly and specifically state their needs on their Application To Exhibit form. Use of scissor-lifts and other mechanical /electrical needs needs to be confirmed in advance.

How is A/V equipment shared among the students?

Equipment is reserved in advance: Complete a Request For Equipment form found at the back of this document.

How much technical assistance can I expect?

Construction and installation methods must be resolved with the aid of your faculty supervisors, before final approval is given on your Application To Exhibit. Also, ask a technician for advice ahead of time. Be sure to resolve even “simple” things like hanging methods. Note: most technicians will be unavailable to problem-solve in the two weeks prior to the exhibition as they are involved in the construction of the exhibition space. Plan ahead!

Can students have collaborative installations, as in curate their own section?

No.

Who hangs my work? What are my responsibilities during the installation process?

Students are required to hang or install their own work. They may arrange to have another student or alternate help . Faculty and technicians do not hang work or build installations. If a student does not bring their work to the assigned location on Tuesday May 1, 9:00 am to 12:00 noon they will not be included in the exhibition, unless they have made arrangements with the Committee. NO EXCEPTIONS.

No work will be submitted after 12:00 noon. All works MUST be submitted on the site by that time, to be assessed by the VAMP curatorial committee. Final location will then be assigned between noon and 5:00 pm on Wednesday, May 2.

If a student or alternate does not hang/install the work by closing on May 3, by 5:00 pm, the Committee will remove the work from the exhibition without consultation.

FAQs (continued)How will I know who my faculty advisor(s) is? How often will we meet?

Visual Arts: Senior Studio faculty are your faculty advisors; meetings (individual and group) are weekly. Consult with your senior studio faculty(ies) when choosing the work you intent to exhibit. Seek advice to make the best choice.

Design: Senior Core Studio faculty are your faculty advisors, plus other faculty will see your work during the grad review process.

Film, Video + Integrated Media: Faculty of FVIM 400 and 410 supervise the grad projects with weekly meetings. Grad panels give final graduation approval.

Animation: Faculty for Animation 420 are the grad faculty advisors. Grad panels are scheduled with two meetings in the fall and one in the spring for all animation grads.

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FAQs (continued)

Can I put up my own lights?

Students may not hang their own lights. The Degree Exhibition will be seen only during daylight hours, excluding Preview Night and the Degree Exhibition opening reception.

Do I have to go to Preview Night?

Students are encouraged to attend as Preview Night is an opportunity to make contact with professionals from their chosen fields as well as networking with their peers.

Who does the labels for my work?

Graduating students will post label information on the website as per instructions, by the stated deadline. Labels will be produced and installed in a standard format and font approved by the Committee. Guest books are not allowed. Business cards (standard format only) are allowed in designated areas with customized card holders.

DEADLINE FOR SUBMISSION FOR PRINTED LABELS, APRIL 27 Go to http://www.ecuad.ca/gradlabels and fill in requested information.

What supplies (paint, rollers, etc.) does the University provide for my installation? How

do I access them? Are tools provided for me?

Only standard white paint to be used for walls is supplied by the University. . Painting supplies will be on site before and after the exhibition. Students are responsible for making their own plinths and for providing materials and hardware such as screws, nails, hooks, wire, double-sided tape, etc. (Check the Important Dates & Deadlines for Tool Crib hours.)

Individual students are responsible for supplying their own tools and safety equipment. Some hand tools will be available for booking through the Tool Crib. (Refer to Important Dates & Deadlines for specific dates and times.)

If your installation requires extra walls, this request must be indicated on your Application to Exhibit, and must be approved in advance by the Exhibition Installation Committee, Facilities Department and will be subject to a safety inspection during installation. Consult the Degree Exhibition Installation Guidelines for specifics

Who will maintain and operate my media piece (video monitors, slides, etc.)?

Graduating students are responsible to ensure their pieces function properly. The Exhibition Installation Committee and the Audio Visual Department should be instructed on the operation of the pieces, especially powering on and off, prior to exhibition. A student monitor will turn their pieces on and off each day with the exception of Preview and Opening night. Graduating students will be responsible for making sure their pieces are operational and powered on for Preview and Opening night. If a piece breaks it may be removed from the exhibition.

Will the University store my work after the Graduation Exhibition comes down?No. Students must make their own arrangements if they are not available to pick up their work. Pieces not picked up by the Friday, May 25th deadline will be discarded.

How will people be able to contact me about my work?

Graduates can have their names placed on the Graduate Contact Sheet by completing the Information Release Form located at the end of this handbook. A Graduate Contact Box will also be placed at reception for the duration of the Exhibition. Guests wishing to contact Graduates about their work can complete the Graduate Contact Form; their requests will be relayed to the Graduates by the Communications Office.

Where do I store my work between classes and installation of the Grad Exhibition?

The Graduation Info Board (near Reception) will have info about temporary storage space.

What is the deadline to have my work completed and ready for installation?

On the morning of the first day of installation week for VAMP- Tuesday May 1 at 9 am take your work to the assigned destination space. Fill in “Installation Information” form, available online. Describe your artwork (your name, title of work, etc.) and post visibly on your work. Make sure you have uploaded label information about your work on the website (see labels info below.)

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general informationGRADUATION PANELS AND COMMITTEESA faculty panel/committee examines each student’s work to determine whether a body of work exhibiting competence and maturity has been completed. The structure of the graduation committee/panel varies with each curriculum area as follows:

BACHELOR OF FINE ARTSMajors in Critical and Cultural Practice General Fine Arts, Major in Photography A Graduation Review Panel is set up in the spring of third year to facilitate a student’s preparedness for the fourth year program. In fourth year, a Graduation Review Panel will take place in the fall semester.

Major in Film, Video + Integrated Media Film, Video + Integrated Media graduation panels meet individual 4th year students in December and April to advise students on their projects’ form and content and recommend whether a student will graduate or not, based on the quality of their grad projects. Graduation projects are supervised by faculty in FVIM 400 and 410, outcomes and deadlines are imbedded in the curriculum of those courses. Third year students present their recent body of work and discuss their proposed grad projects to a faculty panel in April of their third year, in preparation for their grad year.

Majors in Animation Faculty for Animation 420 are the grad faculty advisors. Graduation panels are scheduled with two meetings in the fall and one in the spring for all animation undergraduates.

BACHELOR OF DESIGN Design’s graduation cycle is multi-faceted. The Graduation Panel will consist of senior level faculty including instructors teaching core studio courses at the fourth year level. Outcomes and deadlines are embedded in fourth year curriculum. Additionally, this faculty panel recommends the candidate for graduation on the basis of the overall body of work as presented in a portfolio.

GRADUATION ELIGIBILITYRequirements (in order to graduate the student must:)

> successfully complete the courses of his or her program > be approved for graduation by the students’ Graduation Committee or Graduation Review Panel

Any questions surrounding Graduation requirements should be directed to Lawrence Lowe, Associate Registrar.

GRAD REQUIREMENT FORMEach student is provided a graduation requirement form with his or her fall registration package. This form outlines your current program of study and indicates the courses that have been completed and those remaining to be completed. This form should be retained and presented whenever you are discussing your program or registration status with the Academic Advising Centre. Questions regarding your form or program status should be directed to Student Services.

POSTPONEMENT OF GRADUATIONA fourth year student may apply to his/her Graduation Committee/Panel for a one or two semester postponement of graduation. The request must be based on illness or compassionate grounds and be approved by the Lawrence Lowe, Associate Registrar..

1 The student will be required to resubmit work to the Graduation Committee/Panel according to the following year’s graduation schedule. Access to the faculty and University facility for the next academic year continues.

2 The student will resubmit work to the Graduation Committee/Panel according to the following year’s graduation schedule. The student is not permitted access to the facility but meets a minimum of three times with the Graduation Committee/Panel during the year of postponement. Design students will be required to satisfy the requirements of the Design Department’s graduating guidelines in effect during the year of graduation.

3 The student is denied graduation and not permitted further access to the faculty or facility of the day program.

Further, a Graduation Committee/Panel may recommend that a student’s graduation be delayed. In either case, Lawrence will inform the student of the decision and offer one of the following three options:

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general information (continued)

MASTER OF APPLIED ARTS GRADUATION REQUIREMENTS

There are three main graduation requirements for MAA students: -Successful completion of all courses (including the internship) -Successful review of the Thesis Project (both written and practical components) -Exhibition of a Thesis Project (in a format appropriate to the work)

The final review committee meets several weeks prior to the opening of the Thesis Project Exhibition. It is expected that students will make every effort to respond to feedback and revision requirements stipulated by the Final Review Committee in the period between the final review and the exhibition. In all cases, students are expected to exhibit a Thesis Project.

Thesis Project ExhibtionThesis Project final work will be presented in a group exhibition for each graduating class. Students will establish the best mode of exhibition for their work in consultation with supervisors and exhibition curators. Proposals to exhibit outside the group exhibition must receive advance approval from the Graduate Studies Office.

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audio/visual requestsThis information is intended to answer most of the common questions about A/V equipment for the Graduation Exhibition. Please read this carefully, and hang on to it for future reference.

THE BOOKING PROCESSThe booking process that you have used during the regular school term does not apply for Exhibition bookings; the process is described in the next few paragraphs.

> Use the form online.

> Do not book requests via e-mail or on the standard blue request forms.

> The request form is used to book audio visual equipment. ITS has a computerrequest form.

Audio visual will handle requests for A/V equipment. Equipment Request Forms are due back at the A/V counter no later than Tuesday, April 10, by 7:00 pm.

*After April 10 , A/V will not accept Request Forms. No Exceptions.

Degree Exhibition requests are not processed on a first come, first served basis. We try to make sure that everyone gets what he or she needs. We are usually able to accommodate the majority of requests with few, if any, problems. But, with the exceptional volume of graduates this year working in media and computer based mediums, there are bound to be a few situations where there may be insufficient resources. In this instance we will contact those students involved and work towards a mutually beneficial solution. If a solution cannot be agreed upon, then the matter will be referred to the Exhibition Installation Committee for the final decision.

It takes A/V about two weeks to process the Equipment requests after which you can expect a confirmation or a request for more information by email by Monday, April 23.

After the last day of the spring semester, the A/V Department will not distribute equipment for the production of work.

BRINGING YOUR OWN EQUIPMENT FOR THE EXHIBITIONSome students may decide to bring or rent their own equipment for the Exhibition.

There are two points to consider:

1 Security (see below)

2 The operation of your equipment. If you decide to use your own equipment, please let A/V or the Exhibition Installation Committee know what equipment you are bringing and technical info for the Exhibition Support Staff.

Remember, someone has to turn each exhibit on and off every day as well as replace bulbs, tapes, etc. If we don’t know how to operate your exhibit we may not be able to present it as you intended. Please let us know what to do and who to contact if a problem should arise (You must supply your own bulbs, tapes, etc). Computers however are left running for the duration of the show.

SECURITYThis is a concern for everyone, not just those who bring their own equipment. As with the regular school term you are financially responsible for the cost of any theft of, or damage to, any ECU equipment in your possession.

If you bring your own or rental equipment, ECU will not be responsible for any theft of, or damage to, your own personal equipment. A/V will, however, supply security cables where possible and within reason.

VIDEO FORMATS*VHS (NTSC) tapes or DVD only

Monitors are assembled with a metal cart on wheels and can not be detached.

A/V requires three (3) copies of your VHS tape or DVD.

*All A/V equipment due Friday April 20, at 4:30 pm

*After April 20 A/V will not sign out production equipmentEXHIBIT LIGHTINGThe A/V Department does not supply exhibit lighting or extension cords. Remember: the exhibit is primarily a daylight exhibit and is only open for three evenings: Preview Night, Graduation Exhibition and Donor Recognition Reception.

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Audio Visual Requests Cont. & Computer Requests

Procedures, Help, & Installation

DOCUMENTATIONDigital Photographic Documentation of the entire exhibition is conducted by University Technical Staff for the Emily Carr Library Archive. An extensive archive can be consulted in the University Library. Graduating students are strongly encouraged to document their own work with their personal equipment. REMINDER: Audio Visual Resources does not provide equipment for documentation.Requests

for

Computers

Planning Your Exhibit Project

Requests to borrow campus computers for the Graduation Show exhibition are to be completed in writing. This pdf request form can be found with all the other Degree Exhibition Forms on the Emily Carr website or the ITS webpage. Be aware that requests may exceed the supply of computers available; please limit your request to one computer. Please consider alternative plan in case a computer cannot be allocated to you. Return your completed request form to room 203e no later than April 10. If you need any of the following items, you will need to supply it yourself:-Power bars/strips, extension cords, and any other related cables. -Data projectors (let the technician and faculty advisor know ASAP if you are supplying a data projector)-Speakers/Headphones. You must supply your own headphones, speakers are generally not permitted as the sound may detract from neighbouring exhibits. If you feel your project absolutely requires speakers, you may need approval from your Faculty Advisor and the Exhibition Installation Committee. You must supply your own speakers. -Security cables: if you supply your own computer or equipment, you are responsible for securing them. All equipment supplied by the university will already have secured cables attached.

It is highly recommended that you consult with a computer technician ASAP regarding graduation projects using computers. The technicians can give you feedback on the feasibility of your project - or the possible challenges it may pose - in an exhibit environment. Past graduation project have tended to fall into one of these categories:

If your project deviates from this, you are urged to discuss it with a computer technician ASAP. Borrowed computers will not have internet/network access. Your project’s computer files will be copied to the computer’s hard disk.

Test your project/digital files frequently. If you need help testing, or if your project requires network access, again see the computer technician as soon as possible. Always make multiple backup copies of your project files.

Computers borrowed for the graduation exhibit will be configured to spotlight your project and minimize any other type of computer functionality. The computers will also be programmed to load and launch your project immediately upon starting up. If possible, leave out any obvious “Quit” options from your project.

If you have requested a campus computer, the computer technician will contact you by e-mail to arrange an appointment to review your project. In the week leading up to the Saturday Grad Exhibit opening the computer technician will arrange a pair of appointments with you. The first appointment is to install your project files on the computer. The second, a few days later, is to deliver your borrowed computer to your exhibition space and assist with its installation. Each appointment lasts .5-1 hour.

Computer installations must take into consideration environmental conditions such as ventilation, temperature and electrical safety. If your project requires the computer to be in a confined or restricted area, it must be ventilated, dry and accessible for maintenance. These details are best caught and accounted for as early as possible through discussions with the Faculty Advisor and the computer technician concerning furniture and display options.

-HTML/Web browser based content-Adobe PDFs-Flash movies-QuickTime/AVI Movies.

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When selecting or designing your furniture/display, keep the following in mind: 1. Will I build the furniture/display? 2. Are there any suitable plinths/tables/desks already available

on campus? 3. Are you going to hide, or leave visible the wires, cables and cords? 4. How do I minimize the possibility of equipment theft? 5. Where are the power outlets? Are they working? 6. Where will the mouse sit? Will I need a mouse pad?

Will its cord reach to the computerís location? 7. Does the video monitor have enough space on top of the

plinth/table/desks? 9. Where will the security cable and lock securely attach to?

Consult with the Faculty Advisor and the Studio technician if you need help with planningyour installation.

Prior to your final appointment time, you will have prepared your space (includes any painting/decorating, etc.) put your furniture in place (plinth/table/desk), and supplied all extension cords, power bars, cable extenders, headphones and any other equipmentnecessary. If your space is not ready, or if there are equipment security concerns, your computer will be held until these issues are remedied.

a/v + computer requests (continued)

Generally, appointments for installing your project files on your borrowed computer will be made for the Monday, Tuesday and Wednesday of the week leading up to the Saturday Grad Exhibit opening. Subsequently, computers are delivered to your exhibition space on Thursday and Friday. If you are late for any of your appointments you may be rescheduled to a future time or date. If you are ready before your appointment date, let the Studio Technician know in case there is an opportunity to work with you earlier. If you decide to forego your computer request, let the computer technician know as soon as possible.

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facilities policies + guidelinesGENERAL AREAS OF CONCERNA studentís evaluation of their piece should include answering the following questions:

1 Does the construction/installation process create any hazards?

2 Will construction make use of dangerous/harmful materials?

3 Are you proficient in the use of tools and equipment being utilized in construction/installation?

4 Is all electrical equipment contained within the piece CSA approved?

5 Will your electrical equipment overload any circuits?

6 Are there tripping hazards posed by cables and construction materials or

7 Are you following safety procedures if working at heights?

8 Do you require the mechanical lift? If yes, indicate request on the Application to Exhibit form.

9 Is the piece structurally sound? (Might it collapse while being built or when finished?)

10 Does the piece impede any building exit or access points? (ie doors, fire exits,

elevators, etc.)

Does the finished piece create any hazards? Consider that the public viewing your piece will come in all shapes, sizes and mental capabilities.

1 Sharp, jagged edges or corners which may cause injury.

2 Moveable parts that may strike a person.

3 Possibility of contact with live electricity or moving parts.

4 Parts that may short circuit, wear out, or be easily broken through interaction.

5 Is the piece interactive? If so: > Post signs that give clear instructions on how to use the piece.

(continued)

PURPOSE OF FACILITIES GUIDELINES

The Facilities Department fully supports the graduates of the University and strives to work with them to enable the successful display of their work. Facilities will endeavor to provide the numerous extra services required to ensure the smooth running of the Exhibition.

Facilities also has a responsibility to safeguard the resources of the University for the benefit of all users. This requires the enforcement of a number of guidelines designed to limit Health & Safety risks to building users, damage to the fabric of the University, and attempt to negate legal liability attributable to Emily Carr.

The Facilities Department has no interest whatsoever in placing limits on artistic freedom of expression. Exhibition guidelines are formulated with the intention of controlling risks to Health & Safety, preventing damage to Emily Carr property, protecting the safety of the public, and limiting legal liability.

It is hoped that exhibitors can be encouraged to look at their pieces not only as a work of art, but also as a physical presence, which may create hazards and complications for our buildings and their users. If each graduate can evaluate their proposal with regards to its physical effects and work to limit any negative impact, it is hoped that Facilities will not need to adopt any enforcement role.

GENERAL GUIDELINESOnce graduates have conducted an evaluation of their piece using the preceding guidelines, they should take steps to ameliorate any problems that they have identified. At this stage they may also contact Facilities to discuss any problems that they are not able to overcome. However, if graduates choose to ignore these guidelines when developing and installing their work, Facilities, in conjunction with the Graduation Committee, may be forced to remove the piece from the Exhibition. It is in the best interests of the Emily Carr community that we all work together to create a safe environment for all. Particularly in todayís litigious times, failure to exercise due diligence towards these important Health & Safety issues could be financially ruinous for all involved.

What can be done to mitigate the hazards?

by the exhibit?

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facilities guidelines (continued)

> Create safeguards for any possible hazards that may arise from interactivity (ie guardrails if the piece is raised off the ground, caution signs for pinch hazards, etc)

6 Might the public misjudge your piece and think it is interactive, when it is not? If so:

> Post signs that clearly indicate Do not touch.

7 Are there any other dangers that are particular to your piece? ie:

> Strobes or flashing lights may trigger seizures in people with epilepsy

> Loud noises that may startle

Warnings should be posted at the room entrance to such exhibits

SPECIFIC RULES ON INSTALLATION

> NO open flames are allowed.

> NO fire extinguishers, signage, or any other life saftey equipment

> NO installations are to be hung from pipes, duct work, sprinkler heads or light fixtures.

> NO installations are to be located at, or in, door entrances, elevators, stairwells or fire escapes.

> NO installations are to be located in washrooms.

> NO installations are to be hung on, or interfere with, any wooden support beams.

> NO unauthorized lighting fixtures.

> NO installations are to compromise university HVAC systems

USE OF DRYWALLDrywall is prohibited. Speak to Facilities or Technical Services for alternate materials.

ELECTRICITY

Past experience has shown that pieces containing electrical power and/or electrical equipment are often cause for concern. Therefore, students wishing to utilize electrical power/equipment in their piece are requested to seek the assistance of either Facilities or Technical Services to ensure that their piece is not dangerous. If an extension cord is to be used, it should be capable of handling the power of the electrical load. Any artwork or exhibit found to be unsafe will require modifications defined by the Safety Committee; should it prove impossible to make the piece safe it will be removed from the exhibition. Authorized electrical installations are to be coordinated with Facilities.

*220 volt electrical power is not available for any exhibits or artwork.

POLICY ON PAINTING SPACES

Walls are painted with (Dulux) flat Latex,obtainable from the Tool Crib.

Do not paint:

Wooden Beams Baseboards Light Switch Plates Metal Beams Door Jambs Thermostats Floors & Carpets Ceilings Fire Pull Stations/Bells Temperature Controls Metal Corner Guards Air Ducts Doors & Windows Lights & Light Fixtures Room Numbers Electrical Outlets

> Do not paint walls & ceilings a colour other than the existing colour.

> Electrical outlets, door jambs and baseboards, etc. are to be masked over with tape and paper before painting. Do not remove switch covers or electrical outlet covers.

> When painting, use masking tape and a drop sheet to cover floor.

> If in doubt, contact Facilities for advice.

etc., are to be touched, relocated, or removed.

Use tape to mask all baseboards, door jambs, switches, etc.

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INSTALLATIONSThe floors will be polished before installation begins. Therefore, do not drag heavy things across the floor as this will leave marks on the floor. Installation with electric or electronic components, or special lights, should have an on /off instruction sheet. Please ensure that the process of turning the work on and off be as simple as possible and that it be accessible to the monitors but secured from public interference.

Room 420 & 424 Do not cover or enclose the access to the lighting grid electrical panel.

Room 434 It is not permitted to put a ceiling on an installation booth due to fire regulations.

April 23 is not the time to start working on your Graduation Project. April 23 to April 27 is the time to fine tune your completed project. May 1-2-3 is the time to install it in the space provided to you by the Installation committee.

Students must be aware that they are required to hang their work starting on Wednesday, May 2 at noon.

Students who are putting together installations and work involving sound, lighting and/or projections will start on Tuesday, May 1, after receiving approval from the Curatorial Committee.

For works to be installed in room 406, after Faculty approval, preparation and set up will begin on May 1. FINAL NOTE ON OPENING NIGHT Please note that during Opening Night we welcome thousands of people into our buildings, the sheer numbers cause other problems. A crush of people may inadvertently damage pieces by knocking over unstable items and breaking off fragile parts. If your piece might be susceptible to this type of damage, please discuss this issue with the Graduation Installation Committee, with a view to being provided with a location more sheltered from the crowds.

Also, although we employ extra security during the Exhibition, we have in the past experienced some thefts from installations. Please ensure that any valuable equipment is secured as well as possible. The University is not responsible for any

theft, loss or damages of any exhibit, so be sure to secure your exhibit, particularlyif there is considerable value to it.

AFTER THE SHOWYou are personally responsible for removing your exhibit and returning your assigned space to the original condition in which you found it prior to installing your work. If you fail to do this by the deadline ( Tthe work will be done by Emily Carr staff and you will be billed for their time plus materials.

NOTE: The deadline for restoration of the University exhibition area is Friday, May 27th, 2011 but all artworks must be picked up by Tuesday, May 22, 5pm.

> When de-installing work,everything must be restored to University standards. > Any screws, staples or hooks must be removed.

> Holes to be filled with drywall mud, sanded and repainted.

> Walls are painted with (Dulux) flat Latex, obtainable from the Tool Crib.

facilities guidelines (continued)

uesday May 22 5:00 pm) to restore University space,

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working at heightsMany pieces in the Degree Exhibition requires the use of ladders and lifts to be properly installed. We ask that students review the policies below on the use of these items prior to attempting to install their piece.

LADDER SAFETYEmily Carr Student Ladder Safety Policy must comply with the WCB Regulation 13.1 to 13.14

INSPECTION OF LADDERSIt is the Studio Technician’s responsibility to:

1 ensure all ladders are CSA approved

2 inspect all ladders for any defects before a ladder is given to a student. A ladder with a loose, broken or missing rung, a split side rail, or other hazardousdefect must be removed from service.

NOTE: Ladders cannot be painted; paint might conceal a defect

SIGNING OUT LADDERSThe Studio Technician in charge of the Tool Crib signs out ladders to students. The extension ladder is for Facilities’ use only and not available to students.

The tool crib staff are responsible to:

1 To ensure that students (or staff) read the ladder info sheet and understand it before being allowed to sign out a ladder.

2 To ensure that all ladders are signed out so that the University has records of ladder use.

Ladder users are responsible to:

1 To take responsibility for safe use of the ladder during the time he/she has it.

2 To sign the ladder back in rather than passing it on to the next student.

NOTE: Personal ladders shall not be brought into the University.

LIFTSThe University has several lifts which are used for working at heights. The lifts are maintained and used by the Facilities Department. Only employees of the University who are trained on the use of the lifts are authorized to operate the lifts. The Facilities Department sets the correct operating procedures for the use of the lifts.

Some of the Studio Technicians have been trained in the use of the lifts. A student may go up in the 2-person lift with a trained Institute staff member, but they are to follow all the instructions of the operator.

During the Exhibition set up, lift use will be coordinated through Paul Mathieu.

NOTE: Studio Technicians with valid certified lift tickets only may operate lift equipment.

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PROCESS LEADING TO THE DEGREE EXHIBITIONParticipation in the Degree Exhibition is voluntary for all undergraduates.

Design Undergraduates must participate in the online catalogue. A Degree Exhibition Committee with student representatives is responsible for coordinating the exhibition.

There will be a mandatory meetings of all graduating students held during the spring semester on Wednesday, Feb 29, 11:45 am, in SB 301.

Students must submit a Application to Exhibit form by the March 16, 2012 deadline or they will not be able to participate in the exhibition. No Exceptions. Students should indicate their specific needs and describe on the form, in detail, their grad project. Technical aspects of construction and installation must be resolved prior to faculty approval.

A preliminary assignment of a location for students to bring their work will be made based on information provided in the Application to Exhibit form. This is only a rough starting point for the organization of the Graduation Exhibition. You will be notified of this location by April 6 on infoboard at Student Services.

Students graduating from Design will have space allocation determined by the Design Department and agree to come to campus and assist with the installation of their work on April 30. Failure to install the exhibit on time will disqualify your work from being exhibited. Installation must be completed by Thursday, May 3 at 5 pm.

Students proposing to install heavy objects, build installations and/or use sound and projection elements will have gone through a review process that will include faculty advising, technical review, safety (Facilities) and the approval of the Exhibition Committee. Students may be asked to revise plans if they do not meet acceptable standards as determined by Facilities, Technicians or the Committee at any point in the process.

must work in consultation with faculty and technicians who will outline deadlines and completion dates. This will include not only film/video and animation but other students who wish to show their projects in this format.

INSTALLATION: 4TH FLOOR - SOUTH BUILDING, CONCOURSEAll participating students must bring their completed work to the assigned drop off location for registration, between 9 am and 12 noon on Tuesday May 1. They will be reminded about uploading label information to the Emily Carr server if they have not done so (Deadline: April 27). To submit information for printed labels, go to http://www.ecuad.ca/gradlabels and fill in requested information. If you cannot attend, you MUST assign an alternate to bring the work. No work will be accepted after 12 noon on Tuesday, May 3. Fill in information form about your work (your name, title of work, etc.) at that time too, and post visibly on your work.

Students who do not bring their work to the exhibit space by 12:00 noon on Tuesday May 1 will not be included in the exhibition, unless prior arrangements are made with the Committee. NO EXCEPTIONS.

Faculty will curate the placement of work until noon on Wednesday May 2. Many changes will take place during the first few days of installation week. At any time during these two days of locating and installing of artwork, your work may be moved to a different location.

Hanging will take place after a determination of the final placement is completed., when a notice will be posted next to your work indicating it is READY TO BE INSTALLED.

REMEMBER to bring the tools and equipment you will need to hang or install your work. All students will use drywall screws when hanging, NO NAILS. Please avoid using permanent felt markers or pens as they bleed through the paint and are difficult to cover.

Students who do not hang their work by closing on Thursday May 3 at 5:00 pm will have their work removed from the exhibition by the Committee.

installation week

Any installations/exhibits that are deemed unsafe by the safety committee or facilities will be removed from the exhibition unless modifications are made to comply with requirements.Students who are screening film and video work

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preview night valedictoriansPreview Night, Friday, May 4 is a professional event to provide students with an opportunity to present their work to industry. The University issues electronic invitations to industry professionals, companies, galleries, etc. An invitation list will be posted on the Info Board between March 12-30. Students may submit additions to the list, however, please keep in mind that Preview Night is touted as an intimate industry-based event; additional invitations should only be sent to those with relevance to your business, gallery or individual added to the invitation list, please ensure that you provide the name of the business, contact person, street address, email address and telephone number. Incomplete submissions will not be accepted.

One valedictorian will be selected to represent the undergraduate class (BFA; B.DES. and BMA) and one will be selected to represent the graduate (MAA) class. Valedictorians will be selected by a committee of the Vice President, Academic and Provost.

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The Convocation ceremony is normally the Saturday afternoon with the Degree Exhibition opening that evening. Details on the Convocation ceremony will be available on the Emily Carr website:www.ecuad.ca/studentservices/graduation/ceremony

The Degree Exhibition opens at 5:00 pm following the Convocation

convocation ceremony

Tickets are required for guests to attend the ceremony. Students order grad ceremony tickets online. Each student is eligible for two (2) tickets for guests. Graduating students DO NOT require a ticket. Students can choose to pick up their tickets at the Chan Centre (no charge) or choose online ticket printing via Ticketmaster (nominal charge of $2.00 per ticket and $1.75 per order, credit card required.)

If you are unable to pick up your tickets prior to May 5 they will be held for you up to 30 minutes before the start of the ceremony. Please note we encourage everyone to pick up their tickets early to avoid long lineups and delays.

A friend or family member may pick up your tickets as long as they have:1. a printout of your confirmation message, and2. a copy of your student card

Stand by line up - this line is for guests without a ticket. If the ceremony is sold out, your guests are welcome to come early and wait in the Stand by line up prior to the ceremony. It is recommended that they line up at least half an hour before the ceremony begins. There is no guarantee that guests in the stand by line will be able to attend the ceremony.

This year’s ceremony takes place on Saturday, May 5th, 2012.

Students must complete all degree requirements in order to receive theirdegree and participate in the convocation ceremony.

Ceremony and closes at 10 pm.

*Webcast*

A live webcast of the 2012 Emily Carr Convocation Ceremony will belinked from this web page,http://www.ecuad.ca/studentservices/graduation/webcast

at 12:45pm, Saturday, May 5, 2011. The ceremony will begin at 1pm.

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notes