Student Government Officer Manual

Student Governmen

t Officer Manual

The goal of this manual is to help create a smooth transition between cabinets to ensure that all cabinets hit the ground running, to increase productivity in the summer and fall semesters, and to paint a realistic

preview of each position.

An overview of SGA

Things that need to be done by the entire cabinet right away

1. Set up meeting times

a. Give your semester schedule to advisors.

b. You should have a 2 hour Executive Cabinet meeting every week.

c. You should have at least 3 hours of office time every week.

d. You should have a 1-on-1 meeting with your advisor every week (~30min).

2. Set ground rules

a. This should involve expectations of the group in regards to participation and attendance.

b. Be sure to include how decisions are to be made and what is considered appropriate conduct.

3. Schedule a facilities tour (offices/individuals)

a. This can be led by an advisor.

An Overview of SGA

The Meeting Cycle

An Overview of SGA

PLAN

What do we want to accomplish? Agenda

o Topico Treatmento Presentero Time

Materials

DO

Conduct the meetingo Opening

Check ino Bodyo Closing

Summary Check out

STUDY

Check out Ask Meeting evaluation Process observation

ACT

Continuous improvement Carry out assignments Design next meeting

Principles of Supportive CommunicationThe idea behind supportive communication is to keep positivity in the workplace. Through these principles you will be better able to preserve positive relationships and avoid defensive or disconfirmation reactions from people.

1. Congruence: Your verbal and non-verbal communication must match each other. a. Example: “How are you?” with genuine concern heard in your voice.b. Why this is important: It establishes trust.

2. Validation: Recognize, understand, accept, and value.a. Example: “I understand your frustrations, this is what I think, and what do you

think?” Or can be praise such as “Great work!”b. Why this is important: It makes the other person feel appreciated which leads to

positive feelings.3. Problem-oriented: Solving realistic problems without personal judgment.

a. Example: “What can we do to fix the problem?”b. Why this is important: If you focus on the problem rather than the person, then

you will avoid a defensive reaction.4. Descriptive: Describing the situation without passing judgment.

a. Example: “This is what happened, this is my reaction, this is what I think should’ve been done”

b. Why this is important: Avoids putting the person down and helps solve the problem.

5. Specific: Specify aspects while avoiding extremes and absolutes.a. Example: “We need 84 nametags by 4o’clock” as opposed to “we need

nametags”b. Why this is important: Avoids any confusion on what the speaker wants.

6. Conjunctive: Paraphrase what the other person has said. Mirror what the other person said.

a. Example: “So you’re not happy with the situation, what needs to be changed?”b. Why this is important: Demonstrates understanding, value to others, and that

you’re listening.7. Owned: Owning your words, using the word “I” instead of “they,” “we,” or some other

unknown party.a. Example: “I think that this behavior needs to change” as opposed to “They think

this behavior should change.”b. Why this is important: It shows that you take the situation seriously, and that

you are committed to what you are saying.8. Listening! This is the most important, see the next page…

An Overview of SGA

Listening

Listening is important because it helps to ensure that you are understanding the speaker, and are showing respect to them.

There are 4 types of listening responses outlined below

1. Advising: Giving advice to the speaker based on what you think. Generally starts with the phrase “I think” or “You should.”

a. Appropriateness: If the speaker doesn’t have expertise, but the listener does, or if the speaker needs direction.

b. Example: “I think you should talk to this person about the situation”2. Deflecting: Changing the focus from the speaker to the listener.

a. Appropriateness: If a comparison or reassurance is necessary.b. Example: “When I was working on that project, I had that problem too.”

3. Reflecting: Paraphrase what the speaker has said.a. Appropriateness: Vast application, this is important to use because it give the

speaker time to confirm that you have understood the message or correct the message you received.

b. Example: “What you’re saying is that you have a problem with…”4. Probing: Asking a question to get more information. There are 4 types of probing

questionsa. Elaboration: “Can you tell me more?” Use this when the message doesn’t

contain enough information to be fully understood.b. Clarification: “What do you mean?” Use this when the message is not

understood.c. Repetition: “Again, what do you think?” Use this when the speaker is avoiding a

topic or hasn’t answered a previous question.d. Reflection: “You say that you are discouraged?” Use this to encourage the

speaker to pursue the topic in greater depth.

While all of these Listening responses are important, the ones that you should be using the most are Reflecting and Probing responses.

An Overview of SGA

Overview of Your Role as a Student LeaderKeeping these guidelines in mind will help you succeed and be respected by your peers!

1. Work on the morale of your group members. Unless they feel good about their roles, your group members will not be as cooperative and productive as they could be.

2. Expect any changes to be accepted gradually. Sometimes we expect people to accept changes overnight that we have been thinking about for months. Remember that it is almost impossible to change people... they usually must change themselves.

3. Be available to help those who want your help. When we attempt to force our ideas of assistance when it hasn’t been solicited, we risk building resistance among our group.

4. Let your group members determine the group’s purpose. Unless group members have a say in what is to happen, their participation will be half-hearted at best.

5. Emphasize the process for working through problems rather than the final result. Your desired results may change as your group changes. An open channel of communication that involves all group members will help you incorporate these changes.

6. Approach change through cooperative appraisal. When change is based on evidence, it reduces the chances for a win-lose situation. The decision will be based on what is right, rather than who is right.

7. Encourage brainstorming and creativity. Provide feedback and support for new ideas, and avoid penalizing for mistakes made for the sake of experimentation.

8. Share decision-making regarding policies and procedures. By emphasizing how to solve problems, and involving your members in these decisions, you will create deeper commitment in your members.

9. Recognize criticism as the first step individuals take in assuming responsibility. Use criticism as a chance to solicit suggestions for improvement.

10. Share the glory. You cannot expect enthusiastic participation if you take all the credit.

11. Have faith and confidence in the ability of your group. People tend to live up to our expectations, be they high or low.

12. Be sure your group has a common purpose. Structure meetings so that issues of common interest are discussed with the whole group, and individual concerns are addressed at other times.

13. Trust the motives of all group members. Attend to every suggestion as a sincere one that deserves a sincere response.

14. Don’t set yourself up as infallible. Be honest and admit when you lack an answer.

Don’t be afraid to be human.

15. Be specific. Communicate exactly what you expect and think.

16. Be socially sensitive. Avoid being witty or funny at the expense of group members.

17. Use the inquiry method. Use questions to get information and define issues.

18. Be impartial. Play no favorites, and give all group members equal chance to participate.

19. Promote group cohesiveness. Make all group members feel as if they belong.

An Overview of SGA

20. Manage conflict, don’t ignore it. Bring conflict into the open, and concentrate on issues, behaviors, and facts rather than personalities.

An Overview of SGA

SGA Officer Stipends

This form is what is used to evaluate SGA officers. This form is to be completed by each officer and then the advisor will evaluate based on this feedback and their insight.

Job Performance EvaluationReview Information

Your Name: Student ID: @ Current GPA: .

Review Period: / / to / / Today’s Date: / / .

General Expectations(5) =

Exceptional(4) = Exceeds Requirements

(3) = Meets Requirements

(2) = Gets By

(1) = Needs Work

Shall Work 8-12 hours a week

Weekly Executive Board Meetings (2 hrs)

Biweekly SGA Meetings (1 hr)

Office Hours (3 hrs)

Committee Meetings (1 hr)

1:1 with Advisor (1 hr)

SGA Work/Prep/Research

Assist with events as needed

Shall co-chair an event throughout the year

Shall serve on one campus-wide committee

Shall actively participate in most events

Shall communicate effectively with Executive Board

Shall be the voice of the students

Shall have a positive attitude

An Overview of SGA

Position Expectations(5) =

Exceptional(4) = Exceeds Requirements

(3) = Meets Requirements

(2) = Gets By

(1) = Needs Work

Shall advise the SGA on the use of technologies in place at CVTC

Shall update and maintain the CVTC SGA website

Shall serve on the CVTC Technology Committee

Shall post agendas, minutes and student activities to SGA website weekly

Shall monitor and update SGA Facebook

Shall coordinate webcast & chat during SGA meetings

Comments

Undispersed Stipends

SGA officers that put in extra time to compensate for unfilled positions may be granted an additional stipend amount with the approval of the Executive Cabinet and the Advisors.

An Overview of SGA

Your Resources + Contacts

College Contact List

Sodexo

Primary Contact: Food Service Manager (Joel)

Email: [email protected] (Joel)

Email: [email protected]

Phone: 715-833-6235

Office: BEC13

Facilities

Primary Contact: Facilities Office Assistant (Christine Galzki)


Phone: 715-833-6207

Office: BEC 148

Secondary Contact: Facilities Supervisor (Darren Gilgen)

Email: [email protected] ,

Phone: 715-830-5546

Office: BEC148

Library

Primary Contact: Library Services Specialist (Vince Mussehl)


Phone: 715-858-1875

Office: BEC120Q

Bookstore

Primary Contact: Bookstore Manager (Kris Nelson)


Phone: 715-833-6262

Office: BEC006

Student Life

Primary Contact: Student Life Assistant (Karen Bowe)


Phone: 715-833-6267

Office: BEC102

Safety & Security

Primary Contact: Safety and Security Manager (Willie Henning)


Phone: 715-833-6670

Office: BEC116A

Information Service Center

Primary Contact: Customer Service Center Mgr. (Laura Ericson)


Phone: 715-833-6232

Office: BEC113A


mailto:[email protected]









Regional Campus Contact List

Emergency Services Education Center (ESEC)

Contact 1: ESEC Office Assistant (Jacqueline Blum)


Phone: 715-855-7521

Office: EEC118

Contact 2: Program Assistant (Jean Alcantar)


Phone: 715-855-7501

Office: EEC118

Diesel Education Center (DEC)

Contact 1: Diesel/Heavy Equip Tech Instr (Ron Borek)


Phone: 715-552-8365

Office: DEC101

Contact 2: Diesel/Heavy Equip Tech Instr (Rusty Naylor)


Phone: 715-552-8366

Office: DEC101

Transportation Education Center (TEC):

Contact 1: Truck Driving Instructor (Karl Pinter)


Phone: 715-855-7546

Office: TEC100

Contact 2: Elec Power Distribution Instr (Bandi Henke)


Phone: 715-855-7537

Office: TEC100

Manufacturing Education Center (MEC/Gateway Campus)

Contact 1: Office Assistant (Elaine Miller)


Phone: 715-874-4604

Office: MEC102

Contact 2: Dean of Industry, Ag & Energy, Transportation & Technology (Jeff Sullivan)


Phone: 715-874-4608

Office: MEC102










Chippewa Falls Campus

Contact 1: Campus/Recruitment Assistant (Raeann Hutchinson)


Phone: 715-738-3840

Office: CF119

Contact 2: Office Assistant (Elizabeth Peterson)


Phone: 715-738-3841

Office: CF119

Other useful ContactsInstructor that requires 4 hours of community service for her students

Primary Contact: Business Management Instructor (Shelly Schullo)


Phone: 715-858-1820

Office: BEC010

Project Management Instructor that may need projects for her students

Primary Contact: Business Management Instructor (Beth Hanutke)


Phone: 715-852-1366

Office: BEC010

WI Education Fair Volunteering

Primary Contact: Enrollment Specialist (Gayle Ostermann)


Phone: 715-833-6456

Office: BEC010







Office Guide

General Rules for Office Etiquette

1. Clean up your mess. Unfortunately mom doesn’t work in the SGA office, so make sure that you are cleaning up any messes that you make because nobody else will.

2. Respect other people’s space. There will be times where you are not the only person working in the office, as there are two computers. When there are other people in the office, respect the amount of space that they need to be able to get their work done. Also keep in mind to keep your level of noise down, you may listen to music while in the office, but don’t make it so loud that it is distracting to other people.

3. The office is not a locker. While it is okay to leave things in the office while you are working during an event, avoid leaving things in the office for long periods of time, we have limited space and it just gets in the way.

4. Turn off the lights if you’re the last to leave. One of the perks to being an SGA officer is that you do have the ability to use the office after student life closes. You may ask a custodian to unlock the office for you and you can use it. Before you leave, please make sure that all the lights are off and the doors are locked.

5. Be respectful! This is perhaps the most important rule. As this is a professional environment avoid vulgar or hurtful language towards anyone. There are also times where you can practice your principles of supportive communication.


Professional Communications—Email

Being that SGA is a professional organization it is necessary to use professional communication skills, especially when talking with outside parties. These guidelines will help demonstrate the professionalism of our organization and show why we are to be taken seriously.

The things that are absolutely required in every email are the following:

Appropriate subject line A professional greeting A grammatically correct body A professional closing (ensuring that you are identifying yourself as an SGA officer to

people who may not know who you are)Here is an example:

Subject: SGA Picnic for Truax

Hello Bandi,

SGA is holding a picnic at Truax on March 24th. Please pass this message on to your students as we are aiming for maximum attendance. There will be flyers for the campus being sent out soon, keep an eye out for them.

Thank you for your time,

Kyle Hammon

SGA Vice President

More General Guidelines:

Keep it brief. This shows respect for the reader’s time. Try to cc Beverly or Alisa in emails. This will keep them in the loop of what’s happening

and when staff members see a name in an email they recognize they are more likely to read it.

Use punctuation sparingly and when appropriate. Nobody wants to see ten explanation marks in a row.

Be cautious with humor, it almost always gets lost in translation and you may end up sending a message you didn’t want to.


How to use the office PhoneTo Answer: Pick up the phone, select the ‘Answer’ button (far left on screen) if necessary. Answer with “Student Government Office, this is (Name), how may I help you?”

To Transfer: Select Transfer –Note this will put the caller on hold. Enter the Phone number for where they will be transferred. If the number is unknown, use the instructions below to look it up, this can be done while the caller is on hold.

To look up a Number/Name: Push the “directories” button, Select “Corporate Directory” Enter search criteria using the numerical pad. Select “Search.”

To put on hold: Before putting the caller on hold, ask for their permission. Select the hold button on the screen along the bottom. To take them off of hold, select what looks like a “pause” button on the right side.

To listen to messages: Push the “messages” button. It will ask for a pin, enter the last 4 digits of the phone’s number (1342).

Instructions for buying things for events and getting reimbursed1. Make sure that you get the tax exempt paperwork and present it wherever you’re

buying things. (Failure to do this will result in you being responsible for paying the tax)

2. After buying whatever it is that you’re buying, fill out a Club Withdrawal and Deposit Form (you can get this from an advisor)


The Issues LogThere is an Issues Log that exists in the S: Drive. This log has two purposes:

1. Organize what needs to be done and the progress on that.2. Keep record of the issues that each cabinet has had so that future cabinets may

reference the knowledge of how to solve them.

Issue Date Open Originator Potential Impact Progress (0-5)

Constitution needs to be revised Apr-14 DHConfusion about rules and how SGA works (you have no idea…) 4

Recognition banquet needs to be planned Jan-15 CL No plan means no banquet 2SGA does not have a transition manual for offi cers Nov-14 KH

Each SGA group continues to make the same mistakes 3

Recruitment attempts for the next cabinet need to be improved and implemented Feb-15 AD

The next offi cer team will have attendence issues 0

Students are unaware of SGA Sep-14 ADEffects the future of SGA and lowers attendance at SGA sponsored events 1

Past Cabinet Projects Apr-14 DHPicking up where the other administration left off. 4

Issue Date Open Originator How Resolved Date Closed

Blood Drive Sheet needs to be filled Jan-15 ADSat in front of student life during offi ce hours with the sign up form to advertise it. Feb-15

Water bottle filler project must be completed Apr-14 DH

Worked with facilities to get the numbers on the current water fountains on each campus, and communicated with the makers to get what we need. Feb-15

Issues LogCurrent Issues

Resolved Issues


The Issue at hand

Date issue was raised

The person who recognized the issue

Why the issue is important

How close we are to solving this issue

The Issue at hand

Date issue was raised

The person who recognized the issue

How the issue was solved

When the issue was solved

As issues are solved, move them down to “Resolved Issues”

Goal Setting

SMART Goals Guide

Specific:

o Be As specific as possible when setting the goals

o Can it be quantified?

Measurable:

o Specify measurement.

o Probably the most important step, and the one most overlooked.

o How will results be measured?

Attainable:

o How are you going to accomplish this?

o You’re pretty sure you can do it, but it’s not in the bag

Realistic:

o Make sure the goal is a realistic stretch

o Are you willing and able to do this?

Time-bound:

o Specify time frame.

o When will you check back?

o When are final results expected?


SMART GOALS OUTLINE

Specific

What?

Why?

Who?

Which Location?

Measurable

How much/many?How often?

Attainable

What are you going to do to accomplish this? (make it challenging, but not too difficult)

Realistic

How can you ensure this will work? (you must be willing and able to do this)

Time Bound

When?

SMART Goal- Put it all together


The President Position

Incoming President Questionnaire

1. What position specific things do I want to know about (i.e. forms, reports, timelines, duties, etc.)?

2. Things I want to do in the next month…..

3. People I should get to know…

4. What ideas do I have for the position?

5. Other questions I want answered…. (to add to future manual).


The President Position OverviewWhat you will do day to day:

Evaluate what I had time to work on that day and get things done on a top priority basis. Usually talked to Beverly or Alisa to ask if there was anything urgent that need to get done. Send and check emails all the time.

What you will do once in a while (repeats):

Hang posters when needed, make up agendas every week, talk with faculty, sit on committees, and work on important projects at various times of the week.

What you will do once a semester/year:

Go to the district board meeting when the VP is unable

Tips and Recommendations:

Check emails regularly and always stay on task while in the office. You are the leader you are responsible for making sure what needs to get done gets done.

Completed by: Austin Denzine, SGA President 14-15


Planning Meetings:

What to plan for in Executive Cabinet Meetings: Always keep projects listed on the meeting agenda until they are completed otherwise they will get lost. Preform progress reports regularly to make sure that projects are not being pushed aside and forgotten about. Coming up with new business can be tricky, but it’s also the reason that you work closely with Alisa to finish the agenda. You will always make the rough draft, but she can help you make a final draft. Ask both advisors to check it over and ask them if anything needs to be added. Send out the agenda draft at least 2 days before a meeting so that the rest of the officer team can tell you if they have something you need to add.

What to plan for in General Session Meetings: General Session agendas can be tricky because not all the time is there a lot of things going on that will fill the whole hour of time, but there’s always at least one thing that is crucial to share with the club representatives. Be creative on how to fill the time so that the meeting is worthwhile, this means asking different services such as academic services, the library, the book store, etc. to speak on behalf of the perspective services they offer. A lot of the students that show up as club reps have typically never been to the meetings before so it is ok to use the same services that were on the agendas from last year. In fact, it is recommended to have these services speak at least once a year to remind students that they are available to students. Once again, Alisa, Beverly, and the officer team can be really helpful in coming up with good ideas on what to talk about at every General Session meeting.

Austin’s Recommendations: Read this document several times and never be afraid to refer back to reading anything that past executive cabinets have done.


Your role in meetings

You are considered the chair (leader) of each meeting, which involves the following tasks.

1. Guide without dominating

2. Become an active participant

3. Encourage brainstorming

4. Involve all members

5. Invoke operating procedures when needed

6. Stick to agenda

7. Use facilitative behavior

8. Focus the energy of the group on a common task

9. Protect individuals and their ideas from being attacked

10. Help the group reach a consensus


General Session Meeting Agenda Sample

SGA General Session MeetingFebruary 18, 2015

I. Call Meeting to Order

II. Roll call of Officers: Names will be taken from sign in sheeta. CLUBS: and included in meeting minutesb. Advisors:c. Guests:

III. Approve Minutes IV. Speaker: Bridgeport

a. Emily Toycen

V. Treasurers Report

VI. SGA Reports/Updatesa. WACTE and WSG reportb. Picnic Updates

i. Food, Dates, Timesii. Volunteer Request

c. Water Bottle Filler Project Updated. Recognition Banquet

i. Volunteer Requestii. Club Pictures Request

e. SGA Elections

VII. Past Event Feedback/Informationa. ZuZu Acrobats

i. Mon, Feb. 9, noon- 1 p.m., BECb. Author Series: Nickolas Butler

i. Tues, Feb. 10, 11 a.m. and 1 p.m., BECc. Blood Drive

i. Thurs, Feb. 12, 10 a.m.- 4 p.m., BEC

VIII. Upcoming Eventsa. Service Learning: Community Table

i. Fri, Feb. 20, 3 p.m. - 7 p.m.b. Career Fair

i. Wed, Feb. 25, 11:30 a.m.- 2:30 p.m., BECc. Dr. Seuss Party Family Night

i. Thurs, Feb. 26, 6 p.m., BECd. Manufacturing Show

i. Thurs, March 5, 3 p.m. - 7p.m. In Need Of Volunteers

IX. Club Updates / Open ForumAdjourn


2014-2015 SGA MeetingsWednesdays, 3-4 PM

BEC 103A

Sept. 24 Jan. 21Oct. 8 Feb. 4Oct. 22 Feb. 18Nov. 5 Mar. 4 Nov. 19 Mar. 18 Dec. 3 Apr. 1

Apr. 15Apr. 29

Executive Cabinet Meeting Agenda Sample

SGA Executive Cabinet MeetingFebruary 11, 2015

I. Call Meeting to Order

II. Roll call of officers/advisors

III. Approval of the minutes

IV. Unfinished BusinessA. Current Projects (standing reports)

Constitution and Bylaws (The Rest) Water Bottle Filler (1 Minute) Fitness Center Officer Transition Manuals Camera Process and Procedure Recognition Banquet (3 Minutes) Spring Elections

B. Blood Drive (Thurs. Feb. 12 @ 10-4) (2 Minutes) Volunteers for day of? All donation slots full?

C. Spring Picnics (5 Minutes)D. Agenda items for general session (2/18/15) (10 Minutes)

V. Upcoming Events (mark your calendar)1. Blood Drive (Thurs. Feb. 12 @ 10-4)2. Community Table (Fri. Feb. 20 @ 3-7)3. Family Night Dr. Seuss Party (Thurs. Feb. 26 @ 6:30)4. Manufacturing Show (MEC Thurs. March 5 @ 3-7)5. Family Night (Thurs. March 19 @ 6:30)6. Jacy Good (Mon. March 23 @ 12-1)7. Spring Open House (Tues. March 31 @ 4-7)

VI. Adjourn


Planning the Officer Retreat

Austin’s Recommendations: The Officer Retreat is something that gets very difficult to plan if it’s not done right away at the start of the year. Once classes really get going and other officers start having homework, tests, jobs, and life in general it gets to be nearly impossible to plan. Don’t wait to start planning it, this is something that you should be taking time during August and early September to plan. This is an event that needs to have a purpose that will help the group, but it should also be fun. Last year we did a strength training with Margo Keys which was very helpful to the group and very interesting, but not so much on the fun. I would recommend doing the strength training again, but also having a separate officer retreat that is fun and geared towards building community and friendship between the officer team.

Previous Officer Calendar/ Tasks for the Year The President

June: READ THE CONSTITUTION AND LEARN YOUR RESPOSIBILITIES Watch the Roberts rules of order video (More than once) Get comfortable with the SGA office Read past agendas to build comfort ability with the understanding that you will

need to make them yourself Practice coming up with agendas (be nice to Alisa and she will help you) Start coming up with plans to recruit for any positions that were not filled in spring

elections Start talking about ideas and ways to welcome students back to class in the fall. Start talking about fall picnics START DOING EVERYTHING TWO WEEKS BEFORE YOU THINK YOU SHOULD

July: Practice Roberts Rules of order in meetings Keep looking at previous agendas Promote SGA at new student orientation Plan for the Welcome Back 1st day of class Plan for spring picnics Talk about promotional items you might want to order to promote SGA

August: By this time you should be somewhat comfortable with making agendas if not work with Alisa or Beverly

Should have something ordered and a plan for the welcome back Should be working on posters for fall picnics Brainstorming ideas for any projects the officer team may want to work on for the

year Talk about any projects that were left over from previous officer teams and make

plans to try to complete them. Read Previous Agendas for help

September: Put events that will be happening 3 months in advance on the agenda (it will help keep it on everyones calendar)

Plan to work at events Promote SGA Keep making plans for the year Prepare for fall elections Plan the officer retreat Talk with Margo Keys on strengths training Prepare for first General Assembly Meeting Prepare for WSG meeting

October: SGA officer retreat should have happened or is happening soon DON’T go to WE LEAD it is a giant waste of time Train new officers from fall elections Fill in everyone on the projects at hand Work on projects Attend events

November: Need to have plans in place for promoting SGA Talk about reaching out to people on a more public level Go to events Keep Working on projects


Work on keeping meetings productive Talk about possibly doing a welcome back for spring semester

December: Work at commencement ceremony Work at any events Keep working on projects Prepare for winter break (and for possible officers leaving)

January: Start the year on a good note Be a leader and take the initiative to do more than the rest Work on projects Plan for Spring Semester Events Help plan for spring picnics

February: PROJECTS, PROJECTS, MORE PROJECTS EVENTS, EVENTS, MORE EVENTS Do the work and hang in there strong Keep being the leader Use the skills you gained first semester Don’t be a dictator

March: Much of the same from Feb. Keep planning for events Keep doing everything two weeks before you think you should THIS IS A MUST… At the start of march you should be starting recruitment plans

for spring elections and have them started by the middle of march… or else…April: Evaluate current open projects to decide which ones can be completed before the

new officer team arrives and which ones will need to be passed on to the new officer team.

Do the work necessary to either complete a project or make it manageable for the new officer team to handle.

By April 1st recruitment plans for new officers have already been placed into effect and any new ideas that could help recruitment should be considered/implemented

Finish your own part for the transition manual Prepare to conduct elections and speak with potential candidates Work at or delegate people to work at any events Be a public figure and talk to people

May: Continue working on any projects until the very end Train new officers on how they should be doing their jobs Leave on a good note



Officer Evaluation Questionnaire The President

Outgoing Officers

1. What do you consider to be the greatest responsibility of your office?Being the leader of the team, stepping in when no one else is available to take care of tasks at hand,

don’t be the front runner of projects, be the step in person when someone is struggling and needs help to complete tasks, being the center of communication and making sure I read emails and responded to them as soon as possible.

2. What problems or areas will require attention within the next year?Promotion of SGA and communication with students, people rarely know who we are and what we

do which is a huge issue when you need help from students outside the organization. Making sure that the officers in place are going to stay in their positions and preparing for it if they can’t.

3. Who was the most helpful in getting things done? (Who were good resources for you?)Instructors in many different programs, ALISA and BEVERLY, Darren in facilities was a huge help for

the water bottle filler project, Rod Bagley, Kendra Weber, Karen but only if your nice to her, and the rest of the officer team. This organization is all about teamwork, so at no point within the year should you feel like you’re on your own.

4. Advice you wish you had before assuming office last year:START EVERYTHING TWO WEEKS BEFORE YOU THINK YOU SHOULD, I’ve learned that due dates

come by so much faster than you ever think they will, especially when it comes to elections. Get your email connected to your smart phone as soon as possible. Emails are essentially the only way you have to get a hold of the people you need, so get used to checking it daily.

5. What were your goals and what progress did you make?The greatest goal I had for the year was to gain leadership skills that I’d never gotten anywhere else.

I would say this experience gave me what I wanted and so much more. It wasn’t an easy task to do and I spent a lot of extra time in the office to get what I needed to get done: done!

6. What were some of your short and long term goals?Short term goals included things like getting the water bottle fillers project complete, becoming

proficient in making agendas, and becoming proficient in figuring out what needs to get done on my own.

Long term goals were things like learning to become a great leader and learning how to motivate people to want to listen to what I had to say and follow my lead. Finishing the constitution was one of the biggest projects we had to work on for the entire year so getting that done was a huge goal. One of the biggest long term goals that I set for myself was to make sure I was always doing what was necessary for the office to be successful, even when I didn’t want to.



The Vice President Position

Incoming Vice President Questionnaire







The Vice President Position OverviewWhat you will do day to day:

Generally a wide variety of things will be done. This includes assignments from the Executive Cabinet and things the Advisors want done. Brainstorming is a huge part of this position as it relates to how we can better reach students, how we can strengthen communication with regional campuses, how we can improve our organization and any other topics that are of importance at the time. Things will often change quickly, so make sure that you are checking your email daily!


One of the primary responsibilities of the Vice President is to give oral reports at the CVTC District Board meetings. These meetings are held once a month and requires some degree of time to put together and practice beforehand.


Another one of the primary responsibilities of the Vice President is to organize the regional picnics. This involves a great deal of work as there are four to five regional picnics every semester.


Something that was often done by me was offering support to the rest of the Executive Cabinet. As SGA Officer Positions are often very stressful, being someone to talk to is extremely valuable to the rest of the organization. Building this relationship with the other officers will also allow you to talk with many of them about anything that you are stressed out about. Getting involved with the projects that other officers are working on will allow you to better understand their frustrations.

Completed by: Kyle Hammon, SGA Vice President 14-15


Preparing for Board Reports

What to include in Board Reports:

There are two main sections: Current SGA Topics and Campus Events. Current SGA Topics should include election of cabinet members, officer retreat, WSG meetings, and anything that effects the whole cabinet. Campus Events should include any events that have already happened, don’t include future events. Be sure to include how the students loved it and how many were in attendance. Also include some background as to why SGA holds these types of events, or some background on the speaker at the event. Avoid anything that may shine a negative light, as this is often times the most exciting part of these meetings, and many of the board members look forward to it.

How to prepare for giving the Board Report:

Make sure to dress in business casual, and try to look nice, this is the only interaction that most of the board has with SGA. Practice going through what you’re going to say as many times as it takes to make you feel comfortable, you shouldn’t be reading straight off the page.

Kyle’s Recommendations: Arrive shortly before the meeting starts, you’re usually the first thing on the agenda, and you can leave after you give your report. While you’re there before the meeting, try to meet some of the board. When presenting the report remember to have a bit of fun with it and let your sense of humor shine through, the board enjoys it, and helps start off their meeting on a good note.


Board Report SampleStudent Government Association – District Board Update

February 19, 2015

Current SGA Topics New Director of Communications.

Campus Events As always, the SGA cabinet has been busy at work since the spring semester started providing fun and educational activities and events for CVTC students.

Chris Czarnik (3rd week of class) Chris Czarnik is a very experienced Human Resources Manager who came to speak to our students in two

sessions. Chris is very down to earth and blunt about the things that hiring managers see and are looking for. He provided great suggestions and perspectives to our students when it comes to getting hired—which happens to be one of the big reasons that all of our students are attending CVTC.

The students who attended the sessions responded very positively and would like to see him come back to speak again in the future. 48 students attended the first session and 25 attended the second session.

Feed My People (3rd week of class) Once again a mix of 26 CVTC students and faculty volunteered at the Feed My People food bank. This is a

great service learning opportunity for anyone involved and we are pleased with the turnout that we continue to get for this important part of our community.

Stamp-A-Ring (4th week of class) SGA hosted the Stamp-A-Ring event at the River Falls campus. Where students were able to receive stainless

steel rings and stamp any words that they would like into the ring. This event was met with great success with 97 students participating. Students loved to actually have

something to take home with them from the event.

Local Author Series (5th week of class) To continue our local author series that kicked off last fall, we recently had Nick Butler come to campus to

speak to the students. Nick has written the very popular Shotgun Lovesongs and is working on a series of short stories known as Beneath the Bonfire.

Nick Butler lives in Eau Claire. There were 5 students at the first session and 9 at the second session.

ZuZu Acrobatics (5th week of class) Once in a while we believe it is good for students to take a break from their assignments and responsibilities

to have some fun. ZuZu Acrobatics is a Kenyan Acrobatics team that exponentially grew in popularity since appearing on America’s Got Talent.

This was a nice opportunity for students to sit back and watch a rather impressing show put on for them. There are many videos of them online and are very worthwhile to watch if you get the chance. There were around 100 students in attendance.

Blood Drive (5th week of class) Once again this year, CVTC has hosted a blood drive for the Red Cross at the BEC campus. Through a very

good campaign, we were able to fill all of the spots on the donation signup sheet and therefore were able to give a very large donation to the Red Cross.

You can learn more about all of these events in E-Notes which is located at www.cvtc.edu/enotes. Are there any questions?Thank you for your time. We appreciate being able to share information with you


Picnic Planning

Timeline followed for Spring Picnics 2015:

1/22/2015: Made initial contact with campus contacts.

Example Email:

Hello Karl and Bandi,

SGA is once again setting up a picnic for the students at New Truax for the Spring semester. We are hoping to hold this picnic between week 5 and week 9. We would like to know if there is a certain week that will work better than others for the students, and what time would be best to get as much student attendance as possible.

Thank you for your time,

Kyle Hammon

SGA Vice President

1/29/2015: Made contact with Joel (Food Service Manager for Sodexo) to ask about pricing.

1/30/2015: All contacts had gotten back, sent emails to each of them confirming the date and time and requesting estimates on number of students.

2/4/2015: Executive cabinet discussed issues that had arose about the increase in food cost and inability to cover them with current budget. Campus picnics that were scheduled in February had to be pushed back to March.

2/5/2015: Contacted campus contacts about the necessary pushback, was able to confirm the new dates the same day.

2/6/2015: Discussed with Beverly about what will be on the menu given the new information received from Joel.

2/11/2015: Executive Cabinet confirmed the official dates for the campus picnics. Cabinet members also volunteered on which campus picnics they would represent SGA at.

2/12/2015: Sodexo Catering order placed for all regional campuses.


General Session Meeting Minutes Position

2/13/2015: Posters updated to reflect this semester’s picnic dates and times. Posters were submitted to duplicating the same day.

2/16/2015: Posters arrived at Student Life, over the next couple days they were dropped off at their respective campuses. (You can do interoffice mail so you don’t have to make the trip, it just turned out more convenient for us to drop them off ourselves).

2/18/2015: How promotional materials were to be given out at picnics decided at Executive Cabinet meeting.

2/19/2015: Picnic spreadsheet filled out with the information on who is doing what. This is very important to ensure that there is no confusion and everything moves along smoothly when the picnics start.

2/26/2015: Discussed with Beverly how the texting system is going to work for the picnic giveaways. Texting system was to be set up by Beverly in time for the picnics. Talked to Austin (the attendee of the first picnic) about what he should expect and what he is supposed to be doing.

3/3/2015 and 3/4/2015: First two picnics took place.

3/5/2014: Updates on how the picnics went at the Executive Cabinet meeting. Determined that updates are necessary for the remaining picnics for giving out promotional materials because few people are opting into the texting system in which it is based.

After this the updates were made accordingly and were executed at the last picnics. As you can see, this can be a lengthy process and mistakes are bound to happen, but the objective is to plan for those mistakes and know the corrective action that will be required if/when they occur.

Kyle’s Recommendations: Start planning early, you never know what might go wrong or what changes need to be made, and the more time you have to take care of them, the better. Get help from the rest of the cabinet, these are several large projects, and you can’t do all the work, it would be too much—this is a good time to practice your delegating skills.

The Treasure Position

Picnic Spreadsheet Sample

Spring 2015Campus Picnics

Location (expected #) CashboxTally SheetGive-a-ways

DepartBEC130@

Arrive forSet-up

Serve SGARepresentatives

Return toBEC @

March 19 Gateway (141) Austin 10:15am 10:30am 11am-12:30pm

1) Austin 12:45pm

2)

Menomonie ( ) / / 1) 2)

March 3 Transportation (48) Austin 11:15am 11:30am 12pm-1:30pm

1) Austin 1:45pm

2) River Falls ( ) / / 1) 1)

2)

Chippewa Falls ( ) / / 1) 2)

March 4 Diesel (38) Candy 10:45am 11am 11:30am-12:30pm

1) Candy 12:45pm

2)

March 17 ESEC (121) Kyle 10:45am 11am 11:30am-1pm

1) Austin 1:15pm

2) KyleItems to bring: Cashbox, Tally Sheet, Text in to win sign, promotional materials


Previous Officer Calendar/ Tasks for the Year Position: Vice President

September: Start learning about the resources available to SGA. Brainstorm and Recognize shortcomings in the organization as well as potential

solutions.October: Become more familiar with the responsibilities of my position.

Work with the other SGA members to begin projects. Start planning regional picnics. Deliver Board Report.

November: Execute regional picnics plans and learn from mistakes. Help other officers with their projects. Attend WSG meeting. Deliver Board Report.

December: Prepare projects that are to be ready after break. Very important to get these ready before break starts because you won’t get much done during break. Our officer team failed to make a welcome back event matching our original scope because we didn’t plan it properly before break.

January: Regroup with officer team after losing 2 officers over break to discuss how things are going to be run.

Eliminate some projects to be able to focus on others with the reduced officer team.

Worked with other officers to decide how we can fill other positions.February: Executed plan to fill other positions in officer team.

Plan Spring regional picnics. Continue to work on projects, specifically the Transition Manual. Deliver Board Report.

March: Lots of work on Transition Manual and pester other officers about filling their sections out.

Execute regional picnics plan. Learn from mistakes. Lots of work on Constitution updates. Deliver Written Board Report. The meeting was at a campus that I wasn’t able to

make it to so this particular one was in writing.April: Finish Transition Manual.

Finish Constitution updates and pass in the General Assembly. Deliver Board Report. Attend Spring Gala. Work extensively on Recognition Banquet and attend as one of the hosts.

May: Help new officer team become comfortable with their new positions. Finish up any last minute projects.

Completed by: Kyle Hammon, SGA Vice President 14-15


Officer Evaluation Questionnaire The Vice President

Outgoing Officers

1. What do you consider to be the greatest responsibility of your office?Helping others with their positions and being the main support for projects to be done. Great deal

involves helping the President with their problems and stepping in as the leader when they are unable to. I would consider this very much a support position.

2. What problems or areas will require attention within the next year?Promotion of SGA, this has been a problem for a long time. We worked quite a lot on this concept

and unfortunately weren’t able to resolve it. A lot of what we attempted to work on was getting students interested in opting into our texting system and liking our Facebook page. Many of the things we tried involved giving some sort of prize as a reward to do one of these things, but these rewards of promotional items and such never seemed to get much response. SGA needs to be better promoted in order to keep the organization alive, because at the rate that it is heading, it will slowly become impossible to get interested candidates for officer positions. No officers, no SGA.

3. Who was the most helpful in getting things done? (Who were good resources for you?)Everyone you come in contact with. Alisa and Beverly are both immensely helpful as they have

knowledge of many officer cabinets and the things that each one has tried. Other officers are also going to be a primary resource, sometimes it can be a challenge to motivate others to get their work done on a specific time table, but it is also something that can be planned for—don’t give people until the absolute last minute.

4. Advice you wish you had before assuming office last year:Getting other people interested and involved in student government, clubs, and other things is

notoriously difficult.

5. What were your goals and what progress did you make?My goals in this organization comprised primarily of getting things running in a way that makes it

more efficient to get things done. I believe my work on this transition manual is the biggest success I had doing this, but I also was successful in helping the President come up with ways to effectively run meetings to get the most amount of things done as possible, helping others lay out timelines of what they need to do to get things done on time and to recognize the time commitment of some tasks.

6. What were some of your short and long term goals?My short term goals involved helping the organization run more effectively and efficiently.

My long term goals have been to get experience helping a struggling organization become more efficient and effective in its goals. The leadership and work that I have practiced here are extremely valuable to my career in management.


The Treasurer Position

Incoming Treasurer Questionnaire







The Treasurer Position OverviewWhat you will do day to day:

Update the Treasurer’s Report. Check in with Karen about Funding Requests Update my calendar to stay ahead of my activities schedule Check my e-mails Check in with the Advisors


Respond to my e-mails Seek out feedback from the student body Stay in communications with Club Advisors Promote goodwill and respect among my peers Be sarcastic and comical Attend a speaker/conference


Clean house Finish one Major Project Assist with Welcome to Campus and Picnic events Sleep


Be diligent Be vivacious Try your best to remain calm Enjoy the occasional social outing Do what you think is best, you’re here for a reason Learn Excel Don’t obsess about color and presentation Double, no triple check your numbers

Completed by: Delton Hoyt, SGA Treasurer 14-15


The Treasurer’s Report Samples

Example of Student Government Budget.

Example of Club Funding.


The Treasurer’s Report Samples

Example of Budget.


Previous Officer Calendar/ Tasks for the Year The Treasurer



June: Was elected to office of Governor. Worked with the existing Cabinet to transitions into the new executive roll. Previous position was not filled. Met with Advisors to better understand my Role

as Governor. Went through the previous administrations Constitution work. Learned about activities and SGA sponsored events (Welcome to Campus Event,

Fall Picnics)

July: Divided work among the 3 official Cabinet members. Discussed plan of action for the year Reviewed “Robert’s Rules of Order” and Learned Parliamentary Procedures. Attended a New Student Orientation Event

August: Work on Constitution Participated in the ‘Welcome to Campus Event’

o Arrived an hour before classes begano Moved refreshments and flyers to specified areao Handed out breakfast bars and SGA Event informationo Cleaned site after Welcome event was finished

September: Reviewed the Constitution. Found specific information was missing. Researched and prepared legal updates for General Assembly Meeting. Attended General Assembly and Executive Cabinet Meetings. Attended a Club Advisor Training session as an observer. Attended a Family Night Event. Assisted with food distribution and clean-up. Attended the Fall Club Fair. Represented the Student Government table. Handed

out information about upcoming events, assisted with promotional give-a-ways. Attended Motivational Speaker/Mini Club Conference.

October: Work on Organizing the Constitution:o Arranged the information so it was fluido Corrected spelling errorso Added necessary sectionso Over viewed the document in its entirety

Attended the CVTC Open House Reviewed legal updates document, checked for any new legislation. Created an

awesome summary document of all legal updates (at that time) affecting the college. Organized the information, created a summary document, highlighted important information. (Document in Executive Cabinet 2014-15; Governor folder)

Looked into the Water Bottle Filler Project. (Unfinished from previous administration.)

Began Working on an outline for an Officer availability Campaign Started a binder outline for Transiting Officers. (Yeah, I came up with the idea first)

November: Checked legal updates and prepared report for General Assembly. Went through and organized the folders in the Executive Board Folder; separating

past documents into sections of past administrations. Worked on the Constitution: Created a complied document from the previous administrations work and

research done into other organizations constitutions. Enhanced the Removal Process. Added relavent information to the Election Section. Went over the Organization section. Rearranged sections. Joined a Constitution Committee Discovered the Actual Current Constitution in place. Read through the document.

Realized it was more inclusive than the document I had prepared. Participated in a Student Panel Interview.

Completed by: Delton Hoyt, SGA Treasurer 14-15


Officer Evaluation Questionnaire The Treasurer

Outgoing Officers

1. What do you consider to be the greatest responsibility of your office?Maintaining accurate and up-to-date records. Being knowledgeable about funding is very important. If students ask about funding, it is good to at least appear informed.

2. What problems or areas will require attention within the next year?Reaching out to the student body and getting students to actively engage in campus life and activities. The 2014-15 Executive Cabinet ran most of the school year short staffed and was not able to promote the Organization as much as desired.

3. Who was the most helpful in getting things done? (Who were good resources for you?)• The Student Life Staff: Alisa, Beverly, Karen. • The Previous Cabinet Members: Training and job expectations.• I rarely used outside resources.

4. Advice you wish you had before assuming office last year:If not all positions are filled, you will be doing double-duty. The fewer involvements you have, the more time you have to focus on specific aspects.

5. What were your goals and what progress did you make?• Create a legal update report – Done (and in folder)• Complete the Constitution – In Progress (Waiting to see if it passes General Assembly)• Finish the Water bottle-filler project – Done (in final installation phase)• Create an Officer Availability Campaign – unfinished (just in the idea phase)• Prepare for the Recognition Banquet – In progress (not yet finished)• Promote the Student Government Blood Drive – Done (not so much by me)• Create an Officer Transition Manual – In-progress• Recruit for Student Government – In progress (that should be apparent)• Improve the Treasurers Report – Done (in folder)

6. What were some of your short and long term goals?• As the Treasurer, to keep updated information and promote student travel and purchases.• Keep students informed about the budget.• Increase interest in the financial aspects of the organization.• Help plan activities and events with budgetary knowledge.


The Secretary Position

Incoming Secretary Questionnaire







The Secretary Position OverviewWhat you will do day to day:





Meeting Minutes Guide

General Timeline:Strategies to recording accurate Minutes:

Candy’s Recommendations:


General Session Meeting Minutes Sample

SGA General Session MeetingFebruary 18, 2015

I. Call Meeting to Order-3:04 p.m. Names taken from sign in sheet

II. Roll call of a. Officers: Kyle Hammon, Candy Lund, Delton Hoyt, Mandie Grosskopf b. CLUBS: Air Conditioning, Fire Medic, Pride Alliance, DECA, MLT, Environmental

Refrigeration, Structural Drafting, Dental Hygiene, Radiography IMAGERS, LASO, Respiratory Care, Horticulture, EPD, Pharmacy Technician

c. Advisors: Beverly Lahlum Taylor, Alisa Hoepner Schleyd. Guests: Emily Toyson, Alyssa Barth (Bridgeport), Chris Bauer, Jimmy Yang (LASO), Tyler

?, Josh Armstrong(EPD), Kristie Scheureuawr ? ***please sign in legibly***Thank You III. Approve Minutes-MM2C to approve minutes as the appear 1 st LASO, 2 nd Structural IV. Speaker: Bridgeport

a. Emily Toycen-General Manager of Bridgeport-Marketing Class- student’s start, run, close their own business. Look for upcoming events, Spirit week, Local art week, and other fun promotions. Stop in and check out their merchandise on the second floor near the walkway exit. Snacks and soda also available for less than vending machine prices.

V. Treasurers Report-Activities, funding numbers for the year, Budget and club expenditures. Deadline last week for club rosters**still some that need to be turned in

VI. SGA Reports/Updatesa. WACTE and WSG report(Candy)b. Picnic Updates(Kyle)

i. Food, Dates, Times-Everything has been finalized for picnics:The following dates and times were read:

Truax Picnic (Tues. March 3 @ 12:00-1:30)Diesel Picnic (Wed. March 4 @ 11:30-12:30)ESEC Picnic (Tues. March 17 @ 11:30-1:00)MEC Picnic (Thurs. March 19 @ 11:00-12:30)RF Picnic (Wed. April 8 @ 11:00-1:00)BEC Picnic (Wed. April 15 @ 10:30-1:30)

****Please look for posters around campus and plan on attending ii. Volunteer Request-looking for help at regional campuses if you or your club

are able to help Contact Kyle after meetingc. Water Bottle Filler Project Update(Delton)-project nearing completion- awaiting final

installation agreement/bids and awaiting purchasesd. Recognition Banquet(Candy)

i. Volunteer Request-last call anyone wanting to help plan your Leadership recognition banquet please contact Candy after meeting. Great opportunity and experience

ii. Club Pictures Request-please let your clubs know we are currently seeking pictures of clubs at various events throughout the past year. These should be directed to Mandie at __________

iii. Prizes- looking for prize input from the general body- suggestions: Tent, Blender, Valley Fair, Sports events, Chainsaw, Game console, Movie tickets, Tablet


General Session Meeting Minutes Sample

e. SGA Elections(Kyle)-Reminder that Spring elections are fast approaching and that SGA is looking for those who would like to participate. Please help us to get the word out.

VII. Past Event Feedback/Informationa. ZuZu Acrobats(Candy)

i. Mon, Feb. 9, noon- 1 p.m., BECb. Author Series: Nickolas Butler(Kyle)

i. Tues, Feb. 10, 11 a.m. and 1 p.m., BECc. Blood Drive(Candy)

i. Thurs, Feb. 12, 10 a.m.- 4 p.m., BEC

VIII. Upcoming Eventsa. Service Learning: Community Table(Kyle)-Looking for people or clubs to volunteer

please see Beverly Lahlum Taylor or contact Karen in Student Lifei. Fri, Feb. 20, 3 p.m. - 7 p.m.

b. Career Fair(Candy)- at the following campuses. Please take a look at the e-notes on Chris Carnic that are now available: it will provide a great insight a leg up for those interested in a job

i. Wed, Feb. 25, 11:30 a.m.- 2:30 p.m., BEC, HEC, MECc. Dr. Seuss Party Family Night(Beverly)-partnered with Child care services fun, friendly

family event open to the public to celebrate Dr. Seuss Birthdayi. Thurs, Feb. 26, 6 p.m., BEC

d. Manufacturing Show(Kyle)-about 3000 community members coming through, recruitment and showcase

i. Thurs, March 5, 3 p.m. - 7p.m. In Need Of Volunteers from 2:30-7:30 p.m. to meet and greet at the door if interested please see Alisa Hoepner Schley or contact Karen in Student Life

IX. Club Updates / Open ForumAir Conditioning, Fire Medic,Pride Alliance, DECA, MLT,Environmental Refrigeration, Structural Drafting, Dental Hygiene, Radiography IMAGERS, LASO, Respiratory Care, Horticulture, EPD, Pharmacy Technician

X. Adjourn-3:57 p.m. 1 st EPD, 2 nd Air


Executive Cabinet Meeting Minutes Sample

SGA Executive Cabinet MeetingFebruary 11, 2015

I. Call Meeting to Order-1:11 p.m.II. Roll call of officers/advisors-AD, CL, DH, KH, MG, B, AIII. Approval of the minutes- MM2C CL1st ,KH2nd

**Margo Keys-VP Student servicesReviewed Strengths- are we using/ implementing it; keep at top of mind-apply more!Work themes into top of Resume, used strengths in your careerMore practice you give more natural they become-Make your strengths your ownWe addressed our major projects with Margo; elections, picnics, water bottle fillers, Banquet, transition manual, The Constitution and By-lawsLast she left us with continued student outreach and general awareness

IV. Unfinished BusinessA. Current Projects (standing reports)

Constitution and Bylaws (The Rest)-no update given Water Bottle Filler (1 Minute) no update given Fitness Center no update given Officer Transition Manuals no update given Camera Process and Procedure no update given Recognition Banquet (3 Minutes) –CL update we had a meeting of committee continuing to

move forward. Tasks given out KH to work on donation letter. DH to take care of registration and awards, MG to take care of photos compiling and then display- continuing to finalize prize and theme

Spring Elections-AD to write on white boards at BEC- discussion on pop up of SGA seeking officers and getting involved(on main myCVTC page)

B. Blood Drive (Thurs. Feb. 12 @ 10-4) (2 Minutes) Volunteers for day of?-AD said filled All donation slots full?-one cancelled, 11 slots left Opt in text message to go out-message to staff, volunteers solicit people

C. Spring Picnics (5 Minutes)TRUEX Picnic (Tue. March 3rd 12-1 p.m.)-ADDiesel Picnic (Wed. March 4th 11:30-12:30 p.m.)-CLESEC Picnic (Tue. March 17th 11:30-1 p.m.)-AD, KHMEC Picnic (Thur. March 19th 11- 12:30 p.m.)-ADRiver Falls Picnic (Wed. April 8th 11-1 p.m.)-CLBEC Picnic (Wed. April 15th 10:30-1:30 p.m.)-CL, AD, KH, MGKH – to draft spreadsheet- if you become available please let us know we need more workers

per campus. Cl to contact via email to Sodexo to about menu he posted on B door and clarify if pricing includes Drop off and pick up/ or staff to serve, one or two choices, ex. Pulled pork and Ziti, also does it include a beverage and what is the beverage and are condiments included Discussion of menu items, chip, fruit, salad, pulled pork, brownie and either lemonade or fruit punch


Previous Officer Calendar/ Tasks for the Year The Secretary

June:

July:

August:

September:

October:

November:

December:

January:

February:

March:

April:

May:


Officer Evaluation Questionnaire The Secretary

Outgoing Officers

1. What do you consider to be the greatest responsibility of your office?2. What problems or areas will require attention within the next year?3. Who was the most helpful in getting things done? (Who were good resources for you?)4. Advice you wish you had before assuming office last year:5. What were your goals and what progress did you make?6. What were some of your short and long term goals?


The Director of Activities Position

Unfortunately this position was left vacant for the majority of the 14-15 Cabinet’s existence so there is a lack of information.

Incoming Director of Activities Questionnaire







The Director of Activities Position OverviewWhat you will do day to day:





Previous Officer Calendar/ Tasks for the Year The Director of Activities

June:

July:

August:

September:

October:

November:

December:

January:

February:

March:

April:

May:


Officer Evaluation Questionnaire The Director of Activities

Outgoing Officers



The Director of Communications

PositionUnfortunately this position was left vacant for the majority of the 14-15 Cabinet’s existence so there is a lack of information.

Incoming Director of Communications Questionnaire






The Director of Communications Position

The Director of Activities Position OverviewWhat you will do day to day:

Try and post a minimum of once per week on the SGA Facebook page. In charge of working technology associated


Every Monday before General Session, post in SGA MyCVTC portal the agenda of the upcoming GS. After meeting minutes have been approved, they also get posted, both in PDF form.




Updating Social Media

What to post: current events or posts related to current student activities, example, posting study tips the week before or of Midterms, or posting speakers that will be on campuses.

Where to find things to post:Pinterest, “life hacks”, other technical college FB pages

When to post:Tuesdays around noon, and Thursday around noon


Previous Officer Calendar/ Tasks for the Year The Director of Communications

June:

July:

August:

September:

October:

November:

December:

January:

February:

March:

April:

May:


Officer Evaluation Questionnaire The Director of Communications

Outgoing Officers

1. What do you consider to be the greatest responsibility of your office?Communicating events and activities to students via Social Media and MyCVTC SGA page, using

technology to foster communication.

2. What problems or areas will require attention within the next year?3. Who was the most helpful in getting things done? (Who were good resources for you?)Tiffany Lewis

4. Advice you wish you had before assuming office last year:5. What were your goals and what progress did you make?6. What were some of your short and long term goals?


The Governor PositionUnfortunately this position was left vacant for the majority of the 14-15 Cabinet’s existence so there is a lack of information.

Incoming Governor Questionnaire






The Governor Position

The Governor Position OverviewWhat you will do day to day:





Preparing for WSG Meetings

What to expect: The meeting is set up very similarly to General Session. You will meet a lot of people from different WTCS schools (and be looked at funny when they find out that you don’t have a Lt. Governor since we are among the few who have abolished that position).

What you should prepare for: You should bring a notebook and something to write with as there is often some very important information presented at the meeting. You should also compile a list of things to ask the other school representatives who are attending (work with the whole cabinet on this). This is a great opportunity to see what other WTCS Student Governments do, you can bring back ideas that others do, or solutions to problems that others have had in the past and resolved.

Kyle’s Recommendations: Take every opportunity that you have to meet other students. Most of them won’t take the first step to say hi, so make that first step yourself. During lunch try to sit with people you don’t know, they are usually the best sources of new information.


Previous Officer Calendar/ Tasks for the Year The Governor

June:

July:

August:

September:

October:

November:

December:

January:

February:

March:

April:

May:

*See the first few months of the Treasurer Section- Delton, the Treasurer for the 14-15 Cabinet was initially elected as the Governor and changed positions during the fall semester.


Officer Evaluation Questionnaire The Governor

Outgoing Officers



Left Over Thoughts and Ideas

These are left over thoughts and ideas from previous Cabinets, this isn’t what you have to do, but some suggestions if you are unsure and what previous Cabinets would do if they were still

in office.

Left Over Ideas For General Assembly, having folders for each club with the minutes,

agenda, past minutes that the club missed, and their name tent. This will keep the clubs up to date with what happened at the previous General Session if they were not in attendance and be more convenient than having to have each club pick up each thing individually at the check in table.

The Manufacturing Center only has vending machines for food. This may be inadequate for such a large campus and may be worth looking into what it would take to have Sodexo staff there.

Things that need to be defined from the Constitution


Recommendations based off of learning situations Reference the constitution when something is unclear.

When clubs make it far enough to be voted on by the executive cabinet, take it easy on them- we want to promote students being involved.

Start working on the Student Leadership Recognition Banquet early.

Plan the Executive Cabinet retreat early. (2014 strengths training).

Plan campus Picnics early.

Move the Recognition Banquet off campus, Sodexo was difficult to operate with for the 2015 Banquet.


Student Government Officer Manual

Documents

Transcript of Student Government Officer Manual