Student Employment Services
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Transcript of Student Employment Services
Student Employment Services
EMPLOYER INFORMATION SESSION – JUNE, 2010
STUDENT ELIGIBILITY – WORK-STUDY
Work-Study VerificationStudents can send email or print work-study
confirmation.
Reminder - Confirm Work-Study award each year.Assignments stay active from year to year, so be
sure to verify student’s award each yearObtain verification from student prior to beginning
work.Monitor on work-study earnings report.Check with Student Employment
STUDENT ELIGIBILITY
Enrollment Requirements Registered at CSU by Census each
SemesterWork-Study
Undergrad – Minimum of 6 R.I. credits Grad – Minimum of 5 R.I. credits
Student Hourly = 1 R.I. credit or cont. reg.
Summer – No enrollment required but must have attended spring and be returning fall, or be a new admit for fall
SERP/MEDICARE – PAST & PRESENT
Student Employee Retirement Plan
Past Students assessed if not enrolled ½ time by Census “In or Out”- Adding credits after census would not
change assessment requirement
SERP/MEDICARE – PAST & PRESENT
Student Employee Retirement PlanPresent
Enrollment check every pay period end date for biweekly, starting June 4, 2010
Enrollment check for monthly the 15th of each month, starting with June 15, 2010
If not enrolled at least half-time, assessed SERP/Medicare
Students paid monthly need to be enrolled/hired by August 13 in order to be exempt from SERP/Medicare withholdings for August
No more SERP lists
NEW PAY SCALE?No changes to pay scale this
yearContinue to use 09-10 pay scale
Memo of Understanding
Please sign and return to Student Employment Services
A few more reminders:Do not use “Initiate
Assigment Termination” – send us PFD to suspend assignments
QUESTIONS?Student Employment
Services
SES.COLOSTATE.EDU
Phone: 491-5714Fax: 491-1975Email:
Joanne Robel
Kristen DeQuasieShelly LynchVivian MaxwellVickie SchultzNilia Walter
PAYROLL UPDATES
555 S. HOWES
PAYROLL UPDATES
Web based informationHRS Website
http://www.hrs.colostate.edu/Check under the Payroll linkSign up for the hourly list serve to receive
notices and vital messages related to hourly payroll processing
Review the directory to determine contact information
Obtain forms and schedules
PAYROLL UPDATES
Web based informationEmployee Self-Service
(ESS) provides active CSU employees the ability to review much of their personal HR-related information online.
All pay advices to employees are provided on-line through this site. While changes cannot yet be made online, campus will be notified when this feature is enabled. In the meantime, departmental HR liaisons will continue to be the point of contact for employees who need to make changes to their personal information.
PAYROLL UPDATES
Web based informationESS is accessed via the Campus Administrative
Portal (CAP)The Campus Administrative Portal (CAP) provides a
secure log-in for users of ESS, as well as other campus systems. Before signing into CAP, you should be connected to the CSU network in one of the following ways. Use a computer on campus which has a wired
connection to the internet, or Sign in to the SSL VPN
https://secure.colostate.edu/dana-na/auth/url_1/welcome.cgi , or
Install and sign in to the Cisco VPN http://www.acns.colostate.edu/?page=vpn_download
PAYROLL UPDATES
Web based informationHourly Payroll Processing
General Information Payroll processors should be aware of all employees
who have multiple assignments or are working under a VISA. HRS-Payroll may contact the payroll processor after the initial processing of payroll with questions as to overtime or hours worked limits. It is imperative that the department respond immediately as it can hold up the entire payroll. Please treat any contact related to these issues as extremely important and work with supervisors and employees to resolve swiftly.
PAYROLL UPDATES
Web based informationWhen submitting a timesheet to payroll for hand
loading please make sure the followings are reflected on it: Complete assignment number Employee name Account number All required signatures are present All figures have been validated and are clearly
written Designate if work study or time entry wages Pay period ending date is completed and accurate
If corrections are need for past timecard distributions please contact Vickie Schultz.
PAYROLL UPDATES
Web based information All original W-4 and PDA (direct deposit) forms should be sent
to Payroll, no copies should be retained in the department.
Work Study notesAlways create a concurrent assignment if a student is
changing from work study to student hourly.The Oracle system is setup to automatically stop work
study award payment when the limit is reached – at this point 100% of the cost will be charged to the department account setup in Oracle. You may want to monitor work study awards in order to match to your budget.
PAYROLL UPDATES
Web based informationFiscal Year End Notes/Reminders
Payroll Special Payment Fees June 30th will be the end of the first processing year
for Payroll Special Payment Fees. Fees will be calculated on fiscal 2010 payroll special
payments through July 7th – at which time the final charges
will be calculated, notification to departments emailed and the journals will be posted by July 12th.
Any special payments made after July 7th regardless of payperiod covered will be accumulated toward the new
fiscal year limits (10 free per fiscal year).
PAYROLL UPDATES
Web based information July 2nd Hourly Payday
This hourly payday is for hours worked from June 5th through June 18th and the costing for these earnings posts to the 2010 fiscal year.
The July 2nd payment is also the first payroll for State Classified Benefit changes.
Please make every effort to have your hourly timecards posted in the correct payroll processing time. Timecards for fiscal 2010 processed in fiscal 2011, can only be entered by HRS-Payroll through handloads.
The PERA change in employee contribution rate from 8% to 10.5% will start with the July 16th hourly compensation payment.
http://busfin.colostate.edu/tax.aspx
FORM I-9 OVERVIEW
555 S. HOWES 3RD FLOOR
Matt Wills