Student Clubs and OrganizationsTraining

September 2015

Welcome!• Introductions

– Please Identify: Name, Title, Club

• Club Resources– Genevieve Brandt, Clubs and Orgs Intern– Jenny Kimura, Clubs and Orgs Intern– Kat Slaby, Program Coordinator– Your Advisor!– President and Treasurers Training– Clubhouse– Student Clubs Handbook– Website!

Clubhouse Resources• Card Access• Storage Lockers• Office Supplies to use in

the space – 1 week policy

• Meeting Space• Clubs/Orgs Workstation

– MS Publisher, Adobe Photoshop, etc.

– Printer/Copier ($0.025 B&W, $.12 color)

• Club Archives Available*

Money and Finances

• Clubs Funding Sources– Appropriations Board– Student Life Council Funding – Fundraising– Dues

Your Account Number

ALL Expense Transactions:

820xxx-6323-xxxx-61

Your Account NumberALL Income Transactions:

820xxx-6323-5706-00

Common four-digit transaction types

• 7102 – Office/General Supplies

• 7132 – Dues and Memberships

• 7133 – On Campus Meeting/Event

• 7141 – Photocopying

• 7142 - Printing

• 7143 – Advertising and PR (IMPACT)

• 7144 – Postage/Mailing

Money and Finances (cont.)• Deposits• Buying from PLU

– Catering• Withdrawals and Reimbursements

– Itemized receipts• Talk to Kat/Ian if you need bigger things

purchased• No gift cards can be purchased or

included in initial payment

Programming

• Event Planning Form

• Conferences and Events– 25Live– Event Planning

Guide– Campus

Calendar• Waivers

Club Travel• Waivers• Itineraries• No Carpooling• PLU 12-Passenger

Vans– $15.00/day and

$.67 per mile • Enterprise 12-

Passenger Vans– $108/day

• Reimbursement for Gas • 45¢ per mile from your

club• Bus or Walking

Advertising Strategies

• Posters• Approved by SIL• UC & Admin

Butcher paper Boards

• IMPACT

• Residential Life • Commuter Lounges

Advertising (cont.)!

• LASR• MastTV/The Mast• The Daily Flyer• Facebook• Word of Mouth!• LuteGuide

Club Awards

Don’t Forget/New Things!• Your club needs to sign up for a PLU club

email account!– Once you have done this, also share your

credentials • Advisors must fill out the Advisor

Agreement• Religious Affiliated groups no longer need

to submit separate forms• We have a new Club Handbook – please

become familiar with this!

Additional Club Needs

• Club Finance Account Number• Club Printer Number• Clubhouse Lockers• Setting up a Club Email Account

Thank You!

www.plu.edu/clubs