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Transcript of Student Alumni Association (SAA)Training Mission: To contribute to BYU-Hawaii’s mission by...
Student Alumni Association (SAA)Training
• Mission: To contribute to BYU-Hawaii’s mission by developing leaders for the world.
• University motto: Learn, Lead, Build
April 20, 2011
Alumni Manager
Student Alumni Liaison (Pacific)
Student Chapter
Presidents (Pacific)
Student Alumni
Liaison (Asia)
Student Chapter
Presidents (Asia)
Student Alumni Liaison
(Non-Target)
Student Chapter
Presidents (Non-Target)
Student Alumni
Liaison (USA)
Alumni Chapter
Chairs (USA)
Student Alumni
Association Supervisor
BYUHSA
Structure and Organization
Student Chapter Organization
Chapter Presiden
t
Fellowship Mentor Placeme
nt
Missionary MentorAdvisor
President Role
• Must be committed to developing leaders for the world
• Responsible for assisting students to enforce university standards at all functions
• Ensure financial resources are used appropriately
• Sign event proposals• Fosters a spirit of student leadership
Advisor Role
• Must be BYU-Hawaii full-time employee• Responsible for assisting students to enforce
university standards at all functions• Ensure financial resources are used
appropriately• Aware of all chapter events and programs• Sign event proposals• Fosters a spirit of student leadership
Missionary Mentor Role
• Senior missionary mentors may volunteer to assist advisors in encouraging progress on mission-oriented events, such as Gospel Forums, Skype Events, Career Events.
Fellowship Officer Role
• Coordinate personal greetings of all new incoming students from student chapter country
• Coordinate student chapter information for new students at the Student Alumni Association Welcome event
Mentor Officer Role
• Coordinate Skype Events• Coordinate the delivery of the
Professional Mentorship Program to the student chapter members
Placement Officer Role
• Meet with Career Services every enrollment period to coordinate training and placement efforts
• Coordinate Career Events
EventsSpring, Summer, 1st Term 2011
BYUHSA SongFest
• Dates: May 13, 2011 @ 8pm-11pm• Location: CAC• Sign up with BYUHSA by May 2,
2011
BYUHSA WorldFest
• Dates: April 21-22 @ 10am-3pm• Location: Aloha Center• All students from home country are
automatic members of student chapters
• Other students may pay $3 to join
Incentive Funds
• Student chapters are provided with incentive funds for participation in incentive events
• Incentive awards are based on the number of students from respective countries
Incentive Events & AwardsIncentive events Incentive awards
Skype Event (or guest speaker) $1.50 per student from country
Career Event $1.50 per student from country
*Applicable for the period of Spring, Summer, 1st Term
Skype Events
• Meeting with leaders (alumni, professional, church) back home to help direct you and inspire you for success
• If alumni, hear their story on how they made it from BYU-Hawaii to where they are now
Career Events
• Provide skills training (resume, interview, job search) that prepare each other for internships or jobs in home country
• Hear from successful professionals that provide tips on preparing for a career
Winter 2011 Results
• Congratulations to the following student chapters that completed both incentive events!
Africa, Cook Islands, Hong Kong, Japan, Korea, Phillippines, Taiwan
* See handout for details
Event PlanningSpring, Summer, 1st Term
2011
SAA - Goals
1. Support basic needs of students (social, spiritual, cultural, academic, etc.)
2. Build service-oriented leaders3. Increase connections with alumni4. Increase in-country placements
Fill out proposals properly:1. Identify at least one of the SAA goals and
one measurable outcome for the event2. Describe the event3. If requesting media equipments clearly
describe how the equipments will be used4. Advisors must sign event proposals
Planning with a Purpose
Scheduling Policy - General• All room requests must be submitted to SAA Office on
the event proposal form• Do not use rooms if you have not reserved them (Tip:
The Library and the Seasider are great places to for impromptu meetings)
• Requestor must have the reservation with them at the event in case Security has any questions.
• Read the reservation to make sure you are in the correct room at the correct time.
• Please observe quiet hours (near TVA 8pm, near Hales 10pm)
Scheduling Policy – Deadlines
Location/Set up Deadlines
Request a room (No set up) 1 week
Request a room (with media)*Media only available for goal-oriented events
2 weeks
Off-campus events 2 weeks
Pool, Old Gym 3 weeks
Request a room (Set up)*Submit floor plan for chairs, tables, stage, etc. with proposal
4 weeks
Scheduling Policy – Church Facilities
• Stake pavilions are only for Church use and are scheduled through stake executive secretaries
• Please be prepared to setup for church if requesting the following rooms on a Saturday past 9pm: Ballroom, MPC 101, and GCB 185. Layout will be provided.
• Student Chapters privilege to use rooms will be in jeopardy if church set up is not performed according to the map
Scheduling Policy – Penalties
• Student Chapters will be billed a cleaning fee if they do not clean the room, remove the trash and put the room back in order before they leave.
Event Reports• An event report must be filled out
after every event• Event reports should be filled out
online• New event proposals will not be
processed until an event report is filled out for the previous event
Officer MeetingsSpring, Summer, 1st Term 2011
Stewardship Report
- Date: Thursday, April 28, 2011 @ 9pm-10pm
– Location: Little Theater– Purpose: Share report on winter
semester 2011
Fellowship Officer Meeting
– Date: To be announced (TBA)– Location: To be announced (TBA)– Purpose: Discuss and prepare ways to
fellowship new international students for 1st Term.
Placement Officer Meeting
– Date: May 5, 2011 @ 11:00am– Location: Career Center–Who: Placement officers or
representative– Refreshments provided– Discuss ideas with Career Services for
career events within student chapters
Aloha!• Questions?• Next SAA Training – September 2011• Again, congratulations to the following
student chapters for completing their incentive events for the past semester: Africa, Cook Islands, Hong Kong, Japan, Korea, Phillippines, Taiwan
• Contact: Spencer Scanlan (808) 675-4610 or [email protected]
• Have a great Spring, Summer, and 1st Term!