Strengthening stakeholders cordination & resource mobilization
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Transcript of Strengthening stakeholders cordination & resource mobilization
1Management Sciences for Health
Strengthening Stakeholders Coordination at County/Sub County Level
Philip Koitelel: 12th September 2012
2Management Sciences for Health
The DHSF As Effective Stakeholders Mobilization & Resource Mobilization Vehicle to address AWP Gaps.
3Management Sciences for Health
Building Partnerships that Work
4Management Sciences for Health
Effective DHSFs.
Should have the following success factors:1. AOP/AWP funding/Performance gap Analysis & Identification2. Sector/ Resource Stakeholder Analysis & Alignment3. Partnership Building with Stakeholders.4. Securing commitment & Participation by decision maker staff of
partners5. Clear objectives & agenda for each DHSF – Keep time!6. Develop Annual schedule of DHSFs at beginning of year7. Securing hosts for each of the 4 DHSFs.8. Writing and timely sharing of actionable/trackable minutes9. M&E of resource commitments inputs and service delivery and
management support results and 10. Sharing learning from partnership initiatives.
5Management Sciences for Health
AWP Performance & Financing Gap Analysis
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HTC
HCT
MNCH
RH/FP
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Stakeholder Analysis & Alignment
• Who are the potential partners in this district/county?• What are they interested in- Mandate?• MoH/A+- What are our interests?=[ filling priority service delivery &
management support resource gaps]• Which potential partners have interest that match ours?• Which partners are we going to approach for which resource gap ?• What are their concerns( about use of resources/supporting AOP7
activities)• How are we going to approach each of the identified stakeholder? = [
who to do? How to do? -Proposal letter/email, visit, follow up)• What strategy are we going to use to secure commitments from our
stakeholders? = commitment letters/email, Minutes, MOUs, participation in the DHSF.
7Management Sciences for Health
Stakeholder Analysis -AWP Performance gaps Alignment
Potential Partners In District/County
Partner Interests/Mandate Areas
Similar AWP Gap Areas
Partner Concerns before releasing support
How to address concerns
How, When and Who to do.
CDI
WVK
APHIAplus
CDF
County Gov.
MSH-HCSM
MSH- LMS
MSH- SCMs
MSH- Labs
etc
8Management Sciences for Health
Performance/Financing/Partners Alignment
Result/Activities AWP Performance Target
Target Gap Not GoK Covered
Gap Budget
GoK/Partners Commitment
Current Financing Gap
Partner(s) to Approach
# of Individuals Counseled & Tested
15,000 8,000 180,000 80,000 100,000 APHIA plus NAL, NASCOP
# of < 5s Immunized
25,000 15,000 150,000 65,000 85,000 HSSF, APHIA plus
# of Condoms distributed for FP
30,000 0 20,000 20,000 0
# of HW trained on Performance Needs.
25 650,000. 150,000 500,000 Nat. Training, LMS.
9Management Sciences for Health
Securing commitment & Participation by Key Stakeholders.
•During partnership building, ensure that stakeholders appreciate the need to send decision-makers to participate in the DHFs•Call and send invitation letters/email 2-3 weeks in advance reminding them of the same, as necessary.•Appreciate their participation as equal partners.
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DHSF Partners Commitments
Result/Activities
AOP Target
Aligned Partner
Budget Needed
GoK Gap Partner Commitment
Confirmed Gap Partner(s)
# of Individuals Counseled & Tested
10,000 APHIAplus
180,000 80,000 100,000 85,000 APHIA plus NAL, NASCOP
# of < 5s Immunized
18,000 HSSF 150,000 65,000 85,000 70,000 HSSF, APHIA plus
# of Condoms distributed for FP
30,000 NASCOP 20,000 20,000 0 0 NASCOP, NACC
# of HW trained on LDP
8 LMS 650,000. 150,000 500,000 500,000 LMS
# of HW trained on Performance Management
30 FUNZO FUNZO
11Management Sciences for Health
Clear objectives & Agenda for each DHSF – Keep time!
1. Identifying district performance objectives/targets actions without adequate resource envelopes.
2. Prioritizing the service delivery and management support result areas and targets with the most resource gaps for the year
3. Targets with the least Performance/most resource gaps for the Year/ quarter = set DHSF objectives based on these
4. Report performance on these objectives next DHSF5. Monitor progress and add on new objectives as necessary based
on same criteria.
12Management Sciences for Health
Develop Annual DHSF schedule & Secure Hosts
• Agree on a tentative annual DHSFs schedule during the first DHSF/beginning of the year; e.g. 1st week of the first month of each quarter.
• Confirm the date of the subsequent DHSF in the current one• Identify a host (s) for the subsequent DHSF and preferably for
all the DHSFs at the beginning of the year. A “host(s)” is the partner or partners who are going to meet the cost of the designated DHSF.
• The MoH should always be the secretariat and coordinator of the DHSFs.
13Management Sciences for Health
Immediate Sharing of Action-Oriented Minutes
• DHSF minutes should adopt an “Actionable format for them to be an effective management tool. i.e.
• Indicate outcomes of current DHSF including action points• Each action point should clearly identify which partner is going to
take action and by when.• Updates on Action progress should be done in the next DHSF.• Reasons should be given for action points not effected and any that
consistently remains undone should be addressed as a matter of top priority by all partners.
• Minutes of each DHSF should be shared as soon as possible say within 1 week of the DHSF so that those action-oriented have a point of reference for their assigned actions soonest.
14Management Sciences for Health
M&E and Learning
• Subsequent DHSF are a great opportunity to monitor partnership/team progress on district priority action plans, use of committed resources and sharing of lessons learnt.
• It is NOT a forum for presenting what each partner does on their own but what progress has been made on achieving health sector (AOP) targets with the contribution of all partners.
• For added value, lessons from DHSF meetings and partner actions should be shared via next minutes and deliberations.
15Management Sciences for Health
Asante Sana!