Technology Readiness in Michigan

Streamlining Data Usage in Michigan Using Ed-Fi

Agenda

Why we feel data integration is important How the data hub solution is designed What the data hubs will do Funding & Timeline Cockpit Walkthrough Questions

I’m not from this Michigan

Although I did graduate from Michigan State

I guess OSU did ok last year, too

Collaboration…

Competition is great in college football, but …

When it comes to educating kids, we need to work together to give all

kids a quality education.

The Ed-Fi Alliance gives us a platform to do that

Open Source Toolkit Unified data model

based on CEDS Operational Data

Store (ODS) XML Interchange

Schemas RESTful API Dashboard Framework Sample Dashboards

SEAs Licensed

LEAs and/or ESAs Licensed

Ed-Fi Usage Across the Country

What data challenges do you/we face?

Inaccurate and Inconsistent Data

Various Data Formats

Data Security and Privacy

IntegrationsProne to Breaking

Timeliness of data

Need for actionable data

Cost

What was the original request from the Michigan legislature?

Develop means of achieving common statewide SIS programs that address the proliferation of SIS

Develop standardized systems and move districts to fewer, common SIS

Transition to a statewide SIS program that offers no more than five SIS with one dedicated as a “state solution”

2013-14

14 SIS87% Common

Data Integration Activity Vision

The Data Integration activity is designed to streamline the use of educational information statewide through common data & common

solutions

This is a Major Cultural Change

We have been two years in planning and development

We desire to get every district on board• State’s timeline – this year• Realistically – the next two years

Initially there won’t be a huge benefit until vendors come on board

Eventually it will completely change the way we do business

Concept of Project

System 1Ex: Student Information

System

System 2Ex: Special Education System

System 3:Ex: Food Service System

System 4:Ex: Data

Warehouse System

System 5:Ex:

Transportation System

Data Collected

• Student information

• Scheduling• Attendance• Grades

Data Collected

• Student information

• Individualized Education Plan (IEP)

• Accommodations

Data Collected

• Student information

• Lunch balance

• Payment information

Data Collected

• Student information

• Local assessments

• State assessments

Data Collected

• Student information

• Route information

District Perspective

Challenges:• Redundancy of data entry• Inaccuracy of data• Few if any systems “talk” to each other• Not one place to access all this data

The Solution

System 1Ex: Student Information

System

System 2Ex: Special Education System

System 3:Ex: Food Service System

System 4:Ex: Data

Warehouse System

System 5:Ex:

Transportation System

Data HubData Quality

Method to validate that data is accurate and eliminate redundant input

Single Source of Actionable Data

• Reports• Dashboards

Advantages:• Eliminate the need for redundant data entry• Validate accuracy of data• Data can be shared between systems• Reporting allows all data to be viewed in one place

How does this work?

MISTARMISTARMISTAR

Meal MagicPolyplot

PowerSchoolIlluminate SEData DirectorMeal Magic

Edulog

SynergyTienet SEIRIS/IGOR

Meal MagicVersaTrans

SkywardIlluminate SE

Illuminate DnATransfinder

PowerSchoolIlluminate SE

SchoolnetMeal Magic

Pilot Data HubKalamazoo RESA

Waterford(GMEC)

Ludington(IMC)

Wyoming(Kent)

Sault Area(RNMC)

BerrienSprings(SWMI)

KEY: Student Information SystemsSpecial Education SystemsData WarehousesFood ServicesTransportation Systems

Common Exchange Format

Data Hubs align to TRIG Regions

Kalamazoo RESA

Copper Country Wexford-

Missaukee ISDKent ISD

OaklandSchools

Data Hub Deployment

A QA Environment has been completed for testing new releases

A Staging (ST) Environment has been completed for preparing new releases

5 Production Data Hubs are in place Districts will come onto the data hub in their

TRIG Region (OnBoarding) TRIG Website provides the links:

http://22itrig.org/activities/data-integration/applications/

Data Hub/Ed-Fi Uses

Systems Integration

Created cockpit application Primarily working with SIS vendors

• Edupoint Synergy• Infinite Campus• MISTAR• Pearson PowerSchool• Skyward• SunGard eSchoolPlus

Systems Integration

Working with vendors on outbound integrations (both XML and Web Service)• Alert, Assessment, Data Warehouse Food

Service, Library, Special Education, Transportation

Added Reporting Capability Implemented Ed-Fi 2.0 ODS, XML and Web

Services API MSDF: System of Authority and Granular

Security

Unification of Data Collections

Developing extensions for all CEPI MSDS fields not currently covered in Ed-Fi spec

Analysis and Design of State Reporting Generation

Coming Soon: Pilot state reporting generation, including request for UIC process

Potential: Reports for Pupil Accounting and Auditing

Dashboards

Ed-Fi Solution has dashboard development framework and starter dashboards

Authentication being put into place and dashboards have been created for some pilot districts

The state is considering the data hubs for presentation of M-STEP assessment results for parents, students and educators.

Demo version of dashboards: https://dashboard-sample.midatahub.org/

Drill Down Capability

Identity and Access Control

Specifications for Statewide Single Sign-On (SSO) developed

Integrated EUPISD Regional Active Directory In Process:

• SSO Authentication for cockpit and dashboard• Integrating MISchoolData

LocalLocalLocal

Active Directory Federation Services

Regional ODS rollup views

IDM Synchronization Server

(MicrosoftForefront Identity

Manager)

Federated SSO applications

State-wideActive Directory

AD or LDAP authentication-based

applications

SSO Environment

Local LDAP OrActive Directory

Active Directory Federation Services Or

Other Federation Service

For Future Consideration

Student Record Movement Data Warehouse/Analytics Interventions App Store

Ed-Fi Exchange

Student Early Warning System

This system shows educators at the classroom, school, or district level metric indicators to provide caution and failure warnings about their students. Based on research by Dr. Robert Balfanz, the EWS focuses on 5 statistically significant predictors of dropout risk:• A daily attendance rate of less than 80 percent• More than 5 school code of conduct violations• One or more state reportable offense violations• A failing math grade• A failing English language arts grade

Pre-configured for the dashboard, students struggling in any of these areas are identified and flagged as a dropout risk in the EWS

EWS Dashboard

Student Level Detail

What has our funding looked like?

Funding Allocations• Year 1, 2013-14 - $1.0M• Year 2, 2014-15 - $1.0M• Year 3, 2015-16 - $2.0M• Year 4, 2016-17 - $2.2M

Everything accomplished to date has occurred with under $2.0M funding thanks to work from Ed-Fi Alliance and other states

Governance Model(Draft)

Support Model

Cockpit Roles

Operations Manager (2 statewide) Data Hub Data Custodian (1 per region) Data Hub System Administrator (1-3/region) District Superintendent/Lead Admin Proxy for District Superintendent/Lead Admin Tech Contact Data Steward

Timeline

11-1-2015 *Data Hubs Functional for

District Configuration

9-1-2016 *Pilot readiness of state

reporting

Implementation Steps

Complete Data Hosting Agreement – Electronic Signature

Data Hub Support Specialist Assigned System Configuration SIS Integration Data Quality Verification Usage of Approved Third-Party Integrations Usage of Additional Data Hub Capabilities

Login Page

ISD List with Searching

ISD List Expanded with Districts

Selected District – Top Portion

School District – Bottom Portion

Inbound Integrations - Top

InBound Integrations - Scheduling

InBound Integrations - Log

Build - Schedule

Build - Log

Outbound Integration

Outbound Integration – Cont’d

API Integration

Reports

At-A-Glance Report

At-A-Glance Part2

FAQ

FAQ - Expanded

Legal Agreements

Systems Inventory

Integration Status

Summary

This has been a huge and complex project The collaboration on this project has been

tremendous This cannot be built in a day – It will evolve

over time• Year 1 – Planning• Year 2 – Development• Year 3 – Implementation• Year 4+ – Expansion

Questions

Visit our website at 22itrig.org for more information

Contact Information•Don Dailey•Don.Dailey@Kresa.org•269-250-9264