Strategies for OSTI Support of National Laboratory Libraries

-2009 and Beyond-National Laboratory Libraries Coalition Meeting 28-30 October 2009 – Argonne National Laboratory

Erin C. AndersonOffice of Scientific and Technical InformationU.S. Department of Energy

You asked – we answer:

What does OSTI do for the DOE Laboratories and what are OSTI’s strategies for connecting with the labs?

First a little review…

OSTI Works In Partnership with DOE Laboratories to Fulfill STI-related Requirements Under the Laboratories’ Contract DOE’s STI Program Managed by OSTI

Provides accountability and historical record by creating a central, authoritative collection of DOE STI for long-term use and access

Fulfills statutory mandates Enhances transparency of DOE

research Saves research dollars by reducing

duplication and enabling reuse of previous research

OSTI Responsibility Has Been Established In: Atomic Energy Acts of

1946 and 1954 Energy Reorganization

Act of 1974 Department of Energy Act

of 1977 Energy Policy Act of 2005 America COMPETES Act

of 2007

…OSTI does this while also providing a host of products to assist librarians and researchers

Successes: The Importance of Partnership

Increased use/visibility of DOE R&D: from 1995 to 2008, web transactions increased from 300,000 to 84,000,000 – a 28,000% increase.

As a collaborative partnership comprised of representatives from Headquarters Programs, DOE Operations Offices, DOE Laboratories and technology centers STIP is both a success and the key to success by providing a framework for routine communication and information exchange.

OSTI and the Labs are partners in making scientific and technical information available.

Full-Text Documents Downloaded

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FY04 FY05 FY06 FY07 FY08

14.2 million Full-Text Downloads in FY08

Strategies for OSTI Support of Laboratory Libraries

Connection: OSTI and National Laboratory Libraries New Technologies Breakthroughs and Enhancements Digitization Outreach

STI Finder New Media Working Group Collaboration from Laboratory Libraries Strategies to Support Laboratory Libraries

New Technologies: OSTI Homepage www.osti.gov

New Technologies: Tabbed Widgets

http://www.osti.gov/widgets.html

Plain Search Box Widget

Customizable Tabbed Widgets

New Technologies: Social Media

http://www.youtube.com/ostigov/http://www.facebook.com/ostigov/

FY09 Enhancements: Provides Free public access to more than 211,973 full-text DOE documents

(last year 10/2008 188,139 full-text) Expanding in full text digitization efforts via multiple approaches (30,000-

35,000 legacy documents were digitized as result of INIS microfiche digitization project)

Search results:  possible alternative spelling suggestions, clustering of authors and subjects, capacity to create Alerts on the fly, capability to export citations using Endnote or Zotero

Web 2.0:  Widgets and Share features added Spell check when using Basic Search: when a word is spelled incorrectly,

offers options to the spelling used News features and ability to participate in Document DiscussionsFuture Enhancements: Web 2.0 capabilities

Breakthroughs and Enhancements

FY09 Enhancements: Free public access to more than 2,629,847 citations with over

223,563 full-text DOE documents (last year 10/2008 2,351,671)

Expanding in full text digitization efforts via multiple approaches (30,000-35,000 legacy documents were digitized as result of INIS microfiche digitization project)

Search results:  possible alternative spelling suggestions, clustering of authors and subjects, capacity to create Alerts on the fly, capability to export citations using Endnote or Zotero

Web 2.0:  Widgets and Share features added Adopt-A-Doc link though which individuals can sponsor

digitization of DOE documents News features

Breakthroughs and Enhancements

Breakthroughs and EnhancementsFY09 Enhancements: 1,975 requests fulfilled

for digitized full-text 808 registered users SRC was migrated to a new search

engine during FY 09 – enabling faster search and retrieval results

Future Enhancements: Wideview - a tool for enhancing

global discovery

Breakthroughs and Enhancements

FY09 Enhancements: South Africa joined in November 2008. As of 30 July 2009, the database now provides users a choice of over a

quarter of a million full text documents for free viewing and downloading in energy-related areas. These electronic documents are research reports, conference papers, and other energy-related publications that reside directly on the ETDEWEB server, typically in PDF format.

ETDE's 250,000th full-text document is titled "What's driving energy efficient appliance label awareness and purchase propensity?" submitted by Germany.

October 2009:Total Bibliographic records available: 4,248,000Total records with full text available: 262,000Total records with Digital Object Identifier (DOI) links: 920,000

FY09 Enhancements: Nearly 400 collections of non-text information by end of FY09 Web host (physical location) for each collection added for clarity

(can be browsed or searched) Fields added to each record to clearly show which collections

have specialized interfaces at the home source and which collections require user registration before access is granted.

DDE now has its own search widget. Future Enhancements: Exact phrase searching with quotes added to already existing

word search (in production mid-November, 2009) Data Center crawl search will be released January, 2010

Breakthroughs and Enhancements

Breakthroughs and EnhancementsFY09 Enhancements: An array of new search and retrieval features and capabilities

have been added to ScienceAccelerator.gov, providing new options for customizing the search experience: allows you to e-mail your search results offers the capability to export search results into your citation

management software provides links to EurekAlert! Science News and Wikipedia

information on your topic(s) of interest clusters results by related topics and/or by date in order to more

easily target subsequent searches provides the capability to received Alerts about your selected

topic(s)Upcoming:  Addition of DOE Data Explorer to the federated search

FY09 Changes: A major review of the subject categories was undertaken by the agencies.  This

was to bring terminology up to date (since launch in 2002) and add/subtract categories that may have changed significantly or subtly. Changes were implemented in September 2009.

DOT joined Science.gov and is now a contributing member.  The DOT Integrated Search was added to the deep web search. 

Additional databases added this year were USDA Food and Nutrition Center and EI A Publications.

Upcoming Enhancements and Changes (FY10): An aggregated RSS news feed, populated by the participating agencies is

planned for this fall.  This will likely be on the main page and provide a one stop for major science agency news feeds

  The Science.gov Internships and Fellowships section is very popular.  It will be

made more user friendly, and searchable, during the Fall/Winter.

Breakthroughs and Enhancements

FY09 Enhancements: Recent enhancements include the addition of Alerts and a quick

share tool for use with social networking sites, clustering by Author and Publication, and increased speed and improved relevancy ranking.

Continued growth - now covering over 400 million pages of STI from 61 databases/portals in more than 60 countries, representing over three-fourths of the world's population.

Upcoming Enhancements: Current research in multilingual translations technologies will enable

searching of non-English databases, with planned incorporation into WWS in 2010.

Breakthroughs and Enhancements

Digitization of DOE Report Collections Legacy Collection-Unclassified Vault contains 1.2

Million full-text scientific documents and approximately 400,000 microfiche. This represents the accumulated knowledge from DOE and predecessor agencies since the early 1940’s.

Long-term plan to digitize entire collection-Funding is key limitation.

15% of legacy collection has been digitized. Establishment of partnerships (e.g. INIS) and other

efforts (Adopt-A-Doc?) have been key to accelerate digitization efforts.

Adopt-A-Doc? http://www.osti.gov/adoptAdoc/

What? On-demand service—provides the

option to sponsor digitization of full-text DOE technical reports making research broadly available

When? Announced November 2008

Result? Product has been well received

How Many? 300,000+ full text reports available to

digitize More than 30% of requests have been

international

Who?Requests have originated from: United States Sweden South Africa Israel United Kingdom Australia Colombia Belgium

OSTI Staff and Outreach Valerie Allen

Immediate past Director of the Special Library Association’s (SLA) Government Information Division (Served two consecutive one year terms)

Erin Anderson 2009 Membership Chair, Tennessee

Valley Chapter (formerly Southern Appalachian Chapter) of SLA

2010 President-Elect, Tennessee Valley Chapter, SLA

Tim Byrne 2009 Chair of the Depository Library

Council for the Federal Depository Library Program

Presentation at the Federal Depository Library Program Conference-October 2009

Exhibit at the ALA Annual Conference-June 2010

Presentation at the Tennessee Library Association’s Government Documents Roundtable-October 2009

Support of the Office of Science Exhibit at AAAS 2010

CENDI (longtime interagency collaboration)

You asked – we answer:

There was a comment that OSTI seemed to be going directly to the researchers to get information, bypassing the designated Lab contacts. There is interest in understanding OSTI’s strategy.

DOE Researchers OSTI does not go

directly to researchers—OSTI coordinates with each sites’ STI Manager.

Information submitted to OSTI goes thru a sites’ process for E-link submission; whether it is document by document or an established harvesting protocol.

Ways in which individual DOE researchers may interact with OSTI: They register for Science Research

Connection They receive an email (i.e. referred to

as Author Notification) providing them with a link to their report's) in DOE’s InfoBridge database

Based on their expertise, they may be contacted at the direction of Headquarters regarding a special project

Their personal webpage is identified as appropriate for the E-Print Network—does not take the place of formal STI submission

Ad hoc requests initiated by researcher are referred back to the STI Manger at that researcher’s laboratory

•YOU MAY ASK, “WHAT ABOUT STI FINDER?”

STI FinderSTI FINDER DOES NOT INVOLVE DIRECT INTERACTION WITH RESEARCHERS

BACKGROUND: Initially developed to assist GPO in locating federal documents not

found within their system. Later the STI Finder tool was used to assist an STI manager in

identifying obscure STI posted bypassing their STI process. Later STI Finder was used to look at several DOE laboratories

websites identifying a significant amount of STI throughout the Department that hadn’t been submitted to OSTI.

Worked with the STI Manager, 800+ items were identified to be added to E-Link

KEY POINT: STI Finder is designed to assist STI Managers in identifying STI documents that may be bypassing the lab’s STI process. OSTI does not intend to use the STI Finder tool as a replacement for routine or existing STI submission options.

You asked – we answer:

How does the New Media Working Group tie into OSTI’s strategy for the Laboratory Libraries?

STIP: New Media Working Group

Revision of DOE Order 241.1 will explicitly include data and multimedia as STI formats that need to be submitted to OSTI

Resulting in the ability to make

additional R&D results broadly available.

You asked – we answer:

Last year the focus of OSTI’s presentation was on what OSTI does for libraries. Is OSTI looking for more collaboration from the Laboratory Libraries?

Is OSTI Looking for More Collaboration with Laboratory Libraries? Links to OSTI Products from the Laboratory Library’s Web Page

Provide Promotional Material to DOE Researchers and Other Library Users

Educate Library Users About OSTI Products as well as Use and Placement of OSTI Widgets

You asked – we answer:

What additional strategies can OSTI utilize to support Laboratory Libraries?

Additional Strategies OSTI Can Use to Support Laboratory Libraries

Spotlight Laboratory Libraries-Highlighting Accomplishments from OSTI’s Homepage

Provide On-Site Overview and Training for DOE Researchers Regarding OSTI Products/Services

Any other ideas?

Use of Open URL

Please Stay In Touch and Let Us Hear Your Comments…

Karen J. Spence spencek@osti.gov (Assistant Director for Information Systems)

Erin Anderson andersone@osti.gov (Library & University Outreach, Web 2.0, Widgets)

Webmaster OSTIWebmaster@osti.gov (OSTI Homepage Comments & Feedback)