Strategic Research Planning Workshop Strategic Planning Workshop Prepared by: Luisa Milic, Ideya,...

Strategic Research Planning Workshop

Strategic Planning WorkshopPrepared by: Luisa Milic, Ideya, Ltd.

Location: University Of Montenegro, Podgorica

Date: January 2010

Content

Introduction Strategic Planning Process Overview Brainstorming Sessions:

UoM Research Guiding Values UoM Research Mission Strategic Planning Activity - Mindmap UoM Research Vision Establishing Research Priorities Goals and Strategy Formulation UoM Action Plan

What Next Communicating the Plan Operation and Management Plan

Strategic Planning Workshop Purpose of the Strategic Planning Workshop Project:

To facilitate the creation of the UoM strategic research plan that will strengthen University research function and help improve UoM position within the larger research communities in Europe.

The Strategic planning for research is simply a tool to facilitate the work of researchers and to promote the development of new research in their institutions.

It is systematic process for determining where the University is going over the next 3 years, how it is going to get there, and how it will know if it got there or not.

It is the responsibility of the University central administration Goals

Provide a common purpose, values, vision and common data for decision makers

Ensure that the best research ideas are incorporated into the plan Ensure that the needs of the University’s research community are addressed Utilize brainstorming and analytical process to establish long range research

goals, setting priorities about research directions and building research commitments through action plans

Inform everyone about general ideas for the future development of research

Strategic Planning Workshop Process

Core Values – Value Audit ExerciseMission – Mission Statement Brainstorming

Vision – Vision Statement ExerciseInternal Environment Research Mindmap

Strategic Research Planning Impact Areas Mindmap

UoM Internal and External Evaluation of Research +

SWOT Analysis

Planning Steering Committee

Discussion of Research Priorities, Research Goals,

Objectives

National Strategy of Scientific

Research - SR Montenegro

Identification of KPIs: Performance Measure & Targets

Plan ReviewRound Table Discussion of the Plan and

Adoption Meeting with Key Implementers

Brainstorming Session

Research Trends Best

Practices

Identification of Research Strategies

Action PlanRector

Strategic Research

Planning Process Overview

Plan for ImplementationOperational Plan

Presentations

Researcher Perspective

Strategic Planning Concept

ResearchValuesMissionVisionGoals

Research Strategy Formulation

Research Strategy Implementation

Source: Developed based on the Bryson and Alston diagram, 2004

GAPS – DIFFERENCE BETWEEN WHERE WE ARE AND WHERE WE

WANT TO BE

RESOLUTIONHOW DO WE KNOW IF WE HAVE ARRIVED? - KPI

Benefits of Strategic Research Planning

Clearly defines the purpose and desired direction the University should take to achieve desired future changes in research area.

Identifies the prioritized research goals

Aims to align the University research with its environment and its changes

Set standards of research excellence Put emphasize on priority use of

research resources Provides a framework for achieving

competitive advantage Provide objective baseline for control

and evaluation of research activity Its participatory process creates a

sense of ownership

Planning is pointless! – we are

not in control - everything is changing too

quickly.

There is no point to plan if we have no clue what the

future will bring?

Key Reasons Why Planning Efforts May Fail

Unpredictable Future Strategic planning is not an event rather than Process Continuous interaction with the Environment

Quite often, the planning process separates the planners from the doers

Data and Data Access Goal: Achieve free information flow through dialogue between people, teams,

functions, system, without restrictions or limitation to data access.

Invisible Leadership A leader who advocate collaboration in decision making but continues to make

decision unilaterally will do nothing more than breed cynicism and mistrust in the organization.

In strategic planning leaders need to: Serve as an example for others to follow – to be proactive problem solvers

and openly engage in shared learning process along with their staff. Challenge employees to change by empowering them to make their own

decisions and take responsibility for the outcomes of those decisions, and find meaning in their work through fulfilment of their own aspirations.

Actively manage the strategic agenda by shaping dialogue and forming consensus around emerging issues.

Research Planning Horizon Reached agreement about Research Planning

Timeframe

Mission

Time

Beliefs and Values

Success

1. Get Feedback

2. Change Strategy

3. Take Action Until You Succeed

Before we start: Paradigms of Higher Education

(after Kathy Tiano, cited in Inglis et al, 2002: 22)

Old Paradigm for HE New Paradigm for HE

Take what you can get Courses on demand

Academic calendar Year-round operations

University as a city University as idea

Terminal degree Lifelong learning

University as ivory tower University as partner in society

Student = 18- to 25-year-old Embrace to grave

Books are primary medium Information on demand

Tenure Market value

Single product Information reuse/info exhaust

Student as a ‘pain’ Student as a customer

Delivery in classroom Delivery anywhere

Multi-cultural Global

Single discipline Multi-discipline

Institution-centric Market-centric

Government funded Market funded

Technology as an expense Technology as differentiator

VALUES AUDIT


Values and Beliefs Key questions: What are the true values and beliefs that

define UoM and how does University want to be known?

Values are fundamental beliefs an organization cherishes above all others.

They have to be special and unique to the University They are lasting and enduring the test of time and guide us

through any kind of change or crises They provide guidelines for behaviour and secure

framework in which change and growth are possible. When University values are focused, clear and genuinely

shared, when leaders at all levels are role model to exercise those values, then values are truly strategic contribution.

Values Values of the UoM’s research enterprise should be in accordance

with the main values and principles of the University as a whole. According to the Statute of the University of Montenegro, Article 2.,

the main values/principles of the University of Montenegro are: “The activity of the University is based on:

Academic freedoms and academic autonomy; Openness to the public; Cooperation and partnership of the employed staff at the university,

students and other participants in the higher education process; Principles of establishing the European higher education and research

area; Creating the possibility for acquiring higher education throughout life.”

Some examples of core research values exercised by other universities are: • Compassion

• Interdisciplinarity and Creativity

• Academic freedom• Leadership• Superior Quality and Service• Contribution

• Integrity and inclusion• Dedication• Teamwork and collaboration• Measuring excellence by impact

resources, and readiness to act.• Depth driving scope

DEVELOPING RESEARCH MISSION


Developing Research Mission

Why do research? Research provides new knowledge and intellectual stimulation that

are vitally linked to the educational process. Other Reasons:

To sustain academic and professional reputation of the University in knowledge-based economy

To create new knowledge from scientific discoveries, literature or art To align academic activities with economic development of the region To develop research based teaching and education

To enrich student experience, better prepare them for success and increase the value of degrees awarded to them

To attract new resources and personnel to conduct research To enhance the University ability to attract additional financial resources to

the University and ensure budgetary growth To enhance recruitment and retention of high quality students and faculty

To encourage entrepreneurial and innovative thought

Developing University Research Mission The University Research Mission is a long-standing statement

describing the University research core purpose. A short statement – no longer than 2-3 sentences Developing a research capacity and capability is a key for University

mission and survival as an institution. Most countries in Europe place the research mission in the context of the

‘Lisbon’ agenda: To make the European Union the most dynamic and competitive knowledge-based economy in the world by 2010, with more and better jobs and greater social inclusion.

When creating University research mission, we have to ensure that our research mission is in the accordance with the mission statement of the University of Montenegro as a whole:

“The University of Montenegro has a threefold mission: a) It is partly oriented towards scientific-research and art work by way of creating,

advancement, and development of knowledge, science, art, and culture; b) Secondly, it is concerned with education by spreading general, scientific,

professional knowledge and skills by means of teaching and research; c) Thirdly, it is oriented towards broader social community by offering services.”

STRATEGIC PLANNING ACTIVITY - MINDMAP


Strategic Planning Activity Mindmap

Goal of the Exercise: To generate a diverse set of ideas, to understand the interrelatedness of ideas, to map out complexity of an issue or problems.

Tool: Mindmapping A creative thinking technique that helps people balance the

analytic and creative side of the brain. Mindmapping is a visual representation of an idea, concept, or issues.

2 mindmaps developed: Internal Environment Research Mindmap Strategic Research Planning Impact Areas Mindmap

Internal Environment Mindmap

To each of the factors, we have assigned :

Possible Issues to consider SWOT:

University strength, weakness, opportunity, threats related to this factor

List of responses we have already developed with the evaluator team:

Non-Money Needed Responses Money Needed Responses

Review the factors assigned to your group.

Discuss it (20 min) Develop 3-5 strategic goals

Strategic Planning Activity Mindmap

Example – Strategic Goals related to the Institutional Mission1. Strategic Goal: Change the University Culture with more emphasis on

research Increase the communication between Faculties/Institutes and increase bond

among researchers across University Introduce Undergraduate Research Assistantship Introduce Research Productivity Measure Redistribution of Facilities and Administrative Cost Return Development of Strategic Research Plans at the University / Faculty/Institute

level Perform Evaluation of Research every 3 years Establish University Research Office or leadership position at the University

Level (VP for Research) Ensure Institutional Support (backing from leadership) Develop faculty interest inventories and institutional capabilities statements

for University and national information systems to determine areas of research strengths and resources and to query the system when University needs to put together a team

Strategic Research Planning Impact Areas

The Killoren Impact Model – used in a holistic approach to planning for research

Assumption: University research strategies are influenced by various institutions and in turn the plans of these institutions will significantly impact the University’s activities.

The models allows us to identify areas currently contributing to the research, existing competitors, and to target areas for future development.

It should be constructed at the beginning of strategic plan. As specific plans are discussed, the number of impact areas will grow.

Goal: Identify 2 or more potential partnerships in any of the impact area and briefly elaborate on them (who, why - benefits of the

partnership for the University research)

Strategic Research Planning Workshop – 2nd Day

PLANNING AUDIT RESULTS


Planning Audit Results

Communication Throughout University


Commitment and Readiness to do Strategic Research Planning


University’s current capacity for creativity and innovation

University Research Values Results

Integrity – expressed through our attention to the highest ethical standards in all domain and our insistence and demand for honesty, decency and fairness (rank 6)

Academic Freedom – University will not compromise academic freedom and will advance it as a foundation of any forthcoming research undertaking (rank 4)

Research Focus – expressed through our continuous efforts to improve awareness of research function within University and research focus on issues critical to regional development, national interests and global community (rank 1)

Teamwork and Collaboration – as exercised by our interdisciplinarity, teamwork, readiness to help each other, our external partnerships, and our capacity to create new fields of research exploration. (rank 2 and 3 merged)

Reward Based on Values – as exercised through our willingness to recognize and reward contribution, dedication, creativity, superior quality research and services of our research active staff as key instrument for motivation (rank 5)

Other values: research sustainability (rank 9), improvement of quality standards (8), dedication (10) and contribution (11)

University Research Mission University of Montenegro’s research mission is based on meticulousness,

creativity, transparency, sustainability and humanity of scientific research and art work as a foundation for advancement of quality of life:

University promotes the creation of pervasive research culture across all areas of the University with a special emphasize to achieve regional leadership position in the region in selected research areas of national importance, By continuous development and support of the intellectual and physical

resources within University, By maintaining a continues improvement frameworks based on constant

monitoring of contemporary scientific achievements in the world and applying them within Montenegro system, and

By promoting and developing multidisciplinary scientific research to create knowledge society.

Misija Univerziteta Crne Gore je zasnovana na sitematicnosti, kreativnosti, transparentnosti, odrzivosti i humanizmu naucno-istrazivackog i umjetnickog stvaralastva kao osnove za podizanje kvaliteta zivota.

Da usporstavi snaznu kulture istrazivanja na Univerzitetu u svim podrucjima, a posebno nacionalno i regionalno vodjstvo u pojedinim disciplinama kroz maksimiziranje intelektualnih i fizickih sredstava Univerziteta i kontinuiranom unapredjenjem programa, kapaciteta i infrastructure.

Dostizanje liderske pozicije na regionalnom nivou kroz razvoj kapaciteta u naucnim oblastima u kojima postoje nacionalno zasnovane prednosti.

Pracenje suvremenih naucno istrazivacki dostignuca u svijetu i njihova aplikacija u CG sitem, te promocija i razvoj multidisciplinarnog naucno-istrazivackog rada u cilju kreiranje drustva znanja

University Research Goals

Goals University Strategic Research Goals

To recruit, develop and maintain a highly qualified and diverse research staff

1. To Improve researchers capacity, facilities, infrastructure, and administrative support for research

Development of research infrastructure – University research capacity through creation of research centres.


Achieving level of uniform participation in international EU scientific research project that will increase research mobility and research funding.

2. UoM will be more innovative and focused in pursuing external research funding

Restructuring and increase efficacy of Library system and services.


Establishment and full operationalization of Research Office that will link UoM with industry environment, promote international funds, invitation and donors, secure professional assistance in writing applications


Initiatives (international) which define access to large-scale equipment (eg. INCO-net networks)

3. To strengthen collaboration and research partnerships with other national or international institutions, industries, and government agencies

Establishing bilateral agreement which define possibility of joint use of equipment at the regional and EC level

3. To strengthen collaboration and research partnerships with other national or international institutions, industries, and government agencies

University Research Goals

Goals University Strategic Research Goals

Creation of innovative ways for utilization of international funds

2. UoM will be more innovative and more focused in pursuing external research funding

More intensive incorporation of research results in teaching

4. To build nationally/internationally recognized research programs and enhance University research visibility and reputation

To increase researchers capacity of research work through introduction of disciplines as a method of scientific research work , statistical analysis, specialization of researchers, etc.)

4. To build nationally/internationally recognized research programs and enhance University research visibility and reputation

Introduction of post-doctoral researchers 1. To Improve researchers capacity, facilities, infrastructure, and administrative support for research

Enhancement and stimulation of international collaboration (free teaching time, additional financial stimulation, ....)


Monitoring scientific research activity (presentation required, etc.)

5. Improve performance, assessment, and accountability of research and sponsored projects

To advance scientific research activity through plans 6. Improve performance, assessment, and accountability of research and sponsored projects

CREATING VISION STATEMENTS


Vision Statement for the UoM Research

Research vision is the statement describing the University desired future position in research. We create visions by examining what we want, defining our

values, and engaging in informed dreaming. The University vision for research should serve

To uplift aspirations, Foster commitment, and Generate energy towards shared goals that we want to

achieve within University research enterprise. Research vision statement should be challenging, authentic

for your needs and help distinguish your university from other universities in the region. Be positive and inspiring – DO NOT assume the system will

have the same framework or constraints as today.

Vision Statement Creation Individuals work by themselves to create their own vision

statement (15 min) Individuals form groups, share their personal vision and

create a draft of a research vision statement based on a common ground (30 min)

Groups then combine with another group to create a vision statement that is based on common ground for both groups. (30 min)

Presentation to larger group of the small groups’ vision statement (20 min)

ESTABLISHING RESEARCH PRIORITIES


Establishing Research Priorities

Establishing Research priorities in developing a University’s strategic research plan is one of the first major set of decisions: Tough choices between external, institutional and

researcher priorities. Ideally, universities seek to accommodate all 3 factors:

National and International priority setting and Public funding procedures

Priorities of SRA - Thematic

TOURISMSCIENCE AND

EDUCATION

ECOLOGY

Among the top priorities of the national policy and strategy of social, economic & scientific-technological and cultural development of Montenegro.

Focus: Recognition of the best quality researchers, promotion of scientific activities & ensuring of a connection between science and education.

Priorities: The natural and cultural heritage, demographic structure, national identity, language etc.

AGRICULTURE

ENERGY RESEARCH

HEALTH OF POPULATIO

N

Montenegro declared itself an ecological state in which sustainability is the key term.

The basic priorities of development: Clean and unpolluted air, water and land.

The sea and the coastal zone have special importance and therefore activities aimed at studying and implementing measures of protection and rational use of biological resources.

Focus: Research in a range of areas on which tourism predominantly depends, such as environment protection, water supply system, waste waters, transport, communications etc.

Priority: Development of a sustainable sector of agriculture and food production on the whole (food production accounts for 1/5 of GDP and management of huge resources - 37% of the total territory of Montenegro).

Focus: Development of agriculture and village areas, forestry, production of healthy-organic food.

Focus: Health problems typical for particular population categories of Montenegro.

Focus: Research of energy potential, renewable energy sources typical for Montenegro, as well as for improvement of energy efficiency (the last in Europe).

University needs: To develop the potential to lead the country in research in selected disciplinary and interdisciplinary areas.

To increase support and resource allocation for programs and efforts of faculty whose research programs are strong OR in alignment with national scientific research strategy.


Factors Impacting Priority Setting

% of respondentsSource: OECD 2006;


Decision Making Area – Research DomainPriority Research Domains

% of respondentsSource: OECD 2005; Note: Each column is calculated as % of respondents who ranked this category as 1st or 2nd in order of significance;

Establishing Research PrioritiesResearch domain Example RationaleApplied research (Rank 1)

Mechanical and Electrical Engineering (Robotics, Numerical Control, Circuit Switching, Industrial Engineering)Input: Social, UtilityProcess: Rendering an idea into practiceOutput: Inventions, Patents, Trade Secrets, Copyright

-Research directed primarily towards a specific practical aim of objective, or to search for practical applications of knowledge. Traditional field of research with strong link with industry (regional and national); Knowledge transfer activities with commercialization opportunities; Clients: Industry (suppliers, producers, consumers, etc).

Significant Research Domain (Rank 2)

Chiro-technology; Particle Physics, Digital Design

- Catalysing the development of a major grounds embedding digital design into all aspects of ITE

Industry related (Rank 3)

Computer Modelling to Automotive industry; Particulate Trap for Emissions from Diesel Vehicles; University-Industry Cooperation centre; Broadband Wireless; Sizing projects (LCF), Eco-Design.Production Research: Input: Market mandates. Process: Product or Product Improvement. Output: Improved products/ goods, services, reduced costs;Development Research: Input: Organization Priorities; Process: Stepping up a model solution; Output: prototypes, pilot, plants

-Projects conducted with major industry partners,- National enterprise funding opportunities. - Enables HEI to make contributions across a wide range of businesses emphasising the benefits of technology developed within the triple bottom line domain.

Basic Research (Rank 4)

Mathematics, Physics, Physics Research, each disciplinary area, neuroscience, cell physiologyInput: Disciplinary ImperativesProcess: Exploring natural/human phenomenaOutputs: Knowledge, Articles, Algorithms

- Experimental/theoretical work undertaken primarily to acquire new knowledge, without any particular application/use in view. Most important mission for the university; Generates credibility in research excellence through peer review grant scheme. Maintain and develop contacts with the state-of-the art research. High impact on education and image;

Examples and Rationale For Priority Research Domain

Research Domains Example RationaleNew Technology (Rank 5)

New Technology: Wireless Communications; Advanced Research; Polymer Opto-Electronics; Management of large Data Base SystemsInput: Social/Disciplinary needs; Process: Introducing New Technology into a discipline; Output: Adoption of an Innovation

- Strong and potentially lucrative exploitation through established partnerships; significant impact on educational activities and on HEI image

Collaborative External (Rank 6)

Social Work, Environment, High Performance, Computing, Water, Advanced Telecommunications, Smart Internet, , Micro-technology

Government, industry, research centres

Interdisciplinary (Rank 7)

Environmental Research, Environment Sensing Technology in Human Health and Environment

Sensors are hybrid devices (biology, chemistry, physics, electronics) with applications in many areas and impacting on many social aspects of modern life (health, security, privacy)

Creative Arts practice (Rank 8)

Design Research; Art and Culture (Music, Film, Art History); Fashion and Modernity;

-Collaborative, interdisciplinary activity funded by research agency; Application of leading edge technology (engineering and physics) to the arts domains.

Associated with Traditional Expertise (Rank 9)

Mathematics, Native Studies, Complementary Medicine

Limited capacity but growing relevance

New or Emerging area of research (Rank 10)

Rehabilitation Science Research: Emerging materials, Bio-Informatics

Diverse discipline capacities and potential for local enterprises; collaborative, international projects relating science and arts.

Collaborative or Cross Faculty (Rank 11 )

Biomedical Engineering; Environment; Sensing Technology in Human Health and Environment

Central to the way of the world. Need to understand where these initiatives are taking society.

Examples and Rationale For Priority Research Domain

Research Domains

Example Rationale

Consultancy (Rank 12)

Construction Consultancy; Software Engineering; Business Management Systems

- A work mostly on an individual basis to provide services to industry, commerce, public organisations, professional bodies, community and cultural partners. Provides opportunities for new research training projects and avenues for graduating students.

Associated with Region / local community (not ranked)

Textiles Research; Economic Development and Volunteerism, Water Quality, etc.

- Community and government imperatives; common projects with City Council, regional development agency, business innovation centre, etc.

Establishing Research Priorities- A New Century

20th Century was a century based on fast things: Physics, Electronics, and High Speed Communication and Transportation

21st Century: key elements that appears are Biology and Information systems and science But also Energy, Water and Sustainability

In a new century: Science & Engineering Research:

Interdependent Interdisciplinary

The revolution in genomics - The Genetic Revolution in medicine and agriculture is an integration or fusion of Biology, Combinatorial Mathematics, Robotics and Automation, Microfabrication, all coupled with Clinically–Based Medical Insights

Nanotechnology – is a rapidly evolving integration or fusion of technologies and science that involves almost every discipline (natural, computer, engineering disciplines)

Synthetic Biology is an amazing melding of Life and Informatics sciences (Synthetic biology is a new area of biological research that combines science and engineering in order to design and build ("synthesize") novel biological functions and systems.)

Research is inspired by quest for fundamental understanding through use-inspired basic research rather than on pure basic research or pure applied research

Establishing Research Priorities - Segments and Synergies

Micro Segments : Nano Bio Info

Macro Segments : Energy Environment Health Care Manufacturing Communication Logistics

Social Science: These engineering systems need input from social science,

management, and humanities and communications.

The payoff will come from bridging the segments : Bio-based materials, Biometrics, Personalized predictive medicine,

Synthetic Biology, Biofuels, etc.

Establishing Research Priorities – Evaluator Recommendations

Energy Research Energy Saving and Renewable Energy Research activities are a priority

sector for the European Union. But these areas have not been given sufficient attention despite that the comparative advantages of Montenegro in renewable energy.

Ecology Research in Science and in Engineering can result in environmental

conservation, clean energy for tourism and sustainable agriculture. Tourism

Tourism sector is not very ecology-enhancing unless developed very carefully and creatively, tourism may be very advantageous and a very good provider of employment, but at the expense of the physical environment and quality of life.

Medical and Biological research can result in high income cure tourism Historical and Archaeological research may lead to cultural elite high

income tourism Health

Research activity should improve and more capitalize on the hospital infrastructure.

Establishing Research Priorities- Evaluator Recommendations

Agriculture More importance should be focused on agriculture and food (20%

contribution to GDP) for 2 reasons: Know how from the international research activity cannot be transferred to

the local agriculture without research The sector will soon face the rules of the Common Agricultural policy of the

EC and timely effort is needed to be prepared for that.

Establishing Research Priorities– Interdisciplinary Research?

Why build interdisciplinary research? Research is becoming more complex and the ability for any one

person/discipline to be familiar with all aspects of research problems diminishes.

To explore areas of common interests with the purpose of generating new research questions and new cross disciplinary research teams

Some universities are structured fully on an interdisciplinary bases (e.g. UN University)

Formation depends on the needs of particular research questions and research undertakings.

The key constraints that may inhibit the development of interdisciplinary research:

Faculty evaluation and reward systems are based on the traditional discipline-based organizational structure.

It requires considerable more time and effort when there is interaction between programs.

Many times, the administrative structure and policies of the institution are not favourable to interdisciplinary cooperation.

Establishing Research Priorities– Interdisciplinary Research?

Interdisciplinary Research Solutions

Possible Solution 1. Restructuring of the present organization of faculties into several large

divisions to achieve university-wide priorities/goals without many constraints and territorial barriers.

Interdisciplinary research structure may operate in parallel with departmental/ disciplinary structures with staffing from centres or drawn from disciplinary base

Result: retain the current organization and achieve the desired flexibility through cross-departmental, cross-collegial activities and commitment to the University academic goals, as well as goals of the individual researchers.

Possible Solution 2: Establish multidisciplinary organized research units/research centres that

will foster interdisciplinary research programs (becoming more prevalent). Increase the cooperation among the disciplines to jointly solve a problem Brings together persons and equipment from several disciplines,

departments and schools.

Establishing Research Priorities – Interdisciplinary Research?

Other solutions: Establishment of administrative policies that encourage interdisciplinary

cooperation, including: Clarification of personnel policies related to joint appointments, Cross listing of co-taught courses, and Provision of budget support for interdisciplinary graduate programs.

Stimulation and reward of interdisciplinary efforts through: The recognition of interdisciplinary efforts in promotion, tenure, and salary

adjustments; a An emphasis on interdisciplinary scholarship in the hiring of departmental

chairs, creation of endowed chairs, awarding of distinguished professorships, and selection program development leadership.

Some universities provide structured opportunities and forums for researchers from different research disciplines

Establishment of new graduate programs in evolving interdisciplinary fields.

Development of ways to increase space utilization in a flexible way. University support for external proposals that request long-term support

for large-scale interdisciplinary research activities.

GOALS AND STRATEGY FORMULATION


Goals and Strategy Formulation Develop Prioritized Goals – a critical actions to be taken to move University

towards the vision statement Goals are ultimate results that we want to achieve. The University

research’s goals should: Must be consistent with the University’s mission, vision and goals Must be sensitive and responsive to both internal and external environments Must be specific, realistic and measurable Must describe an actual result that is desirable and not simply a process for

achieving that result Must represent results we want to create rather than ways to solve the problems. Must be prioritized from most to least important to achieve during the planning

period

When a Goal becomes a MUST – We operate from a different Mind-set We will stretch well beyond our comfort zone and keep changing our strategy as many times as it

takes to succeed.

Successful Unsuccessful

Only 5% of people are committed to their goals and achieve success

95% of people wish, want, hope, like to succeed

They make it a MUST Act within their comfort zone

Do whatever it takes Give lots of excuses

Academic Research ScorecardKPI - Performance measures and targets

- identify institutional targets that if met would indicate institutional strength (quantifiable and measurable)

RESEARCH PERFORMANCE PERSPECTIVE

Indicators which help in judging research performance

1. # of Research Publications (national/ international)

2. Citation Per Faculty

3. # of Research Grants Sanctioned

4. # of performance in conferences, forums, TV, etc.

5. # of Patents/patent fillings/licences

6. # of interviews and articles in various media

7. # of products and services developed for the commercial market

8. # of spin-offs /# of start-ups

9. # of consultations

10.

# of awards

LEARNING AND GROWTH PERSPECTIVE

Learning and growth of research perspective - - KPIs that helps in judging the learning

1. # of Research Student (INPUT)

2. % Of Increased Involvement Of Student Participation In Research – Collaborative, Credit-bearing Research With Faculty, I.E. Graduate Thesis, Honours Thesis

3. Independent Credit-bearing Student Research

4. # of Feedbacks Received From Students Regarding The Research Initiatives Comprised Of Suggestions

5. # of Research Initiatives Undertaken

6. # of Research Active Staff

7. Proportion Of Research Active Staff

8.

9.

# of research training and courses (entrepreneurship, IP, etc.)

Faculty-student ratio

FINANCIAL PERSPECTIVE

Financial Overview Of Research Activities

1. % Of Research Quantum Received From Government To Support Research Activities

2. Proportion Of Income From Research (Research Grant Income Or % To Total Income Associated To Research Income)

3. % Increase In Income From Knowledge Transfer Activities

4. Research Income Per Academic Staff (Full Time Member Of Academic Staff)

OPERATIONAL PERSPECTIVE

-Helps In Getting An Overview Of The Research Activities

1. Research Assessment Exercise Output

2. # of Higher Degree By Research Completions Per 10 Research Staff

3. Research Income Per Academic Staff (Full Time Member Of Academic Staff)

4. # of External Contracts For Research Facilities

5. Equipment Condition and Expenditures

6. # of part time jobs of participating research

Strategy Formulation

Once the main goals have been identified and agreed the more detailed work begins

The questions that need to be answered now are: What needs to happen to realize each main strategic goal? How can the conclusions be expressed in terms of objectives? How will the objectives be translated into actions? Who will do the actions and when? How will the results be measured? (And how can these

measurements be linked to the KPIs where applicable?

Objectives are sub-goals or steps needed to take to achieve goals

Strategies express HOW to get there – different approaches we can take to achieve our objectives and reach our goals.

Develop Action Plan Actions are the specific tasks that we are going to

complete in order to carry out the plans to implement the strategies and accomplish the objectives and goals.

Ever important task must be clear, measurable, and time bounded. What gets measured gets done!

Instruction Begin with one high priority goal Develop an action plan: set of actions/activities, person(s)

responsible, timeframe, and performance indicators (outcome)

Identify the specific actions University will take to achieve that goal – who will be responsible, the completion date, and what indicators UoM will use to identify successful outcomes.

Example of Goals, Strategy Formulation, Action Plan Format

WHAT NEXT


Communicating the Plan

Disseminate drafts to all interested constituents.

Enter all suggested revisions on a master copy

Discuss at unit meetings

Get approval before implementing

Post it in public place.

Operation and Management Plan

Once the main strategic plan, along with any unit plans, is adopted, it needs to be operated and managed. Agreement about individuals accountable for actions have been agreed Determine which person or group keeps the contact with those individuals,

and reports the plan progress, and to whom. UoM Managing Board will not want to spend its time assessing the

details of implementation, it will be concerned with the way the UoM is responding to the main voted strategic directions.

The Faculty will be responsible for developing a reporting process with its research groups.

Typically, University’s Research Office has overall responsibility for Ensuring the realization of the plan Receives regular reports from all units about their activities, actions and results Suggests recommendations to appropriate administrators, where progress is not

being made Clearly identifies and widely reports on progress on agreed plans Plans should be reviewed and adjusted every 2 years, and probably every year is

best.

Operation and Management Plan

The most of the actions happen at the unit and departmental level. The Unit’s Research administrators are key individuals in

ensuring the successful implementation of the plans (both Unit and University’s objectives that impact at that level)

Administrators of each Unit should be held responsible for encouraging and reporting on implementation among their faculty and staff.

Challenges: There may be elements of the plan that will bring uncomfortable change to the institution.

Although research administrator at the Unit level may delegate responsibility in some areas, where employees, external constituencies or students are often asked to deal with substantial change, the University leadership needs to be seen to be in charge.

Strategic Research Planning Workshop Strategic Planning Workshop Prepared by: Luisa Milic, Ideya,...

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