Strategic Planning for Traffic Records in Michigan Back to Basics: It’s SIMPLE Presented to the...
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Transcript of Strategic Planning for Traffic Records in Michigan Back to Basics: It’s SIMPLE Presented to the...
Strategic Planning for Traffic Records in Michigan
Back to Basics: It’s SIMPLE
Presented to the 28th International Traffic Records Forum
Steven. A. Schreier
August 6, 2002
What is OHSP?
The Office of Highway Safety Planning Governor’s Highway Safety Representative Housed within Michigan State Police
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“OHSP is dedicated to saving lives and reducing injuries on Michigan roads through leadership, innovation, facilitation and program support in partnership with other public and
private organizations.”
Why does Michigan need to Update?
Mainframe based system architecture Access to information is cumbersome/slow New Technology is faster, more efficient Increased demand for improved data
accessibility, faster processing time and more accurate information
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Who uses Traffic Records Data?
Crash Data utilized to make Safety and Engineering decisions (MDOT, Locals)
Drivers’ records reflect crash involvement (Secretary of State)
Patrol patterns and staffing determined (MSP, Local Law Enforcement)
Program Choices (OHSP)
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Overview of Crash Data
Over 400,000 crashes per year 32.9% of all fatal crashes involved at least
one drinking operator 4 people died everyday in vehicle crashes The year 2000 economic loss due to vehicle
crashes in Michigan was $9.7b
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Crash Report
UD-10 Crash Form All Law Enforcement mandated to collect Any Crash occurring on public roadways Minimum of $400 in property damage
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Crash System Flow Chart
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Crash Occurs
UD-10 sent to
MSP CJIC
UD-10 Generated by Officer
UD-10 Scanned
and Keyed
Files processedand sent to mainframe
File sent from MSP CJIC
to MTU
Was Crash
located?
Manually locate
the crash
No
Start Locating Process
3 years data plus current year stored
on mainframe
Yes
SOS gets data - updates
driver record
Update Mainframe
Data Available
60-70% located by
MTU
Populating the Crash System
Prior year crashes are closed out in May of the following year (I.e. year 2001 available in May 2002)
Year-end reports are generated and files are sent to users (state, local, non-profits...etc)
Synopsis of information posted to OHSP Web Site
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System Evolution
Crash processing has largely remained the same since 1992-(bubble form introduced)
Incremental Improvements: 1. Y2K readiness2. Digital capture of image 3. Outsourced data processing (projected $ savings) 4. UD-10 modifications for ease of use
System Improvements explored:1. Automated Crash Reporting System2. Internet based Crash access-ICRASH3. 1995 Star Mountain Strategic plan
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Barriers to Implementation
Extensive State Retirement Lack of financial backing Changes in Department heads No single agency owned the system System enhancements not prioritized to
get proper attention and action
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Strategic Planning
Governor’s Traffic Safety Advisory Commission (GTSAC)
Traffic Records Coordinating Council (TRCC) guides system planning
Composed of MSP, SOS, MDOT, Local Law Enforcement, Universities, MPOs, and Local Traffic Safety Advocates
(all are users and providers of crash data)
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Current Planning Efforts
MDOT, SOS and MSP are ‘1 team’ TRCC empowered to make key decisions Vision for the future developed by all
agencies TRANSTIP Back to Basics
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TRANSTIP
One week workshop with participation from MSP, MDOT, SOS, DNR, NHTSA, Local agencies, Universities, Insurance companies and MPO’s
Mission: Improve traffic safety by helping to identify potential causes of traffic crashes, deaths, and injuries by:
1. Improve business processes
2. Coordinate and clarify roles and responsibilities
3. Reduce error rates and cycle times
4. Improve the overall technology topography
5. Reduce overall processing costs
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Where are we today?
Hired a Project Manager 5/1/02 Created a ‘core’ team comprised of MSP, MDOT and
SOS members Identified project sponsor and received executive
commitment and approvals to proceed with project Conducted requirements sessions for process and
system technology enhancements Established high level goals, objectives and timelines Obligated funding sources
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Back to Basics
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Some Questions for You How do you put a Giraffe in a refrigerator ?
Open the door, put the Giraffe in and close the door
How do you put an Elephant in a refrigerator ? Open the door, take the Giraffe out, put the elephant in & close the door
The lion king has a conference with all the animals. Which animal does not show up ?
The Elephant, he’s still in the refrigerator
How do you safely cross a river swimming with crocodiles ?
Walk across, the crocodiles are all at the Lion King conference
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Back to Basics
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Shared sense of importance/responsibilityInformation TechnologyManagePeople and ProcessLeadershipEducation, Excellence and Excitement
S I M P L E
Shared sense of importance/responsibility
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All organizations and departments that utilize crash information must be
committed to and share the responsibility of ensuring accurate and timely crash data.
“Never confuse movement with action” Ernest Hemingway
Information Technology
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We must use Information Technology to assist with the collection, analyzing,
sharing and communication of the vast amount of crash data available.
We must NOT be Information Technology dependent to the point where, when the technology changes or fails we can no
longer perform the core job or function.
Manage
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Manage:(verb)
1: to handle or direct with a degree of skill a: to make and keep compliant b: to treat with care c: to exercise executive, administrative, and supervisory direction
“They always say that time changes things, but you actually have to change them yourself.”
Andy Warhol
2: to work upon or try to alter for a purpose3: to succeed in accomplishing
Merriam-Webster’s Collegiate Dictionary (www.m-w.com)
People
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Without skilled, trained and dedicated people, we will NOT succeed.
Process
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Basic Process X
EndStart
Technology // Financial // Organization
The process succeeds in conjunction with, not because of technology, money and organizations
Leadership
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“The final test of a leader is that he leaves behind him in other men the conviction and the will to carry on” Walter Lippmann
Everyone, has to believe in their direct leadership and in their own ability to lead.
Leaders Lead
“Content to follow when we lead the way” Alexander Pope
Education
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Our plans must contain an effective method to educate our customers, business partners and internal departments and employees.
Excellence
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“Whatever is worth doing at all, is worth doing well” Philip Dormer Stanhope
We must believe in the work we do and have at the forefront excellence and quality
in mind.
You don’t have to listen to me
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“The close working relationship among The Iowa DOT, the Governor’s Traffic Safety Bureau and ISU CTRE contributes significantly to the advancement of
Iowa’s safety initiatives”
“Ohio has systematic processes in place for identifying its high crash locations…”
“Del DOT has an energetic staff that is making the program successful”
“Oregon’s crash data is timely…there are continuing efforts to further improve this”
“One of the keys to any successful HSIP is a knowledgeable, dedicated and innovative staff…THE PEOPLE MAKE THE PROGRAMS SUCCESSFUL”
National Review of Highway Safety Improvement Program - November 2001
Excitement
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We have the ability to infect our communities, departments and fellow
workers with excitement, dedication and passion for making our roadways safer and
saving lives
You can make a difference
You have to make a difference
Steven A. Schreier
Planning Analyst
Email: [email protected]
Phone Number: 517-333-5306www.michigan.gov/msp
Questions