The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. SLIDE WHAT IS ON THIS SLIDE NARRATION/PRESENTER SCRIPT 1 Image of Strategic Plan cover

2 What is a strategic plan?

What is a strategic plan?

Click A strategic plan helps outline strategies to implement and manage CHANGE to improve the way the Iowa DOT operates.

A strategic plan helps outline strategies to implement and manage

CHANGE to improve the way the Iowa DOT operates. 

Click

Everyone will be affected in some way by the changes the plan brings about.

Everyone will be affected in some way by the changes the plan brings

about.

But, because the strategic plan focuses on CHANGE not everyone or

every area of the Iowa DOT will be directly involved in the work of the

strategic plan.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 3 WHERE THE IOWA DOT IS GOING

(text on the cover of the SP)

The strategic plan focuses on where we are going.

4 Our Vision – Smarter, Simpler, Customer Driven (text on the cover of the SP)

This vision is intended to be something the department and its employees

should strive toward.

Initiatives in the strategic plan are efforts to make the department as a

whole smarter, simpler, customer driven.

5 Think about a strategic plan as an improvement plan for the department.

One way to think about the strategic plan is as an improvement plan for

the department.

<Draw parallel between a strategic plan and an individual performance

plan review or some other plan for improvement.> 

6 KEY INITIATIVES FOR CHANGE

As part of the strategic plan process a review of department performance

was conducted.

Management team identified initiatives that could move the department

toward the vision of smarter, simpler, customer driven.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 7 Performance management

Data integration

Portfolio and project management

Organizational communication

Workforce and knowledge management

(text on the cover of the SP)

Those initiatives are:

Performance management,

Data integration,

Portfolio and project management,

Organizational communication,

And workforce and knowledge management.

8 Why these initiatives?

How did the management team land on these initiatives?

9 Conducted a strengths, weaknesses, opportunities, and threats – or SWOT analysis

Management Team conducted a strengths, weaknesses, opportunities, and threats – or SWOT analysis.

10 SWOT analysis

The SWOT analysis looked at what the department was doing well and where we needed improvement.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 11 IMAGE OF SWOT SLIDE 1 –

Iowa Department of Transportation

Strengths, weaknesses, opportunities, and threats were broken into

themes.

Four themes were identified for both strengths and weaknesses; and

seven themes for both opportunities and threats.

12 IMAGE OF SWOT SLIDE 2 – STRENGTHS Here you see the specific strengths identified for each of these themes.

13 IMAGE OF SWOT SLIDE 3 – WEAKNESSES Specific weaknesses are shown here.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 14 IMAGE OF SWOT SLIDE 4 – OPPORTUNITIES Specific opportunities are listed here.

15 IMAGE OF SWOT SLIDE 5 – THREATS And, finally, here are some specific threats.

16 Five key initiatives Discussion of the areas needing improvement led to the identification of

the five key initiatives.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click Performance management

Performance management is the use of performance information to

improve.

This will involve working to understand what we are responsible for, why it

is important, and how measures can be used to manage critical

processes.

Developing a measurement culture will help all levels of the department

understand the progress and success of their work.

<Give some examples related to your work unit/division in how a

measurement could help you improve performance.>

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click 2 Data integration

Data integration It’s critical to better understand the data and information systems that

currently exist within the department and determine how we can best

leverage those investments.

It’s also important to recognize that new data and systems may be

needed.

The linking and integration of data from sources across the department

will improve data quality, decrease the number of duplicate systems, and

improve the speed and quality of data analysis.

<Give examples or ask for input on systems or data that your work

unit/division uses that might be duplicated by another area.>

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click 3 Portfolio and project management

Portfolio and project management The ability to clearly define project priorities for all types of projects within

the Iowa DOT and successfully manage them to completion is imperative

for the agency’s success, especially as resources continue to become

increasingly tight.

Growing demands on resources has created a situation that is difficult to

sustain.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click 4 Organizational communication

Organizational communication Communication is critical to the success of any organization.

Lacking knowledge of what is going on, and why, contributes to poor

employee satisfaction, low morale, and affects productivity.

There is an ongoing need to improve our ability to clearly communicate

between employees, within work units, within the department, and with

our external customers.

Knowing how, when, and in what format to share information will be

critical.

We have a duty to clearly, consistently, and accurately provide access to

information, assuring that we are maintaining transparency and fostering

trust.

<Give an example or ask for feedback of times where communication may

have created a problem for your work unit/division.>

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click 5 Workforce and knowledge management

Workforce and knowledge management It’s critical for the Iowa DOT to attract, hire, and promote the right people

for the job;

provide the support necessary for individuals to be successful; and

ultimately gain from the wide range of skills and experiences a diverse

workforce brings to the Iowa DOT.

In addition to attracting new employees and developing employees while

they are here, it is vital to find a way of maintaining knowledge within the

department after employees leave.

17 So, how do we tackle the work?

So, how do we tackle the work?

As you can see, these are some pretty big initiatives that affect areas

across the Iowa DOT.

Click Change requires resources and time. Change requires resources and time.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click If we were to tackle all of the initiatives at once,

resources would be stretched to the point of not

being fully successful in their implementation.

If we were to tackle all of the initiatives at once, we would stretch

resources to the point of not being fully successful in their

implementation.

Click

Graphic appears for common pitfall info NO NARRATIVE

18 Common problems with strategic plans

This approach is a common pitfall of many strategic plans, including some

past Iowa DOT strategic plans.

So, let’s talk about common problems with strategic plans.

<If appropriate, ask for feedback on problems with strategic problems in

the past.>

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 19 ORGANIZATIONAL HISTORY

Results not seen.

 

In the past, some employees may have thought that strategic planning

was a waste of time because they were not seeing results.

20 CONNECTION The plan was out of sync with current trends and issues.

Or, the plan was out of sync with current trends and issues.

21 FOCUS There were far too many goals.

Maybe, there were far too many goals.

22 FOLLOW-UP The plan lacks follow-up and accountability.

Or, the plan lacks follow-up and accountability.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 23 AWARENESS

Failure to communicate the plan.

Failure to communicate the plan may have been a problem in the past.

24 UNDERSTANDING There is no clarity regarding what, who, or how things should be done.

It wasn’t clear what, who, or how things should be done.

25 RESOURCING Failure to provide continual support.

There may have been failure to provide continual support.

26 LEADERSHIP Uncertain whether leadership truly believes in the plan.

Or, employees were uncertain whether leadership truly believes in the

plan.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 27 Graphic appears for common pitfall info NO NARRATIVE

28 Must prioritize.

So, the decision was made that work needed to be prioritized.

29 Iowa DOT Strategic Planning Inter-Relationship Diagram

Management Team discussed the relationship between each of the five

themes to determine which areas would drive change.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 30 There are five themes. There are five themes.

Click Arrows pointing away from themes are impacting

other themes – or "drivers."

Arrows pointing away from themes are impacting other themes – or

"drivers."

Click Arrows pointing toward themes affected by other

themes – or called "results."

Arrows pointing toward themes are affected by other themes – or called

“results."

Areas with the largest number of “drivers” were set as the areas to work

on first.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 31 Performance management

Results = 0 Drivers = 4

We’ve identified performance management as our first priority, because it

had the largest number of drivers.

32 IMAGE OF THE INTER-RELATIONSHIP DIAGRAM

But we will eventually get to all key initiatives identified for change.

The number of initiatives worked on at a time will be determined by the

resources available to commit to that work.

Additional initiatives may be identified as business needs evolve and will

be prioritized with existing initiatives.

33 Who’s doing the work?

As work starts on each initiative, the Management Team will be

identifying a group of individuals to do the work.

Depending on the scope of the work necessary, subgroups and other

individuals may be asked to join the work.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 34 How do you know what’s happening with the plan? How do you know what’s happening with the plan?

35 Up-to-date information is available at: www.iowadot.gov/strategicplan

The most up-to-date information about the plan is available at:

iowadot.gov/strategicplan.

36 Current initiative Image of strategic plan website’s home page

On the website, you’ll see

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 37 Image of strategic plan website’s home page

current initiatives listed at the top of this page.

38 Image of key initiatives on the strategic plan website’s home page

The key initiative chart is on the right of the Web page.

Items in the green boxes are the initiative or initiatives that are currently

being worked on.

You can click the initiative name in the chart and that will take you to

more detailed information on activities related to the progress of that

initiative.

It’s important to note that for initiatives that haven’t been started, there will

be no detailed information available.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 39 IMAGE OF THE WEB PAGE

CURRENT INTIVITES TABS FOR PERFORMANCE, DATA, PORTFOLIO/PROJECT, COMMUNICATION, WORKFORCE

There is a tab for each initiative.

40 PERFORMANCE MANAGEMENT CURRENT PROGRESS CURRENT STATUS CONTACT

Here you see a brief description;

a bar showing work progress;

a quick update on the current status;

and the primary contact or contacts if you have questions.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 41 Communication is key

Website +

It is essential that Iowa DOT employees know what is happening with the

plan.

Click Transportation Matters blog +

In addition to the website being kept up-to-date on the plan’s progress,

there will be regular features on the employee side of Iowa DOT’s

Transportation Matters blog.

Click Staff meetings +

During staff meetings, supervisors and managers are encouraged to talk

with their employees about the plan and its progress listed on the website

and blog.

Click ?

Ask questions.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 42 Open, honest, two-way communication

Open, honest, two-way communication

Click allows for new ideas and leads to better implementation of initiatives and a better DOT overall.

allows for new ideas and leads to better implementation of initiatives and

a better DOT overall.

<Ask for other ways we can communicate about the strategic plan within

our work units, divisions, or the DOT as a whole.>

43 IMAGE OF STRATEGIC PLAN COVER

NO NARRATIVE – IMAGE OF THE PLAN

44 Change isn’t everything Change isn’t everything

45 Strategic plans focus on CHANGE. As we said before strategic plans focus on CHANGE.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation.

Click But what about the Iowa DOT’s day-to-day operations?

But what about the Iowa DOT’s day-to-day operations?

46 Our Mission: Getting you there safely, efficiently, and conveniently. (image on the SP cover)

Our mission is getting you there safely, efficiently, and conveniently.

Everything you do in your job and as a work area needs to support this

mission.

<Provide examples specific to your division or work area.>

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 47 Our Core Values

(image on the SP cover)

Our core values are how Iowa DOT employees are expected to act in

our jobs.

Safety means putting safety first in everything we do.

Respect is treating everyone with honor, dignity, and courtesy.

Integrity means you earn and demonstrate trust through transparent and

ethical actions.

Teamwork is working together through effective communication,

collaboration, and accountability.

Leadership is creating vision, inspiring others, and setting an innovative

pace for our customers and the transportation industry.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 48 Everyone

(image of page 2 of strategic plan) It was mentioned earlier that not everyone will have a role in the

work of the strategic plan, which is meant to bring about change.

click has a role in how the Iowa DOT operates day-to-day.

But everyone DOES HAVE a role in how the Iowa DOT operates day-

to-day.

49

Image of page 2 of the strategic plan (close up on the five commit to statements)

Soon, in every Iowa DOT conference room and break room, you will see

posters listing what we commit to as Iowa DOT employees.

This poster will list the core values and behaviors that support those

values.

Read and understand these commitments.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 50

You are accountable for your own actions. You have the power to make a difference in your work area culture.

51

Employees are asked to complete the Core Values Feedback Tool

Following today’s presentation you will be asked to complete the Core

Values Feedback Tool.

Click And provide feedback about how well you feel your work unit is practicing the behaviors that support the five core value areas. 

And provide feedback about how well you feel your work unit is practicing

the behaviors that support the five core value areas.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 52 Image of the strategic plan website 

Feedback results are identified by cost centers only, not individuals and

can be done online or on paper.

53

Online Core Values Feedback Tool results are collected electronically.

Online results are collected electronically.

54 SCREEN SHOT OF ONLINE FEEDBACK TOOL

NO NARRATION

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 55 Paper feedback tools should be sent to Dave Putz,

at the Central Office Complex.

Paper feedback tool should be sent to Dave Putz, at the Central Office Complex.

56 SCREEN SHOT OF PAPER FEEDBACK TOOL

Once results are received for each cost center, scores will be tallied and

provided to the manager or supervisor.

Managers and supervisors are encouraged to discuss results with their

employees and work on ways to improve areas that need attention.

Management team is committed to follow-up surveys in the future.

Feedback helps employees, work groups, and the DOT as a whole

identify areas where we are having successes and areas where we can

make changes to be the best we can be.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 57 This plan doesn’t look like strategic plans of the

past. You may be thinking, this plan doesn’t look or feel like strategic plans of

the past.

And it’s not. A plan should not be something we write into a document

then set on a shelf gathering dust.

58 More than just the look has changed. More than just the look has changed ...

59 We are constantly working the strategic plan. Management team wants to assure that we are constantly working the

strategic plan.

60 Work will be ongoing and communication continual.

Today’s rollout is just the beginning. Work for the plan will be ongoing and

communication about the plan will continual.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 61 Strategic planning So to recap, strategic planning is

Click A plan that brings about change. A plan that brings about change.

Click All employees or work units may not be involved in the planning process.

Not all employees or work units are involved in the work.

Click But everyone will be affected by the changes the plan brings about.

But everyone will be affected by the changes the plan brings about.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. Click Just because you may not be involved in the

work of the strategic plan, it still means you are involved in implementing change in your day-to-day work.

Just because you may not be involved in the work of the strategic plan,

it still means you are involved in implementing change in your day-

to-day work.

Click Your job is to best understand how you operate day-to-day so we can continue to improve.

Your job is to best understand how you operate day-to-day so we can

continue to improve.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 62 The first key initiative for change in the strategic

plan is performance management. As we discussed, the first key initiative for change in the strategic plan

is performance management.

Click Work of this group will focus on performance planning.

Work of this group will focus on performance planning.

63 Do something

We also know that many will be excited to do something with this

information.

So, what can you do?

64 Fill out your individual Core Values Feedback Tool for your cost center.

Fill out your individual Core Values Feedback Tool for your cost center.

When you receive your work area results, work as a group to change

areas that may be of concern.

65 Commit to the core values each and every day

Make sure YOU commit to the core values each and every day you come

to work.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 66 If asked, make a commitment to work on key

initiatives for change.

If asked to participate, make a commitment to work on key initiatives for

change.

67 Keep up with what’s happening by visiting the website often.

And visit the website often to keep up with what’s happening with the

strategic plan at:

68 www.iowadot.gov/strategicplan

iowadot.gov/strategicplan

69 As ONE Iowa DOT team, we can work together to continue to:

As ONE Iowa DOT team, we can work together to continue to

Click Make our agency a great place to work.

Make our agency a great place to work.

Click

Provide outstanding service.

And provide outstanding services.

The strategic plan Prezi and script are meant to guide you through the process of explaining the plan to other employees. You are encouraged to add examples unique to your work units as well as encourage conversation related to areas within this presentation. 70 www.iowadot.gov/strategicplan

(and image of the strategic plan cover) For complete information on the strategic plan, updates on key initiatives,

and copies of plan materials visit: www.iowadot.gov/strategicplan.

71 IMAGE OF DOT LOGO (image on SP cover)