Strategic Plan -...

Mailing Address: P.O. Box 8135, Hampton, VA 23666-8135 Email Address: [email protected]

Website: http://hnn-kappas.com

Strategic Plan 2015-2020

As of September 25, 2015

1. Strategic Plan: Purpose and Scope.

a. Purpose: To provide a road map to lead the Hampton-Newport News (H-NN) (VA) Alumni Chapter of Kappa Alpha Psi Fraternity, Incorporated (herein after referred to as the Chapter) from where it is now, to where it desires to be in the next five years; how the chapter will get there and how it will determine if goals and objectives are achieved.

b. Scope: This strategic plan:

1. Establishes enduring goals, realistic and measurable objectives that provide guidance, focus and priorities for decision making for allocation of chapter efforts and resources consistent with the chapter’s mission and capacity for implementation.

2. Communicates those goals and objectives to the chapter’s membership.

3. Establishes a bridge between chapter objectives and the objectives of Kappa Alpha Psi Fraternity, Inc. as well as incorporates the mandates of the Eastern Province of Kappa Alpha Psi Fraternity, Inc.

4. Serves as a flexible guide for the near- and long-term implementation of chapter programs and activities; integrates and builds continuity between chapter programs and the Achievement Foundation supported programs and activities; and provides evaluation and measurement criteria as to how to measure the effectiveness of these programs in order that adjustments can be made when and where necessary.

5. Reflects the desires and needs of the chapter's membership and outlines efficient and effective ways and means for meeting these desires and needs.

6. Reflects community service commitments in support of the H-NN (VA) Kappa Alpha Psi Achievement Foundation.

2. Chapter Purpose and History.

Hampton-Newport News (H-NN) (VA)

Alumni ChapterKappa Alpha Psi Fraternity,

Incorporated

a. Purpose. The purpose of the Chapter is the same as the fundamental purpose of the Fraternity—Achievement. The Chapter supports the Fraternity Core Objectives located at paragraph 6 below. The Chapter’s current geographic domain includes: Hampton, Newport News, Williamsburg, Yorktown, James City County, Poquoson and Gloucester. Chapter membership is not limited to Brothers from these areas. The Chapter has two successful signature programs (Guide Right and Scholarship) that are administered through the Achievement Foundation.

1. Guide Right Program. The Guide Right Program focuses on preparing young men for leadership roles. The program is geared to insure that leadership, academic, and cultural refinements are byproducts of its implementation. A key objective of the program is to inspire high school age young men to achieve academically and to introduce them to varied occupational professions. Chapter-sponsored activities and programs are designed to expose and introduce young men to varied positive social and community settings. The target population for the Guide Right program is male youth on the Virginia Peninsula between the ages of. The program is centered on four primary objectives:

2. Scholarship Program. The objective of the Scholarship Program is to award a minimum of $10K annually to assist graduating high school seniors to attend college. The basis of these awards is not just for academic achievements, but also for demonstrated potential for increased leadership and service in the community.

b. History. The Chapter was chartered as an alumni chapter by the Grand Chapter of Kappa Alpha Psi, Fraternity, Inc on August 4, 1945. It was the second Kappa chapter to be chartered in Tidewater. On August 4, 1945, 17 Peninsula Kappas proudly accepted their charter from Province Polemarch W. Henry Green and Laurel Wreath Holder Judge Ammond W. Scott. The ceremony took place in the clubroom of the Newsome Park Rental Office in Newport News, where William R. Walker, Jr., the charter's first Keeper of Exchequer, was manager.

For much of its history, the chapter held its meetings in Newport News, VA and the chapter's membership was consistently comprised of Kappa men from both Hampton and Newport News. In light of this, in the late 1970's, the chapter petitioned the Grand Board to alter its designation to "Hampton-Newport News." The new designation would be more in line with the chapter's demographic makeup and would insure a unified Kappa presence on the Peninsula. The petition was approved in September 1979.

The Chapter established the H-NN VA Kappa Alpha Psi Alumni Chapter Achievement Foundation to provide for young people a broad program of academically-oriented services, recreational activities and financial assistance for higher learning. The mission of the Foundation is to carefully and thoroughly organize various youth assistance activities and projects. This includes planning, financing and execution. The Foundation also supports the Chapter’s two signature programs, Guide Right and Scholarship. The Foundation is a non-profit organization, incorporated in the Commonwealth of Virginia. On 14 Nov 2009, the Internal Revenue Service determined the Foundation to be tax exempt from federal income tax under section 501(a) under the Internal Revenue Code as an organization described in section 501 (c)(3). The Achievement Foundation tax deductible EIN is 31-1787427. The Foundation depends on charitable contributions from the public.

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3. Chapter Vision Statement: Achieve excellence, worthy of emulation, in every chapter endeavor. Chapter excellence will be achieved and maintained by accomplishing the 7Ks: Kommitment, Kharacter, Kooperation, Konsistency, Kommunication, Konfidence, and Karing remains the focus of what we do with the addition of making the best unknown chapter in Kappa Alpha Psi the best known chapter and to provide a basis and continuity for the next leadership team.

4. Chapter Organization Values: Achievement, commitment, character, cooperation, consistency, communication, confidence, caring brotherhood, integrity, service, responsibility, ambition, individuality, equality, respect, dedication, diversity (respective to younger and older brothers), loyalty, credibility, honesty, initiative, innovativeness, teamwork, excellence, accountability, empowerment, quality, efficiency, dignity, stewardship, empathy, courage, wisdom, challenge, influence, learning, discipline, generosity, persistency, optimism, dependability, and flexibility.

5. Chapter Mission Statement: The Chapter will support communities within the Chapter’s geographic domain through the Achievement Foundation; sponsor a Guide Right Program that focuses on preparing young men for leadership roles by exposing them to positive educational, civic, recreational and social teambuilding opportunities in community settings; provide financial assistance through scholarships, and foster and encourage achievement of its members through every field of human endeavor.

6. Guiding Principles and Documents: The purpose of this paragraph is to outline key source information/documentation that provides guidance and supports continuity for the effective operation of the Chapter. This paragraph identifies the Fraternity's core objectives that are linked to each of Chapter's goals and objectives beginning with paragraph six (6) below; defines the two key documents that provide direction for day-to-day chapter operations and establish procedures for continuity between the Chapter and the Achievement Foundation; and brings awareness to the purpose and relationship between the Chapter and the Achievement Foundation.

a. Kappa Alpha Psi Fraternity, Inc. five (5) core objectives. These are enduring objectives. All Chapter goals and objectives will be linked to one or more of the Fraternity objectives below.

1. To unite college men of culture, patriotism and honor in the bond of Fraternity.

2. To encourage honorable achievement in every field of human endeavor.

3. To promote the spiritual, social, intellectual and moral welfare of members.

4. To assist the aims and purposes of colleges and universities.

5. To inspire to service in the public interest

b. Chapter Bylaws and SOP: Both documents can be found on the Chapter's website at http://hnn-kappas.com/ under Member's sign-in area.

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1. Bylaws : Considered a legal document that dictates how the Chapter will be managed and governed.

2. SOP : Serves to facilitate and bring a level of consistency in the day-to-day operations of the Chapter through a set of detailed processes, procedures and best practices. The SOP is a living document and will be updated as needed. The SOP supports and complements the Chapter Bylaws but should not duplicate the Bylaws. The SOP also establishes procedures for communications between the Chapter and the Achievement Foundation for the handling of non-profit/tax exempt matters.

c. H-NN (VA) Kappa Alpha Psi Achievement Foundation Bylaws/Articles of Incorporation. The Foundation Bylaws/Articles of Incorporation can be found on the Chapter's website at http://hnn-kappas.com/ under Member's Area. The Achievement Foundation serves as the charitable arm of the Chapter but is a separate organization from the Chapter. All charitable and tax exempt related correspondence received by the Chapter will be directed to the Foundation IAW procedures outlined in the Chapter SOP. The Chapter provides support to the Foundation in support of Chapter programs.

7. Chapter Enduring Goals and Realistic Objectives with Measurements of Success:

a. The H-NN Chapter of Kappa Alpha Psi, Inc. enduring goals and measurable objectives will support but will not be limited to the Fraternity’s Core Objectives described in paragraph 6a above, International Headquarters and Eastern Province guidance/objectives/directives at Appendix A and B respectively.

b. Measurement of Success: This section follows each objective and will indicate the committee listed at Appendix D that is responsible for this level of effort to achieve success. This level of effort compliments and further defines the duties and responsibilities outlined for each committee as reflected in the chapter bylaws that will be issued under separate cover. The chapter’s Long Range Planning Committee will conduct two assessments a year, a mid-term and an end-of-year assessment. These assessment reports will measure success in terms green, amber or red, as follows: green = met objectives, amber = did not meet but progressing toward meeting objectives, and red = did not meet objectives and no progress toward meeting objectives.

Note: See Appendix (D) for individual committee reports detailing their level of effort on

how they plan to accomplish the goals and objectives for the current operating year.

c. Goal #1: Sustain a Fraternal infrastructure that will support a large chapter status. (Large Chapter = 70 plus active Brothers). Intent of this goal is to attract brothers who have the desire and skills to strengthen the chapter and Kappa Alpha Psi. This goal supports Fraternity Core Objective 1.

(1) Objective 1:

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(a) Track gains and losses in appropriate areas, retention and participation statistics necessary to provide visibility and take appropriate actions to sustain the chapter’s large chapter status (approximately 125 brothers) to meet Eastern Province and Grand Chapter goals and objectives. This balance will consider the right mix of younger and older brothers necessary to ensure chapter viability in the long term. Tracking gains and losses will be the responsibility of the Long Range Planning Committee supported by the Keeper of Records, Exchequer and Reclamation.

*Deployed: Denotes those members deployed but still active with the chapter.

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Focus of growth/sustainment efforts will be in the areas listed in (1.1) below with emphasis on areas listed in (1.2) below.

(1.1) Objective growth/sustainment goals:

New brothers via Membership Training Academy (3).

Reclamation (10). Province goal is 10 for large chapters. A brother who has not

been financially active in any alumni chapter for one or more years. Province goal

is. For chapter purposes, this does not to include Senior and 50 year brothers.

They are counted separately.

Senior and 50 yr. brothers (1)

Others: New brothers to the chapter that do not fit in the above categories, i.e.

transitioning from undergraduate chapters and brothers moving into the area (3)

(1.2) While chapter growth is important, the quality or health of the chapter is equally or more important. The chapter needs to have various activities (bonding) that make Brothers want to become more involved and provide the physical support needed to sustain chapter programs. This process will allow brothers to take ownership of chapter activities/programs and promote bonding and closeness and familial spirit. A strong chapter is a direct result of solid sustainment programs that encourage brothers to get involved, thus, creating environments conducive to developing strong social bonds. Both retention and reclamation will be key focused areas, and, when and where needed, Membership Training Academy.

(b) Measurement of Success: Maintain accurate growth figures for gains and losses for each year by categories as identified in the above growth matrix. Based on gains /loss figures as of June 30 of each year and the level of interest shown by prospective intake candidates, the Membership Training Academy committee chairman will make a recommendation at each annual retreat as to whether the chapter should conduct intake for the upcoming operating year. Reclamation Committee will determine and Eastern Province reclamation goals/requirements levied on the chapter and develop a strategy/plan to meet Province’s reclamation goals/requirements.

(2) Objective 2:

(a) Increase chapter members’ support to and/or participation in chapter activities (i.e., social events, fundraisers, fraternity-sponsored civic and social events) to include 60% of the active membership. To accomplish this, the committee must develop methods to determine level of participation. (Development and Programs Committee)

(b) Measurement of Success: Achieve 60% chapter support to and/or participation in chapter activities. This calculation may be through acts such as member’s support through sale of tickets, getting sponsorship or actual attendance to the event.

(3) Objective 3:

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(a) Encourage qualified and worthy brothers to seek elective and appointed offices, commissions and positions of greater responsibility in the local community, Fraternity, state and nation. (Polemarch, 1st & 2nd Vice Polemarchs, Chapter Mentors)

(b) Measurement of Success: Assess upward mobility of individual members in the Chapter, Fraternity, and community in their respective professions. Assess progress of Membership Development programs as to its impact on Brothers’ upward mobility and overall development.

(4) Objective 4:

(a) Continue to recognize chapter members who make significant achievements and contributions in every field of human endeavor through chapter and fraternity awards as well as through local and International Headquarters media. (Achievement and Awards Committee)

(b) Measurement of Success: Ensure all Chapter Brothers are knowledgeable of award criteria. As a minimum, conduct one event annually where deserving brothers are recognized. Ensure chapter award submissions to Province and National level awards meet established timelines. See chapter SOP for nomination process and selection criteria.

(5) Objective 5:

(a) Conduct activities which fosters greater social interaction between Brothers and provides a sense of Brotherhood: (Fellowship has lead for items #1-3 supported by Development & Programs Committee, and Membership Services and Benefits Committees has lead for items #4-5.)

(b) Measurement of Success: (1) External: Support at least one external social activity (i.e., joint event with area chapters). Internal: (2) Sponsor at least one internal activity for new and reclaimed Brothers (i.e., cookout, brothers night out) focusing camaraderie and bodning of new and reclaimed Brothers); (3) conduct at least one road trip where brothers and/or spouses/significant others can socialize; (4) send birthday cards to Brothers for their birthday, and (5) continue budgeting for the $50 savings bond for any brother who has a new baby during the current operating year.

(6) Objective 6:

(a) Enhance Senior Kappa and 50 yr. Brothers Program by encouraging Senior Kappa participation on standing committees and in chapter programs. Develop methods to keep Senior Kappa’s informed on chapter events. Pursue initiatives to reach out to Senior Kappas without email and/or unable to attend chapter meetings. Pursue initiatives to afford those Senior Kappas who cannot attend chapter meetings the opportunity to dial into meetings in a listening mode if they so desire. Recognize Senior Kappa’s for their continued commitment to service.

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(Senior & 50 yr Brothers Committee supported Achievement and Awards, Public Relations and the KOE).

(b) Measurement of Success: Reclaim or gain through progression at least (1) Senior or 50 yr. brother per year; conduct or take advantage of an appropriate forum to recognize 50yr. brothers annually. Ensure all 50 yr. Brother is on a committee or an advisor to a committee chair. Establish and maintain a viable transportation plan to get senior Kappas, that desire to attend meetings but are unable to do so on their own and develop a method by which Senior Kappas can listen into monthly meetings.

(7) Objective 7:

(a) Establish and implement a plan to track Hampton University (HU) and William and Mary (W&M) Chapters brothers staying in the area and encourage them to matriculate to alumni chapters, specifically, the H-NN Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. (Reclamation supported by Collegiate Chapters Advisory Committee Chairs).

(b) Measurement of Success: During years where HU and W&M Chapters has brothers graduating and those brothers remain in the area, encourage those brothers to join alumni chapters but work to, as a minimum, to attract at least one (1) member from each chapter to join the H-NN Alumni Chapter of Kappa Alpha Psi Fraternity, Inc.

(8) Objective 8:

(a) Ensure widows of Brothers receive correspondence on activities commensurate with their status. Further, ensure that widows of Brothers are recognized at Kappa events when appropriate. (Membership Services-Lead) (Chaplain-support).

(b) Measurement of Success: Identify and maintain a list of all widows of deceased Brothers to include addresses. Ensure the list is current at all times and ensure correspondence is sent prior to the occasion in question. When appropriate, ensure house calls are made to assist when/where requested, to include arrangement for repast (must budget for the repasts), to a widow upon the transition of a brother to the Chapter Invisible.

(9) Objective 9:

(a) Where and when applicable, coordinate chapter level visits to Brothers in the Hampton Veterans (VA) Hospital (Membership Services Committee)

(b) Measurement of Success: Develop a plan that will allow the chapter to become aware when a Brother is admitted to the Hampton Veterans Hospital. The plan should include a list of brothers in the VA and should address provisions for visiting these Brothers at least once a year.

(10) Objective 10:

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(a) Coordinate for repast, delivery, and setup serving line and arrange for cleanup for each monthly repast. When appropriate, provide meals for chapter planning events such as retreats (Hospitality Committee-Lead, Sr/Jr. V. Polemarch assist with support from designated Brothers)

(b) Measurement of Success: Timely planning for and execution of repast to include set up, serving of the meal and clean-up for each monthly meeting, annual retreat, and other chapter sponsored activities as designated by the BOD.

(11) Objective 11:

(a) Incorporate Leadership and Mentorship into the Membership Development Program to prepare new and existing Brothers for positions of increased responsibility internal and external to the H-NN Chapter. (The Membership Development Program Committee has lead supported by the Polemarch, 1st and 2nd Vice Polemarchs).

(b) Measurement of Success: Conduct Membership Development Programs that enhance Brothers’ knowledge in all areas of achievement. Programs should address topics of concern for all brothers over time. Membership Development Programs will incorporate Leadership Training and Mentorship as part of program activities. Conduct, as a minimum, one (1) training activity quarterly.

(12) Objective 12:

(a) Expand current chapter programs and activities within the chapter’s geographic domain with specific focus on the Denbigh and Williamsburg area. (Outreach Committee).

(b) Measurement of Success: Expansion initiatives, programs and activities must be in line with and support current chapter programs. When feasible, these initiatives, programs and activities should be integrated into standing committee’s programs and associated budget lines as soon as possible. All new initiatives will be presented at the annual retreat, and when needed, periodic progress reports will be provided to the BOD and brothers at the appropriate chapter meeting.

Note: When applicable, combine program and activities with Social Actions.

(13) Objective 13:

(a) Leverage technology and the power of social media to enhance strategic communications (internal and external) and the achievement of Chapter goals and objectives. (Public Relations Committee supported by all other committee chairs).

(b) Measurement of Success: Marketing of Chapter activities, and where appropriate Achievement Foundation activities, through electronic and social media to cut cost,

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increase visibility of chapter activities and support and improve the quality and scope of information dissemination. The Chapter's initial approach will consists of efforts to further publicize Guide Right Program activities and to support Chapter’s fund raising activities in support of Achievement Foundation charitable activities. Included in these efforts is the coordination to the Senior and 50 yr Kappa Committee Chair to investigate initiatives to provide the means for brothers who cannot attend chapter meetings to be able to dial into the meetings and listen to the proceedings.

(14) Objective 14:

(a) Contribute to designated Charities and Non-profit efforts as determined at the annual offsite. (KOE has lead supported by Public Relations, the BOD and Chapter Members).

(b) Measurement of Success:

(1) During the annual retreat, Chapter leadership will, to the best extent possible, identify charities and non-profit efforts the chapter will support during the operating year. To support this effort, several actions will be taken prior to the retreat to determine the best way to budget to support these efforts.

(2) When appropriate, conduct a special collection at each chapter meeting for chapter supported charities and non-profit efforts. Monthly collections will be added as a chapter agenda item.

(3) Donations and Ads: The Exchequer will develop a list of organizations that made chapter level donations to chapter events/activities, including amount of donations.

(4) Request for donations to non-profit organizations that aligns with the H-NN Achievement Foundation vision, mission, goals and objectives will be discussed with the Foundation and, where applicable, will be forwarded to the Foundation for action IAW procedures outlined in the Chapter SOP. (See Goal #5 below).

d. Goal #2: Provide full commitment and financial support to Chapter programs (Scholarship and Guide Right - includes Kappa League). On an individual Brother support basis, provide support to the Athletic Association. Supports Fraternity Core Objective 1. (1) Objective:

(a) Continue current Scholarship, Guide Right and Kappa League, and other philanthropic programs to develop and promote the cultural, social, and academic education of young men (build whole person characteristics). Ensure these programs are adequately supported and funded. (Guide Right has lead supported by the Chapter and Achievement Foundation)

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(b) Continue to work with the Achievement Foundation to provide individual Brother support to the Athletic Association.

(b) Measurement of Success: Scholarship and Guide Right programs are fully funded and receive the required personnel support to sustain programs. Eighty percent (80%) of chapter membership provide either financial or logistical support to the Athletic Foundation to attract and develop young males of varying ages in the chapter’s operational domain. Sixty (60%) percent of these young men continue to contribute positively to the community and go on to further their education. e. Goal #3: Become a role model for other Greek-lettered and social organizations regionally and the Grand Chapter of Kappa Alpha Psi, Fraternity, Inc. Supports Fraternity Core Objective 3, 4, 5.

(1) Objective 1:

(a) Keep chapter members informed. (Public Relations Committee) (b) Measurement of Success: Keep Chapter members informed on Chapter activities, events, accomplishments through the publishing the quarterly Chapter Phi Noopy Newsletter (Historian-Reporter has lead). Liaison with other Greek lettered and social organizations by increasing visibility of our Chapter events through publishing and distributing Chapter brochures, advertise/market and publish articles in local media (Public Relations has lead). Submit articles to each issue of the Kappa Alpha Psi journal. Keep chapter website current, Quarterly distribution of an electronic copy of the updated membership roster and social roster semi-annually. (2) Objective 2:

(a) Maintain the working relationship with the Silhouettes in support of Chapter Programs and activities. (Silhouette Liaison Officer)

(b) Measurement of Success: Liaison Officer will coordinate with Silhouettes at least monthly and keep the chapter BOD and membership informed on those topics/activities of common interest.

(3) Objective 3: (a) Continue partnerships with the community and other fraternities and sororities to sponsor spiritual, social, intellectual activities for our members (i.e. conduct of educational, economic, cultural, and political forums or programs). (Social Actions Committee-Lead), (Public Relations, Pan-Hellenic Representative, Chaplain-and Outreach Committees support).

(b) Measurement of Success: Obtain a copy of the Pan-Hellenic calendar prior to Chapter Retreat. Review calendar at retreat. Support at least one Greek or Social Organization event annually where the organization’s goals and objectives aligns with those of our Chapter,

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specifically, in the area of youth scholarships, mentorship, and athletics. Conduct a chapter sponsored church visit annually (as a minimum during Kappa Week). (4) Objective 4:

(a) Inform communities within the chapter’s geographic domain on chapter scheduled activities, events and achievement (external) (i.e. chapter newsletter, Daily Press and other local media) (Public Relations has lead). Maintain visibility of and inform brothers on chapter community service projects (internal)(KOR has lead) (Public Relations Committee –Lead, KOR assist)

(b) Measurement of Success: Publish at least one Guide Right article per season per major sporting event (i.e., basketball, football and baseball) in the local paper. This seasonal publication requirement may consist of submitting articles to the local newspapers or the Kappa Alpha Psi Journal. If either of the articles is provided to the Kappa Alpha Psi Journal, this submission will suffice for the Journal quarterly submission requirement. Note: Submission of seasonal sporting event articles to local media will not suffice for the quarterly submission to the Kappa Alpha Psi Journal. Ensure the newsletter gets disseminated throughout the chapter’s geographical domain. Ensure the H-NN website is current and relevant.

f. Goal #4: Provide a facility that will support operations for the H-NN Alumni Chapter of Kappa Alpha Psi. Key operation functions include, but not limited to, chapter monthly meetings, committee, program and Board of Directors meetings, Guide Right Program activities, and when requested, the Annual Planning Retreat. Supports Fraternity Core Objective 1 & 2.

Objective:

(a) Develop options for possible facilities that would support chapter operations/ activities identified in the goal above. (Housing Committee - Lead) (Guide Right Program Committee -support).

(b) Measurement of Success: The Housing Committee maintains visibility on decisions made by the Boys and Girls Club and Hampton City recreation decisions that affect the H-NN Alumni Chapter’s use of current facilities. Further, the Housing Committee identify short- and long-term options for facilities that will support chapter operations and archives in the event that the Boys and Girls Club facility is no longer available to the H-NN Alumni chapter. These options will be revisited at least every two years to ensure that the facility has not changed provisions for use and that the facility will still support chapter operations. Below is a list of facility options in the event the Boys and Club facility is no longer available.

Note: The Downing –Gross Cultural Arts Center would allow us to give a donation and have access to the building as needed. The times and dates would have to be coordinated for the dates requested. This was the most feasible location. Other facility options are as follows.

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(#1) Downing-Gross Cultural Arts Center2410 Wickham Ave. Newport News, VA 23607Phone: (757) 247- 8950Fax: (757) 247- 8960E-mail: [email protected]

(#3) Ruppert L. Sargent Building. 22 Lincoln St., Hampton, VA 23669 Ph: (757) 727-8311

(#2) Fort Monroe Community Center100 Stilwell Road Ft. Monroe, VA 23651Contact: 757-727-6833

(#4) Northampton Community Center1435-A Todds Lane Hampton, VA 23666 Contact: 757-825-4805

g. Goal #5: Provide funding to the H-NN Alumni Chapter of Kappa Alpha Psi Achievement Foundation to support Chapter programs. Supports Fraternity Core Objective 1, 2 & 4. (1) Objective 1:

(a) Conduct fundraising activities to raise funds to support Chapter programs that are administered through the Achievement Foundation. (Development and Programs supported by other committees).

(b) Measurement of Success: The H-NN Chapter will support Foundation request for funds to support Chapter programs (Scholarship, Guide Right-includes Kappa League, and Food Baskets), and will consider Foundation request for support of other community philanthropic programs (Menchville House and School Transportation). Any request for support will be formally made at the Chapter Annual Retreat. Upon approval of the Foundation’s request for financial support, the H-NN Chapter will incorporate the Foundation’s request into its annual budget and fundraising programs. Upon receipt of funding, the Foundation will provide, as a minimum, quarterly updates on the funding status of Chapter supported programs to the Chapter BOD, and when requested, at the Chapter’s monthly meetings. These updates will address status of Chapter funds received and expended on supported programs. (2) Objective 2:

(a) Increase efforts to obtain, sustain and/or increase corporate sponsorships to support Chapter programs. Develop a comprehensive strategy and approach (processes and procedures) to leverage combined resources of the Chapter and Achievement Foundation to increase public awareness, attendance, and to obtain the desired level of funding to support Chapter philanthropic programs. This initiative will encompass and expand ongoing Chapter marketing and communication efforts into a comprehensive plan for Chapter operations and the Chapter programs funded through the Achievement Foundation. This initiative will involve spiral developments through series separate but complimenting efforts. Deliverables developed during

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each phase will be assessed for practical application to support current Chapter operations / activities. (LRPC has lead and other committees support)

(b) Measurement of Success: Conduct meetings IAW the established timeline and accomplish the objectives and deliverables stated in the Marketing and Strategic Communication Plan outline. Corporate Sponsors will attend and get involved with chapter events. Sponsors will become partners and will sustain or increase their giving.

h. Goal #6: Establish/support, and publicize community and other organization's health awareness, political, educational and social programs. Supports National Objective 5 and Kappa’s Commitment #5

(1) Objective 1:

(a) Ensure Prostate Cancer Awareness through partnerships with local American Cancer Society, local hospitals, medical centers and doctors. (Social Actions Committee supported by Outreach). (b) Measurement of Success: Sponsor or co-sponsor at least one Prostate Cancer Awareness event annually. (2) Objective 2:

(a) When appropriate, conduct voter registration and “Get Out and Vote” Campaign, These activities may be conducted in conjunction with other local political organizations. (Social Actions Committee supported by Outreach).

(b) Measurement of Success: Sponsor or co-sponsor at least one “get out to vote” event during each local in the chapter’s geographic area.

(3) Objective 3: (a) Conduct a blood drive geared toward members of the Hampton Roads community. This activity/event may be conducted in conjunction with the Pan Hellenic Council, American Red Cross or another organization. (Social Actions Committee supported by Outreach).

(b) Measurement of Success: Sponsor or co-sponsor at least one Blood Drive annually.

(4) Objective 4:

(a) Provide assistance to needy families in the chapter’s geographic area. (Social Actions Committee supported by Outreach).

(b) Measurement of Success: Conduct at least one family-assistance effort annually (i.e., Thanksgiving or Christmas Basket Program).

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(5) Objective 5:

(a) Sponsor/co-sponsor political forums with other community organizations to inform members on key issues involving state and national elections. (Social Actions Committee supported by Outreach).

(b) Measurement of Success: Sponsor or co-sponsor at least one Political Forum annually during an election within the chapter’s geographic area.

(7) Objective 6:

(a) Assist Province and Grand Chapter in meeting their annual goals and objectives where these goals involve requested/stated chapter contributions/actions. (Polemarch and V. Polemarch supported by the KOE and Programs & Development Committee from a fund raising perspective).

(b) Measurement of Success: Ensure the chapter meets or exceeds Grand Chapter and Province goals for requested support or mandated programs. Note: When funds are required to support Chapter efforts in supporting these goals and objectives, the Chapter Polemarch/V.Polemarch will encourage Grand Chapter and Province identify these programs and activities prior to or during the chapter’s annual retreat. Funding of these programs should be included as part of the chapter’s annual budget.

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APPENDIX

THE FRATERNITY

Fraternity Core Objectives

1. To unite college men of culture, patriotism and honor in the bond of Fraternity

2. To encourage honorable achievement in every field of human endeavor

3. To promote the spiritual, social, intellectual and moral welfare of members

4. To assist the aims and purposes of colleges and universities

5. To inspire to service in the public interest

GRAND POLEMARCH

(Ref: Philadelphia, PA - August 19, 2015) In his inaugural address, Grand Polemarch Battles launched four important initiatives:

A partnership with theEunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD). Kappa and NICHD will collaborate on Safe Sleep Kappa Fatherhood Initiative, to develop an educational outreach initiative to teach fathers, grandfathers, uncles, brothers, and other community stakeholders about the ways to reduce sudden infant death syndrome (SIDS) and other sleep-related causes of infant death.

A recommitment to The Piney Woods School, in recognition of their outstanding service to the children of our nation.

The creation of a fraternity endowment to provide resources and support to fraternity members who are senior citizens.

Implementation of a commission on veteran and military affairs, to establish an internal advocacy group for our servicemen.

These initiatives are consistent with Battles' dedication to the preservation of human life, especially to those who are least able to thrive without help from others.

(Ref: Grand Polemarch’s Message on IHQ web page) Six Point Plan for Kappa: This strategic plan will guide activities and services in our communities throughout Kappa Land. We will immediately focus on the following six focus areas:

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1. Community Service2. Infrastructure 3. Undergraduate Development 4. Reclamation 5. New Member Recruitment6. Executive Leadership Training and Succession Planning.

FRATERNITY NATIONAL PROGRAMS

The National Service Program: Guide Right is a program for the educational and occupational guidance of youth, primarily inspirational and informational in character. Its reach extends to high schools and colleges alike. In the latter, giving due attention to the needs of undergraduate Brothers. The purposes of the Guide Right Service Program are to place the training, experience, and friendly interest of successful men, at the disposal of youth needing inspiration and counsel regarding their choice of a life's career, while the community is made aware of the problems that may be encountered as these youth seek to realize lives of usefulness. Guide Right encompasses many of our youth oriented programs such as mentoring, college preparatory programs, and tutoring. However, the Flagship Initiative of the Guide Right Service Program is the Kappa Leadership Development League.

Kappa League: The Kappa Leadership & Development League is a program designed to aid young men of high school age to grow and develop their leadership talents in every phase of human endeavor. Kappa League provides both challenging and rewarding experiences to enhance their lives. Since the fundamental purpose of Kappa Alpha Psi is ACHIEVEMENT, it is therefore the Fraternity's primary purpose to help these young men achieve worthy goals for themselves, and make constructive contributions to their community when they assume leadership roles. The basic objectives of the Kappa Leadership Development League may be summarized as follows:

To help youth, especially those of high school graduating classes, in their selection of courses leading to vocations compatible with their aptitudes and personalities.

To assist students, while they are training, to get started in the employment, and to progress successfully in their chosen fields.

To assist parents in the handling of their children by giving them the opportunities to talk over their problems with those who know and are successful in their chosen vocations.

To afford the less fortunate youths a respite from the drudgery of the streets, through sponsored trips to ball games, zoological garden, museums, theater, and other activities.

To inform youth of the values of higher education, assistance available for continued pursuits, scholarship, loans, professional opportunities, and of current labor demands and the trends on the effect of these demands and trends on the labor market.

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http://www.natlkappaleague.org/

Kappa100: The purpose of the K100 is to bring together business executives within Kappa Alpha Psi Fraternity to develop a professional network among senior business leaders, mentor young executives and members, and to support key undergraduate and community programs for our fraternity.

Mission Statement: To effectively manage and develop strategic relationships through our international office with corporate partners and friends. Through these strategic relationships, it is our pledge to promote, support and help execute the national programs and strategic direction of the Grand Chapter for the good of Kappa Alpha Psi Fraternity, Inc. as "One Kappa”.

Vision : To utilize the top Senior Executives and entrepreneurs in our organization to develop key relationships with Corporate America and the business community to advance entrepreneurship and economic empowerment in our communities; and through these relationships we will gain the necessary support for key national service programs of the Fraternity.

Key Objectives:

Create job opportunities and internships for our undergraduate Kappa Fellows and Achievement Academy Students.

Establish and leverage business connections of our MBE business members within our organization to create a positive economic impact (within our communities).

Recognize and highlight the business achievements of our top senior executives and entrepreneurs as role models to help develop future business and community leaders from the ranks of Kappa men.

Utilize the expertise of K100 Executive Leadership Organization members to enrich the lives of all Kappa's through sharing their experiences, success and strategies via speaking engagements and workshops.

Create an ongoing power network of senior executives and entrepreneurs for the benefit of the fraternity, members and community at large.

Healthy Kappas/Healthy Communities:

Initiative Purpose: To provide health and wellness information with measurement tools and metrics for our membership, their families and their surrounding communities; to educate them on ways to monitor their personal health status as well as to keep personal health as a priority.

In addition to providing venues for health care information and screening, and forums for discussion on current health-related issues, the Healthy Kappa's / Healthy Communities initiative will provide ongoing communication on health and wellness issues through the use of web based digital media and other means. Members will also be encouraged to keep a Kappa Health Score Card that logs and records key health information for members and their families.

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To underscore the significance of health and wellness is the fraternity's day to day efforts; Kappa Alpha Psi's Grand Polemarch and Senior Grand Vice Polemarch will continually lead by example and serve as chief spokespeople for the effort. To extend the reach, the Healthy Kappa's / Healthy Communities initiative is partnering with each of the fraternities' Province (regional) leadership teams and their surrounding community resources to spotlight the importance of health in the bond of fraternity, families and for the community at-large.

UNDERGRADUATE LEADERSHIP INSTITUTE: The Undergraduate Leadership Institute is a highly structured and intense leadership experience designed to increase undergraduates' capacity to lead in multiple contexts—in the fraternity, on campus, and/or in their communities.

As an Undergraduate Leadership Institute participant, Brothers will: Learn ways to improve his chapter

Network and fellowship with fraternity leaders and undergraduate brother.

Understand and appreciate leadership styles similar to and different from his own

Engage in meaningful dialogue about the concept of leadership in the 21st century

Develop skills related to managing one‘s "brand” and career

Learn about career opportunities at General Electric

Kappa Kamp:

Purpose: Kappa Kamp is conceived as a summer enrichment camp providing students, ages 12-16, with the opportunity to acquire productive life-skills through intensive workshops and learning through structured play activities. Students may choose from a number of enrichment camps and classes, as well as attend a variety of cultural and recreational activities, field trips, and educational lectures. Work, fun, and more, all take place within a safe, professionally designed and supervised setting.

Objectives:

The primary objectives of the enrichment camps are to:

Provide enrichment activities for ages 12-16.

Motivate students to seek higher levels of achievement.

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Expose students to activities rich in cultural information and experiences.

Develop students' reading, writing, and speaking skills while involved in each camp.

Provide experiences that focus on science technology and survival.

Allow campers to make friends from around the world in a structured, safe environment.

Provide a spiritual faith-based atmosphere for human growth and development.

Provide character education and citizenship in an ethical environment.

Kappa Alpha Psi Fraternity, Inc. Achievement Academy Initiative: The 32nd Grand Polemarch, William Randy Bates Jr. Esq., directed the revamping of the prior model to more effectively meet the needs of our collegiate members and draw upon the broad range of skills and knowledge of our alumni. We seek to empower our members to take greater advantage of the breath of career opportunities and advance degree programs within their reach. No collegiate should ever have to say, "If I had only known I would have applied, followed up, or asked more questions."

This initiative is directed toward engaging the collegiate members across a range of paths that we have defined as Cohorts:

Corporate/Government Education (K-12 and higher education) Law Medicine Science, Technology, Engineering, Mathematics (STEM) Social and Behavioral Sciences/Humanities.

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Appendix B

THE EASTERN PROVINCE

Eastern Province Programs

Healthy Kappa Initiative.

History: The Health and Wellness Cluster began screening for cardiovascular disease,

diabetes and obesity during the 2009 Eastern Province Council Meeting based on a vision

of Brother Delvin Champagne, an Epsilon Zeta initiate who wanted to raise awareness

about health disparities among African Americans and promote screenings to emphasize

the importance of early detection. Over the years our initiative has become a vital part of

the Eastern Province during C. Roger Wilson Leadership Conference and Province

Council. During the 79th and 80th Grand Chapter Meetings it was our program that

provided mobile medical screening service to brothers attending the event. To date we have

screened over 1000 brothers, silhouettes and members of the community.

Our Program:

Blood Pressure Screening

Diabetes Screening

Body Mass Index

Free Consultation with a healthcare provider

Strength Testing for the Seniors

Keeping You Healthy monthly segment

Guide Right Program: The Guide Right Program, conceived in 1922, is the most important

national service program of Kappa Alpha Psi Fraternity, Inc. The purposes of the Guide Right

Service Program are to place the training, experience and friendly interest of successful men at

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the disposal of youth needing inspiration and counsel regarding their choice of a life’s career,

and to arouse the interest of the entire community in the problems of youth as they seek to

realize lives of usefulness.

The basic objectives of Guide Right may be summarized as follows:

To inspires service in the public interest through the cultural enrichment and

character development of African-American males between the ages of 5 and 25

To develop leadership skills while monitoring, encouraging, and rewarding

outstanding academic performance

To refine self-image, self-esteem, social skills, and environmental awareness

To assist parents in the handling of their children by giving them opportunities

to talk over problems with those who know and are successful in their chosen

vocations

To afford the less fortunate youths a respite from the drudgery of the streets,

through sponsored entertainment and cultural enrichment

To inform youth of the value of higher education, assistance available for

continued educational pursuits, scholarships, loans, professional counseling, and

fellowships

Kappa Alpha Psi’s commitment to young people is well established and our Guide Right efforts,

both individual and collective, can continue to serve as a mechanism to “inspire service in the

public interest.”

In addition to the numerous Guide Right programs undertaken by our individual chapters, the

Eastern Province Guide Right Committee will be supporting several programs that support the

youth throughout the province.

Reclamation. Eastern Province (EP) Reclamation Challenge: Large Chapter Goal = 10

Reclaimed Brothers.

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APPENDIX C

Hampton-Newport News (VA) Alumni ChapterKappa Alpha Psi Fraternity, Inc.

P.O. Box 8135Hampton, Virginia 23666

July 24, 2015

Dear Brothers,

My vision for the Hampton Newport News (VA) Alumni Chapter is to continue to serve our community with a strong focus on our Guide Right program, Kappa League, other youth activities, and our Social Action programs. The 5 objectives of our Fraternity and our chapter bond should be the driving force to motivate each and every one of us to commit our time and effort to our programs and activities. Our objectives for this fraternal year 2015-2016 are:

Maintain an award winning Guide Right Program. All members dedicate time or money to our Guide Right or Athletic Programs. Eight hours. Guide Right supported by All

Improve our support for all chapter meetings/events to share and receive new ideas and use these activities to strengthen our “Bond”. All

Increase committee participation by 25% Promote all activities that impact or affect our communities and our chapter. Social

Actions. All others support. Improve chapter support for all committees and develop transition plans for new committee

chairman. LRPC Continue to improve our chapter internal operations:

Update standard operating procedures (SOPs) and Strategic Plan as needed: LRPC. All others support.

Establish timelines for reports, correspondence, and other business practices. 1st & 2nd Vice Polemarch; BOD members and Committee Chairs support.

Improve timeliness of incoming (minutes and quads) and outgoing correspondence. KOR & Assistant KOR

Improve coordination of KOR and KOE actions ( ad purchases; approved donations; roster development): 1st & 2nd Vice Polemarch.

Continue to expand community service activities in Denbigh and Williamsburg communities to include Ft Eustis activities: Outreach

Continue to improve the Branding of our Chapter through the use of our website, social media, and Public Relations. Public Relations

Support the Hampton-Newport News Kappa Alpha Psi Achievement Foundation Support through individual membership of $25 or other donation amount: All Streamline Corporate Sponsorships/Donations Processes and Procedures:

Foundation, PDC, LRPC, KOE, Public Relations . Continue to develop strategies and approaches (processes and procedures) to leverage

combined resources of the Chapter and Achievement Foundation to increase public awareness, attendance, and obtain the desired level of funding to support Chapter philanthropic programs.

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This effort will include the integration of brothers from Membership Training Academy and Reclamation into chapter operations. LRPC, other committees support.

Improve Reclamation by implementing the Chapter’s 7 Step Reclamation Program. Reclamation supported by All.

Richard P. Giles37th PolemarchHampton-Newport News (VA) Alumni Chapter

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2015-2016 Chapter Leadership and Support Staff

Officers

Polemarch Richard Giles Vice Polemarch Reginald Bowens Keeper Of Exchequer Gerald Bell Asst Keeper Of Exchequer Aaron Giles Keeper Of Records Reggie StanleyAsst Keeper Of Records Eugene Johnson Iii 2nd Vice Polemarch Khalid Ali Strategus Kerwin Borders Lt. Strategus Garnell Scott Historian Christopher Belton

Board of Directors

Asa Jenrette Chuck Holden William Pinchney Clifford Mcmillan

Polemarch Appointees

Chaplain Keith AndersParlimentarian Agustus Owens

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Note: To provide for better chapter internal coordination and integration, the following BOD assignments are made. Note: This arrangement will be tested for one year and will be reassessed at the 2016-2017 retreat.

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APPAPPENDIX D

Committees, Programs Chairs, and LNOs

Appendices Committee Chair Co-Chair

D-1 Development & Programs Darryl Robinson Aaron Giles

D-2 Membership Training Academy Eric Hairston Van Jones

D-3 Guide Right Arthur Price Chris Belton and Gregory Price

D-4 Social Actions Bob Ayers Anthony Garner

D-5 Historian / Reporter Chris Belton Marese Wright

D-6a Beta Chi Undergraduate Chapter Advisor Gary Hunter N/A

D-6b Xi Theta Undergraduate Chapter Advisor Van Jones Earl Granger

D-7 Finance & Budget Gerald Bell Aaron Giles

D-8 Long Range Planning Keith Lovick Chuck Holden

D-9 Member Services and Benefits / Tailgates Norris Lamb / Khalid Ali James Swann /Reggie Stanley

D-10 Public Relations Rick Watson Keith Davis

D-11a Achievement and Awards Antoine Taylor Reggie Bowens

D-11b Scholarships Eric Hairston N/A

D-12 Internal Audit Committee Dwayne Blake Henry Hill

D-13 Senior & 50 yr Brothers Tommy Selden John Irby Thomas

D-14 Silhouette LNO Chuck Simmons Eugene Johnson

D-15 Housing Steve Morgan Eugene JohnsonD-16 Membership Development Clifford McMillan Reggie Bowens

D-17 Bylaws Jimmie (Chip) Williams Rodney Hawkins

D-18 Hospitality James Swann John Thomas

D-19 Nomination Ad hoc N/A

D-20 Reclamation Ken Romney Ike Jones

D-21 Fellowship Committee Chuck Boaz Ross Snow

D-22 Pan-Hellenic Council Perry Fontenot Eric Hairston

D-23 Outreach Committee Tony Garner Joe Biggers

D-24 Achievement Foundation Roland White N/A

D1

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Program and Development Committee

D-2Membership Training Academy Committee Report

2015-2016

• Committee Chairman: Brother Eric D. Hairston• Co-Chair-Van Jones

• Purpose: To initiate and indoctrinate men for life time financial membership in to Kappa Alpha Psi Fraternity, Inc.

• Committee Functions: The committees specific objectives are to-

o Indoctrinate and instruct a new member in the customs, traditions, laws, history, and administration of the Fraternity at all levels of involvement—national, province and local;

o Provide insight into the what, and how of a formal organization and administration consistent with acceptable parliamentary procedures;

o Develop in a new member the desires to insure the dynamic and progressive continuance of Kappa Alpha Psi as a first rate fraternity; and

o Commence the promotion of being a member of a group while retaining individuality.

• Mission : To provide effective program management for the Hampton-Newport News Alumni Chapter in order to protect all stakeholders from financial, political or physical harm; to include, Kappa Alpha Psi Fraternity, Inc.

• Current Year 2014-2015 Accomplishments : Initiated seven men and all are active members of the chapter and are serving on at least three committees.

• Year 2015-2016 Goals and Objectives: To initiate a minimum of five men and pair each new member with a Kappa sponsor. Each new member must work on at least three standing committees.

• Committee Budget: FY 2014-2015 : $ 500.00

o Food cost for Interest Meeting and Administrative Meetings $ 500.00

Total = $ 500.00

Retreat Requested: $500.00 Chapter Approved: ____________

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D-3 GUIDE RIGHT COMMITTEE

2015-2016

Committee Chairman: Brother Arthur Price Co-Chairs: Chris Belton and Gregory Price Committee Members: Brothers Jimmie Williams, Eugene Johnson, Kerwin Borders, Jeremy Blunt, Garnell Scott

Purpose: Plans, coordinates, and executes all programs for Kappa League and the Kappa Cardinals. Also, initiates partnerships with community based organizations (such as local athletic associations, youth educational organizations and other civic group oriented toward the constructive development of young men). Plans and executes the Guide Right Public Program. The expenses of this Committee will be included in the Achievement Foundation Budget as approved and submitted by the Board. (Extracted from Chapter Bylaws)

Current Year 2014 - 2015 Accomplishments: Monday, July 21, Kappa Cardinals Football Practice Began . Saturday, August 16, Kappa Cardinals Played in Kappa Cardinals/Aberdeen Raiders

Classic at Lindsay Middle School. Saturday, August 23, Kappa Cardinals Football Season Began. Tuesday, September 9, Guide Right Committee Planning Session Held at Boys and Girls

Club. Friday, September 19, 2014/15 Activity Calendar Submitted to Eastern Province Friday, September 19, 2014/2015 Chapter Guide Right Directory Submitted to Eastern

Province. Friday, September 19, National Guide Right Survey Submitted to National Guide Right

Director. Sunday, September 21, Regular Monthly Kappa League Meeting Was Held. Friday, October 10, Coliseum Concession Operation, “Power of Praise Concert.” Sunday, October 12, “Lazer Tag at Lazer Rush,” 711 Brick Kiln Blvd, Newport News, VA (5 to 7 PM) Facilitated by Newport News Chapter of Links, Inc. Monday, October 13, Tutoring, 6:00 PM, Boys and Girls Club Auditorium Saturday, October 18, Final Game of Football Season Sunday, October 19, Regular Monthly Kappa League Meeting, 3:00 PM, Boys and Girls

Club Auditorium, “Kappa League 101,” Monday, October 20, Tutoring, 6:00 PM, Boys and Girls Club Auditorium Tuesday, October 21, Basketball Registration, 6:00 PM, Boys and Girls Club Auditorium Monday, October 27, Tutoring, 6:00 PM, Boys and Girls Club Auditorium Tuesday, October 28, Basketball Registration, 6:00 PM, Boys and Girls Club Auditorium Saturday, November 1, Coliseum Concession Operation, “Hampton Roads Soul Fest” Sunday, November 9, Kappa League Visit to Circuit Court, Facilitated by Newport News

Chapter of Links, Inc Monday, November 10, Tutoring, 6:00 PM, Boys and Girls Club Auditorium Tuesday, November 11, 6 to 8:00 PM, Basketball Practice, Boo Williams Sportsplex

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Wednesday, November 12, 5:30 PM, Coliseum Concession Stand, “Cirque Du Soleil.” Thursday, November 13, 5:30 PM, Coliseum Concession Stand, “Cirque Du Soleil.” Thursday, November 13, 6 to 8:00 PM, Basketball Practice, Boo Williams Sportsplex Friday, November 14, 5:30 PM, Coliseum Concession Stand, “Cirque Du Soleil.” Saturday, November 15, 12:00 to 3:00 PM, Kappa Cardinals End-Of-Season Cookout, Boys

and Girls Club Practice Field (Inventory, Cleanup and Storage.) Saturday, November 15, 2:00 PM, Coliseum Concession Stand, “Cirque Du Soleil.” Saturday, November 15, 5:30 PM, Coliseum Concession Stand, “Cirque Du Soleil.” Sunday, November 16, 3:00 PM, Regular Monthly Kappa League Meeting, Boys and Girls

Club Auditorium, “College Preparation Session.” Tuesday, December 2, Basketball Practice Thursday, December 4, Basketball Practice Sunday, December 7, Kappa League Picture Tuesday, December 9, Basketball Practice Thursday, December 11, Basketball Practice Sunday, December 14, Trip to University of Virginia, Charlottesville, VA, (The students

were hosted by UVA Senior Associate Dean of Admission Ryan Hargraves, who conducted a very informative college application process seminar. A tour of the famous UVA Rotunda, and "The Lawn" followed the session. The highlight of the trip was our visit to and tour of the Fralin Museum of Art, where photographic works of world renowned photographer and movie director/writer Gordon Parks were on display.)

Tuesday, December 16, Basketball Practice Thursday, December 18, Basketball Practice Sunday, December 21, Regular Monthly Kappa League Meeting/Community Service Monday, December 22, Basketball Practice Tuesday, December 23, Basketball Practice Monday, January 5, Basketball practice Tuesday, January 6, Basketball Practice Wednesday, January 7, Basketball Practice Thursday, January 8, Basketball Practice Saturday, January 10, Kappa League Attended Alpha Phi Alpha’s 30th Martin Luther King,

Jr. Breakfast at Hampton Roads Convention Center. Sunday, January 11th, Regular Monthly Meeting Facilitated by Newport News Chapter of

Links, Inc. Dr. William Edmondson, North Carolina A & T State University Langley Distinguished Professor, Center for Small Satellite Systems And Technology for Observation and Exploration conducted a STREAM Workshop at the National Institute of Aerospace (NIA), Hampton, VA. STREAM is an acronym for STEM (Science, Technology, Engineering and Math) with an inclusion of "Art.”

Monday, January 12, Kappa Cardinals Basketball Season Began. Sunday, January 18th, Regular Monthly Kappa League Meeting; “Things You Should, and

Should Not Do if Approached or Stopped by a Police Officer.” The workshop was facilitated by Hampton Police Major Kenneth Ferguson and Hampton Police Officer David Johnson. Brothers Ferguson and Johnson provided the Kappa Leaguers with a very insightful overview and some very timely demonstrations.

Sunday, February 8, Regular Monthly Meeting Facilitated by Newport News Chapter of Links, Inc. “Black Lives Matter,” at Thomas Nelson Community College

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Sunday, February 15th, Regular Monthly Kappa League Meeting, Boys and Girls Club Auditorium, 1815 Shell Road. “The Art of Waiting Tables,” Preparation for our Flapjack Fundraiser at Applebees Restaurant.

Saturday, February 21, Kappa League Fundraising Breakfast, Applebee’s Restaurant 2159 Coliseum Drive, Hampton, VA.

Sunday, March 8th , Regular Monthly Meeting Facilitated by the Newport News Chapter of Links, Inc., “Engaged Citizenship; International Health Issues,”

Sunday, March 15th, Regular Monthly Kappa League Meeting. “Military Career Day” was Celebrated with Major General Cedric T. Wins as Facilitator.

Thursday, March 19th, The Kappa Cardinals Senior Team Lost in the City Tournament Finals. Finished the Season as Championship Runner-ups.

Saturday, March 28, The Kappa Basketball Cardinals’ Were Feted During Its Annual Basketball Awards and Recognition Program.

Wednesday, April 1, 2015, Kappa Cardinals Football Registration Began. Sunday, April 12th , The Newport News Chapter of Links, Inc. facilitated the planting of a

vegetable garden at Carver Elementary School. The initiative was supported by members of the Hampton-Newport News Kappa Youth Leadership and Achievement League, as part of the Link's national Young Achievers Initiative. The Kappa Leaguers helped Carver Elementary School students in the planting of a variety of vegetables in the garden. Following their labor, the Kappa Leaguers and Carver students were treated to a healthy meal by chefs from Stratford University.

Kappa Cardinals Football Registration is being conducted at the Boys and Girls Club every Tuesday from 6 to 7:00 PM.

Monday, May 18, Pre-season conditioning started for Kappa Cardinals football players and cheerleaders. Over 100 participants have already registered for the 2015 football campaign.

Friday, May 22, College Signing Day was celebrated by the chapter’s Kappa Youth Leadership and Achievement League. The ceremonial signing and reception was held in the banquet room of the Downing Gross Cultural Arts Center in Newport News. Approximately 150 Brothers, Kappa Leaguers and guests were in attendance.

Sunday, June 14, the Newport News Chapter of Links, Inc. graduating senior Kappa Leaguers were recognized during a special program in the Hampton University Museum.

2015 graduating Seniors

Kappa Leaguer High School College PlanBreon Baskerville Phoebus Virginia State

Jalen Cross Bethel Virginia CommonwealthMekhi Garner Achievable Dream Old Dominion

Brandon Gatson Woodside George MasonAlexander Jones Denbigh TNCC

Harry Lewis Phoebus Virginia TechXavier Petway Hampton Chowan

TyQuon Wilkins Hampton Virginia StateChris Wilson Phoebus UVA-Wise

2015/2016 Goals and Objectives: Maintain Working Relationship With Newport News Chapter of LINKS, Inc.

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Place Greater Emphasis on Tutorial Component Enhance Senior Signing Day Celebration.

Proposed Budget for 2015/16 : $6750.00 Links Supplemental Support (Travel) 2,000.00 White House Tour 2,500.00 Apparel (Polo Shirts/Ties) 750.00 Sports Outings (HU/NSU/VSU/W&M)) 500.00 Senior Signing Day 1,000.00

The proposed budget assumes the implementation of an agenda of activities, workshops and programs similar to those provided during the 2014/2015 fraternal year.

Retreat Requested: $6,750.00 Chapter Approved:_______________

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D-4Social Action Committee Report

2015-2016

Committee Members:

Chair: Robert D. Ayers, Jr. Co-Chair: Anthony Garner

Members: John A. Moore, Khalid Ali, Gary Hammonds, William Pinckney, Tommy Selden and Reginald Stanley

Mission: Establish, support and publicized community and other organization’s health awareness, political awareness and social programs. .

Purpose: This committee plans and coordinates all programs that serve the public interest. The committee will submit all correspondence to the Chapter’s Keeper of Records for official release on Chapter’s letterhead.

Year 2014 – 2015 Accomplishments:

1. Supported voter registration and the election process.2. Participated in Kappa’s Virginia Legislative Day.3. Provided Thanksgiving and Christmas baskets to needy families.4. Supported dresses for Haiti.5. Supported the Alopecia Foundation (Shoe Drive).6. Supported PICH and 100 Black Men Health Fair.7. Supported Prostrate Health Walk in September.8. Provided 10 backpacks and school supplies to Province Social Actions Committee during the

Province Officers Workshop.9. Participated in the Hampton Roads Alliance for Voter Education and Civic Engagement Training.

Year 2015 – 2016 Goals and Objectives:

1. Supported voter registration and the election process.2. Participated in Kappa’s Virginia Legislative Day.3. Provided Thanksgiving and Christmas baskets to needy families.4. Supported dresses for Haiti.5. Supported the Alopecia Foundation (Shoe Drive).6. Supported PICH and 100 Black Men Health Fair.7. Supported Prostrate Health Walk in September.

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8. Provided 10 backpacks and school supplies to Province Social Actions Committee during the Province Officers Workshop.

9. Participated in the Hampton Roads Alliance for Voter Education and Civic Engagement Training.

2014-2015 Budget: Amount

1. Support voter registration and election process 50.002. In conjunction with Pan-Hellenic Council Members

co-sponsor at least one political forum 200.003. Participate in Kappa’s Virginia Legislative Day 50.004. Provide Thanksgiving and Christmas baskets to

needy families (Covered by the Foundation) 0.005. Support dresses for Africa 50.006. Support the Alopecia Foundation 200.007. Adopt a highway 0.008. Support PICH and the 100 Black Men Health Fairs 0.009. Host Poverty Simulation with The Extension Service for Brothers

and the community 200.0010. Support Prostrate Health Walk in September 0.00

Total $750.00

Retreat Requested: $750.00 Chapter Approved:_______________

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D-5 HISTORIAN – REPORTER

2015-2016

Committee Chairman: Christopher Belton

Co-Chair: Marese Wright

Committee Members: Vacant

Mission: Collect biographical data for the Chapter and shall transmit such data when requested of him by a sustaining member of the Chapter. Maintain file copies of all KAΨ Journals and evidences of individual or Chapter activities, achievements and appropriate archives. Collect and compile all current materials pertaining to the activities and achievements of the Chapter and its members and shall forward to the KAΨ Journal news items and other items for publishing in such form and at such time as indicated. Prepare and maintain a Chapter history. Publish the Chapter Newsletter (“Phinoopy News”) and serve as the principal liaison between the Chapter, Province Historian and the “Kappa Alpha Psi Journal” Editor. Serve as a member of the Public Relations Committee. (Modified from Chapter Bylaws)

Year 2014-2015 Accomplishments:

• Continued the effort to provide the Province with news and information on the chapter each month.

• Published two editions of Phi Noopy News

Year 2015-2016 Goals

• Identify/implement plan to collect, compile and store the necessary materials for recording the activities and achievements of this Chapter and its members as identified in the Chapter Bylaws.

• Continue to utilize an organized group effort to take pictures that capture the majority of the chapter’s events for reporting in the newsletter and chapter website.

• Continue the effort to provide the Province with news and information on the chapter each month. (Pending Province direction from the new Province Polemarch)

• Solicit information from chapter members to enhance the chapter newsletter.• Where feasible, put each edition of the Phi Noopy News on the chapter website under

membership sign-in.• Work with the Keeper of Exchequer and the Housing Committee for safe keeping of

items within the Storage facility of or historical items.

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2015-2016 Expected Budget (Itemized):

ITEM ESTIMATED COST

Photograph paper $ 150.00

Photograph Binders $ 25.00

Other Production Costs $ 75.00

Storage Facility Costs $ 100.00

Total: $ 350.00

BOD Recommendation: Approved ___ Disapproved ____ Tabled ____

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D6a

Undergraduate/Collegiate Advisory Committee

Fraternity Year: 2015 - 2016

Committee Chairman: Brother Gary B. Hunter

Committee Members: Brothers Arthur Price, Thomas Selden, Reginald Bowens, Gregory Williams

On-Campus Advisor: Brother Joe King

Purpose: To provide general advice and counsel to the undergraduate chapter and Brothers, in both a fraternal and personal way.

Committee Functions : To assist the Chapter Advisor in the supervision of the undergraduate chapter which he acts as the Liaison between the Province Polemarch and the Chapter. Specific roles are the Advisor and the Advisory Committee are:

To advise the undergraduate Chapter To establish continuity between the Chapter Officers To ensure that Chapter Bylaws, Fraternity Constitutions & Statues are carried out

correctly To monitor the Chapter operations to see that Grand Chapter and Province policies

are carried out To ensure the Chapter members adhere to the policies of the University To strive continually to help the Chapter become as self-sufficient as possible To encourage individual and chapter academic achievement that culminates with

matriculation in four years or as the requirement of their particular degree To promote the growth of all chapter members in leadership, finances, planning, and

execution To inspire lifelong service to the community and the Fraternity

Mission: To provide effective supervision and guidance to the Beta Chi Chapter in order to protect all stakeholders from financial, political or physical harm; to include, the Beta Chi Chapter, Hampton-Newport News Alumni Chapter, Hampton University and Kappa Alpha Psi Fraternity.

Chapter Achievement Report 2014 -2015 :

Chapter received its’ Certification for the 2013-2014 in September 2014. Chapter brothers attended the all required workshops/meetings and conferences for

FY 2014-2015 as required by IHQ and the Province. Membership Report: The Beta Chi Chapter has continued to be an active chapter in

good standings at all levels for 10 consecutive years.

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Guide Right Program – Continued the partnership with Cooper Elementary Magnet School assisting in the tutoring of students on a monthly.

Chapter held regularly monthly chapter meetings The Chapter conducted or participated in several successful seminars throughout the

year such as the Habitat for Humanity, World AIDS Day Awareness; HU Café Appreciation Day, the Martin Luther King Day, and Adopt-A-Stop campaign.

The Chapter nominated and elected Chapter Officers for FY 2015-2016. Held Blood Drive in the Student Center Assisted with campus tours from visiting high school students throughout the year. Participated in the Spring Fest Step Show Hosted a very successful Kappa Week (April 13-19), and had brothers visit from

surrounding chapters throughout the week The Beta Chi Chapter was Awarded the Greek Chapter of the Year for third

consecutive year The Chapter won 2nd Place in the Kappa Bowl held at the 2015 Eastern Province

Council. Four members of the Chapter participated in the Graduation Ceremony on May 10th

Newly Elected Chapter Officers for FY 2015 - 2016

– Polemarch - Charles Williams – Vice Polemarch - Xavier Eaves– Keeper of Records - Bobby Vincent – Keeper of the Exchequer - Alvester Coleman– Strategus - Mark Murphy– Lt. Strategus - James Wynn– Historian - Jeremy Scott

Committee Budget: Fiscal Year 2014 – 2015 :

Officers Workshop Lodging and Registration $150.00CRWLC Lodging and Registration $325.00Province Council Lodging and Registration $525.00

Total Expenses $1000.00

BOD Recommendation: Approved ______ Disapproved ______Tabled _______

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D6b

Undergraduate Advisory Committee –Xi Theta Fraternity Year – 2015-2016

Committee Chairman: Brother Van JonesCo-Chair: Earl GrangerCommittee Members: Brothers Maurice Wright and William Pinckney

Purpose

To provide general advice and counsel to the undergraduate chapter and Brothers, in both a fraternal and personal way.

Committee Functions

To assist the Chapter Advisor in the supervision of the undergraduate chapter which he acts as the Liaison between the Province Polemarch and the Chapter. Specific roles are the Advisor and the Advisory Committee are:

To advise the undergraduate Chapter To establish continuity between the Chapter Officers To ensure that Chapter Bylaws, Fraternity Constitutions & Statues are carried out

correctly. To monitor the Chapter operations to see that Grand Chapter and Province policies

are carried out. To ensure the Chapter members adhere to the policies of the University. To strive continually to help the Chapter become as self-sufficient as possible. To encourage individual and chapter academic achievement that culminates with

matriculation in four years or their degree requires. To promote the growth of all chapter members in leadership, finances, planning, and

execution. To inspire lifelong service to the community and the Fraternity.

Mission

To provide effective supervision and guidance to the Xi Theta Chapter in order to protect all stakeholders from financial, political or physical harm; to include, the Xi Theta Chapter, Hampton-Newport News Alumni Chapter, College of William & Mary and Kappa Alpha Psi Fraternity.

2014-2015 Goals:

Build and maintain a strong relationship with alumni brothers through mentoring

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Continue financial and membership sustainability through campus activities and fundraising events.

Greater community involvement within the Williamsburg community Participate in the Spring 2015 Membership Training Academy Intake Program

Current Year 2014-2015 Accomplishments

No Membership Training Academy due to the moratorium. At the beginning of the 2014-2015 academic year, six brothers were on campus. Brother Govan Faine II transferred to another university. Brother Bradley Greene III degree was conferred in May, 2015. Four brothers will be on campus at the beginning of the 2015-2016 school year: DeAndre Houston-Carson, Darrian Hobbs-Rasberry, Lonnie “Trey” Reed, and Grey Congo.

Collaborated with the Beta Chi Chapter (Hampton University) to host a party (Diskretion III) in the Fall of 2014 (November)

Brothers organized activities during Xi Theta Kappa Week in February, 2015 Facilitated (DeAndre Houston-Carson) Tribe Fellowship (Bible study) during the school

year. Assisted Black Men of the Future Conference in May, 2015 Held monthly chapter meetings Xi Theta Alumni Update:

Jarrell Cooper (Summer 2012) Attending the College of William & Mary-Mason School of Business (MBA program). Just completed first year of graduate studies

Jerome Couplin III (Summer 2011) Currently, with the Philadelphia Eagles

Alex Goodman (Fall 2013) Graduated from the Mason School of Business MBA program. Will join

Grant Thornton, a public accounting firm, as an audit associate

Alex McBath (Summer 2012) Attending Regent University Law School. Just completed first year of law school

Ryan Smith (Summer 2011) Graduate assistant (football) at Penn State University. Also, pursuing a MA degree

Terrell Wells (Summer 2011) Attending East Carolina University to pursue a MBA. Just completed first year of graduate studies

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2015-2016 Goals:

Build and maintain a strong relationship within the Williamsburg community by establishing a partnership with a local school

Continue financial and membership sustainability through campus activities and fundraising events

Encourage recent graduates to join an alumni chapter Participate in the Fall 2015/Spring 2016 Membership Training Academy Intake Program

Elected Officers for 2015-2016

Polemarch – DeAndre Houston-CarsonVice Polemarch – Grey CongoKeeper of Records & Exchequer – Lonnie “Trey” ReedStrategus – Darrian Hobbs-Rasberry

Committee Budget: FY 2015-2016

Eastern Province Officer Workshop (Registration & Lodging) $ 150.00 CRWLC (Registration & Lodging) $ 320.00 Eastern Province Council (Registration & Lodging) $ 530.00

Total: $ 1,000.00

BOD Recommendation: Approved __Disapproved ______Tabled __________

45

D-7 Finance Committee & Budget Report

(Past Operating Year) 2014-2015-------------------------------------------------------------------------------------------------

Committee Chairman: Brother Gerald BellCommittee Members: Brothers: Aaron Giles (AKOE), and Eugene Johnson (Auditor)

1. Purpose : To provide summary information concerning the Finance actions for FY 14-15.

2. Committee Functions: The finance committee shall process and handle the receipt of all income and payment of all expenses of the Chapter.

3. Mission: The mission of the finance committee is to provide consistent application of conduct and proper internal controls to ensure prudent use of the chapter assets, as the duties described in the bylaws are performed. All income and funds dispersed by Hampton-Newport News (VA) Alumni Chapter will comply with the guidelines of the Internal Revenue Service codes for a 501(c-3) tax-exempt organization.

4. Current Year 2014-2015 Accomplishments :

a. The annual budget was adopted by the chapter on October 6, 2015. The budget structure is broken into three categories the estimated income, estimated expenditures for the FY, and Fenced Funds. The estimated incomes and expenditures for the chapter are the Dues & General Operating Expenses and Fund Raising Activities & Contributions. The Fenced fund accounts list those items that are fenced for future obligations within the current FY.

1 = LM/SM/PLM 02 = LM/SM 38 Includes partial payment for KOE & KOR & 2 prorated payment3 = NL (ADP) 48 Includes 4 prorated payments4 = RET LM & PLM 45 = RET LM 29 Includes 2 prorated payment6 = RET (ADP) 137 = NL/PLM8 = RCG (2)9 = Deployment 110 = RET LM/NPLM 1

Total 134

b. Completed monthly internal audit for this FY. All accounts balanced and four comments concerning administration practices (receipt submissions, tracking monthly internal audits, voucher signatures from Polemarch and KOR for processing repayment actions, and maintaining event rosters and accountability of ticket issue and payments).

46

e. Dues & General Operating Expenses for FY 14-15: The Dues were maintained at the same level as the previous year to support committee requirements. The operating budget was based on 96 brothers (Life/Non-Life) paying $220.00 and 35 Brothers (Retired Life/Retired non-Life) paying $160.00 for local Chapter dues to meet the approved budget of $26,720.00. The Chapter only collected $23,605.00 (88%) of the approved budget amount. We exceeded our collection rate for Retired Life/Retired non-Life 46 Brothers, but fell short for Life/Non-Life only collecting from 86 Brothers. The reduction in collected dues required an adjustment in funding allocations for five of the approved accounts. A total of 8 Brothers that were financial the previous year were not financial this year. However, we were still able to meet funding requirements for FY14-15.

f. A total of 21 line items were funded. The Development & Programs line was not funded. One account received revenue during the FY which increased the balance total Member Services (tailgate donations). g. Dues & General Operating Expenses:

1. Dues: $35,425.00 2. GC: $ 4,360.00 (Amount paid $4,210.00 to IHQ. Outstanding amounts

will be submitted next FY) 3. Province: $ 4,560.00 (Amount paid $4,280.00 to EP. Balance will be submitted

next FY)4. Local: $ 23,605.00 (26,720.00 budget amount = 88% collected, a 1%

increase from last year)

47

A. Dues & General Operating ExpensesLine Items Budget Amt Adjusted Amt Revenue Expenses Balance1. Dues $26,720.00 $23,605.002. Housing# $1,200.00 $1,000.00 $0.00 $1,000.003. Hosting# $6,400.00 $5,635.00 $5,563.50 $71.504. Grand Chapter* $1,500.00 $1,500.00 $0.00 $1,500.005. Province Council* $1,500.00 $1,500.00 $1,500.00 $0.006. Admin Expenses# $300.00 $264.00 $208.19 $55.817. Public Reltaions $2,500.00 $1,900.00 $1,681.59 $219.418. CRWLC* $1,300.00 $1,300.00 $1,300.00 $0.009. Hospitatl ity/Member Svcs/Social Action $3,500.00 $3,080.00 $1,109.90 $2,578.25 $501.7510. Pan Hellenic $255.00 $150.00 $145.00 $5.0011. MOIP $400.00 $50.00 $22.17 $27.8312. Acheivement and Awards $800.00 $700.00 $0.00 $700.0013. Grand Chapter Insurance* $815.00 $815.00 $815.00 $0.0014. Kappa Foundation* $100.00 $100.00 $100.00 $0.0015. Polemarch* $1,300.00 $1,300.00 $295.00 $1,005.0016. Contingency Funds# $415.00 $365.00 $0.00 $365.0017. UnderGrad Assitance Fund* $1,800.00 $1,800.00 $1,007.00 $793.0018. Historian $250.00 $120.00 $0.00 $120.0019. Development & Polemarch* $0.00 $0.00 $0.00 $0.0020. Senior Kappa Recognition $835.00 $776.00 $776.00 $0.0021. Reclamation $150.00 $150.00 $150.00 $0.0022. Fellowship/Recreation# $800.00 $600.00 $0.00 $600.0023. Outreach Program# $600.00 $500.00 $150.00 $350.00

Total $26,720.00 $23,605.00 $1,109.90 $16,291.70 $7,314.30

g. The Chapter approved adding an endowment fee to the FY 14-15 dues to raise funds for the Achievement Foundation. A total of $2,940 was raised for the Foundation. The first payment was made to the Foundation on 25 Mar 15 in the amount of $2,690.00. The remaining amount of $350.00 will be presented to the Foundation at the September’s meeting.

h. The line items supporting the fund raising activities, contributions and donations received during this FY 14-15 are listed below. The Sep AWP, LIR Jams and the Kasino Night Souvenir Booklet were not conducted this FY. A total of 5 fundraisers were conducted. One event out of the five events did not meet profit goals and the VDS lost money for the third time in four years due to poor support by the chapter. Two assessment events are still open, but coordination with the Chapter membership to close these accounts prior to the retreat planning session. Ticket money from Spring Jam, Kasino Night, and Day Party are still outstanding, but members have been notified and payment dates set. A fundraising goal of $18,500.00 was exceeded with a projected total of $21,047.11 being projected to support FY 15-16 funding requirements (listed in red on the chart below). The accounts’ summaries are:

B. Fund Raising Activities & Contributions:Line Item Amt Budgeted Expenses Revenue Profit/(Loss) Remarks

24. After Work Party (AWP) $ - $ - $ - $ - 25. Thanksgiving Jam (TKGJ) $ 2,000.00 $ 1,965.00 $ 2,880.00 $ 915.00 X'mas Baskets

48

26. Ladies In Red Jam (LIR) $ -

$ -

$ -

$ -

27. Spring Jam (SJ) $ 1,850.00 $ 2,166.35 $ 3,350.00 $ 1,183.65 28. Kasino Night (KN) $ 24,500.00 $ 23,701.00 $ 32,660.00 $ 8,959.00 NTC $2,380.00 29. Day Party (DP) $ 5,500.00 $ 5,899.45 $ 3,690.00 $ (2,209.45) Poor ticket sales

30. Souvenir Booklet (SB) $ 3,500.00 $ -

$ -

$ -

31 Raffle Tickets (RT) $ 3,320.00 $ 3,309.00 $ 11,020.00 $ 7,711.00 NTC $885.00 32. Golf Tourney $ 6,000.00 $ 5,218.64 $ 9,760.00 $ 4,531.36 33. Kappa Week (KW) $ 500.00 $ 500.00 $ 500.00 $

- SJ Spt

34. Social Actions (SA) $ 2,000.00 $ $ -

$ -

35. Guide Right (GR) $ 5,000.00 $ -

$ -

$ -

36. Holiday Baskets (HB) $ 1,700.00 $ -

$ -

$ -

37. Achievement Foundation (AF) $ 7,500.00 $ -

$ -

$ -

38. Misc. Contributions $ 65.00

$ -

$ -

$ -

39. Black & White Formal (BW) $ 10,000.00 $ -

$ -

$ -

40. Membership Training Academy Cluster $ 175.00 $ -

$ -

$ -

41 Pan Hellenic Banquet (PHB) $ 770.00 $ 770.00 $ 665.00 $ (105.00) NTC $105.00 42. VA Founder's Day (VAFD) $ 4,330.00 $ 4,285.00 $ 4,285.00 $

- 43. Super Bowl Party (SBP) $ 540.00 $ 408.45 $ 480.00 $ 61.55 44. Valentine Day Social (VDS) $ 4,300.00 $ 4,300.00 $ 4,300.00 $

- TPR Spt

45. Polo Shirts (PS) $ -

$ -

$ -

$ -

46. 100 Black Men Gala (BMG) $ -

$ -

$ -

$ -

47. Conclave $ -

$ -

$ -

$ -

48. Sr Kappa Event (SKE) $ -

$ -

$ -

$ -

49. Norfolk History Program (NHP) $ - $ - $ - $ - 50. Boys & Girls Club Gala $ 2,100.00 $ 2,150.00 $ 2,150.00 $ - 51. H-NN Founder's Day Pogram $ - $ - $ - $ - 52. Miscellaneous Donation $ 1,650.00 $ 1,470.00 $ 1,470.00 $ -

Sub-Totals: $ 87,300.00 $ 56,142.89 $ 77,210.00 $ 21,047.11

TOTALS: $ 87,300.00 $ 56,142.89 $ 77,210.00 $ 21,047.11

i. The Fenced Funds that were used during the FY are listed below. Several accounts were closed out (St Jude and Habitat for Humanity) during this FY. The Public Relations line was added due to the repayments for both Conclaves’ Journal & Eastern Province Advertisements. The Fenced Funds accounts are:

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Line Items Amount Notes1. 50-50 Raffle Account 1,434.42$ Balance from FY 14-15 collections2. Housing Fund 800.00$ Balance from FY 14-15 year end funding3. Conclave "15" 395.00$ Conclave payments (reg fees) for chapter delegates4. St Jude/HH -$ Possible year-end allocation to St Jude or HH in the amount of $200.005. Senior Kappa Pins 875.00$ Carry over from Fy 12-13 sales6. Silhouette Support -$ A $100.00 was used towards Silhouette registration fee for Province7. Social Actions 800.00$ Remaining amount from FY13-14 year-end funding request8. Piney Woods 608.75$ A total of $308.75 was collected during this FY 14-159. Ach Foundation 820.00$ Due from X'mas Baskets support. Close-out Foundation Support. FY 14-15 a l locations at the Sep's meting10. PDC Cpmmittee 225.63$ Remaining ba lance from FY 14-15 funding level11. Public Relations 200.00$ Remaining Ba lance from 2013 Ad reimbursement12. Piney Woods "13" 570.38$ Remaining Ba lance from FY 13-14 col lections . Need to send13. Polemarch Account 244.80$ Remaining ba lance from FY 14-15 funding level14. Fellowship/FY14-15 -$ Year-End funding for Alpha Gol f's tourney15.K-14 2,100.72$ Remaining Ba lance from intake fees , fi nal payments wi l l be made in FY 15-1616. Reinstatment Fees -$ Payment completed for Brother Hayes 17. Tailgate 37.46$ Payment made in the amount of $1,100.00 for Fy 15-16 obl igation. 18. Triple Play Raffle 7,011.00$ Fina l ba lance from this FY 14-15 fundra iser19. Golf Tournament 4,531.36$ Fina l ba lance from this FY 14-15 fundra iser

Total 20,654.52$

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5. Audit Requirement: An internal audit was conducted monthly by the audit committee and results provided at the BOD sessions. The audit was performed in accordance with accepted auditing standards, the standards set forth for financial audits in the Government Auditing Standards, issued by the Comptroller General of the United States; Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments and Non Profit Organizations; and the State Single Audit Guidelines issued by the Virginia Department of Administration. The initial observations from the audit:

a. Receipts not filed with reimbursement vouchers. Out of the 56 vouchers filed a total of three vouchers did not have the supporting receipts needed to complete the reimbursement actions. Line items A3 Hosting (2 activities), A8 CRWLC, and A9 Hospitality accounts did not have the required receipts for receiving reimbursements. b. Internal audit needs to be maintained on a monthly basis as listed in KOE SOP document. No record for the month of January, March, April, and June for the conduct of the monthly audit.

c. Obtaining the Polemarch and KOR’s signatures to complete voucher actions.d. Ticket rosters and accountability notifications process not maintained IAW the KOE SOPe. Update to KOE SOP is needed to reflect funding lines requirements for the accounts used

in the Dues collections, Fundraising, Assessments, and Fenced Funds accounts. f. Higher than usual year-end collection totals need resolution to close out these outstanding

accounts.g. Did not complete transition as required for change over action.h. Excellent tracking documents for check transactions, deposits, account management,

program, and accountability of all chapters’ funds were maintained to the accepted audit standards as required.

6. Comments: The Exchequer is still working account(s) and report actions with Brother Aaron Giles. Several requirements to include the internal audit (conducted during the FY 14-15 summer periods), reconciliations, account management and procedures will be completed after the off-site session. It is still our intent to change our current account from a personal account to a business account. This change will provide the Chapter with the flexibility to manage accounts, obtain a credit card, and received a higher annual percentage yield for fenced funds. Monthly reports will be provided to the Audit Committee for review and approval. These reports are intended to ensure that the required spending regulations are being adhered to, and to make any adjustments in regular payments to account for budget shortfalls or other financial requirements. The Audit and Finance committees will conduct monthly internal audit to verify compliance. All reports are available as standard reports using the Micro-soft office suite. The chapter will change over to the Quick Books accounting system for this FY 15-16 to be in compliance with the Eastern Province’s guidance. The committee is open to the membership of the chapter and support is always needed to meet the execution requirements of this activity for the FY 15-16. It is planned that change over of the Exchequer to Brother A. Giles, will take place during the FY 15-16 cycle. Work is needed to ensure that the AKOE is familiar with the current processes and procedures associated with this office.

7. 2015-2016 Budget: Contingency Fund - $400.00 (same as last year)

BOD Recommendation: Approved ______ Disapproved ________ Tabled _____________

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Proposed Budget for FY 14-15Dues & General Operating Expenses

Planning/Proposed Budget FY 15-16A. Dues & General Operating Expenses: FY15-16 FY 15-16 FY 15-16Line Item FY14-15 ® Proposed Planning Recom Notes1. Dues $26,720.00 26,720.00$ 2. Housing 1,200.00$ 945.00$ 1,000.00$ 1,000.00$ Decreased by $200.00 meets projected FY 15-16 cost3. Hosting 6,400.00$ 6,350.00$ 6,350.00$ 6,400.00$ same as last year4. Grand Chapter Meeting 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ same as last year5. Province Council 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ same as last year6. Administrative Expenses 300.00$ 300.00$ 250.00$ 300.00$ 7. Public Relations 2,500.00$ 3,500.00$ 2,500.00$ 2,500.00$ Decreased by $1k from requested amt. 8. CRWLC 1,300.00$ 1,300.00$ 1,300.00$ 1,500.00$ Tyson Corner Date:TBA + 200.00/OWS9. Members Svc/Soc Act 3,500.00$ 3,500.00$ 3,500.00$ 3,500.00$ FF-$1,109.90-carry over from FY 14-15 Don10. Pan Hellenic 255.00$ 280.00$ 250.00$ 275.00$ Meets Planning requirements 11. MOIP 400.00$ 500.00$ 400.00$ 350.00$ Meets Planning requirements 12. Achievement & Awards 800.00$ 400.00$ 500.00$ 500.00$ 13. Grand Chapter Ins. 815.00$ 815.00$ 815.00$ 815.00$ 14. Kappa Foundation 100.00$ 100.00$ 100.00$ 100.00$ 15. Polemarch 1,300.00$ 1,300.00$ 1,300.00$ 1,200.00$ Meets current planning requirements16. Contingency Funds 415.00$ 350.00$ 350.00$ 350.00$ 17. Under Grad Asst Fund 1,800.00$ 2,000.00$ 2,000.00$ 1,800.00$ Meets Planning requirements 18. Historian 250.00$ 350.00$ 300.00$ 300.00$ Decreased by $50.00, meets planning requirements19. Development & Programs -$ 2,000.00$ 1,000.00$ 500.00$ FF $500.00 for computer and softw are20. Senior Kappa Recognition 835.00$ 850.00$ 750.00$ 750.00$ Meets Planning requirements 21. Reclamation 150.00$ 400.00$ 400.00$ 400.00$ 22. Fellowship/Recreation 800.00$ 800.00$ 800.00$ 800.00$ same as last year23. Outreach 600.00$ 600.00$ 600.00$ 600.00$ same as last year

Sub-Totals: $26,720.00

TOTALS: $26,720.00 $29,640.00 $27,465.00 $26,940.00

Proposed Budget is based on 96 brothers (Life / Non-Life) paying $220 and 35 brothers (Retired Life / Retired Non-Life) paying $160 Local Chapter dues.

$220.00 $160.0097 35

$21,340.00 $5,600.00 $26,940.00

2015-2016(Current Operating Year)

52

Proposed Budget for FY 15-16 Fundraising Schedule (Bolded Items)

B. Fund Raising Activities & Contributions:Line Item Amt Budgeted Expenses Revenue Profit/(Loss) Remarks24. After Work Party (AWP) -$ -$ -$ 25. Thanksgiving Jam (TKGJ) 1,850.00$ 1,850.00$ 2,850.00$ 1,000.00$ Based on selling 190 tickets26. Ladies In Red Jam (LIR) -$ 27. Spring Jam (SJ) 1,850.00$ 1,850.00$ 2,850.00$ 1,000.00$ Based on selling 190 tickets28 Kasino Night (KN) 24,500.00$ 24,500.00$ 34,500.00$ 10,000.00$ Based on tickets sells (650)/Dons ($3K)28. Day Party (DP) 5,500.00$ 5,000.00$ 5,500.00$ 500.00$ Possible Chapter funding29. Souvenir Booklet (SB) 3,500.00$ 3,000.00$ 7,000.00$ 4,000.00$ Based on Ad sales31 Triple Play Raffle Tickets (TPR) 3,350.00$ 3,350.00$ 15,000.00$ 11,650.00$ Based on ticket sells (3,000)-Off set $32. Kappas @ Kiskiack Golf Tourney 5,000.00$ 5,000.00$ 10,000.00$ 5,000.00$ 33. Kappa Week (KW) (500.00)$ Day Party Funding-KW Church Donation34. Social Actions (SA) (800.00)$ SJ Funding35. Guide Right (GR) (6,750.00)$ TPR36. Holiday Baskets (HB) (1,800.00)$ TKGJ & TPR37. Achievement Foundation (AF) (7,000.00)$ KN38. Misc. Contributions -$ 39. Black & White Formal (BW) 10,000.00$ 10,000.00$ 10,000.00$ -$ Possible Chapter Funding - TPR "15"40. MOIP Cluster (MC) -$ 41 Pan Hellenic Banquet (PHB) 770.00$ 770.00$ 770.00$ -$ 42. National Founder's Day (NFD) 4,500.00$ 43. Super Bowl Party (SBP) 450.00$ 450.00$ 450.00$ -$ 44. Valentine Day Social (VDS) 4,500.00$ 4,500.00$ 4,500.00$ -$ Possible Chapter Funding - TPR "15"45. Polo Shirts (PS) -$ 46. 100 Black Men Gala (BMG) -$ 47. Conclave -$ 48. Sr Kappa Event (SKE) -$ 49. Norfolk History Program (NHP) -$ 50. Bil ly Taylor Concert -$ 51. H-NN Founder's Day Pogram -$ 52. Silhouett ee's X'mas Party 1,650.00$ 1,650.00$ 1,650.00$ -$

Sub-Totals: 50,570.00$ 61,920.00$ 95,070.00$ 33,150.00$

TOTALS: 50,570.00$ 61,920.00$ 95,070.00$ 33,150.00$

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Grnd. Chp. Province Local Endow ment TOTALDues Dues Dues

LM / SLM & PLM -$ -$ 220.00$ 50.00$ 270.00$ LM / SLM -$ 50.00$ 220.00$ 50.00$ 320.00$ NL (ADP) 150.00$ 50.00$ 220.00$ 50.00$ 470.00$ RET LM & PLM -$ -$ 160.00$ 50.00$ 210.00$ RET LM -$ 50.00$ 160.00$ 50.00$ 260.00$ RET NL (ADP) 150.00$ 50.00$ 160.00$ 50.00$ 410.00$ RCG 150.00$ 50.00$ -$ 50.00$ 250.00$

INSTALLMENT PAYMENT PLAN (BY MEMBER TYPE):

Grnd. Chp. Prov/Local Grnd. Chp. Prov/Local Grnd. Chp. Local Grnd. Chp. Prov/Local Endow mentDues Dues Dues Dues Dues Dues Dues Dues TOTAL

LM / SLM & PLM 60.00$ 60.00$ 60.00$ 40.00$ 50.00$ 270.00$

LM / SLM 70.00$ 70.00$ 70.00$ 60.00$ 50.00$ 320.00$

NL (ADP) 50.00$ 70.00$ $50.00 $70.00 50.00$ $65.00 $65.00 50.00$ 470.00$

RET LM & PLM 40.00$ 40.00$ 40.00$ 40.00$ 50.00$ 210.00$

RET LM 55.00$ 55.00$ 50.00$ 50.00$ 50.00$ 260.00$

RET NL (ADP) 55.00$ 50.00$ 55.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 410.00$

RCG 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 250.00$

KEY:LM = Life Member RET L = Retired Life MemberSLM = Subscribing Life Member RET NL (ADP) = Retired Non-Life Member (Annual Dues Paying)PLM = Province Life Member RCG = Recent College GraduateNL (ADP) = Non-Life Member (Annual Dues Paying) DEP = Deployment dues not assessScholarship: Endownment Funding

5-Dec-154th INSTALLMENT1ST INSTALLMENT 3RD INSTALLMENT2ND INSTALLMENT

12-Sep-15 2-Oct-15 7-Nov-15

Dues Schedule for FY 15-16 (includes increased Endowment fee)

54

Fees for FY 2015-16Date/Deadline Cost Remarks

Chapter & Foundation Dues December 31st $50.00 (Foundation Dues) See Dues Chart for Chapter’s Dues

Pan-Hellenic Banquet November 8th $35.00 Chapter Assessment event (see chapter’s plan)

CRWLC/Officers’ Workshop November 12-15 $50.00 (select members) Chapter Funding (Registration & Lodging)

Thanksgiving Jam November 28th $20.00 Brothers are asked to sell 10 tickets ($200.00)

Triple Play Raffle November 28th

(1st Drawing)$5.00 per chance 100 Brothers sell 30 Raffle Tickets

($150.00)

National Founders Day (Location: TBD)

January 8-10, 2016 $100.00 See Chapter Plan

Virginia Area Founders Day(Location: TBA)

January 23, 2016 $75.00(Early registration – Dec 15)

See Chapter Plan. Lodging is $99.00 at Courtyard Marriott

Super Bowl PartyEmbassy Suites & Hotel

February 7, 2016 BYOB & $20.00 per See Chapter Plan

Valentine Day Social Embassy Suites & Hotel

February 13 ,2016 $85.00 per couple Roster will be presented roster at the Nov, Dec, and Jan meetings

MOIP - 2015 TBD $50.00 Registration Fee

Fees for FY 2015-16 Con’tDate/Deadline Cost Remarks

Spring Jam April 1, 2016 $20.00 Brothers are asked to sell 10 tickets ($200.00)

Triple Play Raffle April 1, 2016 (2nd Drawing)

$5.00 per chance 100 Brothers sell 30 Raffle Tickets ($150.00)

Province Council April 14 – 17, 2016 295.00 Early registration for Chapter Delegates

Kappas @ Kiskiack April 23, 2016 $90.00-$100.00 See Chapter Plan

Kasino Night June 4, 2016 $50.00 Brothers are asked to sell 10 tickets ($500.00)

Day Party June 24, 2016 $20.00 Brothers are asked to sell 10 tickets ($200.00)

Triple Play Raffle June 24,2016(Final Drawing)

$5.00 per chance 100 Brothers sell 30 Raffle Tickets ($150.00)

Black & White Ball August 13, 2016 $90.00 (per couple)

Our Biennial formal event possible offset to cost for financial members. Will recognized supporters from the past two years

Total amount not including dues and tickets sales = $950.00Total amount including ticket sales = $2,200.00 (not including dues cost)

55

Proposed Budget for FY 15-16 Fenced Funds

Fenced Funds: (Accounts will transition to new checking accounts (2) and saving accounts (3) once new signature cards are updated. Currently, the saving accounts will carry a higher APY than current CD’s rate.

The “K14” Nupes will have to pay National’s dues ($150.00) & Endowment Fee ($10.00). Province & Local dues are covered by the MOIP “14” intake fees in the FF account.

Fenced Funds: Line Items Amount Notes1. 50-50 Raffle Account 1,434.32$ 2. Housing Fund 800.00$ 3. Conclave "17" -$ FY15-16 Year-End Funding4. St Jude/HH -$ 5. Senior Kappa Pins 875.00$ 6. Silhouette Support 100.00$ 7. Social Actions 750.00$ Add $250 FY 14-15 year end funding8. Piney Woods (FY14-15) 608.75$ Need to send to Piney Woods w/Eastern Province or separate?9. Ach Foundation 17,350.00$ 10. PDC Committee 500.00$ Add $275 to FY 14-15 year balance of $225.00 11. Public Relations 200.00$ 12. Piney Woods "13" 570.38$ Need to send to Piney Woods w/Eastern Province or separate?13. Polemarch Account -$ 14. Fellowship-FY14-15 500.00$ Funded from FY14-15 year end funding15. MOIP "14" 2,100.72$ 16. Black & White "16" -$ Possible year-end funding based final collection amount17. Tailgate FY 14-15 1,100.00$ FY 14-15 Revenue fromTailgate Members Svc18. Triple Play Raffle -$ 19. Golf Tourney -$

Total 26,889.17$

56

Option 1 • $27,550 Total Foundation Program Support. Endowment support at this level will take 12

years to achieve the $150K scholarship endowment goal:

1. Endowment : 12.5Ka. Chapter Fundraising: $7.5K b. Individual Assessment of $50.00 per member =5K($50 to the Foundation is tax deductible)

2. Chapter Programs Support via Foundation (Current): $15,050Ka. Scholarship & Administrative Cost: $5.3Kb. Operation Support:$9,750

1. Guide Right: $6.75K2. Holiday Baskets: $1.7K3. Contribution to other organizations: $4004.Support Big Brothers/Big Sisters:$2005. Admin Support: $700

Note: Other Chapter program cost not included in Foundation Program Support: KN Deposit: $3.5K (revolving cost – funds maintained in chapter) and Social Actions: $500.00

Note: 1. This option is based on Brothers’ participation in the following events: Thanksgiving Jam, Spring Jam, Triple Play Raffle,,

Golf Tourney, Kasino Night, Day Party with a Projected Profit of $33,150, if we conduct all venues. Revenues from these events will help to offset the Black and White and Valentines Day events.

2. Chapter Dues covers Chapter Operating Costs.

The Chapter voted to provide the following support the Chapter’s Programs administered through the Foundation.

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D-8LONG RANGE PLANNING COMMITTEE

2015-2016

Committee Chair: Keith Lovick Co-Chair: Charles “Bad Chuck” Holden Committee Members:

Al KnightKeith Anders Rodney HawkinsVictor MoodyChris BeltonEverett HayesDonwaygo Moore

Mission: In support of the Polemarch’s vision for the Chapter, maintain a comprehensive long range plan with goals and objectives that are realistic, substantive, and measurable.

Purpose: To provide structure to the chapter’s approach to accomplishing its goals and objectives outlined in the Hampton-Newport News Alumni Chapter of Kappa Alpha Psi, Inc. Strategic Plan. This approach will ensure everyone is focused on the same set of goals and objectives. The goals and objectives contained in the Strategic Plan are enduring and will support the vision, goals and objectives of the Eastern Province and Grand Chapter of Kappa Alpha Psi, Inc. The Plan must:

Provide guidance and continuity over a five-year period to include the current operating year.

Be reviewed by and receive input from Chapter Program Chairmen.

Serve as a living document, and will be reviewed by the Long Range Planning Committee and briefed to the BOD twice a year (in Feb & Jul).

Where feasible, be linked to Eastern Province and National Objectives of the Fraternity, and inform Chapter programs.

The plan will be presented to the Polmarch prior to the Annual Retreat and will become part of the Retreat Agenda. The plan will serve as the basis for the previous year’s assessment, and the upcoming year’s objectives and guidance provided by the Polemarch.


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Conducted quarterly meetings to address Chapter long range goals and objectives and conducted semi and annual assessments of the Chapter’s goals and objectives.

Worked closely with the Nomination and Election Committee to ensure at least 98% of the standing committees have Co-Chairs to provide depth and continuity for chapter operations.

Updated the Chapter SOP and worked with committee and program chairmen to standardize procedures for conducting chapter internal operations.

Budget Allocation for 2014-2015: $0 Amount Expended: $0.

Note: A limited number of copies of the Strategic Plan for brothers without print capabilities will come from the chapter’s administrative budget.

Year 2015 - 2016 Goals and Objectives:

o Work closely with the PDC, KOE, Public Relations, and Foundation to continue to improve Chapter Marketing and Strategic Communication in support of fundraising activities.

o Review and, where necessary, update Strategic plan and SOP.

o Work with Committee Chairs to enhance Chapter internal operations and ensure the Polemarch’s vision, goals and objectives are integrated into respective programs and activities.

o Work with the KOR & Reclamation Committee to assess Chapter growth/loss numbers and determine reasons for gains/losses. Develop, implement, and transition plan for involving new and reclaimed brothers with the overall goal of increasing retention to 60% or higher. Plan will include brother involvements via demographics.

o Chapter Plan to increase involvement and retention of new and reclaimed brothers.

o Work with the Foundation, KOE, PDC, Public Relations, Scholarship and Guide Right to review and update the Foundation Corporate Sponsorship and Donation Program, to include benefits received levels, and establish procedures for developing Corporate Partnerships in the long term.

New and Reclaimed Brother Integration and Retention Initiative:

o Problem Statement: “The majority of new and reclaim brothers (1) are not getting involved with internal chapter operations conducted by standing committees (goal is 60% or higher), and (2) are not staying active (financial) with the chapter at the desired retention rate (goal is 80% or higher).

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o Background:

Membership Training Academy and Reclamation Numbers are adequate.

New and Reclaimed brothers participation rate drop off >50% after first year.

Membership Training Academy Chair is responsible for new initiates and ensures they are processed through the KOR and KOE.

Reclamation Chair is responsible for reclaimed Brothers and ensures they are processed through the KOR and KOE.

Chapter has no process to interact with New and Reclaimed brothers to maintain situational awareness on their participation.

o Goal: Enhanced Brothers’ participation in Chapter operations and activities and increase retention rates.

o Program Phases:

Implementation Phase

Execution Phase

Assessment Phase

Transition Phase

o Implementation Phase: Received Chapter Approval at the 2015 retreat to move forward with the

initiative. Will begin implementation on 1 Oct 2015 Step 1 will include coordination with Membership Training Academy,

Reclamation, 1st V. Polemarch, KOR, and KOE to discuss coordination and data sharing requirements necessary for Program Implementation and Execution.

o Execution Phase Access information gathered by Membership Training Academy and

Reclamation to determine New and Reclaimed brothers levels of interest in chapter activities and desired area (s) for involvement.

Communicate their interest and desired area(s) of involvement to the appropriate chapter officer/committee chair.

Appropriate chapter officer/committee chair make personal call to New and Reclaimed brothers to assess their interest in participation and invite them to the next committee/activity meeting.

Telephone call is preferred outreach method (more personal) Email is secondary method

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Long Range Planning (LRP) Committee will maintain constant interaction with New and Reclaimed brothers to educate them on the opportunities for involvement/participation and assess their level of involvement.

LRP Committee will develop method track their involvement/participation and provide feedback to the responsible committee chair / chapter officer.

LRP Committee will work with Finance committee to track new and reclaimed brothers financial status (Note: only from a perspective of reaching out to them to keep them active).

o Assessment Phase: Assessment Phase will occur concurrently with the Execution Phase. LRPC Chairman or designated representatives:

Meets / or conduct teleconference with the 1st V. Polemarch bi-monthly to review program progress.

Brief chapter Board of Directors Quarterly to update them on program progress.

Update the membership quarterly at the monthly meeting after the chapter BOD is updated. (Format for this update will be developed and approved by the BOD. Rationale: Sensitivity of information)

Include this initiative status in the Mid and End-of Year assessment results presented to the chapter membership at the annual end of year retreat.

Part of the Assessment Process will include discussions with Chapter Leadership and the BOD as to how the functions of this program may be transitioned (i.e to Committees / Officer positions).

o Transition Phase: The LRPC will:

Discuss and develop the Transition Plan recommendations during the Execution and Assessment Phases.

Brief the Program Transition Plan Recommendations to chapter membership at the annual end of year retreat.

o Recommendations will include selected committees / chapter officers appropriate for Program Transition.

Assist selected committees / chapter officers following transition as appropriate through 30 Sep 2016.

Transition Program and Procedures to existing chapter structure (i.e committee (s) / chapter officers) on 1 Oct 2016.

Retreat Requested Budget for 2015-2016: $0.00 Chapter Approved:_______________

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D-9 MEMBERSHIP SERVICES AND BENEFITS

2015-2016

Committee Chairman: Norris E. Lamb

– Co-Chair : James Swann

Tailgate Lead Khalid Ali

– Co-Chair: Reggie Stanley

Other Members:

– Repast and Retreat: William Revells, John A. Moore

– Tailgate: Gary Hunter, A. Giles, Roland Thompson, Rick Watson “Good” Chuck Boaz, “Bad” Chuck Holden, Clifford McMillan, Ike Jones, Joe Lewis, Rayford Moore, James Patton

Mission: Coordinate and provide intangible benefits that members receive by joining and supporting the Chapter. Responsible for the planning, coordinating, and conducting chapter tailgates. Note: Tailgates are a chapter sponsored event where the basic cost of conducting tailgates should be covered by the chapter.

Current Year 2014-2015 Accomplishments :

– Mailed bereavement cards and sent flowers to families of deceased or sick brothers.

– Sent Valentine cards to widows of brothers of the Hampton-Newport-News Chapter.

– Conducted successful tailgates at Hampton University

2015-2016 Goals and Objectives :

General: Compile, refine, and maintain a current list of widows of bereaved brothers of Hampton-Newport news Chapter. Further, in coordination with the Chapter Chaplain, ensure a house call is made, to include arrangements for repast (must budget for the repasts), to a widow upon the transition of a brother to the Chapter Invisible. Send condolences and get well wishes in the form of cards or flowers as needed. In coordination with the Keeper of Exchequer, present a $50 (fifty dollars) savings bond

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to each new born child born to a member and his spouse. Make a contribution of $50.00 gift to newlywed brothers.

Tailgate: Organize and execute tailgates and other activities as designated by the Board of Director/Chapter. (Lead-Khalid Ali). Ensure timely reservation/coordination for:

o Tailgate spaces (space 15 and 16), w/6 parking spaces trash cans (4 ea). Tailgate spaces go on sale in the first week in June. The POC at Hampton University Athletic Department is Mrs. Yakina Parker (757) 728-6780

o Grill(s) for the entire tailgate season. (Reserved at Fort Eustis)o Transportation of grill and supplies to site. TBDo Supplies to support each tailgate. TBDo Donation container present at each evento Conduct tailgate meetings as appropriate to plan for and support tailgates.

(Assign specific tasks for support)

2915 Itemized Tailgate Expenses per Tailgate Item Cost

–Grill rental (Large gas grill + propane) 85–Hamburgers 2 x case -40 burgers) @ $27.48per case 55–Hamburger buns (carton of 16 = $3) x 5 15–Hot Dogs (1 x case – 80 ) @ $24 per case x 2 48–Hotdog buns (carton of 16 = $3) x 10 30–Fish (30lbs x 4.00 lb) 120–Turkeys (2 ea 14lb @ $1.50 per pound) 42–Propane (est 2 bottles @ 27 per bottle = 54–French Fries 40–Loaves of bread (2 x $2.50) 5–Oil for fish, fries (2 x 4.6 gal vegetable/peanut: $24 x 2=) 48–Baked Beans, Potato Salad, Cold Slaw, Chips 50–Ice ($20), water (4 cases w/24 bottle/case x $3/case =$12) 32–Sodas: (i.e coke, sprite/7-up, orange, grape) 5 cases x 6.00 30–Plates, Napkins, Forks/Spoons/Knives, Cups, napkins/paper towels, Large Trash Bags, table clothes, tape, sterno, butane lighters 60–Serving pans w/tops (small and large), aluminum foil 20–Condiments (i.e. Seasoning, catsup, mustard, pam, mayo, relish,

hotsauce) 20–warming racks, serving utensils, aprons, grill mitts (when needed) 10

Total = 764

• Itemized Budget for 2015/2016:

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Items Est. Cost

– Three (3) Tailgate expenses ($764 x 3 Tailgates) 2292

Requested in the 2015-2016 retreat budget.

– Bereavement /Condolences: Cards & Flowers 1200

Plus Birthday/Valentine Cards– Two Tailgate spaces for the 2016 Season (May be a set aside in 1100

End of Year Funds) (Get 6 parking spaces and 4 game tickets for each home game)

Total= $4592

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Note: Two (2) Tailgate Spaces for the 2015 Football Season @ $550 per tailgate = $1100 (includes 4 parking spaces and 2 Game Passes) were funded from 2014-2015 End of Year Funds.


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D-10Public Relations Committee Report

2015-2016

Committee chair : Rick Watson Co-Chair : Keith Davis Committee members: Chris Belton, Richard Giles, Ron Bush, Irvin Crudup, Eric Hairston, Tommy Selden, Roland Thompson, David McClenney, Reginald Stanley, James Peter Ford, Marese Wright, Mahlone West, John Thomas

Mission: To monitor and coordinate information that is communicated to the membership and the public as it relates to the Hampton-Newport News Alumni chapter.

Purpose: To develop and facilitate an efficient communication plan within the chapter to attract quality members and to provide a broader venue to showcase our fraternal service to our community stake holders. The committee exists to execute an effective communication plan which is based on the following objectives.

1. Enhance the image of the chapter to our community, including appropriate media coverage (radio, television, and newspaper) coverage of chapter events, stake holders and among our chapter membership.

2. Maintain an effective line of communication in the chapter.3. Increase a broad understanding of the chapter’s mission to the public.4. Maintain a data base of local businesses, media, governmental, pan Hellenic officers,

and individual sponsors in our community.5. Develop strategies to promote the accomplishments of our chapter and the services

we provide to the community at large. (This is done through our website, chapter newsletters, the local newspaper, brochures, electronic placards, and the national chapter journal).


(1) Published two chapter newsletters for the fraternal year(2) Produced Ads for the Province and Conclave booklet(3) Produced high quality Ads for community organizations and events

(4) Produced a slide show (including electronic placard fundraising) for Kasino Knight (5) Submitted monthly reports for Region V (6) Kept local, national and community stake holders informed of our purpose and mission

through newsletters, newspaper, face-book and the website

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Year 2015-2016 Goals and Objectives:1. Restructure the chapter website.2. Publish the Kappa newsletter two times a year in January and June keep it interesting

and informative3. Look for innovative ways to keep our chapter members and community stake

holders informed of the services we provide within our community and assist with reclamation efforts

4. Continue to provide Region V monthly reports, submit information to the local newspaper and keep our members informed through brochures, newsletters, face book, website and journal when possible

5. Submit a one page AD for the 2016 Province booklet6. Solicit Corporate donations via electronic placards in support of Kasino Night 20167. Produce a pictorial history of the Hampton Newport News Alumni Chapter and

provide a copy for each member on CD 8. Look for ways to archive the fraternal year electronically and in hard copy and keep

in a secure place Budget for 2015/2016: $ 3,540.00

Web Site Maintenance and restructuring Production Cost for ADs, brochures and archiving historical data 2016 Eastern Province Ad Postage in support of corporate donation solicitation via electronic placards in

support of Kasino Night (100 solicitations @ .40 per mailing = $40)

Retreat Requested: $3,540.00 Chapter Approved:___________

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D-11a

ACHIEVEMENTS AND AWARDS PROGRAM COMMITTEE2015-2015

Committee Chairman: Brother Antoine Taylor and Co-Chair Bro Reginald Bowens

Committee Members: Brothers Tyrell Grant, Thomas Selden, William Revells, David Spratley, Khalid Ali, and Jason Little. • Purpose: The Achievement and Awards Program is designed as an incentive to members of

the Chapter by recognizing brothers who continue to excel annually in selected fields of human endeavor. Additionally, this program is intended to assist the chapter in providing role models for our international Training for Leadership initiative.

• Committee Functions : This committee shall consist of a chairman appointed by the chapter

Polemarch and members selected by the Chairman. One of the main functions of the committee is to encourage the participation of all brothers in the awards process by submitting petitions to the Achievement and Awards Committee (A & A Committee) before the established deadline. The A & A Committee shall examine the petitions to determine the qualifications of the candidates. Awards shall be determined by a majority vote of secret ballots cast by the members of the committee present and voting.

• The committee established the minimum criteria for recognition and evaluation of candidates approved by the Board of Directors as follows:

The candidate must have been financial with the chapter during the fraternity year of selection.

The candidate must have actively participated in and supported chapter meetings, programs and activities, and assigned to at least one chapter committee throughout the year.

The candidate must be nominated by their committee chairman or other financial brother.

The form entitled Hampton-Newport News Alumni Chapter, Kappa Alpha Psi Fraternity, Inc. Nomination For Award, must be used by Committee Chairmen and other Brothers to nominate candidates for any category of award.

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• The committee shall identify appropriate categories of awards from the listing provided by the Eastern Province Achievement and Awards Committee to be recognized at the chapter level. Accordingly, the categories for awards presented at the chapter level shall be as follows:

Brother of the Year Award (selected by Chapter Polemarch) Community Service Award Professional Service Award Fraternity Service Award Citizen of the Year Award (Non-Kappa)

*Note: Brothers selected as Brother of the Year and top honorees for each of the above 3 categories will represent the Chapter at the Province level.

• Mission: In support of the Polemarch’s vision for the chapter, solicit from committee chairmen and individual chapter brothers nominations of chapter brothers who have excelled in the appropriate categories for awards.

• Current Year (2014-2015) Accomplishments :

Presented certificates for citations in all the categories for Chapter- and Province-level awards at the Chapter’s Black and White Ball/Achievement and Awards Program held on 9 August 2014 at the Hampton Convention Center in Hampton, Virginia.

Information on Brothers receiving achievement awards for the year 2014-2015 was provided to the Public Relations Committee for publication.

Additional verbal and written information regarding available achievement awards at the Province level and the criteria for selection was provided verbally during monthly Chapter meetings and via e-mail to the general membership as well as committee chairmen.

Committee Chair attended and participated in the 2015 Province Achievement and Awards Committee meeting held at Howard University (Washington DC).

Prepared and submitted the Donald G. Murphy Military Award on the Brigadier General Cedric Wins which resulted in a Provincial win.

Prepared and submitted the Elder Watson Diggs Award to both Province and IHQ on behalf of Brother Arthur M. Price. It is currently pending review at IHQ.

Budget Allocation 2014-2015 : $600.00 Amount Expended: $1100.00 (approx)

Goals for 2015-2016 :

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As always, increase participation of chapter members (particularly committee chairman) to nominate brothers for noteworthy accomplishments throughout the fraternity year for presentation at the end of the Fraternity Year. To assist in the achievement of this goal, a baseline achievement scorecard will record Brothers’ (potential candidates) attendance at Chapter and committee meetings and their participation in achieving Chapter’s goals and objectives listed in the Strategic Plan.

Continue to coordinate newsworthy achievement and awards incidents with the Public Relations Committee for publication Chapter in our PHYNOOPY NEWS newsletter, local newspapers and the Kappa Journal.

Encourage Chapter Brothers to draft petitions for Province awards in the following 2 categories:

o William L. Crump History Awardo Donald Murphy Military Achievement Award

Provide representation at the 2016 Province Achievement and Awards Committee meeting for selecting candidates for Province-level awards

Continue to implement and improve the Achievement and Award Program.

Expected Budget (Itemized):

ITEM ESTIMATED COST

Certificate Frames for Province-level awards (3 each X $ 20) $60.00

Certificate holders for 20 Fraternity Service awardees $40.00

Parchment paper for awards $18.00

Plaque (Citizen of the Year) $110.00

4 Color Laser Jet ink cartridge $100.00 approx.

2 B/W Laser Jet ink cartridge $60.00 approx.

Ream HP Quality 24 lb paper $13.00 approx*

Province Awards Petition submission $800 approx.

…….$10.50 - $54.50 per package; total cost entails printing in color, binding, shipping & handling for (1 copy) Crump Award, (1 copy) Murphy Award, (22 copies) Chapter of the Year Award = $800.00 approx

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w/25% discount. **Replicate cost is award is won at the Province level for IHQ submission.

• Travel Expense (Province Achievement and Awards Committee Meetings)

$60.00

Total: $ 1260.00


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D-11b

SCHOLARSHIP COMMITTEE

Committee Chairman: Eric D. Hairston

Current Year 2014-2015 Accomplishments:Awarded twelve Kappa scholarships to deserving young men on the peninsula ($10,000)

2015-2016 Goals and Objectives:To awarded ten Kappa scholarships to deserving young men on the peninsula ($10,000)

2015-2016 Budget: Printing, coping & postage cost $200.00Food for committee meeting $100.00

Total $300.00

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D-12

INTERNAL AUDIT2015-2016

Committee Members: Chairman: Dwayne BlakeCo-Chairman: Henry Hill

Mission: A monthly formal examination of the financial books and records of the component association to determine their accuracy and completeness, to detect and recommend correction of errors, and to assure the board and membership that the records are correct.

Purpose: Adequate explanation of expenditures is confirmed so that it can be understood by anyone looking through the records.

Frequency: Internal Audits on financial records will be conducted monthly. What does an internal audit involve? An audit should involve following all financial

transactions through the records to be sure that receipts/bills have been properly accounted for and expenditures made as authorized by the Board of Directors and in conformity with the bylaws, policies and procedures, and budget limitations. Adequate explanation of expenditures is confirmed so that it can be understood by anyone looking through the records.

What is needed to do an internal audit? All of the financial records shall be provided by the exchequer for the audit, including the checkbook register, bank statements, canceled checks, deposit slips, treasurer’s reports, expense vouchers/warrants with bills/receipts, the annual report, etc

Year 2014-2015 Accomplishment: No discrepancies were noted

2015-2016 Objective: To have no discrepancies.

Budget Allocation $0 Amount Expended $0


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D-13 SENIOR KAKPPA/50-YEAR BROTHERS

2015-2016

Committee Chairman: Tommy Selden

Committee Co-Chair: John Irby Thomas

Core Committee members: Brothers Robert Ayers, Bill Baker, Clifton Collins, Irving Crudup, Leroy Gross, Charles Holden, Isaac Jones, Howard King, Norris Lamb, Joe Lewis, Augustus Owens, William Pinckney, William Revells, Jimmie Williams, Jr., and Rev Sidney Williams. (All Senior Kappas/50-Year Brothers are members of this committee by authority of the Chapter bylaws.)

Purpose: To increase the involvement/participation of Senior Kappas through outreach and recognition activities, by planning and executing special programs. These are in coordination with the province Senior Kappa Committee representative, and approval of the Chapter’s Board of Directors.

Committee Functions: The basic function of this committee is to extend the Bond of Fraternity to reclaim those Senior Kappas in the Greater Virginia Peninsula area who are inactive. Supportive functions include encouraging inactive Senior Brothers to “Come back to Kappa”; seek and implement activities, such as Kappa Toys, that appeal to Brothers sixty years and older; and to discover ways and means to publicly recognize Senior Kappas for Achievements through longevity.

Current Year Accomplishments (2014-2015): Provided more than 125 toys for Christmas to students at Magruder Primary School in

Newport News Planned and sponsored the Senior Kappa Cookout that was held on 16 May at the Boys and

Girls club. This event was attended by Senior and non-Senior Chapter Brothers. Provided funds in excess of our goal for a $500 Senior Kappa Scholarship in support of the

Social Actions Committee program. Supported the Guide Right Athletic Association Program by having at least one Senior

Kappa brother assist with the concession stand operation at the football games held at Gosnold’s Hope Park and Lindsay Middle School.

Supported the Programs and Development Committee with the purchase of tickets on behalf of the Senior Kappas

Identified/Recognized Senior Kappas on Milestone Birthday (60, 65, 70, …) Initiated “Can You Give A Brother A Ride?” Program

Projected Activities for Fraternity Year 2015-2016:

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Continue to provide Kappa Toys to students at Magruder Primary School. (Partnering with the U.S. Marine Toys for Tots program, if possible)

• Develop and Coordinate Toys-for-Tots Initiative with Programs and Development Committee to enhance/increase toy donation

• Concept of Execution has been developed Develop Chapter Invisible Recognition Initiative/Ceremony

• May/June Regular Chapter Meeting• Small ceremony – call name/year of initiation/ state if Charter Member/ years in H-

NN of ALL Brothers in Chapter Indivisible Continue and enhance Milestone Birthday Recognition Continue and enhance “Can You Give A Brother A Ride?” Program Plan to recognize one (1) new Senior Kappa with a membership certificate Support the Guide Right Athletic Association Program by attending baseball, basketball, and

football games. Commit to a day of total support for the Kappa Concession operation at Gosnold’s Hope Park

Support the Kappa Golf Tournament by providing logistical support Support Kasino Night by purchasing a full page ad Sponsor the Senior Kappa/50-Year Brothers Recognition Program Day cook out at the Boys

and Girls Club during the second week in May 2015 (May 14, 2016) Raise funds for the 2016 Senior Kappa $500 Scholarship in support of the Social Actions

Committee scholarship program

Expected Budget for FY 2015-2016: $850.00

Certificate Holders $ 60.00 Senior Kappa/50-Year Brothers Program celebration day 750.00 Administrative Supplies (postage, cartridges, paper, etc.) 40.00


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D14 SILHOUETTE LIAISON

2015-2016

Committee Chair: Charles “Chuck” Simmons Committee Members: Co-Chair Eugene Johnson

Mission: To facilitate communication between the Silhouettes and the Brothers of the Hampton-Newport News Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. and to leverage their involvement as the auxiliary organization of the chapter to enhance and support the chapter’s Kappa League and Kappa Cardinal programs.

Year 2014 - 2015 Accomplishments:

1. Communication:

a. Continued to meet with the Silhouettes as a group to provide information on potential areas of support for the Hampton Newport News Alumni Chapter, and maintained open dialogue with the Silhouettes.

b. Continued to engage in conversations to support the Silhouette membership in defining their goals, objectives, and yearly activities.

c. Chapter Guide Right Program director met with the Silhouettes, briefed them on our program activities and initiatives and requested their support.

2. Activities:

a. Supported the Silhouettes in the planning and execution of the annual Christmas Party.

b. Assisted the Silhouettes by providing space for conducting a silent auction fundraiser at the Kasino Night event.

c. Silhouettes continued jewelry sale as a fund raising activity.

3. Support Community Service/Chapter:

a. The Silhouettes donated $1,000.00 in support of the chapter’s Guide Right Program.

b. Silhouettes conducted a “Silent Auction” during Kasino Night.

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Year 2015 - 2016 Goals and Objectives:

1. Support the Silhouettes, as appropriate, in meeting their goals and objectives.

2. Silhouette goals include: (1) increase Silhouette membership and participation; (2) host a Christmas party, (3) provide additional support of the Kappa League and Kappa Cardinals, physically and financially.

3. Encourage open communication and provide reports to the Brothers of the Hampton-Newport News Alumni Chapter on the goals and activities of the Silhouettes.

4. Facilitate and assist in the development and the defining of a solid support vision.

Expected Budget:

$100.00: Support of the Children's Christmas Party and/or the Widow's tea.

BOD Recommendation: Approved ____ Disapproved _______ Tabled ______

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D-15 HOUSING COMMITTEE REPORT

2015-2016

Committee Chairman: Stephen Morgan

Co-Chairman: Eugene Johnson, III

Committee Members: Kelvin Blue, Kenneth Swanson, Perry Fontenot, Ryan Smith (Xi

Theta) and Bryan Goodman (Beta Chi)

Committee Mission: This committee is responsible for the maintenance and upkeep of the Frat room at the Boys and Girls club. In addition, the committee is responsible for identifying secondary meeting sites when the Boys and Girls Club is not available.

Current Year 2014-2015 Accomplishments:

– Reorganized small meeting room, scrubbed floors, removed unused items, swept/ scrubbed floors and reinstalled needed items

– Removed old cracked ceiling tiles and installed new ceiling tile.– Remove old leaking water heater in equipment room closet and installed new water

heater– Temporarily patched equipment room roof for leaks but permanent roof repairs will be

needed – Installed storage cabinet for repast storage items to be kept – Installed rodent bate houses and checked regularly

2015-2016 Goals and Objectives:

– Provide Boys and Girls Club with equipment donation– Provide pest control to area equipment room– Provide cable hookup to rear lounge for Brothers – Maintain equipment room organization for football equipment and cleanliness– Establish separate area for lounge for Brothers– Obtain annual service on HVAC system– Seek furniture donations for lounge area– Maintain an updated list of potential meeting locations

Budget

• 2014-2015 Budget: Allocated budget $ 860.00 Expended___________

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• 2015-2016 Budget:

• ITEM ESTIMATED COST

• Temporary Roof Repair $600.00

• Boys and Girls Club Donation $325.00

• Pest Control (spray and rodent pads) $120.00

• Cleaning Supplies $ 50.00

Sub-total $1095.00


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D-16 MEMBERSHIP DEVELOPMENT COMMITTEEE

2015-2016

Committee Chairman: Clifford McMillan

Co-Chair: Reggie Bowens

Committee Members: Khalid Ali, Roland Thompson, William Baker, Reggie Stanley,

Gerald Bell, Leshae Maurice McMillan, Victor Moody, Jerry Little, Arthur Price, Frank

Smith, Rodney Hawkins, Eric Hairston, and Bill Pinckney.

Committee Mission: To provide mentorship and other related services to the membership in an effort to foster personal, professional and fraternal growth including the spiritual, social, intellectual, health and moral welfare of members.

Current Year 2014-2015 Accomplishments:

• Kappa Requirements and Social Media 2 May 2015 by Brother McMillan and

Brother Rodney Hawkins.

• Kappa Riders Fellowship/Mentorship Ride 9 May 15 to Franklin South-Hampton

Annual Fish Fry/Blood Drive.

• Military Benefits/Disability Claims Seminar Saturday 9 May 2015, Golden Corral,

Newport News hosted by Mr John Cimino, W&M Law School.

• Provided consultation/mentorship to several Brothers.

2015-2016 Goals and Objectives:

• Embed membership development in all chapter activities

• Once a quarter, conduct various seminars for chapter members (finance, health,

veteran’s benefits/claims; social media, event planning, etc.).

• Provide 15 minute briefs at each meeting.

• Facilitate the use of collaborative tools and teleconference as routine business.

• Keep Kappa Riders under the Membership Development Program to promote rider

safety with coaches for new and seasoned chapter motorcycle riders.

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2015-2016 Briefs (15 Minutes or less) at each Chapter Meeting.

Date Subject Presenter Alt/Presenter

Oct 2015 Membership

Training Academy

new rules/changes

Reggie Bowens Eric Hairston

Nov 2015 CRWLC

Best Practices

Khalid Ali Clifford McMillan

Dec 2015 History of Kappa

Alpha Psi (Loving

Cup).

Sidney Williams Norris Lamb

Jan 2016 Kappa Founders 2K14 Senior Kappa’s

Feb 2016 Sweetheart Song Arthur Price Jerry Little

Mar 2016 Tribute to our 50yr

Brothers

Clifford McMillan Maurice McMillan

Apr 2016 Robert Rules of

Order

Gus Owens

May 2016 Auto Purchase TBD TBD

Jun 2016 Prostrate Awareness Bill Pinckney

2015-2016 Budget: N/A

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D17 Bylaws

• Committee Chairman: Jimmie (Chip) Williams III

• Committee Co-Chairman: 2nd Vice Polemarch (per bylaws)

• Committee Members: Gus Owens

• Mission: In support of the Polemarch’s vision for the Chapter, develop and maintain the

Chapter bylaws that shall govern the conduct and management of Chapter business throughout

the Fraternity year.

• Current Year 2014-2015 Accomplishments

• Updated the Chapter bylaws to conform with changes to the Province bylaws and

decisions made during the Grand Chapter Meeting IAW Article VIII of the Chapter

Bylaws.

• Educated the Chapter (Board and members) on the Chapter bylaws and their intent and

meanings.

• 2015-2016 Goals and Objectives:

• To ensure accuracy and currency in Chapter bylaws.

• To review, accept, and process bylaws changes IAW Article VIII of the Chapter

bylaws.

• Continue to educate the Chapter (Board of Directors) on the Chapter bylaws and their

intent and meaning.

• Ensure revised bylaws are complete and on the Chapter website by 1 October 2015.

Expected Budget (Itemized): None

Discussion Items

1.) Add the requirement for the PDC and Member Services to submit written reports for

distribution at all regular meetings.

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Section 5.1.2 states, "The following Standing Committees will submit written reports for

distribution at all regular meetings, unless there is a need to specifically address the Chapter:"

- Public Relations

- Membership Training Academy

- Achievement and Awards

- Social Action

- Long Range Planning

- Senior/50 Year Brothers

- Silhouette Liaison

- Housing

Recommendation: Add the two additional committees as requested.

2.) Why have a time in fraternity restriction for the Second Vice Polemarch position?

Section 4.6.3 Second Vice Polemarch states...."The Second Vice Polemarch is an office designed to

train a new Brother in Kappa preparing him for future leadership

responsibilities within the Chapter. He shall have no more than 5 years of

membership in the Fraternity and is to be duly elected in accordance with these Bylaws. He shall

perform the duties of the Polemarch or First Vice Polemarch in their absences due to disability, or at

the behest of the presiding officer during regular or call meetings. His duties shall also require him

to act as an ex-officio member of all committees as designated by the Polemarch. He shall serve as

the Co-chairman of the Bylaws Committee."

Recommendation: Eliminate the “time in Fraternity” requirement.

Rationale: Expands the opportunity to serve in an elected capacity to every member of the Chapter

except new initiates, who require at least 1 year of membership.

3.) Do we really prorate dues for fully retired/non-working members?

Section 6.6 states..."Retired Brothers. Fully retired/non-working members on a fixed income will

pay prorated dues as determined by the Board."

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The KOE indicated the wording for fully retired/non-working members on fixed income is

not applicable to what we do. Those Brothers that fall in this category pay a reduced dues

rate as approved at the retreat. This rate applies to all members over the age 62.

We only prorate dues after January of the current FY. This rate applies to all members just

joining the Chapter after January. Proration does not apply to those members that were on

the rolls from the previous years and attended meetings during the first quarter of the current

FY.

Recommendation: Revise Section 6.6 to clearly spell out what the KOE does

for Brothers in this category.

4). Should there be a liaison for KAPPA widows?

Section 7.14 Silhouette Liaison Committee states...."The Chairman shall be a Liaison

between the Chapter and the Kappa Silhouettes. He shall coordinate the involvement of the

Chapter in activities, initiatives, and projects sponsored by the Kappa Silhouettes, as well as

the involvement of the Kappa Silhouettes in the same for the Chapter."

Recommendation: Expand the wording of this section to include serving as

a liaison for Kappa widows, since by all rights they are Silhouettes.

Note: Perhaps the best approach is to have the Silhouettes appoint a liaison who then reports back

to the Silhouettes who then interfaces with our committee chairman.

5.) Re-evaluate how the Hospitality Committee does meeting setup/teardown.

Polemarch feels need to incentivize someone to join to help solve our meeting

setup/teardown issues. Incorporating the Membership Training Academy initiates is not the

answer.

Section 7.18 Hospitality Committee states...."The committee will consist of a minimum of six

(6) members either volunteer or selected. These members will be the latest neophyte line under

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the supervision of the Second Vice Polemarch, as required to meet the needs of the occasion.

This Committee shall be responsible for the setup and breakdown of the Chapter meeting

facility for the conduct of all monthly Chapter meetings, planning retreats and/or special

functions as determined by the Board of Directors. The Committee will ensure that appropriate

supplies and equipment are in stock and on hand to support the conduct of the repast and retreat

for these gatherings. This committee shall also support the conduct of Chapter tailgates."

Recommendation: The chapter will run a “duty roster”.

6.) Added responsibility of the Second Vice Polemarch position

Add to Section 4.6.3 Second Vice Polemarch…..”He shall be responsible for the risk

assessments program. This includes getting required signatures on risk assessment

documents for all events that require them, to include communicating with International

Headquarters and Province on matters the concern risk assessments.”

Recommendation: Add this statement as appropriate.

Rationale: In the past, the Second Vice Polemarch was responsible for the risk assessment

program. This additional statement brings the bylaws in line with how the Chapter conducts

business as it pertains to risk assessments.

7.) Streamline process to fill Polemarch and/or 1st Vice Polemarch position in the event of

sudden vacancy.

Section 4.5 Special Elections states….“In the event of a vacancy in any office prior to yearly

elections, that position will be filled by nominations received from the floor at the next

regular meeting. An election to fill the vacancy shall be held at the following regular

meeting.”

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Recommendation: Revise bylaws to allow the automatic assentation of one position in the

event of a sudden vacancy of the Polemarch and/or 1st Vice Polemarch.

Rationale: This would allow for better continuity in chapter operations for the Polemarch

and 1st Vice Polemarch and results in to have a special election of only one position (2nd V.

Polemarch).

7.) Streamline process to fill Polemarch and/or 1st Vice Polemarch position in the event of

sudden vacancy.

Section 4.5 Special Elections states….“In the event of a vacancy in any office prior to yearly

elections, that position will be filled by nominations received from the floor at the next

regular meeting. An election to fill the vacancy shall be held at the following regular

meeting.”

Recommendation: Revise bylaws to allow the automatic assentation of one position in the

event of a sudden vacancy of the Polemarch and/or 1st Vice Polemarch.

Rationale: This would allow for better continuity in chapter operations for the Polemarch

and 1st Vice Polemarch and results in to have a special election of only one position (2nd V.

Polemarch).

8.) Other Discussion

- Add: PAN HELLENIC LNO position and responsibilities. Not currently in the bylaws.

(Bro Holden)

- Discuss: Para 5.1.1 Order of Business and para 5.1.2….Does The Polemarch still want to

conduct Chapter meeting as spelled out in the current Bylaws? (Bro Thompson)

- Add: Article IX PARLIAMENTARY AUTHORITY (Bro Owens)

“The rules contained in the current edition of Robert's Rules of Order shall govern this

chapter in all cases to which they are applicable and in which they are not inconsistent with

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these bylaws or any special rules of order that may be adopted by Grand Chapter or the

Constitution and Statutes.”

- Robert's Rules Of Order Newly Revised, 11th Edition: RONR (11th ed.)

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D-18Hospitality 2015-2016

Committee Chair: James SwannCo-Chair: John Irby ThomasCommittee Members: Duty Roster Purpose: To assure all brothers enjoy the hospitality given by the members of

Hampton/Newport News Alumni Chapter by making visitors feel that they have a home away from home.

Committee Function: Is to make sure everything is in place prior to the start of the meeting per the guidelines of Kappa Alpha Psi. Committee members are to make sure that everything is in order for Repast and Retreat. Coordinate with committee members to share the following duties. Establish duties are:

Setting up tables and podium for chapter monthly and retreat meeting sessions. Preparing special section for 50 year members (Available to 50 Year members only) Receiving, displaying and serving food for chapter monthly meetings, retreat and / or

special functions. Ensure condiments are available for meetings/retreat and special functions, to include

drinks, ice, cutlery, plates, napkins, etc. Additionally, ensure funds are available to purchase these products.

Current Year (2014-2015) Accomplishments Maintained the set-up for the 50 year Brothers designated tables Prepared special desserts for chapter members Maintained the set-up for the head tables for the officers to include red & white

tablecloths Maintained the buddy system to have break-down and kitchen patrol run smoother. Continued to cater to the 50 Year Brothers tables to make sure their needs are met.

Goals and Objectives for 2015-2016 During repast continue to play the KAPPA Songs, show power point slides of activities

the Hampton-Newport News Chapter is involved in. Increase the number of members to attend the Senior Kappa Cook Out. (Although well

attended, it would be great if the numbers were a little higher, by having brothers bring another brother as we do for chapter meetings)

Repast: Ensure that meals are provided during monthly membership meetings and other designated chapter sponsored events, such as the annual retreat, as needed.

Coordinate with KOR to send a reminder to members during the chapter monthly meeting repast that repast starts at 6:00 pm and ends at 7:00 pm. This should help

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ensure all brothers have eaten prior to the meeting and minimize disruption of the meeting.

Continue to provide hospitality to Kappa Brothers who visit with us for our monthly chapter meetings.

Continue to take advantage of sale prices when it’s time to replenish supplies and drinks. Celebrate 50 Year Brothers Birthday Month with a small snack (cupcake, or ice cream,

etc)

Requested budget for FY 2015-2016- Repast (To include Retreat) $5,850.00- Supplies 500.00

Total= $6,350.00

Comments: Estimated cost for Hosting based on a possible increase anticipated from the Food

supplier. (Due to increased prices of food & increase in membership & visiting Brothers)

We expect a growth in Chapter membership and participation. We want to partner with the Senior Kappa’s to sponsor a Chapter wide Cook-Out.

Retreat Requested: $6,350.00 Chapter Approved:_______________

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D-19

NOMINATION COMMITTEE

(Appointed by Polemarch during Election Process)

Committee Name: Nomination

Committee Chairman: TBD by the PolemarchCommittee Members: TBD by the Polemarch and the Committee Chairman

Type: Ad Hoc; Authorization: By-Laws, Article VII

Purpose: The committee reviews and makes recommendations regarding chapter member nominees who are qualified to serve as chapter officers, board members, and committee chairmen. The committee chairman will present a report to the membership concerning nominations and elections.

Procedure: The members of the Nominations and Elections Committee are selected by the Polemarch at the February regular meeting. The Polemarch will also select seven sustaining members to form the committee.

Committee Chairman’s ResponsibilitiesFebruary

Review the Policies and Procedures for the Nomination Committee with the committee members.

Develop a schedule to include receipt of nominations notification of candidates of the election date refer names of members not selected to the Polemarch for consideration for

committee assignment

Committee Responsibilities:March

Review a “short list” of candidates for each position. Develop a slate of qualified candidates to be presented at the April regular meeting. Consider the discussions related to potential nominees to be confidential. Committee

members are prohibited from disclosing information pertaining potential and final nominees to the membership.

Elections: Process will be conducted IAW Chapter Bylaws.

Candidates shall be elected at the May regular meeting by plurality of votes cast.

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Criteria for Selecting Candidates

Candidates for a chapter position must be financial and in good standing. Candidates must have the skills needed for the position and demonstrate a commitment

to the chapters’ goal. Committee must look for a mix of “senior” and new members. Candidates must be available to attend regular or call meetings. Committee members are not eligible for an office during their tenure. Only one candidate shall be selected for each position. Candidates for Exchequer need experience with financial plans, worksheets, and

budgets.

SUGGESTION

Encourage new brothers to serve on committees and become candidates for elected positions. (A wonderful professional development opportunity.)

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D-20RECLAMATION PROGRAM COMMITTEE

2015-2016

Committee Chairman Cletus I. K. Romney

Co-Chair: Ike Jones

Committee Members: Asa Jenrette, John James, Eric Hairston, Marese Wright, Jimmie Williams III, Donwaygo Moore

1. Purpose: The objective of the Reclamation Committee is to develop and implement a reclamation program that identifies inactive Brothers, target them, and invite them back into the fold. Our goal is to maintain a record of those contacted for future reference. To accomplish this objective, the committee establishes critical steps for the process of the reclamation effort to include: identifying inactive Brothers, designating two formal “Reclamation Event” dates (twice annually), designating tailgates, community outreach programs and fundraising efforts as informal reclamation events, developing a tracking mechanism to stay in touch with inactive Brothers, establishing contact with said Brothers, capturing Brothers new to the area through word of mouth and closing out the reclamation process once the Brother is reclaimed.

2. Committee Functions: This committee shall consist of a chairman appointed by the Chapter Polemarch and members selected by the Chairman. One of the main functions of the committee is to encourage the participation of all active Brothers in the reclamation process by requesting that they submit names of inactive Brothers in the Greater Virginia Peninsula Area. Additionally, invite Brothers who have recently moved to the area to our monthly meeting. An “Inactive Brother “is defined as a Brother who has not been active at either all or at least one level for one or more years (levels: Grand Chapter, Province, or Local). The committee also focuses on recent college graduates, who will remain in the area for employment or graduate studies after graduation, for the purpose of recruitment as they transitioning to our Alumni Chapter.

3. Three Method Approach to Reclamation: The committee has established two prong approach to reclaiming inactive Brothers and a means of inviting recent college graduate Brothers to join the fraternity, which are: the “Reclamation 7 Step Process,” the “Reclamation Outreach Process,” and the “College to Alumni Transition Forum.”

a. Reclamation 7 Step Process

(1) Establish two “Formal Alumni Reclamation Events”

These “Events” will be sponsored by the Reclamation Committee during the monthly Fraternity meeting. This will be an opportunity for members to bring a new or inactive Brother to the meeting and introduce him to the members. The first scheduled event will be during the second scheduled Fraternity meeting of the year and the second event will be during the second quarter (January Fraternity meeting).

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(2) Role of Active Members

Active Brothers will be asked to bring a new or inactive Brother on those two announced dates. The active Brother will be asked to take a proactive role by standing with the “Visiting Brother” as the visiting Brother introduces himself.

(3) Visitor Recognition

After the introduction, the Reclamation Committee issues the “Visiting Brother” a "Welcome Letter” along with additional pertinent information about the Chapter and dues (we will make the distinction between reclaimable Brothers and Brothers who are active with other chapters and just visiting for the meeting).

(4) Collegiate/Undergraduate Recruitment Efforts:

Continue with our efforts to reach out to undergraduate members with the Undergraduate Forum. Visit with undergraduate chapters during their monthly meetings. Start much earlier with the planning phase and contacting local universities to participate in the forum.

(5) Collegiate Tracking: Establish and Implement a plan to:

(a) Track Hampton University (HU) and William and Mary (W&M) Chapter Brothers staying in the area and encouraging them to matriculate to alumni chapters, specifically to H-NN Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. (Collegiate Chapters Advisory Committee Chairs supported by Reclamation).

(b) Measurement of Success: During years where HU and W&M Chapters have Brothers graduating and remaining local in the area, encourage said Brothers to join alumni chapters, with the goal as a minimum, of attracting at least one (1) member from each chapter to join the H-NN Alumni Chapter of Kappa Alpha Psi Fraternity, Inc.

(6) Potential Inactive Members:

The committee will identify Potential Inactive Members in Hampton Roads Area by contacting IHQ to determine the standard procedure(s) of acquiring addresses/zip codes of inactive members in our surrounding area. Once identified, the committee will reach out to those Brothers and extend invitations to join us for fellowship and subsequent membership.

(7) Publicity:

“Reclamation Events” will be publicized through various means such as: The Fraternity calendar, published flyers at our monthly meeting prior to the event, fraternity

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webpage, email, published names of reclaimed and new Brothers in the Chapter Newsletter, etc.

b. Reclamation Individual Outreach Steps

(1) Identify Inactive Brothers

The initial step in the reclamation process is to contact IHQ annually and obtain the list of inactive members in the Hampton Roads area. The next step is to canvass the Chapter membership for the names of Brothers in the Greater Virginia Peninsula Area who have recently moved to the area. Information collected includes names, telephone numbers, home and email addresses. Create a data base. This information is shared with the Keeper of Exchequer who verifies the potential Brothers’ validity as a member of Kappa Alpha Psi.

(2) Establish Contact

Initial contact is made by committee members via email, telephone, and/or sending a reclamation packet to each Brother identified in the first objective above. Each packet contains a:

Formal welcoming letter;

Reclamation Memo (requesting member Fraternity number, chapter from which initiated;

An annual schedule of activities;

Calendar showing all meeting dates, dates of scheduled meetings, dates for chapter and chapter-related events, etc.;

Schedule of the Fraternity’s annual fund raising events; and

Copy of the Chapter’s latest Phinoopy News Newsletter, containing letters from the Polemarch and Editor, functions sponsored and/or attended, and chapter/individual member accomplishments during the quarter.

(3) Inactive Brother Tracking Mechanism

From the contacts made, a data base is established to include the Brother’s member number, name, address, phone number, profession, email address, and notification of scheduled events. Once established, the following actions are taken:

Enter the inactive Brother’s name and date once the information packet is mailed to him

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Follow up by telephone or email to ensure inactive Brother received the packet

Contact inactive Brother at least monthly with a reminder email sent by the Keeper of Records containing date, time and place of the next Chapter meeting; and helpful announcements/information to assist the Brothers in deciding to attend the next meeting. We contact each inactive Brother several weeks before all scheduled fund raising events and Guide Right events (Kappa Leadership League and Kappa Kardinal Athletic League activities

Maintain copies of the mail-out reclamation memorandum; and

Update the data base on a periodic basis

(4) Reclamation Close-out

The final objective to close-out the reclamation process is to confirm with the Keeper of Exchequer that the inactive Brother has initiated the dues payment plan by paying the first installment or has paid dues in full. Provided at least one dues payment is made, the reclaimed Brother’s name is removed from the data base and transferred to active status. The final step consists of sending a letter of congratulations and welcome to the reclaimed brother.

c. College to Alumni Transition Forum

(1) Undergraduate Advisory

With the assistance of the Undergraduate Advisors, establish a list of juniors who will graduate in the following year and seniors graduating in the current year from the local universities.

Host a College to Alumni Transition Forum for the universities in the greater Peninsula area to expose and address the benefits of joining an Alumni chapter immediately after graduation.

Provide guidance, mentorship, leadership and support to the undergraduate Brothers who are staying in the area as well as those departing the area.

4. Mission: Support of the Polemarch’s Vision for the Chapter to increase membership, by reclaiming 10 inactive Brothers annually with the support of membership. Contact recent college graduates remaining in the local area and invite them to join the H-NN Alumni Chapter of Kappa Alpha Psi Fraternity, Inc.

5. Current Year (2014-2015) Accomplishments:

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Contacted in excess of 200 potential reclamation candidates based on the names submitted by the membership

Provided reclamation packets to all potential reclamation candidates

Contacted every Brother on our current roster by mid-year who paid partial dues

In conjunction with the KOE, identified and contacted every Brother on the roster by the end of the first quarter, who was financial last year, but inactive this current year with the intent of encouraging them to join the chapter before being placed on the inactive roster for the following year

Reached out to every brother, new to the area, who was referred by an active member for the purpose of reclamation

Established a tracking mechanism that identifies every Brother that was contacted, if that contact was verbal, telephonic or electronic (email), annotated Brother’s intent with regard to joining the chapter and his potential of becoming a member in the future.

Reclaimed 11 Brothers

5. Budget Allocation: $165.00 Amount Expended: $174.00*

* College to Alumni Transition Forum was not held this year.

6. Goals for 2015-2016:

Increase the number of reclaimed Brothers for the year to meet and/or exceed the annual number of reclaimed Brother recommended by International Headquarters/Province

Implement two formal Annual Alumni Reclamation Events

Use monthly meetings, fundraising events, community outreach efforts, tailgates, Kappa Kardinal football/basketball games and Guide Right monthly meetings as informal reclamation events

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Continue to encourage members to submit names of potential reclamation candidates

Host the College to Alumni Transition Forum for the Greater Virginia Peninsula Area

Work diligently with the Keeper of Records and the Keeper of Exchequer to identify potential reclamation candidates

Conduct a monthly scrub of the membership roster with KOE/KOR to capture reclaimed brothers not on the inactive list and new to the area.

7. Projected Budget (Itemized):

ITEM ESTIMATED COST

Reclamation Postcard plus stamps $ 180.00

Tailgate Reclamation Sign 50.00

College to Alumni Transition Brochure 60.00

Refreshments 10.00

Sandwich Tray 15.00

Fruit Tray 15.00

Condiments 5.00

Folders 25.00

Packet Printing 40.00

Total: $ 400.00


D-21

FELLOWSHIP

2015-2016

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Committee Chair: Charles “Good Chuck” Boaz, Jr.

Committee Members: Ross Snow (Co-Chair), Marese Wright, Chris Belton, Aaron Giles, Reggie Stanley, and Mike Howard.

Mission: This committee exists to support the Polemarch’s Priorities to create other venues for Brother involvement and “conduct activities which foster greater social interaction between Brothers and fosters a sense of Brotherhood”, as outlined in the Chapter’s Strategic Plan. This objective is consistent with the Grand Chapter Objective “to promote the spiritual, social, intellectual and moral welfare of its members.” Activities submitted for consideration support the quality or health of the chapter through various activities that promote bonding, increased member and spouse participation.

Committee Functions: This committee extends the Bond of Fraternity by providing opportunities to fellowship outside of our normal business meetings and organized fund raising events. Three measurements of success are specified in the Strategic Plan, Objective 5. The committee objectives are as follows:

To unite the brothers of the chapter in a bond of fraternity to include the alumni chapter, other Greek letter organizations, and other like-minded organizations.

To coordinate non-fundraising social activities. To focus on fraternal fellowship; Silhouette & significant other participation, and bonding. To develop well-rounded activities that includes a monthly fellowship activity, athletic

competitions and events, cultural events, and out of town trips. To identify networking opportunities with like-minded organizations. To coordinate social outreach through the Chapter Step Team. To coordinate transportation for Chapter organized events.

2014-2015 Accomplishments: Executed bus trip for 28 Brothers to Virginia Founder’s Day held in Danville VA.

Facilitated attendance to the 2015 Eastern Province Council (90th Anniversary) Facilitated attendance to the 82nd Grand Chapter Meeting (N.O. LA. 10-16 AUG 15) Executed annual Super Bowl Gathering. Executed annual Valentine’s Day Dinner and Dance (34 couples). Executed Chapter Kappa Week (Conclave year) Continued the Chapter Third Friday Fellowship gathering. Fielded 1st place fraternity golf team in Alpha Phi Alpha annual Greek Challenge

Scholarship Tournament Continued to keep the Chapter informed on community and other Chapters’ fellowship

activities/events. Created and distributed (sold) new Chapter polo style shirts

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2015-2016 Goals: Plan/coordinate Chapter support to 2016 Nat’l Founder’s Day. Plan/ Coordinate Chapter participation in 2016 Virginia Founder’s Day Coordinate social activities to promote Brotherhood (Super Bowl, etc.) Encourage monthly Brotherhood Luncheons for Chapter Brothers assigned at various

geographical locations (e.g. Ft Lee, JBL-Eustis, metropolitan areas within the 7 cities). Coordinate two cultural events. Coordinate one professional athletic event. Coordinate two athletic competitions. Coordinate step team social outreach and competitions Notify brothers of social and networking opportunities. Coordinate transportation for Chapter and Guide Right. Sponsor a fundraising Step Team Competition to support the Guide Right Program and/or

Kappa Kardinals Athletic Program. Include Silhouette input to scheduled events. Expand partnership with Senior Kappa/ 50 Year Brothers.

Committee Budget: 2015 – 2016: $800.00 (same as last year)

Comments: Budget generally supports seed money for non-fundraising activities. The exception is the support and fielding of a Chapter team(s) for the annual Alpha Phi Alpha annual Greek Challenge. If participation warrants, the cost for one team is spread equally amongst all players with the difference in registration being borne by all members playing. Any money gained in excess of actual costs is donated to the general fund for distribution by the Chapter.

BOD Recommendation: Approved ______ Disapproved ________ Tabled __________

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D-22 Peninsula Pan-Hellenic Council (PPHC) LNO

2015-2016

Committee Chairman: Brother Perry Fontenot Co-Chair: Brother Eric Hairston

1. Purpose: Provide information concerning accomplishments for FY 14-15 and the budget requirements for 2015 - 2016.

2. Current Year 2014-2015 Accomplishments:

a. PPHC awards banquet honoring Chapter Man of the Year. Excellent turnout of twenty –five brothers and guests.

b. Low turn-out to Pan-Hell cookout June 6, 2015 with four Brothers attending. Expenditures: $100.00 dues $60.00 Banquet for nominee and guest

3. Projected Activities for 2015-2016 :

a. PPHC Awards banquet: TBD Point Plaza Hotel, NN- Recognition of the active members chapters nominee for Chapter’s Soro/Frater of the Year. b. Pan-Hell Salvation Army Bell ringing for Christmas; date and location TBDc. PPHC Family cookout: First weekend in June, 2016; location TBD.

4. Comments:

a. Chapter participation in PPHC has remained consistent with outstanding representation at the PPHC award banquet. Participation at the annual cookout was low. b. The Polemarch has asked Brother Perry Fontenot and Brother Eric Hairston to be the Pan-Hellenic Representatives for the next year.

5. Operating budget:

a. PPHC annual dues $100.00b. Hosting $100.00c. Chapter nominee and guest for the PPHC awards banquet. $80.00 (T) Total $280.00

Retreat Requested: $ 300 Chapter Approved: $ 300

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D-23OUTREACH

2015-2016

Committee Chair: Anthony GarnerCommittee Members: Joe Biggers (Co-Chair)

Mission/Purpose: Continue to serve the community and expand the influence and visibility of our Hampton-Newport News (VA) Alumni Chapter, KAPPA ALPHA PSI Fraternity, Inc. through community service and other activities in the Denbigh and Williamsburg communities. Remain focused on our Guide Right program and work within existing committees to establish enduring partnerships with civic, commercial, charitable, and other organizations to build a better community and advance the long term goals of our great fraternity and local chapter.

2014-2015 Goals and Objectives: – Plan, prepare, and execute at a minimum one event per quarter– Continue efforts to foster professional partnerships with key civic and community

leaders– Conduct one event to support veterans or a Wounded Warrior Project– Support one community event

Current Year (2014-2015) Accomplishments – Supported Big Brothers Big Sisters of the Greater Virginia Peninsula fund raiser– Provided Christmas gift bags for three community shelters– Supported the Menchville Shelter Men Cooking for a Cause fund raiser

2015-2016 Goals and Objectives:– Support local VA centers with comfort items– Continue efforts to integrate into key community development plans.– Determine means to receive community input on pressing issues that either civic or

other community leaders need assistance.– Integrate the Outreach Committee calendar with all other committees to ensure there

are no conflicts or unnecessary financial or other strain placed on the chapter.– Continue work to develop a long term outreach plan that will focus on building

partnerships to improve communities within the chapter’s area of operations.

Requested budget for FY 2015-2016 – Community events/Veterans Project: $150– Cooking for a Cause – Menchville Shelter: $ 75– Christmas gift bags for local shelters $ 75– Big Brother & Big Sisters support: $300

Total: $600Retreat Requested: $600.00 Chapter Approved:_______________

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D-24a

Achievement Foundation Retreat Report2015 – 2016

President: Roland White

Purpose: The Kappa Alpha Psi Achievement Foundation’s primary purpose is to provide for young people a broad program of academically oriented services, recreational activities and financial assistance for higher learning. It has always been an indisputable fact that the youth of today will become the leaders of tomorrow. Kappa Alpha Psi Fraternity, Inc. recognizes the distractions, lack of wholesome activities and positive influences and the need for structured tutoring and recreational programs of interest for a large segment of youth from all economic levels. Specifically, those from low income families. Kappa Alpha Psi Fraternity, Inc. since its founding has organized and operated varied programs and continues to strive to help young males stay on track towards becoming productive citizens. Thus, organization of the Achievement Foundation provides a vehicle for implementing such endeavors.

Mission: The Kappa Alpha Psi Achievement Foundation’s mission is to carefully and thoroughly organize various youth assistance activities and projects. This includes planning, financing and execution. The development of sources for financial support will necessitate fundraising, stewardship and custodianship.

• Membership in the Achievement Foundation.

o The goal is that all Chapter members become members of the Foundation and participate in Foundation operations.

o Membership and associated costs and benefits are as follows:

Membership Levels.

Silver: $15

Gold: $25

Benefits for both levels of Membership. Each member has the right to:

Attend Foundation meetings

Make and second motions

Vote

Run for Board of Director positions

Receive Foundation minutes and correspondence

Other benefits as deem appropriate by the BOD

Supporting/inclusive sections to this report:

24a: Achievement Foundation Retreat Report

24b: Achievement Foundation’s request for Support at the 2015 Chapter Retreat

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24c: Ongoing Meeting Results on Foundation and Chapter Coordination Procedures

24d. Hampton-Newport News Alumni Chapter Achievement Foundation

Sponsorship and Donation Program

24e: Scholarship Program

Vision Statements:

o The Achievement Foundation will be a self-reliant entity which is funded, in majority, by its public fundraising, grant contributions and investments.

o The Achievement Foundation will be the primary vehicle that the Hampton – Newport News Alumni Chapter of Kappa Alpha Psi uses to distribute charitable contributions.

o The Achievement Foundation will become a leader in aiding and assisting to improve the quality of life and future of male youth residing in the Hampton Roads community.

o The Achievement Foundation will be recognized regionally and nationally as a leader in the support and development of young men that enables them to realize their scholastic, intellectual and career potential.

Strategic Plan

o Develop more specific and detailed interpretation of the objectives and purposes as set forth in the bylaws.

Based on the results, set long- and short-term goals and identify broad strategies for achieving the same.

Identify and design the type of programs and activities for each goal and objective.

o Establish a committee structure for each program or activity. The charge for each committee is to design complete and thorough program plans including content, timetable, resources and budget.

o Establish procedures for reviewing proposed programs and activities submitted by various committees and make recommendations to the Foundation Board for approval.

o Establish guidelines and procedures for oversight of programs and activities for which the foundation has to maintain control because of funding source requirements.

o Identify and design specifications for fundraising activities.

o Develop detailed policy and procedures for management of endowment funds as follows:

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Establish investment guidelines and policies. Identify and select an investment brokerage firm. Select a custodian organization.

o Identify agency and company for gift insurance program.

o Design and establish a public relations program to inform the community and general public of the services of the foundation.

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D-24b

Achievement Foundation’s request for Support at the 2015 Chapter Retreat

Notes: Achievement Foundation operating year is the Calendar Year (1 Jan – 31 Dec) Chapter operating year is 1 Oct -30 Sep. “Baseline Process: Chapter funds allocated in Oct will be used for next year’s Support.” * Total includes $3,500 Kasino Night Seed money held by the KOE (Revolving). Current Scholarship Endowment Balance: $8000 (Includes $1,600 added from 2014 Chapter donations). An annual

amount of $7.5K was approved at the Sep 2015 membership as the amount to be contributed by chapter fundraising. Athletic Association: Athletic Association is self-sustaining and NOT included in the Foundation request to the Chapter. Contribution to other Organizations: (Menchville House, McGruder School bus for transportation). Administrative Support : (Annual postage, Incorporation Renewal Fee, Agricultural Solicitation) Retreat Request for 2015-2016: $15,050.00 Chapter Approved: $15,050.00

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D-24c

Ongoing Meeting Results on Foundation and Chapter Coordination Procedures

• Background: Representatives from the Foundation (President) and the Chapter (Polemarch, KOE, Public Relations, and LRPC) had several meetings to discuss the following areas with the intent to provide better and more streamline support for Chapter supported programs.

o May 11, 2015: Awards Program: Addressed responsibilities and conduct of the Awards Program to include corporate sponsor representation and participation. Also addressed the benefits received for each level of sponsorship/donation. (See Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program dated Jun 16, 2015).

o Jun 15, 2015: Foundation Support and Funding Procedures: Discussed procedures marketing, requesting and receipt of corporate sponsorships and donations, as well as coordination requirement for accountability requirement between the Foundation and the Chapter.

o Date TBD: Methodology to solidify Corporate Partnerships: Develop a strategy to establish partnerships with current donors for the long term and provide incentives for sponsors to increase their sponsorships and donations to the next level.

• Purpose/Intent: The purpose and intent of these actions are to standardize and codify procedures for how the Chapter interacts with the Foundation in support of the Foundation’s execution of its mission requirements.

• Discussion.

o Awards Program : The meeting on May 11, 2015 resulted in the following outcomes: Awards Day Planning:

The PDC is responsible for planning Awards Day activities, inviting and incorporating corporate sponsors/donors into the Awards Day Program.

The Corporate Sponsorship and Donation Program document was updated to include statistical data on Guide Right and Scholarships. The corporate sponsorship/donation benefits tables were updated to provide incentive for corporate sponsors and donors to give at the next level.

Due Out : (Action: PDC): General consensus was achieved on going to electronic placards as a means to advertise corporate sponsors and donors at Kasino Night. The Public Relations Committee and PDC has to discuss and decide on cost/sponsorship-donation levels and associated benefits. PDC will inform the Special Committee to be convened by the LRPC at a date/time TBD

o Foundation Support and Funding Procedures :

Upfront and execution cost associated with chapter sponsored events will be paid for by the chapter. However, the Foundation tax exempt status will be leveraged, when appropriate, for tax exempt purposes.

Ticket sale will continue to be handled by the Chapter.

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The Foundation will be responsible for maintaining the Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program document. The LRPC will continue to work with the Foundation to update this document when and where needed.

All requests for corporate sponsorship and donations regardless of the level of sponsorship or donation will be sent out by the Foundation. Chapter committees will coordinate with the Foundation respective to potential sponsors/donators and provide the mailing and contact information as appropriate. The administrative cost associated with postage, printing, etc for sponsorship or donation request will be included in the Foundation’s request at the retreat (see D24b above line for Sponsor/Donor Admin Cost).

Not all corporate sponsorship and donation letters have to have the same format/contain all the same information. However, the information selected will be consistent with information contained in the Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program document and approved by the Achievement Foundation.

The Foundation will be diligent in checking for receipt of sponsorships / donations and for coordinating with the KOE/responsible committee to ensure proper and timely accounting of funds and other sponsor/donor information as appropriate.

Breakout of Sponsorship/Donation Funds Received by the Foundation: (Action: KOE): The Foundation and the KOE will get together to determine how sponsorships/donations received by the Foundation will be factored into the Requested Support for Chapter Programs Administered through the Achievement Foundation and Request for Support in 24b matrix above. The KOE will provide the group at the Special Committee to be convened by the LRPC at a date/time TBD

The Foundation (in coordination with the committee responsible for planning and executing the chapter event) will identify in the sponsorship/donation request letters appropriate information from the Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program below (D24d). As much as possible, the statistical data on Guide Right and Scholarship Programs and sponsorship levels with corresponding benefits received will be included.

The Foundation will be responsible for providing all corporate sponsors and donors with thank you letters that include tax exempt information based on sponsorship/donation and benefits received.

Black and White Event (Action: PDC): Sponsor/donor invites to the Black and White Event for a specific sponsorship/donation level was discussed but deferred to the PDC for detailed discussion and recommendation. PDC will use donation level specified in the Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program below (D24d) as a basis for making their recommendation. The PDC will discuss and make a

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recommendation to the Special Committee to be convened by the LRPC at a date/time TBD.

Marketing of Chapter sponsored events hosted primarily for generating funds in support of Chapter Programs administered through the Foundation. (Action: PDC). PDC will look prospective events (i.e. Kasino Night and Golf Tournament) and determine how these events will be named for advertising and marketing to the general public. PDC will provide this information at the 2015 retreat. Public Relations Committee will support the advertising and marketing of these events in local media as appropriate.

• Methodology to solidify Corporate Partnerships: To be discussed at the next meeting(Date and Time TBD)

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D-24d

Hampton-Newport News Alumni ChapterKappa Alpha Psi Fraternity, Inc.

P.O. Box 8135Hampton, Virginia 23666

May 18, 2023

Hampton-Newport News Alumni Chapter Achievement Foundation Sponsorship and Donation Program

BACKGROUND. The Hampton-Newport News Chapter of Kappa Alpha Psi, Inc. was chartered on the Virginia peninsula on August 4, 1945. Since the Chapter’s inception, members have labored to promote the well-being of the community, as well as its fundamental purpose of the Fraternity – Achievement.

To support its charitable programs, the Hampton-Newport News Chapter of Kappa Alpha Psi, Inc. established the Hampton-Newport News Alumni Chapter Achievement Foundation. The Achievement Foundation is a non-profit 501 (c)(3) corporation and is incorporated in the Commonwealth of Virginia. The Foundation, as a nonprofit tax-exempt organization, depends on charitable contributions from the public to support chapter programs such as our Guide Right and Scholarship programs. The Achievement Foundation tax deductible EIN is 31-1787427.

GUIDE RIGHT YOUTH DEVELOPMENT PROGRAM.

National Service Program: Conceived in 1922, Guide Right is the fraternity's national service program for the educational and occupational guidance of youth. Its reach extends to high schools and colleges alike. The Guide Right Program is our signature youth development program that prepares young men for leadership. The program is geared to insure that leadership, academic, and cultural refinements are byproducts of its implementation. Its target population is male youths on the Virginia Peninsula. The program is centered on four primary objectives:

o Developing Leadership qualities

o Assisting young men in selecting appropriate careers to fit themselves for life.

o Achieving academic success.

o Encouraging school and college attendance.

The Guide Right Program conducts weekly tutoring sessions with contact s with 20 students (average), monthly professionally development programs/workshops, road trips to colleges, national and international events to enhance career and leader development. Ninety five (95%) of the seniors matriculate on to college. The Guide Right Program includes 8 high schools and 9 middle schools in the Hampton Roads area and has established partnerships with other community service organizations such as the Eastern area Links, Newport News Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP), Boys and

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Training for Leadership

Girls Club of the Virginia Peninsula, and the Hampton Department of Parks and Recreation. Our Guide Right Program budget is approximately $5,000.00.

Leadership & Development League: Leadership & Development League is a program designed to aid young men of high school age to grow and develop their leadership talents in every phase of human endeavor. The basic objectives of the Kappa Leadership Development League may be summarized as follows:

o To help youth, especially those of high school graduating classes, in their selection of courses leading to vocations compatible with their aptitudes and personalities.

o To assist students, while they are training, to get started in the employment, and to progress successfully in their chosen fields.

o To assist parents in the handling of their children by given them the opportunities to talk over their problems with those who know and are successful in their chosen vocations.

o To afford the less fortunate youths a respite from the drudgery of the streets, through sponsored trips to ball games, zoological garden, museums, theater, and other activities.

o To inform youth of the values of higher education, assistance available for continued pursuits, scholarship, loans, professional opportunities, and of current labor demands and the trends on the effect of these demands and trends on the labor market.

Kappa League provides both challenging and rewarding experiences to enhance their lives. The Kappa Leadership League is designed to help young men grow and develop their leadership talents. These leadership opportunities are accomplished through educational, tutorial, mentoring, career counseling, partnerships, and special interest programs. The program focuses on two groups of young men grouped as Kappa League Pals - Ages 11-13 and Kappa League Knights - Ages 14-18.

SCHOLARSHIP PROGRAM. As a non-profit, public foundation, the Hampton-Newport News Alumni Chapter Achievement Foundation offers scholarships to both private individuals and members of Kappa Alpha Psi Fraternity, Incorporated. Scholarships are awarded annually to assist graduating high school seniors to attend college. The selection of students is based y on academic achievement, community involvement, and extra-curricular activities, and demonstrated potential in leadership positions. This program relies solely on our fundraising efforts and community support. The Scholarship Program traditionally provides 7 Scholarships annually for approximately $9K. The Foundation also raises funds for the Scholarship Endowment Fund.

Sponsorship Program in Support of the Guide Right and Scholarship Programs

Sponsorship Levels Dollar Amount Benefits/Recognition

Titanium $10,000 and above

Plaque+++, Ad in booklet /electronic placard where applicable; table at Kasino Night and Black and White Ball, Link on Website for visibility, free vendor booth at Kasino Night and Day Party, brochure distribution at events, list of attendees at Golf Tournament (Personal information release authorization required), invitation to Awards Day Celebration.

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Platinum $5,000 to $9,999

Plaque++, Ad in booklet /electronic placard where applicable; table at Kasino Night and Black and White Ball, Link on Website for visibility, free vendor booth Kasino Night and Day Party, brochure distribution at events, list of attendees at Golf Tournament (Personal information release authorization required), invitation to Awards Day Celebration.

Gold $1000 to $4,999

Plaque+, Ad in booklet/electronic placard, Link on Website for visibility, free vendor booth at Kasino Night and Day Party, brochures distribution at events, invitation to Awards Day Celebration.

Silver $500 - $999 Plaque, Ad in booklet/electronic placard where applicable, invitation to Awards Day Celebration.

Bronze $100 - $499 Certificate, Ad in booklet/electronic placard where applicable, invitation to Awards Day Celebration

In-Kind Sponsorship Program in Support of the Guide Right and Scholarship Programs

Sponsorship Levels Dollar Amount Benefits/Recognition

TitaniumHosting Foundation Fundraiser $15,000


Platinum

Scholarship Awards and Community Leader Recognition Banquet : $5,000

Plaque++, Ad in booklet /electronic placard where applicable; table at Kasino Night and Black and White Ball, Link on Website for visibility, free vendor booth Kasino Night and Day Party, brochure distribution at events, list of attendees at Golf Tournament (Personal information release authorization required)

KAPPA CARDINALS ATHLETHIC ASSOCIATION: The Kappa Cardinals Athletic Association focuses on developing Leadership qualities, assisting young men in selecting appropriate careers to fit themselves for life, and achieving academic success. The Kappa Cardinals Athletic Association leverages sports as a means to maintain continuous contact with over 200 area youth each year. Athletic sponsorships are available as indicated below.

Sponsorship/Donation in Support of the Kappa Cardinals Athletic Association

Athletic Team Sponsorships: This sponsorship provides all uniforms and equipment a team member needs to practice and play in the particular sport.

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Football Team $15,000 (150 boys x $100)Titanium Level


Basketball Team $5,000 (150 boys x $50)Platinum Level


Baseball Team $5,000 (150 boys x $50Platinum Level


Team Awards and Awards Program

$5000This sponsorship will include the cost of hosting awards programs and include food, facilities and trophies.


Individual Team Member Sponsorship

$50-$100 Certificate, invitation to Awards Day Celebration

Team Training Equipment

- Football Blocking Sled: $1000

- Football Blocking Dummies: $100

- Baseball Equipment (balls, bats, gloves, bases, etc): $300

Commensurate with sponsorship/donation level

Cheerleaders$50 per cheerleader ~ (10 cheerleaders x $25=$250)Bronze Level

Plaque, Ad in booklet where applicable, invitation to Awards Day Celebration.

Individual Donation Program to Support Any Foundation Event/Activity

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Donation Level Dollar Amount Benefit / Recognition

Kappa Achiever $75-$99Letter of Appreciation / Ad in booklet/electronic placard where applicable / Invitation to Awards Day

Kappa Leaguer $50-$74.99 Letter of Appreciation / Ad in booklet/electronic placard where applicable

Kappa Cardina l $25-$49.99 Letter of Appreciationappa Patron $5-$24.99 Letter of Appreciation

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D24eSCHOLARSHIP PROGRAM

• Scholarship Planning Considerations:

Current Giving: The vision is to maintain current giving at 10K. This giving is a combination of individual giving and chapter giving.

Long Term Vision: Long term vision is to establish an Endowment Fund that will provide for the current level of giving and depending on investment strategy, will potentially provide for an increase in giving without a reduction of the principle.

• Endowment Fund: Purpose: Ensure sustainment of Chapter Scholarships over the long term. (Scholarships in the

chapter’s name and ones that the chapter matches). Objective: Achieve a level of funding and investment for the Endowment Fund that will sustain

the current level of scholarship giving (2.5K annually), an potentially, increase the level giving. Concept: (Current Endowment balance is 8K)

The Scholarship Endowment Fund goal is $150K. The $150K goal should be sufficient to sustain current level of scholarship funding

(2.5K annually), and potentially allow for an increase scholarship giving. Investment vehicle(s) should provide for liquidity, maximum growth, and minimize risk

to principle. Until the $150K Scholarship Endowment Fund goal is achieved, the chapter will

continue to provide funds to sustain the current level of giving (approximately 2.5K). Approach:

Chapter: Increase chapter contribution from 2.5K to 7.5K annually. (Note: 150K divide by 7.5K = 20 years)

Individual: Increase chapter member’s assessment from $25 to $50 annually. (Note: This should help reduce the number of years to obtain the 150K goal).

Foundation: Develops and conducts fundraising that will provide funds to support chapter scholarships and other chapter supported programs. Upside…..

Reduce the number years needed to obtain the Scholarship Endowment goal of 150K.

Relieve some of the burden off the chapter to support the other chapter programs administered by the Foundation.

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Hampton-Newport News Alumni Chapter Kappa Alpha Psi Fraternity, Inc.

Scholarship Application

LETTER OF INSTRUCTIONS

PURPOSE

The Hampton-Newport News (VA) Alumni Chapter, Kappa Alpha Psi Fraternity Inc., has established eight merits or need scholarships to promote academic excellence among male high school seniors. The following scholarships are awarded annually on a competitive basis, to male students graduating from high schools in Hampton, Newport News, Gloucester and Williamsburg-James City County.

ELIGIBILITY Robert B. Suber Sr. Memorial Scholarship

1. Be a male graduating senior.

2. Be a resident of Hampton, Newport News, Gloucester or Williamsburg JCC.

3. Be accepted for admission and attend a Historically Black College or University, with first consideration being given to applicants attending Virginia State University, Saint Augustine’s University or Hampton University.

4. Have achieved a cumulative high school grade point average of 2.3 to 3.0 and a SAT score in the range of 820 to 900 or ACT equivalent.

5. Have demonstrated an excellent record of conduct, leadership potential and civic and community involvement.

6. Demonstrate a need for financial support necessary to attend college.

Hampton-Newport News Achievement Scholarship



3. Have a high academic achievement record, which includes at least a 3.0 grade point average (GPA) and scholastic aptitude test (SAT) scores of at least 900

4. Have an excellent conduct record and high leadership potential.

5. Be involved in school/community activities.

William R. Walker, Jr Memorial Scholarship &

Lucius C. Wyatt Scholarships

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2. Be a resident of the Hampton, Newport News or Williamsburg JCC.

3. Demonstrate academic excellence.

4. Have an interest in a career in business and entrepreneurship.

5. Possess a commitment to civic contribution.

Arthur M. Price, Jr. Scholarship

1. Be a male graduating senior


3. Be accepted for admission and attend a Historically Black College or

University. Priority will be given to applicants attending North Carolina

A&T University, Hampton University or Norfolk State University.

4. Possess an excellent academic record and leadership potential. Students

should have at least a minimum cumulative high school grade point average of

3.0 and a Scholastic Aptitude Test (SAT) score of at least 950.

5. Have demonstrated an excellent record of conduct, leadership potential and

community involvement.

6. Financial need will be considered.

Robert D. Ayers, Jr. Scholarship

1. Be a male graduating senior in Hampton, Newport News, Gloucester or

Williamsburg JC Public Schools

2. Must have a GPA between 2.5 and 3.5

3. Must be active in the community and school.

4. Must exhibits compassion and concern for others.

5. Must be accepted and plan on attending a HBCU.

6. Financial need will be considered.

Norris E. Lamb Scholarship



3. Be accepted for admission and attend a Historically Black College or University, with first consideration being given to applicants attending Virginia State University.

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Senior Kappa’s Scholarship &

Mr. & Mrs. Kevin Hawkins Scholarship


2. Be a resident of the Hampton, Newport News, Williamsburg JCC or Gloucester.




Gregory Williams Scholarship (Renewable for four years, college 2.5 GPA)






6. Must include a financial need letter/statement.

Frank J. Smith Endowed Scholarship (Renewable for four years)



3. Be accepted for admission and attend a Historically Black College or University, with first consideration being given to applicants attending Hampton University.



HOW TO APPLY: To enter the competition for a scholarship, applicants must submit:

1. A completed typed application form (included).

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2. An official high school transcript and SAT/ACT scores.

3. Two letters of recommendation as stipulated in part E, paragraph 2 of the application form.

4. Applicants who wish to be considered for the Robert B. Suber Sr. Memorial, Arthur M. Price, Jr. or Robert D. Ayers, Jr. Scholarships must include a statement of financial need from his school counselor.

5. Affix a current photograph (2x3) to the first page of the application form.

The above documents, which constitute a complete application package, must be submitted to the Chairman of the Scholarship Committee at the address shown on the application form and be received by March 31, 2015. Incomplete or hand written application packages not received by the above date will not be considered.

Part A: Scholarship Application

General Information: Please TYPE your information on this application form.o Last Name First Name MIo Email Address: o Date of Birth: Month Day Yearo Phone Numbero Mailing Address:o Street City State Zip Codeo Name of high school and city:o College(s) to which you have appliedo Have you been accepted for admission to a college? Yes Noo If yes, name of college(s) o Name of college you plan to attend

Part B- Residency Informationo Are you a U.S. citizen? Yes Noo Are you a resident of the Commonwealth of Virginia? Yes Noo If yes, how many years have you lived in Virginia?o Name of Parent(s) or Guardiano Address:o Street City State Zip Codeo Phone Number:

Part C- Achievements

o List your involvement in extra-curricular activities, community and civic activities: (use attachments if necessary)

o List any high school or other scholastic accomplishments you have achieved: (use attachments if necessary)

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Part D- Essayo Please submit a typed essay with at least 200 words but no more than 300 words to describe your

educational and or career goals. Attach your essay to the application.

Part E- Verifications

Please provide the following information and documents

o Official high school transcript to verify the following:o SAT or ACT Test Scores: Critical Reading Math Totalo Cumulative GPAo Class Rank ofo Two letters of Recommendation: One from a School Counselor, Teacher or other School

Administrator and another from one of the following: Minister, Employer, Civic or Community Leader

o A statement of financial need (if applicable)o

Part F- Certification

I certify that the information I have provided above is true.

Signature of Applicant Date

MAIL TO:

Eric Hairston

2 Stephanies Road

Hampton, Virginia 23666

DEADLINE: March 31, 2015

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2015 Scholarship Recipients

Robert B. Suber, Sr. Memorial Scholarship ($1000)- Chase Putney, Warwick High School/Hampton University

Hampton-Newport News Achievement Scholarship ($500)- Shane Arceo, Denbigh High School/Hampden-Sydney College

William R. Walker, Jr. Memorial Scholarship ($500)- Xavier Petway, Hampton High School/Virginia State University

Lucius C. Wyatt Scholarship ($1000)- Christopher Wilson, Phoebus High School/The University of Virginia at Wise

Arthur M. Price, Jr. Scholarship ($1000)- Marquise Brown, Heritage High School/Hampton University

Robert D. Ayers, Jr. Scholarship ($1000)- Isaiah Belton, Phoebus High School/Virginia State University

Norris E. Lamb Scholarship ($1000)- Sterling Trower, Denbigh High School/Virginia Union University

Senior Kappa’s Scholarship ($1000)- Oronde Andrews, Bruton High School/University of Virginia

Kevin Hawkins Scholarship ($1000)- Jaquille Fyffe-Blair, Bruton High School/Virginia Tech

Kevin Hawkins Scholarship ($1000)- Isaac Gregg-Montgomery, Kecoughtan High School/Virginia Commonwealth University

Frank J. Smith Endowed Scholarship ($500)- Jayso’n Davidson, Woodside High School/Hampton University (1st year)

Brother Gregory & Silhouette Carithia E. Williams Scholarship ($500)- Julian Johnson, Heritage High School/Virginia Commonwealth University (1st year)

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