STRATEGIC PLAN FY 13-14 FOR PROGRAM YEAR 14-15 Plan 13-14... · NAEYC Standards ... To provide a...

STRATEGIC PLAN

FY 13-14

FOR PROGRAM

YEAR 14-15

Introduction

During the process of designing the strategic plan, goals were developed to

inspire and drive the program to achieve the success of implementing the overall

objectives of providing quality services to children, families and the community. The

following assemblages were involved:

Head Start Staff

o Director

o Teaching Staff

o Family/Community Partnership Specialist

o Health/Disability Specialist

Grantee

Governing Board

Policy Council

During a year long process, an extensive amount of effort has been implemented in

monitoring the program, collecting data and analyzing the results to design the goals

within the strategic plan utilizing the following systems:

Self Assessment

Community Assessment

ECERS

ELLCO

STARS

Outcome Analysis

T/TA Plan

NAEYC Standards

Parent Opinion Survey

Monitoring Tools

Staff Training Request Form

Tri-Annual Federal Review

Five Year Planning Process

A structured approach was implemented in collecting data from all instruments used in

monitoring the systems. Indicators are noted and analyzed to determine objectives that

will allow the goals to be assembled from organized, collaborative information. Through

the combination of the Governing Board, Grantee, Policy Council and the Head Start

Staff, a collective conclusion was reached in determining the overall goals prioritized to

enhance continuation of high quality services to children and families.

A Strategic Plan was designed to enable programs to develop and implement a

systematic, ongoing process consistent with Head Start philosophy and be reflective of

overall indicators.

To accomplish and maintain the strategic plan goals, a mission, vision and value

statement must be developed in order to allow all bodies concerned, a usable purpose to

set the ideology of the overall objectives of the program.

Vision Statement

To enhance positive transformation for our children, families, staff and

community through partnerships which allow for the entire group to benefit from

each other for a thriving society for future growth and generations to succeed.

Mission Statement

Foster individual development for children, families and staff to sustain positive

transitions into the future.

Value Statement

Impossible dreams; Hand in Hand, Together We Can.

This report is for the 2014-2015 school term. The 2014-2015 Strategic Plan will be

completed in the fall of 2015. As always, you can request and receive a copy of this

report or visit our website at: www.vanburenheadstart.com and locate under "Governing

Bodies".

We continually strive to improve our program and this is evident in our Strategic

Plan. Some items are things we can accomplish in the Short Term (many of which are

already implemented) and some which are considered Long Term. Some items, such as

Centralized Location, depend on additional funding before they can take place.

Due to the many systems we use to monitor our progress, the Strategic Plan is updated in

the fall of every year, as we gather information. The following updated information, on

plans we have implemented, is from the 2013-2014 school term Strategic Plan and has

been completed.

Short Term Goals

To ensure accountability and strong fiscal management.

Update the existing fiscal manual, Policies and Procedures

Continue to attend Head Start fiscal trainings

Continue to use fiscal checklist in Self Assessment process

Train HS Policy Council in fiscal roles and responsibilities

Train Grantee Board in fiscal roles and responsibilities

Maintain knowledgeable and professional staff.

Implement a practice based coaching program and training process

designed by NCQTL and design procedures

To promote safe and healthy environments

Promote hand washing by installing automated faucets

Ensure protective surfacing depths

Provide a learning environment and experiences to enhance child development

Promote social study opportunities

Add additional science related materials to gross motor areas

Expand on ELL skills through individualized opportunities

Embrace cultural diversity by involving families in classroom

activities

To promote community stability by ensuring comprehensive child/teen and

community health and safety awareness

Address obesity by the Walk across Tennessee program

Continue community outreach to ensure teen wellness, partnering with

local school system

Promote participation and awareness of the benefits of WIC and SNAP

program

Partner with Avalon to increase intensive training opportunities for

children and families related to domestic violence.

Promote basic education opportunities to increase financial stability

Identify the need for basic education, provide website resources,

training for using the website and partner with ABE/GED

To facilitate smooth transitions into future education placements.

Share records and attend meetings with school system to ensure

smooth transition into future placement.

Partner with school system to inform parents of approaching

kindergarten registration and requirements

Conduct alumni activities to promote parent awareness related to

higher

education

Long Term Goals

To provide a safe, healthy, environment for children, families and staff.

Remove and replace large slide on playground.

To meet the needs of families by providing accessibility to Head Start.

The need of incorporating a five day week as funds become accessible.

Incorporate Early Head Start when a location can be obtained.

Centralized location which will be more community accessible, reduce

transportation costs and ensure enrollment.

Seek resources for a centralized Head Start Center.

To increase parent, family, and community engagement in program activities

leading to improved family engagement outcomes and increased knowledge base

and logic.

Refine the alignment between the family partnership agreement process

and parent family community engagement framework

Restructure Community Assessment

Design parent knowledge interest survey

Focus emphasis on family well being

Focus emphasis on families as learners

Focus emphasis on families as lifelong educators

Focus emphasis on parent/child relations

Show systematic progress toward meeting established school readiness goals for

preschoolers

Establish systematic process in conjunction with parents, staff, and

community partners; developing a strong educational plan to ensure

stakeholders knowledge of school readiness

Ensure parents understand their role related to school readiness and being

an active participant in their child’s education

Focus on working with LEA and community partners to develop strategies

in understanding their role in school readiness

Focus on ensuring children’s success through proposed child outcome data

Focus on maintaining high CLASS scores to ensure positive interactions

Show systematic progress toward parent, family, community increased knowledge

base and logic related to correlation between healthy children and learning

Design parent knowledge survey and restructure trainings to meet the

needs identified by survey results

Focus emphasis to parents on health affects related to learning abilities

Focus on parent’s knowledge of correlation between child health and

development in relation to school readiness

Focus on parent’s knowledge of correlation between child mental health

and child discipline in relation to school readiness

Focus on parent’s knowledge of the correlation between child nutritional

health in relation to school readiness.

Goals Carried Forward

Continue growth in fiscal accountability.

Expand School Readiness Knowledge and Implementation

SHORT TERM

GOALS

Program Improvement Plan/Strategic Plan

Program: UCHRA Van Buren Head Start Self Assessment Year: 14-15 Date: 10-24-14

Improvement Area: Fiscal

Documents (used to determine area of improvement): Self Assessment, T/TA Plan, Federal Review

Desired Outcome: To ensure effective system of fiscal management.

Activities Staff Responsible

Due Date Documentation/Measurable Indicators

T&TA Required Resources

Update the existing

fiscal manual, Policies

and Procedures

Continue to attend

Head Start fiscal

trainings

Continue to use fiscal

checklist in Self

Assessment process

Train HS Policy

Council in fiscal roles

and responsibilities

Train Grantee Board in

fiscal roles and

responsibilities

Director of Finance,

Head Start Director

Grantee Fiscal Dept.,

Director

Director, F/CPS

Director

Divisional Director

Ongoing

As opportunities are

made available

Yearly

Ongoing

Ongoing

Fiscal manual

Training documentation

Self assessment

Training logs, minutes

Board minutes

Regional Office

Fiscal Specialist

Regional Finance

Meetings

Monitoring Protocol

Staff

Staff


Program: UCHRA Van Buren Head Start Self Assessment Year 14-15___ Date: 10-24-14

Improvement Area: Professional Development

Documents (used to determine area of improvement): CLASS

Desired Outcome Maintain knowledgeable and professional staff.




Implement a practice

based coaching

program and training

process design by

NCQTL and design

procedures.

Teaching Staff

January 2015

Procedures

OHS TA System and

NCQTL


Program: UCHRA Van Buren Head Start Self Assessment Year: 14-15 ___ Date: 10-24-14

Improvement Area: Education and Early Childhood Development

Documents (used to determine area of improvement): ECERS, STARS,

Desired Outcome: To promote a safe and healthy environment




Promote hand

washing by installing

automated faucets

Ensure protective

surfacing depth

Teachers, H/DSS

H/DSS

November 2014

November 2014

Invoice

ECERS Results

Invoice

Allocated Dollars

Allocated Dollars


Program: UCHRA Van Buren Head Start Self Assessment Year: 14-15 Date: 10-24-14

Improvement Area: Education and Early Childhood Development (Continued)

Documents (used to determine area of improvement): Outcomes, School Readiness

Desired Outcome: To provide a learning environment and experiences to enhance child development




Promote social study

opportunities

Add additional

science related

materials to gross

motor areas

Expand on ELL skills

through

individualized

learning

opportunities

Embrace cultural

diversity by involving

the family in

classroom activities

Education Staff

Education Specialist

Teaching staff

Teaching staff, FCPS

August 2014,

Ongoing

January 2015

August 2014 and

ongoing

Spring 2015

Lesson Plan

Invoice

Lesson Plan

Staff Training Sign Sheet

Daily Note

Lesson Plan

Allocated Dollars

Allocated Dollars

Training

Opportunities

Staff



Improvement Area: Health & Safety

Documents (used to determine area of improvement): Community Assessment

Desired Outcome: : To promote community stability by ensuring comprehensive child/teen and community health and safety

awareness.

Activities Staff Responsible Due Date Documentation/Measurable Indicators


Address obesity

through the Walk

Across Tennessee

program

FCPS

April 2015

Activity Logs

Allocated Dollars



Improvement Area: Health and Safety (continued)

Documents (used to determine area of improvement): Community Assessment, PIR

Desired Outcome: To promote community stability by ensuring comprehensive child/teen and community health and safety

awareness.



Continue community

outreach to ensure

teen wellness

partnering with the

local school system.

Promote participation

and awareness of the

benefits of WIC and

SNAP program.

Partner with Avalon

to increase intensive

training opportunities

for children and

families related to

domestic violence

H/DSS, FCPS

H/DSS, FCPS

H/DSS, FCPS

Fall/Spring

2014/2015

Phase In/Mid Year

3 Times a year

2014/2015

Sign In Sheet

Flyers

Sign In Sheet

Documentation will be noted in

Galileo phase in on a signature

form midyear.

Sign In Sheet

Daily Note

Partnership Agreement

Health Network

Local health

department

Avalon


Improvement Area: Family/Community Partnership Self Assessment Year: 14-15 Date: 10-24-14

Documents (used to determine area of improvement): Community Assessment

Desired Outcome: Promote basic education opportunities to increase financial stability.



Identify the need for

basic education,

provide web site

resource, training for

using the web site and

partner with

ABE/GED.

FCPS

Ongoing 2014/2015

Intake Process

Galileo

TN.gov website, local

school system


Improvement Area: Education Early Childhood Development Self-Assessment Year: 14-15__ Date: 10-24-14

Documents (used to determine area of improvement): T/TA

Desired Outcome: To facilitate smooth transitions into future education placements



Share records and

attend meetings with

school system to

ensure smooth

transition into future

placement

Partner with school

system to inform

parents of

approaching

kindergarten

registration and

requirements.

Conduct Alumni

activities to promote

parent awareness

related to higher

education

Teaching Staff

FCPS

Lead Teacher

May 2015

April 2015

April 2015

Meeting Minutes

Communication Sent Home,

Facebook, Call Out

Sign In Sheets

LONG TERM

GOALS


Program: UCHRA Van Buren Head Start Self Assessment Year: 14-15___ Date: 10-24-14

Improvement Area: Program Design: Facilities

Documents (used to determine area of improvement): Environmental Inspection

Desired Outcome: To provide a safe, healthy environment for children, families and staff.



Remove and replace

large slide on

playground

Director, H/DSS

7/1/2020

Procurement


Program: UCHRA Van Buren Head Start Self Assessment Year: 14-15__ Date: 10-24-14

Improvement Area: Program Design: Management Systems

Documents (used to determine area of improvement): Parent Input and Community Assessment

Desired Outcome: To meet the needs of families by providing accessibility to Head Start




To increase Head

Start opportunities

by incorporating a

5 day week.

Consider addition

of Early Head

Start services.

Executive Director,

Agency, Governing

Bodies, Policy

Council, Director

Executive Director,

Agency, Governing

Bodies, Policy

Council, Director

7/1/2020

7/1/2020

Attendance, surveys, comments,

recruitment

Addition of classrooms

Access to funding

Access to funding



Improvement Area: Program Design: Management Systems (continued)

Documents (used to determine area of improvement): Parent Survey and Community Assessment

Desired Outcome: To have a centralized location




Seek resources to

allow for a more

centralized,

community

accessible Head

Start Center

which will allow

for reduction of

transportation

costs, and

maintained

enrollment.

Executive Director,

Agency, Governing

Bodies, Policy

Council, Director

7/1/2020

Relocated Center, attendance,

budget reports

Access to funding



Improvement Area: Parent Family Community Engagement

Documents (used to determine area of improvement): Community Assessment, Five Year Planning Process

Desired Outcome: To increase parent, family and community engagement in program activities leading to improved family

engagement outcomes and increased knowledge base and logic.

Activities Staff

Responsible

Due Date Documentation/Measurable

Indicators

T&TA Required

Resources

Refine the alignment

between the family

partnership agreement

process and the parent

family community

engagement

framework.

Restructure

Community

Assessment

Design parent

knowledge interest

survey

FCPS

FCPS

FCPS

July 2015

July 2015

July 2015

Family Partnership Agreement

Community Assessment

Parent Surveys

OHS TA Network,

Cluster Meetings,

State/Regional/National

Conferences

OHS TA Network

OHS TA Network,

Cluster Meetings,


Conferences



Improvement Area: Parent Family Community Engagement (continued)

Documents (used to determine area of improvement): Community Assessment, Five Year Planning Process

Desired Outcome: To increase parent, family and community engagement in program activities leading to improved family

engagement outcomes and increased knowledge base and logic.

Activities Staff

Responsible


Indicators

T&TA Required

Resources

Focus emphasis on

family well being

Focus emphasis on

family as learners

Focus emphasis on

family as lifelong

educators

Focus emphasis on

parent/child relations

FCPS

FCPS

FCPS

FCPS

PY 2016/2017

PY 2017/2018

PY 2018/2019

PY 2019/2020

Tracking Forms, Surveys




OHS TA Network,

Cluster Meetings,


Conferences

Same

Same

Same



Improvement Area: Education Early Childhood Development

Documents (used to determine area of improvement): Five Year Planning Process, Child Outcome Data

Desired Outcome: Show systematic progress toward meeting established school readiness goals for preschoolers

Activities Staff

Responsible


Indicators

T&TA Required

Resources Establish systematic

process in

conjunction with

parents, staff, and

community partners;

developing a strong

educational plan to

ensure stakeholders

knowledge of school

readiness.

Ensure parents

understand their role

related to school

readiness and being

an active participant

in their child’s

education

FCPS, Education

Staff

FCPS, Education

Staff

PY 2015/2016

PY 2016/2017

Policy and Procedure

Surveys

OHS TA Network,

Cluster Meetings,


Conferences

Same



Improvement Area: Education Early Childhood Development (continued)

Documents (used to determine area of improvement): Five Year Planning Process, Child Outcome Data

Desired Outcome: Show systematic progress toward meeting established school readiness goals for preschoolers

Activities Staff

Responsible


Indicators

T&TA Required

Resources

Focus on working

with local LEA, and

community partners

to develop strategies

in understanding

their role in school

readiness

Focus on ensuring

children’s success

through proposed

child outcome data

Focus on maintaining

high CLASS scores to

ensure positive

interactions

All Staff

Education Staff

Education Staff

PY 2017/2018

PY 2018/2019

PY 2019/2020

Documented Meetings, Surveys

Child Outcome Data

Class Scores

OHS TA Network,

Cluster Meetings,


Conferences

Same

Same



Improvement Area: Health & Safety

Documents (used to determine area of improvement): Five Year Planning Process, Mid Year Survey

Desired Outcome: Show systematic progress toward parent, family, and community increased knowledge base and logic related to

correlation between healthy children and learning.

Activities Staff

Responsible


Indicators

T&TA Required

Resources Design parent

knowledge survey

and restructure

trainings to meet the

needs identified by

the survey results

Focus emphasis on

parents knowledge of

health screenings

necessary related to

learning abilities.

Focus on parents

knowledge of the

correlation between

child health and

development in

relation to school

readiness

HDSS

HDSS

HDSS, FCPS

PY 2015/2016

PY 2016/2017

PY 2017/2018

Surveys

Surveys

Surveys

OHS TA Network,

Cluster Meetings,


Conferences

Same

Same



Improvement Area: Health & Safety (continued)

Documents (used to determine area of improvement): Five Year Planning Process, Mid Year Survey

Desired Outcome: Show systematic progress toward parent, family, and community increased knowledge base and logic related to

correlation between healthy children and learning.

Activities Staff

Responsible


Indicators

T&TA Required

Resources Focus on parents

knowledge of the

correlation between

child mental health

and child discipline

in relation to school

readiness

Focus on parents

knowledge of the

correlation between

child nutritional

health in relation to

school readiness

HDSS, FCPS

HDSS,FCPS

PY 2018/2019

PY 2019/2020

Surveys

Surveys

OHS TA Network,

Cluster Meetings,


Conferences

Same

STRATEGIC PLAN FY 13-14 FOR PROGRAM YEAR 14-15 Plan 13-14... · NAEYC Standards ... To provide a...

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