STRATEGIC PLAN FY 12-13 FOR PROGRAM YEAR...

STRATEGIC PLAN

FY 12-13

FOR PROGRAM YEAR 13-14

Introduction During the process of designing the strategic plan, goals were developed to inspire and drive the program to achieve the success of implementing the overall objectives of providing quality services to children, families and the community. The following assemblages were involved:

• Head Start Staff o Director o Teaching Staff o Family/Community Partnership Specialist o Health/Disability Specialist

• Grantee

• Governing Board

• Policy Council

During a year long process, an extensive amount of effort has been implemented in

monitoring the program, collecting data and analyzing the results to design the goals

within the strategic plan utilizing the following systems:

• Self Assessment

• Community Assessment

• ECERS

• ELLCO

• STARS

• Outcome Analysis

• T/TA Plan

• NAEYC Standards

• Parent Opinion Survey

• Monitoring Tools

• Staff Training Request Form

• Tri-Annual Federal Review

A structured approach was implemented in collecting data from all instruments used in

monitoring the systems. Indicators are noted and analyzed to determine objectives that

will allow the goals to be assembled from organized, collaborative information. Through

the combination of the Governing Board, Grantee, Policy Council and the Head Start

Staff, a collective conclusion was reached in determining the overall goals prioritized to

enhance continuation of high quality services to children and families.

A Strategic Plan was designed to enable programs to develop and implement a

systematic, ongoing process consistent with Head Start philosophy and be reflective of

overall indicators.

To accomplish and maintain the strategic plan goals, a mission, vision and value

statement must be developed in order to allow all bodies concerned, a usable purpose to

set the ideology of the overall objectives of the program.

• Vision Statement To enhance positive transformation for our children, families, staff and community through partnerships which allow for the entire group to benefit from each other for a thriving society for future growth and generations to succeed.

• Mission Statement Foster individual development for children, families and staff to sustain positive transitions into the future. • Value Statement

Impossible dreams; Hand in Hand, Together We Can.

This report is for the 2012-2013 school term. The 2012-2013 Strategic Plan will be completed in the fall of 2013. As always, you can request and receive a copy of this report or visit our website at: www.vanburenheadstart.com and locate under "Governing Bodies". We continually strive to improve our program and this is evident in our Strategic Plan. Some items are things we can accomplish in the Short Term (many of which are already implemented) and some which are considered Long Term. Some items, such as Centralized Location, depend on additional funding before they can take place. Due to the many systems we use to monitor our progress, the Strategic Plan is updated in the fall of every year, as we gather information. The following updated information, on plans we have implemented, is from the 2012-2013 school term Strategic Plan and has been completed. These goals were created during the 2013-2014 school year which were taken from our analysis of the monitoring processes in the 2012-2013 school year. Timelines for short term goals will be completed by the end of the 2013-2014 school year with timeline for long term goals being five years or more. Carried forward from the previous year were fiscal accountability, professional development, CLASS systems, and school readiness, all of which are ongoing processes. The long-year goals will be accomplished if or when funding becomes available. There have been no changes to long term goals. Short Term Goals

• To ensure accountability and strong fiscal management. Update the existing fiscal manual, Policies and Procedures Continue to attend Head Start fiscal trainings Continue to use fiscal checklist in Self Assessment process Train HS Policy Council in fiscal roles and responsibilities Train Grantee Board in fiscal roles and responsibilities

• Maintain knowledgeable and professional staff. Continue to work toward an effective system for identifying staff goals. . Continue to research resources to identify systems to best meet the needs of the program

Train staff and stakeholder in conclusion • To ensure a proficient and comprehensive emergency response and management

system is in place. Enhance existing plan and procedures and Tracking Form Actively involve Parent/Multi-Service Advisory in the design and planning Train Staff and Parents on revised system Conduct Center Drills to Practice Center Evacuations

• To Involve Parents, in their child’s learning and development, Improve program

Services and engage families, community partners and children.

Revise intake process to include transition and school readiness Revise procedures and plan Implement Framework Approach Revise Parent Opinion Survey to include school readiness participation

• To ensure validity of documentation to promote quality services and ensure efficiency.

Implement a system of validity by incorporating check list to all files Maintain Class Certification Train Staff and Utilize CLASS instrument Design and Implement Class Procedure

• Provide a learning environment and experiences in which to help children develop social and intellectual skills appropriate to their age and stage of development to ensure school readiness.

Share records with school system to smooth transition into future placement Partner with school system to inform parents of approaching kindergarten registration and requirements. Conduct Alumni activities to promote parent awareness related to higher education Implement a system of validity by incorporating check list to all files Maintain Class Certification Train Staff and Utilize CLASS instrument Design and Implement Class Procedure

• To provide a learning environment and experiences to enhance child development.

Provide teaching staff with opportunities to obtain training in Literacy, Math and Social Studies Add additional social studies activities to lesson plan Purchase additional math curriculum for white boards Teachers will demonstrate sympathy by responding to children in a timely manner Promote intensive family literacy opportunities Add additional science related materials to gross motor areas Purposeful teaching to enhance creative arts expression Expand on language skills through individualized reading opportunities Ensure variety of child generated work in classroom. Actively engage children in conversations that facilitate mutual exchange of ideas, feelings and opinions. Increase the presence of environmental print in classroom and indoor gross motor area Model use of language related to new words throughout day Expand on teachable moments through intentional teaching methods

and expanded activities Ensure thematic focus is prominent Ensure the health and well being of the child by promoting hand washing, toilet flushing and personal hygiene Ensure water table is available to children outdoors Long Term Goals

• To provide a safe, healthy, environment for children, families and staff. The need of caution lights and approval from state. Remove and replace large slide on playground. • To meet the needs of families by providing accessibility to Head Start. The need of incorporating a five day week as funds become accessible. Incorporate Early Head Start when a location can be obtained. • Centralized location which will be more community accessible, reduce

transportation costs and ensure enrollment. Seek resources for a centralized Head Start Center.

Goals Carried Forward

• Continue growth in fiscal accountability. • Continue to enhance Professional Develop Process • Promote strong CLASS Systems • Expand School Readiness Knowledge and Implementation

SHORT TERM GOALS

Program Improvement Plan/Strategic Plan

Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13 Date: 10-9-13 Improvement Area: Fiscal Documents (used to determine area of improvement): Self Assessment, T/TA Plan, Federal Review Desired Outcome: To ensure effective system of fiscal management.

Activities Staff Responsible Due Date Documentation/Measurable Indicators

T&TA Required Resources

Update the existing fiscal manual, Policies and Procedures Continue to attend Head Start fiscal trainings Continue to use fiscal checklist in Self Assessment process Train HS Policy Council in fiscal roles and responsibilities Train Grantee Board in fiscal roles and responsibilities

Director of Finance, Head Start Director Grantee Fiscal Dept., Director Director, F/CPS Director Divisional Director

Ongoing As opportunities are made available Yearly Ongoing Ongoing

Fiscal manual Training documentation Self assessment Training logs, minutes Board minutes

Regional Office Fiscal Specialist


Program: UCHRA Van Buren Head Start Self Assessment Year 12-13___ Date: 10-9-13 Improvement Area: Professional Development Documents (used to determine area of improvement): T/TA, Self Assessment, NAEYC Desired Outcome Maintain knowledgeable and professional staff.

Activities Staff Responsible

Due Date Documentation/Measurable Indicators


Continue to work toward an effective system for identifying staff goals. . Continue to research resources to identify systems to best meet the needs of the program Train staff and stakeholder in conclusion

Director, Lead Teacher, Professional Development Coordinator Office of Head Start, Director Professional Development Coordinator

Ongoing As funds become available Ongoing

Evaluations, professional development plans Budget allocation and report Documented trainings and meeting minutes


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13___ Date: 10-9-13 Improvement Area: Education and Early Childhood Development Documents (used to determine area of improvement): Outcomes, ECERS, STARS, ELLCO Desired Outcome: To provide a learning environment and experiences to enhance child development



Provide teaching staff with opportunities to obtain training in Literacy, Math and Social Studies

Add additional social studies activities to lesson plan Purchase additional math curriculum for white boards Teachers will demonstrate sympathy by responding to children in a timely manner

Lead Teacher Teaching staff Director Teaching staff

As opportunities become available August 2013 August 2013 August 2013

Training logs Lesson plans Lesson plans, purchase invoices ECERS

TAEYC, CCR&R, NAEYC, etc. Staff in-house


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13 Date: 10-9-13 Improvement Area: Education and Early Childhood Development (Continued) Documents (used to determine area of improvement): Outcomes, T/TA, ECERS, STARS, ELLCO Desired Outcome: To provide a learning environment and experiences to enhance child development



Promote intensive family literacy opportunities Add additional science related materials to gross motor areas Purposeful teaching to enhance creative arts expression Expand on language skills through individualized reading opportunities

Family/Community Partnership Specialist Education Specialist Teaching staff Teaching staff

August 2013, Ongoing August 2013 August 2013 and ongoing Ongoing

Borrower and User Agreement Form, Sign in sheets, Home Activity Evaluation Form Purchase Invoices Training logs Outcomes, Lesson Plans ELLCO


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13___ Date: 10-9-13 Improvement Area Education and Early Childhood Development (Continued) Documents (used to determine area of improvement): Self Assessment, Outcomes, T/TA, ECERS, STARS, ELLCO Desired Outcome: To provide a learning environment and experiences to enhance child development




Ensure variety of child generated work in classroom. Actively engage children in conversations that facilitate mutual exchange of ideas, feelings and opinions. Increase the presence of environmental print in classroom and indoor gross motor area Model use of language related to new words throughout day

Teaching staff Teaching staff Teaching staff Teaching staff

August 2013 and ongoing August 2013 and ongoing August 2013 and ongoing August 2013 and ongoing

ELLCO ELLCO ELLCO ELLCO


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13___ Date: 10-9-13 Improvement Area: Education and Early Childhood Development (Continued) Documents (used to determine area of improvement): Self Assessment, Outcomes, T/TA, ECERS, STARS, ELLCO Desired Outcome: To provide a learning environment and experiences to enhance child development



Expand on teachable moments through intentional teaching methods and expanded activities Ensure thematic focus is prominent Ensure the health and well being of the child by promoting hand washing, toilet flushing and personal hygiene Ensure water table is available to children out doors

Teaching staff Teaching Staff Teaching staff Teaching Staff

August 2013/ongoing August 2013/ongoing August 2013/ongoing August 2013/ongoing

ELLCO ELLCO ECERS, STARS ECERS


Improvement Area: Health and Safety Self Assessment Year: 12-13__ Date: 10-9-13 Documents (used to determine area of improvement): T/TA Desired Outcome: To ensure a proficient and comprehensive emergency response and management system is in place.



Enhance existing plan and procedures and Tracking Form Actively involve Parent/Multi-Service Advisory in the design and planning Train Staff and Parents on revised system Conduct Center Drills to Practice Center Evacuations

H/DSS H/DSS, FCPS H/DSS H/DSS

November 2013 Nov 2013, March 2014 Upon Completion In-Service and Phase In Upon Completion FY 14-15

Plans and Procedures Minutes from meetings Agendas and Training Plans Evacuation Drill Form

OHS Preparedness Manual


Improvement Area: Family/Communtiy Partnership Self Assessment Year: 12-13__ Date: 10-9-13 Documents (used to determine area of improvement): T/TA, Parent Opinion Survey, Self Assessment Desired Outcome: To Involve Parents, in their child’s learning and development, Improve program Services and engage families, community partners and children.



Revise intake process to include transition and school readiness Revise procedures and plan Implement Framework Approach Revise Parent Opinion Survey to include school readiness participation

FCPS FCPS FCPS FCPS

November 2013 July 2013 July 2013 March 2014

Intake Process Procedure and Plan Partnership Agreement, Goals and Needs Opinion Survey


Improvement Area: Management Systems Self Assessment Year: 12-13__ Date: 10-9-13 Documents (used to determine area of improvement): Self Assessment Desired Outcome: To ensure validity of documentation to promote quality services and ensure efficiency



Implement a system of validity by incorporating check list to all files Maintain Class Certification Train Staff and Utilize CLASS instrument Design and Implement Class Procedure

All Staff Designated Staff Education Specialist Education Staff

July 2013 Ongoing In-Service, Ongoing July 2013

Table of Contents on File Folders Re-Cert Certificate Sign in sheets and Agendas Procedure

T/TA System


Improvement Area: School Readiness Self Assessment Year: 12-13__ Date: 10-9-13 Documents (used to determine area of improvement): T/TA Desired Outcome: Provide a learning environment and experiences in which to help children develop social and intellectual skills appropriate to their age and stage of development to ensure school readiness



Share records with school system to smooth transition into future placement Partner with school system to inform parents of approaching kindergarten registration and requirements. Conduct Alumni activities to promote parent awareness related to higher education

Teaching Staff FCPS Lead Teacher

May 2014 April 2014 April 2014

Meeting Minutes Communication Sent Home, Facebook, Call Out

Sign In Sheets


Improvement Area: School Readiness Self Assessment Year: 12-13__ Date: 10-9-13 Documents (used to determine area of improvement): T/TA Desired Outcome: Provide a learning environment and experiences in which to help children develop social and intellectual skills appropriate to their age and stage of development to ensure school readiness



Actively engage and track transition activities to establish a strong Head Start in the public school system Establish School Readiness goals and implement activities to enhance learning

FCPS Education Staff

Ongoing March 1, 2014

Transition Check List

School Readiness Report

LONG TERM GOALS


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13___ Date: 10-9-13 Improvement Area: Program Design: Facilities Documents (used to determine area of improvement): Environmental Inspection Desired Outcome: To provide a safe, healthy environment for children, families and staff.



Caution lights in front of school

Remove and replace large slide on playground

Director Director, H/DSS

7/1/2018 7/1/2018

Caution lights installed Procurement

Dept. of Transportation


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13__ Date: 10-9-13 Improvement Area: Program Design: Management Systems Documents (used to determine area of improvement): Parent Input and Community Assessment Desired Outcome: To meet the needs of families by providing accessibility to Head Start



To increase Head Start opportunities by incorporating a 5 day week. Consider addition of Early Head Start services.

Executive Director, Agency, Governing Bodies, Policy Council, Director Executive Director, Agency, Governing Bodies, Policy Council, Director

7/1/2018 7/1/2018

Attendance, surveys, comments, recruitment Addition of classrooms

Access to funding Access to funding


Program: UCHRA Van Buren Head Start Self Assessment Year: 12-13__ Date: 10-9-13 Improvement Area: Program Governance: Facilities Documents (used to determine area of improvement): Parent Survey and Community Assessment Desired Outcome: To have a centralized location




Seek resources to allow for a more centralized, community accessible Head Start Center which will allow for reduction of transportation costs, and maintained enrollment.

Executive Director, Agency, Governing Bodies, Policy Council, Director

7/1/2018

Relocated Center, attendance, budget reports

Access to funding

STRATEGIC PLAN FY 12-13 FOR PROGRAM YEAR...

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