1

Stormwater Maintenance and Replacement ProgramNovember 21, 2006

Patricia Biegler, P.E.Richard Broad, P.E.

2

2006

Background

2,500 miles1,320 milesPublic Ditch

1,000 miles275 milesPipe

2001August 2000

1,100 miles

2,700 miles

Documented Citizen Calls

Projected Ditch ClearingLevel of Service

Ditch Cleaned

2,999 7,475 11,397

Backlogged Cave-Ins

5 – 7 Years* 10 – 15 Years 10 – 15 Years

90 miles* ** 36 miles

600 ** 1,000 +

* Using Streets Crews & Temps** Not Available

Fee $1.75/ERU/Month $2.55/ERU/Month $2.55/ERU/Month

3

TOTAL

Current Funding FY 06-07

Pro-rataGrants

General Fund

State MaintenanceOther Funding Sources

$1.3 M$5.1 MTOTALS

-$1.8 MDrainage(General Fund: Roughly

40% from State Maintenance)

$1.3 M$3.3 MStormwater Fee

CAPITALOPERATING

$4.6 M

$1.8 M

$6.4 M

4

Stormwater Program Components Environmental

Permitting and Water Quality Inspections

Maintenance Ditches, Pipes, Lakes, Curbs & Gutters,

+ Structures Emergency Response

Capital Needs Provide Flooding Protection Improve Level of Protection Neighborhood Appearance

Yellow

Red

Red

5

Issues• Loss of Capital Buying Power

– Fee Increase in 2000 of $0.85/month/ERU

• Increased Regulatory Requirements– Testing, Inspection & Enforcement– Wetlands Permitting

• Operating Increase– Salaries & Fringes– Materials– Contracts– Debris Hauling & Disposal– Transportation of Debris– Property Issues

Land Values Easements Access Encroachments

• Growing Backlog - 3500 + Citizen’s Requests

6

Maintenance Requirements

Curb & Gutter

PipeDitch

Driveway Pipes, Culverts, etc.

Outfall

Natural WaterwayStreetsweeping Cleaning Inlets & Structures Pipe Washing Cave Repair

Lake Maintenance & Dredging Blockage RemovalsFish KillsErosion Control

Ditch Cleaning/Debris & VegetationDitch RegradingErosion ControlDitch Widening

Pipe ResettingPipe WashingPipe & Culvert Installation

Lake

TV PipePipe ResettingPipe WashingCave Repair

Inlet

7

Maintenance & Service In most cases –

Vegetation is a minor issue.

Real Problems are: Collapsed Pipes Undersized Pipes Off-Grade Pipes Undersized Ditches Undersized Culverts Off-Grade Ditches

8

What it takes to fix: Annual Additional Funding Needs

Environmental:

Maintenance & Service:

Capital Programs Needs:

Total: 6.4M

* Includes drainage funding

Yellow

Red

Red

Yellow

0.4 M

4.7M

1.3M $6,260,000

$3,130,000

$150,000

Current Funding Total

0.55 M

7.75 M

7.64 M

15.94 M$9,540,000

9

Environmental Program

10

ENVIRONMENTAL PROGRAM Successes Nationally Recognized Education Program HRPDC – Partnering of Hampton Roads Cities for

Environmental Education Public BMP/Lake Inspections Annual Reports to DEQ Illicit Discharge Investigations – Partner with Fire

Department Organized City-wide Erosion & Sediment Control

Inspections Amended City Ordinance to Include Fines for Erosion &

Sediment Control

11

ENVIRONMENTAL PROGRAM Current Challenges & Needs

Private BMP 1 Tech & Vehicle $50K

E & S ControlEnforcement

2 Inspectors &Vehicles $100K

Total $150K

12

ENVIRONMENTAL PROGRAM Future Challenges

DCR is Taking Over Management of Stormwater Permitting from DEQ

DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ???

City Currently Negotiating Renewal of its Stormwater Permit with DCR

13

Maintenance & Service

14

Maintenance & ServiceSuccesses In Spite of Limited Resources More Effective

Equipment Skills for Each Job

Emergency Response Detailed Plans Developed for Known Choke Points

More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start

Better Defined Work Methods to Include Surveying First Stage Repairs to Cave-ins Use of In-mate Crews Use of Project Levels to Sort Backlog

15

Identified Needs - MaintenanceCave-In Repair 4 Crews (4 members) + Equipment - $800K

Contract $1.5 Million$2,300,000

Roadside Ditch Regrading 2 crews (4 members) + Equipment $400,000

Neighborhood Ditch Cleaning 1 Survey Crew (3 members) + Equipment1 Stormwater Crew (3 members) + Equipment

$300,000

Erosion Control & Ditch Stabilization Materials $50,000

Wetland Permitting 1 Engineer or Environmental Scientist $80,000

Total $3,130,000

16

Cave-Ins Cave-Ins FY 04-05

1,088 Cave-In Repair Requests- 496 Repaired by City Crews (124/Crew/Year)- 125 Repaired by Contract ($621,000)

467 Added to the existing backlog

Current Backlog over 1,000 Cave-Ins

17

Excavation Requirements

2:1

2’

4’ 4’4’ 4’

4’

18’2’

4’

18

Cave-Ins Best Approach

Less than 6’ Deep – In-House Crew Repair Over 6’ Deep – Contract

Roughly 50/50 Deep vs. Shallow

Stepwise Approach First Stage Repair Letter to Resident Follow up Repairs as Needed

19

Capital Program

20

Capital Projects Funding has slipped from $2.6 million in

2001 to $1.3 million in 2006 Construction cost increases have outpaced

overall inflation rate (greater than 10%/yr) Backlog of needed capital projects exceeds

$76 million These projects improve drainage for large

number of residents

21

Identified Annual Needs – Capital Program

Level 4 – Small Neighborhood Projects Contract $200,000

Level 5 – Mid-Sized Projects Contract $300,000

Level 6 - Capital Projects 1 Eng + 1 Inspect+ 1 draftsman

+ 1 tech + 1 vehicle$250,000

$1,450,000 Contract

$1,700,000

Stormwater Inventory 1 Tech + vehicle $60,000

Roadside Ditch Piping Contract $1,000,000

Outfall Dredging Contract $1,000,000

Neighborhood Upgrades Contract $2,000,000

Total $6,260,000

22

Other Items of Concern - Capital

Watershed Studies/Inventory - $250,000/year 52 watersheds

Lake Maintenance - 350 subdivision lakes For most – owners responsible for maintenance Cost for dredging very high Past practice was to share cost Regulatory issue – may become ours by default Start saving now? – Consultant recommends

$250,000/year

23

Options

24

$2.55

$3.60

$4.35

$5.00 $5.20

$7.60

$0.00

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

Chesapeake Hampton Newport News Portsmouth* VA Beach Norfolk**

Stormwater Fee ComparisonFY-06/07

Per ERU / Month

* Portsmouth scheduled for 50 cent per year increase.** Norfolk scheduled for annual inflationary increase

25

Fee Comparison

Norfolk Portsmouth Chesapeake

Sq. Miles 66 46.6 353Population 234,403 100,169 218,000

Miles of Pipe & Ditch 576 568 3,800

Fee $7.60 $5.00 $2.55

26

$1,684

$7,741

$11,293

$7,071 $7,214

$17,361

$0.00

$2,000.00

$4,000.00

$6,000.00

$8,000.00

$10,000.00

$12,000.00

$14,000.00

$16,000.00

$18,000.00

Chesapeake Hampton Newport News Portsmouth VA Beach Norfolk

Funding Per Mile of Pipe & DitchFY06/07

27

Consultant Report

Completed on November 10, 2006 Identified Three Levels of Service (LOS)

with Associated Fee Recommendations Use 5 Year Average – FY 2008-2012

1. Current LOS2. Minimum Regulatory LOS – Recommended3. Citizen’s Expectation LOS

28

Consultant Report - Continued

Current Level of Service (LOS) Avg Need: $5.5 million/year from the stormwater fee which

equals $2.87/ERU/Month With High for 2012 of $6.3 million or $3.19/ERU/Month

To Meet Minimum Regulatory Requirements – Recommended Level Average need of $10.6M/year or $5.50/ERU/Month With High for 2012 of $11.9M or $6.05 / ERU/Month

Citizens Expectation LOS Average need of $13.9M or $7.22/ERU/Month With High for 2012 of $16M or $8.10/ERU/Month

29

Option 1

Calendar Year Proposed Increase Fee

2006 --- $2.552007 $1.50 $4.052008 $1.50 $5.552009 $1.50 $7.05

2010 + Beyond - * 50 cent increase per year

30

Option 2

Calendar Year Proposed Increase Fee

2006 --- $2.552007 $3.00 $5.552008 $3.00 $8.55

2009 + Beyond - * 50 cent increase per year

31

Consultant Report – Minimum RegulatoryCalendar Year Proposed Increase Fee

2006 -- $2.55

2007 $2.95 $5.50

2008 0 $5.50

32

Consultant Report – Citizen ExpectationsCalendar Year Proposed Increase Fee

2006 -- $2.55

2007 $4.67 $7.22

2008 0 $7.22

33

Comparison of Revenue

$0 $2 $4 $6 $8 $10

Option 1

Option 2

Consultant (Min Reg)

Consultant (Cit Exp)

Year 1

Year 2

Year 3

$8.1 M

$5.1 M

$5 M

$2.3 M $2.1 M$2.2 M

$4.8 M

Dollars (Millions) – Adjusted for Inflation

34

Priority Annual RequirementsOption

1Option

2

ConsultantMinimumRequlatory

CitizensExp.

1 Environmental Requirements $150,000 Envir Fully –Yr 1 Fully –Yr 1 Fully – Yr 1 Fully –Yr 1

2 Wetlands Permitting $80,000 Maint Fully Fully Fully Fully

3 Cave-Ins - Urgent $1,000,000 Maint Fully Fully Fully Fully

4 Level 4 & 5 Projects $500,000 Capital Fully Fully Fully Fully

5 Level 6 $1,700,000 Capital Partial –Yr 1

Fully –Yr 2

Fully Fully Fully

6 Neighborhood Ditch Cleaning $300,000 Maint Fully Fully Fully Fully

7 Erosion & Sediment Control $50,000 Maint Fully Fully Fully Fully

8 Roadside Ditch Regrading $400,000 Maint Fully Fully Fully Fully

9 Cave-Ins - Important $500,000 Maint Partial –Yr 2

Fully – Yr 3

Fully Fully Fully

10 Inventory $60,000 Capital Fully Fully Fully Fully

11 Cave-Ins - Maintenance $800,000 Maint Fully Partial –Yr 1

Fully –Yr 2

Partial – Yr 1$410,000

Fully

12 Capital Needs $4,500,000 Capital Partial –Yr 3$1,060,000

Partial – Yr 2$4,260,000

0 Partial – Yr 1$2,560,000

Total $10,040,000

35

Impact of Annual Fees

Fee

    Recommendation City Schools Residents

$/ERU/Month

  Current $2.55 $92,848.00 $199,247.62 $30.60

Option 1 1st yr $4.05 $147,464.47 $316,452.10 $48.60

2nd yr $5.55 $202,080.94 $433,656.58 $66.60

* 3rd yr $7.05 $256,697.41 $550,861.06 $84.60

Option 2 1st yr $5.55 $202,080.94 $433,656.58 $66.60

* 2nd yr $8.55 $311,313.88 $668,065.54 $102.60

           

Consultant Min. Reg. $5.50 $200,260.39 $429,749.76 $66.00

Consultant Cit. Exp. $7.22 $262,887.28 $564,144.23 $86.64

* Plus .50/year thereafter

36

Next Steps

Meet with Chamber & other stakeholders Advertise public hearing – 2 weeks in a row before

hearing Hold non-planning public hearing @ City Council

meeting Council action same night Revise billing information – January to March, 2007 Bills mailed in April for CY-2007

37

StormwaterCommittee Chairman

Mr. Adam Jack

38

Questions?

39

BackupMaterial

40

Impact on Funding Per MileChesapeake Fee $/Mile

Current   $2.55 $1,684

Option 1 Year 1 $4.05 $2,936

  Year 2 $5.55 $3,108

  Year 3 $7.05 $3,683

Option 2 Year 1 $5.55 $3,108

  Year 2 $8.55 $4,532

Consultant Min. Req. $5.50 $3,084

  Citizen Exp. $7.22 $3,431

Current in Hampton RoadsPortsmouth $7,071

Virginia Beach $7,214

Hampton $7,741

Newport News $11,293

Norfolk $17,361