Stop retaining forever
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© 2008 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice
Change the economics of IT to enable Business Transformation
Manu Chadha, Director Strategic Solutions Information Management, HP Software & Solutions
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• Cloud, SaaS, Mobile, Virtualization, …
• Application Modernization
• Business Intelligence, Analytics
• ...
CIO Priorities
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• Unprecedented / accelerating creation rates
• No “Digital Shredder”
• Kryder’s law & infinite retention
• Infinite retention = antithesis of information management
Information Explosion + Infinite Retention = Information Sprawl
Old
New
Old
Energy
Cooling
Backup
Floor Space
Recovery
Replication
Performance Personnel
Governance
Compliance
Risk
e-Discovery
Business Impact Performance, search, restores,
replication, …
Runaway IT Spend Performance, Storage,
Personnel, …
Increased Risk Inability to meet regulatory compliance / e-Discovery
obligations
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Cost, complexity and risk
Value, insight and agility Old
OpEX
CapEX
“The total cost of storage – including its acquisition, deployment, configuration, maintenance and power consumption – is anywhere from five to eight times the cost of the storage hardware itself.”
Osterman Research May 2010
Prohibitive Backup Renewal costs
Effects Cause
Out of control storage CAPEX
Out of control Application OPEX, operational complexity
Information Sprawl
Information Explosion
+
Infinite Retention
=
….
• Information Sprawl is a key root cause of SPRAWL
• Yesterday’s cutting edge = today’s legacy
• SPRAWL consume IT’s budgets, leaving no funding for innovation
More Info / Apps = more infrastructure
New types of Info = new types of Apps
New Apps = new infrastructure New Apps =
new types & more Info
SPRAWL represents the CIO’s highest level problem space
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More Info / Apps = more infrastructure
New types of Info = new types of Apps
New Apps = new infrastructure
New Apps = new types & more Info
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Defensibly Dispose
Upon Expiration
– Increased value, lower costs, reduced risks, simplified IT
• Simplify, Automate and secure
• Make information securely accessible for business, compliance & legal use
• Protect & manage in a cost effective manner
Growing 50% / yr
Defensibly Preserve
Already “Expired”
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New Apps = new infrastructure
Application
Sprawl
Infrastructure
Sprawl
More info = more Apps
More Apps = more infrastructure
New info types = new types of Apps
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“Shift millions from Information
Sprawl to Innovation”
• User Applications
• Enterprise Communication / Collaboration Applications
• Enterprise Business Applications
• You have all three types, amounts will vary
60%
30%
10%
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Archiving
Records Management
Business Applications (structured data) Email (semi- structured data) Files (unstructured data)
e-Discovery
Retention Management
IT Spend
IT COST REGULATORY / LEGAL RISK VALUE
Legal Spend
BI Spend
Compliance Spend
Data Protection
1 2
3
B
A
14
Manage
Storage Essentials
Data Protector
TRIM Records Management
Database Archiving, IAP
R
E
D
A
C
T
E
D
High
Sales order closed
Data retention
period ends
Low
Access R
eq
uir
em
en
ts
Transactive Reporting Compliance
Sales order booked
Destroy
Time
Business Application
< 0.02% accessed after 6-12 months
Customer inquiry
Change order
Partial shipments
Complete shipment
Sales Trending
Partial payment
Audit e-discovery
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Transactive
stage ends
3
2
Tier 1 Tier 2 Tier 3
Tier 1
BEFORE
AFTER 1
Destroyed
B = 0 C, L = 0
High
Low
Access R
eq
uir
em
en
ts
Transactive Reporting Compliance Destroy
Time
Business Application
Business Users
Nobody
Legal / Regulatory/ Tax)
data retention
period ends Transactive
stage ends
Records Managers
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3
1
2
High
Low
Access R
eq
uir
em
en
ts
Transactive Reporting Compliance Destroy
Time
Business Application
Nobody
data retention
period ends Transactive
stage ends
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2
Business Users
Legal / Regulatory/ Tax)
Records Managers 1
Inactive information in Production Applications
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Legacy Information in Legacy Applications
Optimization Opportunity
SQL Query
APPLICATION
Structured records outside SRMS control
Structured records under SRMS control
Record sets extracted
Records Mgmt. System
Records disposed
Access Controls
SQL Query
DEFENSIBLE
Legal Hold
Disposition Access
Controls Keyword/SQL Query
Structured Records Management Solution (SRMS)
SRMS automatically manages the lifecycle of information, all the way to defensible disposition, per corporate policies
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DECOMISSIONED APPLICATION
Structured records outside SRMS control
Structured records under SRMS control
All Records extracted
Records Mgmt. System
Records disposed
SQL Query
DEFENSIBLE
Legal Hold
Disposition Access
Controls Keyword/SQL Query
Application retirement allows the decommissioning of application environments while managing and providing access to structured records
per corporate records policy, through defensible disposal
HP Structured Records Management Solution (SRMS)
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Prohibitive Backup Renewal costs
Effect Cause Solution Outcome
Reduce backup and recovery TCO by up to 70%
Out of control storage CAPEX Reduce storage CAPEX by up to 50%
Out of control Application OPEX, operational complexity
Reduce application OPEX by up to 60%
Information Sprawl
Information Explosion
+
Infinite Retention
=
…. …
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Lots more content, a place to ask questions, get answers and meet your peers
www.hp.com/go/srf-linkedin
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www.hp.com/go/srf-linkedin