Stock Audit | Tally Helpdesk | Tally AMC | Tally Synchronization

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Tally Solutions Pvt. Ltd. All Rights Reserved 1

Stock Audit in Shoper 9

February 2010


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Introduction

Stock Audit

Reasons for auditing stock

Stock Audit in Shoper 9

o Pre-requisite to do a Stock Audit

o Methods of Stock Audit

o

Reports generated during Stock Audit

o Stock Audit updations available


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Stock Audit

Stock Audit is a statutory process which every business institution

needs to perform at least once in a financial year

This process involves the counting of Physical Stock present in

the specified premises and verifying the same with Book Stock

(Computed Stock) maintained by the company

This process is executed to correct the discrepancies present inthe Book Stock when compared to Physical Stock by passing

necessary adjustment entries


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When and Why Stock Audit

Instances

During the implementation of Shoper 9 at an existing business location

During regular scheduled Stock Audit

Reasons

To update the Opening Stock details in Shoper

As per statutory requirement

To identify the discrepancy between Book Stock (Computed Stock) and

Physical Stock

To update the actual Physical Stock as Book Stock


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Prerequisites for Stock Audit

Before starting Stock Audit process Generate Stock Balance and Stock Movement Reports

Take a backup of the database

Keep the physical stock count ready

Check whether all the items have barcode

Ensure the stock taking procedure document, Stock Taking in Shoper 9 POSis present in customer system

You can download this document from Tally website at Products Shoper 9 Implementation Guides


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Scope and Methods of Stock Audit

In Full or Partial Scope

o Full - All the products and brands available in the showroom areselected for stock taking purpose

o Partial - You can select a specific product brand combination and dothe stock taking and update

Record Methods

o Record the physical stock through

Manual Entries

Prefill items

Scan


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Reports generated during Stock Audits

Progress Summary

Physical Stock Report Batch-wise - Summary and Detailed

Physical Vs Computed Stock Report - Summary and Detailed

Physical Stock Report - Summary and Detailed

Note: Generate/ check the Physical Stock Reports after completing the Physical

Stocking Taking process



Stock Audit Updates

Updating Opening Stock (Open Stock Loading)

o To update the stock for the first time in a new company

Updating Discrepancies (Discrepancy Update)

o To update the stock of a running/ existing store

o On executing this option, the system adjusts the stock according toPhysical Stock through Miscellaneous Issues and MiscellaneousReceipt, by default

o

The status of the items are displayed as Recorded, Non-Recorded orNegative

Note: Take a backup before updating the stock. Once you start the processof updation, the Physical Stock Take details will not be available.



Verification

After updating the Physical Stock

o Check the Stock Balance and Stock Movement Reports with thePhysical Stock Report

o The reports should match and should not contain any Negative Stock



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