• Steps to successful implementation

• Role of the timecard approver

• Translate MEPRS data into DMHRSi language

• Lessons learned

• Training opportunities

AGENDA

STEPS TO SUCCESSFUL IMPLEMENTATION

• Review i-learning modules – MEPRS personnel need to understand how DMHRSi operates in order to participate in pre-implementation planning

• Prepare task list • Review the role of the timecard approver – understanding this role is essential to controlling timecard entry

• Coordinate with Human Resources to ensure they have a current and up to date listing of all personnel to include

contractors/volunteers

STEPS TO SUCCESSFUL IMPLEMENTION CONTINUED

• Prepare a task list for each department showing which task numbers their staff should use when entering man-hours

• Develop helpful hints with questions and answers for timecard entry

• Any documents that are currently being used for timecard entry should be translated into DMHRSi languageUCAPERS DMHRSI TASK NUMBER DMHRSI TASK NAME

PATIENT CARE

INPATIENT CARE--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY

OUTPATIENT CARE--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY

OR TIME--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY

ADMINISTRATIVE--EBCJ--EBCJ EBCJ_0086 ADMIN, PROV NONPAT

NON-CLINICAL DUTIES--FBBP--FBBP FBBP_0086 HLTH PROM & WELL

CONTINUING EDUCATION--Z25G--FALA FALA_0086 CONTINUING HLTH EDUC

STAFF EDUCATION--EBFA--EBFA EBFA_0086 EDUC & TRAINING

RESEARCH--EBFA--EBFA EFBA_0086 EDUC & TRAINING

MEPRS STAFF WILL BE OVERWHELMED WITHOUT THE HELP OF TIMECARD

APPROVERS

WHAT IS THE NUMBER ONE ISSUE WITH DMHRSi?

ANSWER: Getting staff members to enter their own time using a DMHRSi timecard

QUESTION: What can the MEPRS staff do?

ANSWER: Ensure the timecard approvers are properly trained

ROLE OF THE TIMECARD APPROVER

• Tracking missing timecards • Provide assistance with timecard entry

• Timecard approvers are the super users for timecard entry

TRANSLATE YOUR MEPRS DATA INTO DMHRSI LANGUAGE

Task Number Task Name01.01 MILITARY LEAVE MILITARYLEAVE01.02 MILITARY SICK LEAVE MILITARY SICK LEAVE01.03 MILITARY AWOL/UA MILITARY AWOL/UA01.04 MILITARY OTHER MILITARY OTHER02.01 CIVILIAN LEAVE CIVILIAN LEAVE02.02 CIVILIAN SICK LEAVE CIVILIAN SICK LEAVE02.03 CIV COMP TIME TAKEN CIVILIAN COMP TIME T02.04 CIV LEAVE W/O PAY CIV LEAVE W/O PAYAAAA_0049 IP INTERNAL MEDICINEABAA_0049 IP GENERAL SURGERYABEA_0049 IP OPHTHALMOLOGYABFA_0049 IP ORAL SURGERYABGA_0049 IP OTOLARYNGOLOGYABKA_0049 IP UROLOGYABXA_0049 FAMILY CARE UNITABXA_0049.01 GWOT - FAMILYCARE WAACAA_0049 IP GYNECOLOGYACBA_0049 IP OBSTETRICS

LESSONS LEARNED

• Command support is critical• Project must have site Human Resources

(HR) support a. Site must have defined rules for inprocessing and outprocessing all employee types b. HR must be fully trained and actively involvedc. HR data must be validated/corrected prior to the start of timecard entry

• Passwords must be requested and distributed promptly. Employees must sign on and activate their password immediately

• Training

a. Trainers must understand service functional terms and processes

b. Training material must be organized

d. A representative from the facility MEPRS staff must be present at all self-service training sessions to answer functional coding questions

• More time needs to be spent training timecard approvers

• Monitoring and control of timecard entry is critical

• Only MEPRS staff members can answer coding question

\ADVANCE TRAINING OPPORTUNITIES

PRE-RECORDED SESSIONShttps://tryconference.oracle.com

Click Last 1 Year

Enter DMHRSi for conference title - click go

This is a list of the pre-recorded discussions on DMHRSi – you can play

recording or download recording

If you have an active DMHRSi account, you can access the iLearning this way:

1. Go to the MHS eLearning website: https://mhslearn.satx.disa.mil.

2. Enter your DMHRSi Username and the initial password is “welcome” [NOTE: Although this is linked to your DMHRSi Username, the passwords for the MHS eLearning website and DMHRSi are maintained separately, so the password for one is not automatically the same as the password for the other]

3. You will be prompted immediately to change this password.

4. Go to Catalog, and select 'DMHRSi Implementation Training'

5. Choose the module you'd like to complete.

If you DO NOT have an active DMHRSi account, you can access the iLearnining this way:

1. Go to the MHS eLearning website: https://mhslearn.satx.disa.mil

2. Follow the instructions for New User/Self Registration.

3. Be sure to fill in your email, work phone, and MTF/Activity

4. Go to Catalog, and select 'DMHRSi Implementation Training'

5. Choose the module you'd like to complete.

Accessing MHS Learn

Jeanie McCleary(210)295-3369

jeanie.mccleary@amedd.army.mil