STEPS FOR ENTERPRISE STRUCTURE:

Create the new personnel area GB01 and give it the Name Gr##, which should be a copy of personnel area CABB

1. In the Personnel Areas IMG activity, use the Copy function to create your New personnel area. a) SAP Menu: Tools → Customizing → IMG → Execute Project.

b) Enterprise Structure → Definition → Human Resources → Personnel

Areas c) Select the action: Copy, Delete, and Check Personnel Area.

d) Choose Copy org. object. e) Enter CABB in the from personnel area field. Enter PA## in the To

Personnel area field. h) Choose Enter.

i) Note the system message Personnel area CABB was copied to PA##. j) Return to the Choose Activity dialog box.

Use the Create Personnel Areas action to change the name of your newly

Created personnel area. a) Select the Personnel Areas action.

b) Select your own personnel area and choose Details. c) Assign it a name that contains your group number, a new address

Create the new personnel subarea 0004, and name it Production ##. This

Personnel subarea should be a subunit of your personnel area PA##.

1. Use the Copy function in the IMG activity Personnel Subareas to create your New personnel subarea based on the subarea Sales (0001) in the personnel

Area PA##. a) Enterprise Structure → Definition → Human Resources → Personnel

Subareas

b) Select the action: Copy, Delete, and Check Personnel Subarea. c) Choose Copy org.object.

d) In the from personnel subarea field, enter the value 0001 (Sales) of Personnel area PA## from the list of possible entries. Enter 0004 in

The To personnel subarea field.

e) Choose Continue.

f) Note the system message: Data already exists for organizational object 0004. Do you want to complete this organizational object? Select Yes.

g) Note the system message Note the list of affected features in the Statistics.

h) When the system requests the personnel area, enter PA##.

i) Note the system message Personnel subarea 0001 was copied to 0004.

j) Return to the Choose Activity dialog box.

Use the Create Personnel Subareas action to change the name of your newly Created personnel subarea.

a) Select the Create Personnel Subareas action.

b) Enter the personnel area PA##.

c) Change the name of personnel subarea 0004 to Production ##.

d) Choose Save and return to the IM

THIS IMAGE BELOW IS ASSOCIATED WITH GROUPING:

Screen shot:

EMPLOYEE SUB GROUP AND ITS INDICATORS:

CREATING NEW EMPLOYEE SUBGROUP:

In the Employee Subgroups IMG activity, use the Copy function to copy Your new employee subgroup (##) from employee subgroup X1 Hourly

Wage earners. a) Enterprise Structure → Definition → Human Resources Management

→ Employee Subgroups. Select the Edit employee subgroup

Environment action.

b) Choose Copy org.object.

c) In the from employee subgroup field, enter the employee subgroup X1

Hourly wage earner, and in the to employee subgroup field, enter Your group number.

d) Note the system message please note the list of affected features in

The statistics.

e) Select Continue.

f) Note the system message Employee subgroup X1 was copied to ##.

g) Return to the Choose Activity dialog box.

Define Employee Subgroup action to change the name of your new Employee subgroup. The new name should contain your group number

a) Select the action Define Employee Subgroup.

b) Select Position to find your employee subgroup (##).

c) Change the employee description for the employee subgroup to Hourly

Wage earner ##.

d) Choose Save and return to the IMG.

Enterprise Structure → Definition → Human Resources Management → Employee Groups → Define

Employee Group → New Entries

Once you have created employee subgroups, save the screen.

Enterprise Structure → Assignment → Human Resources Management → Assign Employee Group to

Employee Subgroup,

DO THE SAME FOR ALL THE OTHER EMPLOYEE SUBGROUP AND SAVE THE WORK.

Generation of Personnel Numbers

99 % Internal – Sap Generates

1 % External – User Input

Personnel Numbers 8 digits

UK Country Group 08000000 – 08999999 – 08 Country Group

- SPRO - SAP Reference IMG

- Personnel Management - Personnel Administration

- Basic Settings

- Maintain number range intervals for personnel numbers - Change Intervals

- 08 08000000 08999999 – example ( decide external(tick) or internal(blank)

DEFAULT COUNTRY CODE: 08

FEATURE: NUMKR

Personnel Management

1. Personnel Management 2. Personnel Administration 3. Customizing Procedures 4. Actions 5. Define Info groups

5a User Group Dependency on Menus and Info Groups

User inputs:

Menu = 08, Text = SHREE Hiring, User-dep. = Tick Ref = 08

Menu = 09, Text = SHREE Termination User-dep. = Tick Ref = 09

5b Info group

Info group = 08

New Entries

User Group No Operations Info types

08 01 INS 0001 Organizational Assignment

08 02 INS 0002 Personal Data

08 03 INS 0007 Planned Working Time

08 04 INS 0008 Basic Pay

08 05 INS 0009 Bank Details

08 06 INS 0014 Recurring Pay /Deduction

08 07 INS 0015 Additional Pay & Deduction

NOTE: REPEAT SAME STEPS FOR INFOGROUPS 9

Info group = 09

New Entries

User Group No Operations Info types

09 01 INS 0014 Recurring Pay / Deduction

09 02 INS 0009 Bank Details

09 03 INS 0008 Basic Pay

09 04 INS 0007 Planned Working Time

6. set up personnel actions

6a Personnel Action Types

Copy existing and then amend…..

Action = 08, Name = Hiring, IG = 08

Action Name of Action Type IG

08 shree Hiring 1 3 1 08

09 shree Termination 1 3 1 09

7. Create reasons for personnel actions

Action Act Reason Name of reason for action

08 01 shree Hiring

09 02 shree Termination

1. Change action menu

8a User Group Dependency on Menus and Info Groups

Menu Text UserDep Ref

08 shree Hiring Tick 08

09 shree Termination Tick 09

8b Action menu

Menu = 01 (Always 01)

User group No Action Populated by SAP

08 01 08 shree Hiring

08 02 09 Shree Termination

System ���� User Profile ����Own Data ���� Parameters

Parameter ID = UGR, Parameter Value = 08 (User group (HR master data)

MOL 08 (Personnel Country Grouping)

PART 2: ORGANIZATION MANAGEMENT

Organization Structure Objects

1. Positions

2. Jobs

3. Org units

4. Cost centers

5. Tasks

6. Person / Employee

All the above 5 (Positions – Tasks) can be assigned to a person

Path instead of Transaction PP01

- SAP Easy Access

- Human Resources

- Organizational Management

- Organizational Plan

- Organization and Staffing

o Create

o Change

o Display

Transaction PPOC - Create

Transaction PPOME - Change

Transaction KS01 – Create Cost Center

TO MAINTAIN ORGANISATIONAL OBJECTS:

TRANSACTION CODE: PP01

Example: IT ORG -ORG

o JOB1 (Application Support )

� POS1 ( DEVELOPMENT

� POS2 (JUNIOR DEVELOPMENT )

� POS3 )SENIOR DEVELOPMENT)

o JOB2 ( Technical Support )

Relationship must be established between POSITIONS – JOB

Relationship must be established between POSITIONS – ORG

Screenshot 1: creating org unit. Repeat the same steps for creating a position and a job.

Points to note:

1. DO NOT GIVE ANY RELATIONSHIPS WHILE CREATING POSITIONS, ORG UNIT AND JOBS.

2. ONCE CREATED THEN START GIVING REALATIONSHIPS

3. MAKE SURE TO NOTE DOWN THE OBJECT ID FOR EACH.

4. CREATE RELATIONSHIP BETWEEN POSITION AND JOB

5. CRAETE REALTIONSHIP BETWEEN POSITION AND ORG UNIT

1. Create IT Organization

Plan Version = Current Plan

Object Type = Organization Unit

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = ITORGND

Object Name = IT Organization – ND

Save 50003150 org created

2 Create JOB1 and JOB2

Plan Version = Current Plan

Object Type = Job

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = ASUPP_ND

Object Name = Application Support - ND

Save 50033497 job1 created

Plan Version = Current Plan

Object Type = Job

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = TSUPP_ND

Object Name = Technical support – ND

Save 50033498 job2 created

3 Create POS1 (DEVELOPMENT

POS2 (JUNIOR DEVELOPMENT)

POS3 (SENIOR DEVELOPMENT)

Plan Version = Current Plan

Object Type = Position

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = DEV_ND

Object Name = Developer - ND

Save 50007275 Pos 1 created

Plan Version = Current Plan

Object Type = Position

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = JUN_ND

Object Name = Junior - ND

Save 50007276 Pos 2 created

Plan Version = Current Plan

Object Type = Position

Click on Object

Create

Validity 01.01.2008 31.12.9999

Object abbr = SEN_ND

Object Name = Senior – ND

Save 50007277 Pos 3 created

Relationships

POS1 -- JOB1 50007275 - 50033497

POS2 – JOB1 50007276 - 50033497

POS3 – JOB1 50007277 - 50033497

Object Type = Position

Object ID = 50007275

CREATING RELATIONSHIPS:

Create

Validity 01.01.2008 31.12.9999

Type of related object = Job

ID of related object = 50033497

Relationship type/relation = B 007

Save

Do the same for 50007276, 50007277

Relationships

POS1 - ORG 50007275 - 50033497

POS2 – ORG 50007276 - 50033497

POS3 – ORG 50007277 - 50033497

Object Type = Position

Object ID = 50007275

Click on Relationship

Create

Validity 01.01.2008 31.12.9999

Type of related object = Organization

ID of related object = 50003150

Relationship type/relation = A 003

Save

Do the same for 50007276, 50007277

INTEGRATION TO PA

Link between OM – PA

SPRO Personnel Management Organization Management Integration

Double click on Basic Settings Set up Integration with personnel Administration

Object Type:

• O - Organization

• C - Job

• S - Position

• K- Cost

• T - Task

• P - Peron

Feature PLOGI – Transaction PE03

1. Personnel Management 2. Organizational Management 3. Integration 4. Integration with Personnel Administration 5. Set up Integration with Personnel Administration

5a. Double Click on Basic Settings

Note: PLOGI PRELI 99999999 Integration: default position

AD HOC Queries

Transactions - SQ02 – Create Info sets

SQ03 - Authorization

SQ01 – SAP Query - possible to change Layouts ( not used often)

PAAH - Ad hoc Query – Not possible to change the layout

1. Create Info Sets

Transaction SQ02

- Environment

- Query Area - Click Standard Area (Client-specific)

- Info set = ZSHREETEST – Create - Name = Shree's Test Infoset - PNP (Info types)

- Click on Logical Data Base – Enter PNP – Continue - Now choose the Info types

- Continue

- Check - Generate

2. Authorization

Transaction SQ03

- User Group = 02 - Info Set = ZSHREETEST

- Click on Assign users and Info Sets - Click SAPUSER - SAVE

- Click on Assign Info Sets - Click - ZSHREETEST PNP Shree's Test Infoset - PNP ((Info types)

Save

3. Ad hoc Query - Select Info Set ZSHREETEST

- Transaction PAAH - Select Fields for the report ( for selection and output )

- Save – Give Query Name and Title SHREEQTEST Shree Query Test

- Continue - Hit List

- Continue - Output

- Send it to Excel

If you want to run the same query again (another day)

- PAAH – Query – Open – Select SHREEQTEST Shree Query Test

-----------------------------------THE END OF PA AND OM---------------------------------------------------