Position Control and Aligning Data for More Accurate Staff and Budget Reporting

Stefan Handlong and Jeanne Sorci

The BIG Idea!

Why focus on Position Control?

• When the 7 key fields of a position are “optimized”,

important functions are more effective:

– Position Allocations in Position Control

– Payroll

– Contracts

– Position Reports

– State Reporting

– Budget/Position Forecasting

Why focus on Position Control?

• Position Control provides data to insure

equitable distribution of personnel resources

• When Position Control is fully implemented,

the creation of unauthorized positions is

eliminated.

Capital City Elementary School

Teachers

Principal

Office Manager Nurse

• DAC: Capital City Elementary

• Position Type: Teacher

• Description: Teacher Grade 1

• FTE: 3.00

• State Position Code

• Classification: Cert Non-Admin

FUND PROGRAM FUNCTION OBJECT UNIT

001 100 1000 6112 137

DAC

Position Type

Description

State Position Codes

Position Category

Department Classification

FTE and Funding

Elements

of a

Position

Capital City Elem

Teacher

Teacher Grade 1

207 - Elem Classroom

Teacher Classroom

K - 3Certified

Non-Admin

FTE - 37.0 and Funding

Elements

of a

Position

Standardizing Position Elements

• Create Common Data Standards for Position

Elements (Naming Conventions)

• Don’t do this:

– Bus Driver, Bus Drivers, Driver 1, TransDriver

– Teacher, Tchr, Teach, TeacherMA, RetTeacher

– Extra Duty, Xtra Duty, Xduty, Additional Hrs

Setting up and Maintaining Position Control

• Master Positions

• Updating Descriptions

Position Control

Implementation

Cycle

Gap AnalysisGap Analysis

Create PC StandardsCreate PC Standards

Apply StandardsApply StandardsTrain All UsersTrain All Users

Maintain Position Control

Maintain Position Control

Position Control Services

• Business Process Review for PC

• Consulting to create standards and update

key fields

• Training for maintaining PC