Statutory ReturnsEngland

Jim HaywoodProduct Manager for Statutory Returns

Version 0.9

ContentArea Aspect

School Census Autumn 2013 Lessons Learnt

School Workforce Census 2013 Latest News

School Census Spring 2014 Autumn Release 2013

CTF 13 Autumn Release 2013

Pupil Premium Autumn Release 2013

Disadvantaged Pupil Identifier Vision

School Census Autumn 2014 Post 16 Learning Aims

Unique Learner Number Request via CTF

School Census Autumn 2013 - Latest News

School Census Autumn 2013 - Lesson Learnt

School Census in General: • Procedures to be updated so that bugs are not repeated, even if

we don’t have to take action in the first instance• Improve UAT workshops and our support of dry runs, so we have

earlier warning of: • differences between DfE COLLECT and DfE school validation• issues that will not be found by general testing

School Census Autumn 2013 - Lesson Learnt

School Census in General: • Take more ownership of the DfE Summary Report:

• Ensure that we understand how the DfE is calculating summary totals

• Ensure that we can explain the difference between totals in the DfE Summary Report and totals in the SIMS Detail Reports

School Census Autumn 2013 - Lesson Learnt

School Census Autumn: • Help schools to avoid Learning Aim end dates in September as

well as August• Make more use of Duration for deciding Planned End Dates• Give schools control of overwriting of Course Manager end dates

with previous Autumn Census end dates

School Census Autumn 2013 - Lesson Learnt

School Census Autumn: • Give schools control over whether QWS or AO is the source for

QAN/Discount Codes for “Completed” Learning Aims - we may need DfE permission for this

• Provide bulk update facilities where schools have opted for editing information in the Learning Aims panel of the School Census, while ensuring that school understanding that it is better to update the source data if at all possible

School Census Autumn 2013: Latest News

News FeedSupportNet Resource 19270

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School Workforce Census 2013 - Latest News

School Workforce Census 2013 - Latest News

Latest News: • We expect calculation of teacher pay to be the biggest issue for

this year’s Census• We need to help schools to decide if they are going to use

Allowance flags to modify Basic Pay or adjust the amounts directly in the Census

School Workforce Census 2013: Latest News

News FeedSupportNet Resource 20729

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School Census Spring 14 - Autumn Release 13

School Census Spring 2014: School Phase

Pupil Referral Unit• PRU (Pupil Referral Unit) Census has been dropped • PRU is now included in School Census as a School Phase (PR) • This means that the several items will be included in School

Census for the first time, but only where the School Phase is PR or deemed to be PR, e.g.

• Teenage Mothers• Time in Unit• Provider Status

 

 

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School Census Spring 2014: School Phase

All Though• All Through included as a School Phase (AT)• SIMS menu routes have been adjusted so schools with Phase AT

have access to both Primary and Secondary functionality• Schools that move from Phase SS (Secondary School) to Phase

AT will notice changes to School Census Spring in several areas, e.g.

• Class Type • Infant Admissions • Class/Reg Group Information

 

 

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School Census Spring 2014: New ItemsTop-up Funding Indicator• Those pupils on roll on Census Day for whom a school receives

top-up funding from the local authority or in the case of a PRU another school.

• Top-up funding is supplied by local authorities from their high needs budget directly, or in the case of PRUs through other schools, to meet the additional costs of support for individual pupils.

• This data item will be used for post-16 funding allocation purposes, to inform the development of the high needs funding system in the future, to monitor changes in high-cost pupil numbers over time and for estimating future costs and allocations.  

 

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School Census Spring 2014: New ItemsTop-up Funding Indicator• Schools will only need this information for Census purposes, so

we have catered for it via Statutory Returns Tools 

 

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Graphic to be updated

School Census Spring 2014: New ItemsAdopted from Care• Those children on roll on Census Day who were looked after

immediately before adoption. • It will be up to those who have parental responsibility (adoptive

parents, special guardians and carers) to decide if they wish schools to know whether such children have been adopted, or are under a special guardianship order or a residence order.  

 

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School Census Spring 2014: New ItemsAdopted from Care• Schools will only need this information for Census purposes, so

we have catered for it via Statutory Returns Tools 

 

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Graphic to be updated

School Census Spring 2014: Family Holidays

 Attendance• Attendance code F will be collected if it exists for the Autumn

Term, but the code should not be used from September 2013 onwards ,as it is redundant  

Quote from the DfEFrom September 2013 Code F: ‘Extended family holiday authorised by the school’ becomes redundant as schools no longer need to agree an extended leave beyond a statutory limit (we have removed the statutory threshold of ten school days). We accept that software suppliers may not be able to completely disable Code F until their Autumn Release; in this case for Autumn term absence data collected in the Spring School Census we will aggregate data for Code F with Code H: ‘Authorised absence due to family holiday’.

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School Census Spring 2014: Key Dates

Census Date: • 16/01/2014

Age:• Age as at 31/08/2013

Attendance: • Pupils aged 4 to 15 at 31/08/2013• Start of Autumn Term to 31/12/2013 (inclusive)

Exclusions:• 01/04/2013 to 31/08/2013 (inclusive)

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School Census Spring 2014: Key Dates

Eligibility for Free School Meals: • Non-PRUs 04/10/2013 to 16 January 2014 (inclusive) • PRUs 8 January 2013 to 16 January 2014 (inclusive)

Learner Support:• 01/08/2013 to 16/01/2014 (inclusive)

Early Years:• Aged 2 as at 31/12/2013• Aged 2 years at 31/08/2013 but 3 by 31/12/2013 (Rising 3s)

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CTF 13: Autumn Release 2013

CTF 13: Autumn Release 2013

Autumn Release 2013: • Cancel button added to choice of CTF Export type• Cancel button added to choice of CTF Import type• CTF Export adjusted for Sponsor led Academies that have not yet

update pupil DOA so that it is no earlier than the date the Academy opened

• Numerous changes to the specification, but these will not be significant to users

Pupil Premium: Autumn Release 2013

Pupils Premium: Autumn Release 2013

Autumn Release 2013: • New functionality to import and store Pupil Premium information

provided by the DfE in CSV format• Takes account of cross year nature of the funding• Takes account of different types of Pupil Premium• Existing Pupil Premium functionality will be “fed” from this new

functionality

Screenshot to be added

Pupil Premium: Autumn Release 2013

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Disadvantaged Pupils Identifier

Disadvantaged Pupils Identifier: Vision

Vision: • Our current Pupil Premium functionality identifies the pupils the

DfE identified for calculating the Pupil Premium funding• This is helpful in many ways, but is confusing when used to

identifier other disadvantaged pupils• It would cause less confusion if we provide separate functionality

for the school to indentify who they consider to be their disadvantaged pupils

• If we provide a Disadvantaged Pupils Identifier we would also make it available to Assessment and Discover

Question:• Should we add a Disadvantaged Pupils Identifier?

School Census Autumn 2014: Post 16

School Census Autumn 2014: Post 16

Post 16 Learning Aims: • Core Learning Aim• Planned Post 16 Programme Hours• Employment Status

• The DfE has decided not to collect information in the Census on prior attainment in English and Maths, although this attainment will have an impact on funding

School Census Autumn 2014: Post Core Learning Aim

Summer Release 2013: • Core Learning Aim added to Focus | Student | Courses• Only needed for vocational programmes

School Census Autumn 2014: Post 16 Planned Programme Hours

Summer Release 2014 (or earlier if possible): • The DfE have accepted that this are the hours agreed with the

pupil on acceptance to the programme and may not be in line with a particular “snapshot” of the pupils timetable

• Qualification hours and non-qualification hours will be collected separately for each Post 16 student

School Census Autumn 2014: Post 16 Planned Programme Hours

Summer Release 2014 (or earlier if possible): • In future years the collection of these items will be restricted to

hours for the year of the Census (2014/15), but for this first collection only, there will also be a retrospective collection of hours for the previous year (2013/14).

• New functionality will be provide in SIMS where schools will be able to list their Post 16 pupils and enter planned hours for a particular Academic Year; a hyperlink to Student Course will be included

School Census Autumn 2014: Post 16 Employment Status

Summer Release 2014: • Identification of students who are in full time employment (defined as 20

hours or more per week)

News FeedSupportNet Resource 20996

Unique Learner Number: Request Via CTF

Unique Learning Number: Request via CTF

ULN Request via CTF: • Many school have had their CTFs rejected by S2S• In nearly all cases the rejection has been on the grounds of an

incomplete address• The S2S validation on addresses is very stringent, which makes

non sense as LRS are only interested in the Post Code• We understood the DfE would sort this out before the rush began

to get ULN in place for School Census Spring 2014

Thank you for your time