Statewide Student Management System

SIS Updates

April 16, 2014

Deborah GilliamProduct Manager, SIS

Debbie.Gilliam@tn.gov

615-253-1637 Office

Participating Addendum Commitments

04/19/2023 3

You are not committed to the SSMS for life of contract

You are not committed to a vendor for life of contract Change vendors – new PA required Change from local/vendor hosted to DOE hosted – PA

required Document vendor selection process

– Maintain documentation on file locally– Include rationale for selection (Ex: memo

explaining rationale, minutes from Board meeting, etc.)

– Required for audit purposes

SSMS General

04/19/2023 4

Extracts generated routinely by vendor SIS application releases, updates,

patches, etc. - applied by vendor for all districts at same time

Routine maintenance downtime windows as needed– Wednesday evenings– Saturdays (all day)– Application releases/updates, etc.

applied during these times Any other downtimes – will be notified

SSMS General

04/19/2023 5

New SSMS Listservs for general communications– Per vendor and combined– Provide primary and secondary contacts for

Listserv (district, vendor name, contact name, email, & phone no.)

– Send contact information to:

ssms.info@tn.gov

SSMS General: Annual Cost Billing Process 2014-15

04/19/2023 6

Annual cost based on funded ADM counts (K-12 only)

July - DOE will provide official ADM counts to districts and vendors

On/after August 1 – vendor will invoice district for district share of annual cost– Vendor will send TDOE copy of district

invoices On/after September 1 - vendor will invoice TDOE

for state share of annual cost ($2.55/ADM) for respective districts

IMPORTANT DATES: Star_Student

04/19/2023 7

June 30, 2014 - TDOE contract with Pearson (Star_Student) ends

August 1, 2014 - Support for Star_Student ends

November 1, 2014 - All historical data must be pulled for data conversion

Mid – Late November 2014 – cut-off for “live” access to Star to complete state Report Card reporting process

November 30, 2014 – all district user access to Star_Student will be terminated

04/19/2023 8

At start of 2013-14 SY: 85 districts + 4 State Special

Schools on SSMS 2 districts – Star local hosted 91 districts had to choose a

new SIS for 2014-15 SY– Knox Co. – Follett local hosted– 89 Star districts - Participating

Addendum– 1 Star district pending Board approval– 8 additional districts joined SSMS (DCS)

97 districts committed to SSMS for 2014-15

SIS Vendor Choice Almost…

Edupoint (Synergy) - 25 SSMS Districts

04/19/2023 9

Alamo HenryAthens LexingtonBenton MarionBradley McMinnChester MeigsCrockett MonroeDecatur ObionDyer PolkDyersburg RoaneEtowah SweetwaterGrainger TrentonHardeman WeakleyHenderson  

Follett (Aspen) – 9 SSMS Districts

04/19/2023 10

CampbellClaiborneClintonCockeHancockJeffersonNewportTN School for DeafWest TN School for Deaf

Pearson (PowerSchool) – 8 SSMS Districts

Bedford

Bells

Gibson

Haywood

Humboldt

Lauderdale

McKenzie

Richard City

04/19/2023 11

Skyward (Student Management Suite) – 29 SSMS Districts

Alvin C York JacksonBledsoe JohnsonCarter MaconClay OvertonDeKalb Pickett Dickson RogersvilleElizabethton SequatchieFayette SevierFentress SmithFranklin SSD StewartGreene TN School for BlindHawkins TiptonHickman WarrenHouston WhiteHumphreys  

04/19/2023 12

STI (InformationNOW) – 26 SSMS Districts

Bradford ManchesterCannon MarshallCarroll MauryCoffee McNairyFayetteville MilanFranklin MooreGiles PerryHardin RutherfordHuntingdon Sumner CountyLake TN DCSLawrence TullahomaLewis WayneLincoln West Carroll

04/19/2023 13

SSMS Implementation Status

04/19/2023 14

Initial data conversion – testing/mapping your data to their SIS application

Internal testing/mapping of EIS extracts– All five vendors required to test/validate generation of

EIS extracts Internal development/testing of state reports

SSMS Implementation Status

04/19/2023 15

Azure production environments in place for all five vendors– Adjustments and tuning on-going– District URLs created for all districts– Connections to EIS, EasyIEP, etc.., not yet established

Some vendors have subset of districts already testing/training/working in Azure environment

Some vendors have subset of districts testing/training/working in vendor application environment

SSMS Implementation Status

04/19/2023 16

TDOE platform team beginning EIS test validation platform build

All five vendors working on the overall TDOE Ed-Fi platform– Eventually, most if not all TDOE applications, data

warehouse, dashboards, etc., will flow through the Ed-Fi Operational Data Store (ODS)

SINGLE SOURCE OF TRUTH

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