STATE PLANNING COMMISSION, GOVERNMENT OF TAMIL NADU for_Empanelment.pdf · 2017-01-13 · state...

____________________________________________________________________________________________________________ 1 of 49 Seal & Signature of the Applicant

STATE PLANNING COMMISSION,

GOVERNMENT OF TAMIL NADU

REQUEST FOR QUALIFICATIONS

FOR EMPANELMENT OF PRIVATE, PUBLIC, AND NOT-FOR PRO FIT

ORGANIZATIONS AND INSTITUTIONS

FOR

POLICY RESEARCH AND EVALUATION STUDIES / INDEPENDEN T

MONITORING / DATA HANDLING, ANALYTICS AND VISUALISA TION

August 2015

State Planning Commission (SPC)

Ezhilagam, 5th Floor, Chepauk

Chennai -600 005

Phone: 044-28545460

E-mail :[email protected]


PREAMBLE

The Government of Tamil Nadu (GoTN) is committed to greater use of evidence in

decision making to improve implementation and effectiveness of its poverty programmes.

To this end it would like to institutionalize the use of relevant and high quality monitoring

and evaluation data in the process of planning, review and course correction, targeting and

allocation of resources for its various schemes and programmes.

The Planning, Development and Special Initiatives (PD&SI) Department, GoTN has

under its purview 3 agencies that play an advisory role in supporting the Government in

the process of informed decision making on programmes and policies. These are the State

Planning Commission (SPC), the Department of Evaluation and Applied Research

(E&AR) and the Department of Economics and Statistics (DES). The SPC, E&AR, DES

usually do and other Departments/Agencies of GoTN may require support in the form of

one or more of the following types activities of research, evaluation, monitoring and data

analytical activities in sectors primarily related to socio-economic factors affecting the

poor and/or economic and social development of the State and matters pertaining to public

policy. Therefore, the Government (through the State Planning Commission) proposes to

Empanel organizations and institutions that undertake research, policy advisory and

consulting activities in the private, public, or not-for-profit sectors to assist these

Departments in generating and interpreting high quality monitoring, survey,

administrative and evaluation data that is relevant for policy making. Three Panels will be

constituted to serve the research and monitoring & evaluation needs of the different

Departments: (1) Policy Research and Evaluation Studies (2) Independent Monitoring and

(3) Data Handling, Analytics and Visualization. (Details contained herewith)


Disclaimer

The information contained in this Request for Qualification document (the “RFQ” ) or

subsequently provided to Applicant(s), whether verbally or in documentary or any other

form, by or on behalf of the Tender Inviting Authority or any of its employees or advisors,

is provided to Applicant(s) on the terms and conditions set out in this RFQ and such other

terms and conditions subject to which such information is provided.

This RFQ is not an agreement and is neither an offer nor invitation by the Tender Inviting

Authority to the prospective Applicants or any other person. The purpose of this RFQ is to

provide interested parties with information that may be useful to them in the formulation

of their application for qualification pursuant to this RFQ (the “Application” ). This RFQ

includes statements, which reflect various assumptions and assessments arrived at by the

Tender Inviting Authority in relation to the scope of work. Such assumptions, assessments

and statements do not purport to contain all the information that each Applicant may

require. This RFQ may not be appropriate for all persons, and it is not possible for the

Tender Inviting Authority, its employees or advisors to consider the investment

objectives, financial situation and particular needs of each party who reads or uses this

RFQ. The assumptions, assessments, statements and information contained in this RFQ

may not be complete, accurate, adequate or correct. Each Applicant should therefore,

conduct its own investigations and analysis and should check the accuracy, adequacy,

correctness, reliability and completeness of the assumptions, assessments, statements and

information contained in this RFQ and obtain independent advice from appropriate

sources.

Information provided in this RFQ to the Applicant(s) is on a wide range of matters, some

of which may depend upon interpretation of law. The information given is not intended to

be an exhaustive account of statutory requirements and should not be regarded as a

complete or authoritative statement of law. The Tender Inviting Authority accepts no


responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

The Tender Inviting Authority, its employees and advisors make no representation or

warranty and shall have no liability to any person, including any Applicant or Bidder,

under any law, statute, rules or regulations or tort, principles of restitution or unjust

enrichment or otherwise for any loss, damages, cost or expense which may arise from or

be incurred or suffered on account of anything contained in this RFQ or otherwise,

including the accuracy, adequacy, correctness, completeness or reliability of the RFQ and

any assessment, assumption, statement or information contained therein or deemed to

form part of this RFQ or arising in any way with pre-qualification of Applicants for

participation in the Bidding Process.

The Tender Inviting Authority also accepts no liability of any nature whether resulting

from negligence or otherwise howsoever caused arising from reliance of any Applicant

upon the statements contained in this RFQ.

The Tender Inviting Authority may, in its absolute discretion but without being under any

obligation to do so, update, amend or supplement the information, assessment or

assumptions contained in this RFQ.

The issue of this RFQ does not imply that the Tender Inviting Authority is bound to select

and shortlist pre-qualified Applications for Tender Stage or to appoint the selected Bidder,

as the case may be, for the Project and the Tender Inviting Authority reserves the right to

reject all or any of the Applications or Tenders without assigning any reasons whatsoever.

This is a multi-stage tendering process, following the provisions of Section 32 (1) of the

Tamil Nadu Transparency in Tender Rules 2000, where the first stage is RFQ for

empanelment. Post RFQ, the next stage would be conducted by the respective employers

(i.e. respective Government Departments and agencies with specific requests for studies)


who will issue Request for Proposals to the empanelled agencies and invite relevant

technical and financial bids.

The Applicant shall bear all its costs associated with or relating to the preparation and

submission of its Application including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which may be

required by the Tender Inviting Authority or any other costs incurred in connection with

or relating to its Application. All such costs and expenses will remain with the Applicant

and the Tender Inviting Authority shall not be liable in any manner whatsoever for the

same or for any other costs or other expenses incurred by an Applicant in preparation or

submission of the Application, regardless of the conduct or outcome of the Bidding

Process.


STATE PLANNING COMMISSION,

GOVERNMENT OF TAMIL NADU

REQUEST FOR QUALIFICATIONS FOR EMPANELMENT OF PRIVA TE,

PUBLIC, AND NOT-FOR PROFIT ORGANIZATIONS AND INSTIT UTIONS

FOR POLICY RESEARCH AND EVALUATION STUDIES / INDEPE NDENT

MONITORING / DATA HANDLING, ANALYTICS AND VISUALISA TION

Background:

The State Planning Commission proposes to Empanel organizations and institutions that

undertake research, policy advisory and consulting activities in the private, public, or not-

for-profit sectors (and are legal entities as described in Clause 8.3 of the Section on

Instructions) for assisting the State Planning Commission (SPC), Department of

Evaluation and Applied Research (E&AR), the Department of Economics & Statistics

(DES) or any other government department or agency in generating and interpreting high

quality monitoring, survey, administrative and evaluation data that is relevant for policy

making. The 3 panels under which organizations and institutions may be empanelled are:

(1) Policy Research and Evaluation Studies

(2) Independent Monitoring

(3) Data Handling, Analytics and Visualization.

There are three agencies under the purview of the Department of Planning, Development

& Special Initiatives (PD&SI), Government of Tamil Nadu, which supports the

Government in an advisory role on various policy matters related to the development of

the State using evidence from relevant monitoring and evaluation data.


The State Planning Commission (SPC) is an advisory board that provides

recommendations to the Government of Tamil Nadu on various matters pertaining to the

development of the State. This includes advising on new schemes to be adopted by the

Government, reviewing the process of implementation and progress achieved on various

ongoing programmes, implementing the State Balanced Growth Fund, monitoring

development indicators that inform indices such as the Human Development Index, and

the use of such information to inform the Government for appropriate interventions, and

to undertake special studies as required for formulation and implementation of plan

projects and programmes.

The Department of Evaluation and Applied Research (E&AR) is responsible for

undertaking evaluation studies to assist the Government in policy formulation and to

improve programme implementation. This includes evaluating schemes, projects, and

programmes sponsored by both the Central and State governments, as well as external

agencies, carrying out large-scale socio-economic surveys, and preparing the Tamil Nadu

Economic Appraisal publication every year.

The Department of Economics and Statistics (DES) is responsible for collection,

compilation and dissemination of timely data for policy formulation by the State and

Central Governments. It is the designated Nodal Statistical Agency in the State. The

Department undertakes collection and compilation of data and dissemination of statistics

relating to Primary, Secondary and Tertiary sectors such as Agriculture, Industry, State

Income, District Income, Prices etc. and Special Studies / Surveys as and when entrusted

by Central and State Governments. The Department is presently exploring the scope for

setting up an advanced Data Analytics Initiative in collaboration with the State E-

Governance Agency.


The SPC therefore, in the role of the Tender Inviting Authority is issuing this Request for

Qualifications (RFQ) to empanel a maximum of 12 organizations / institutions with the

relevant expertise and experience under each of the 3 panels to support the work of the

departments listed above (SPC, E&AR, DES) or any other Department/Agency of the

GoTN as and when required. The RFQ documents received will be evaluated based on the

criteria given and qualified list of applicants will be empanelled for one or more of the

three panels to which they have applied. In case of a situation where more number of

applicants are tied at the same position, the maximum number of 12 organisations /

institutions may be relaxed in order to accommodate additional applicant(s) who are

equally qualified.

In the second stage, after Empanelment, as and when the need arises, respective

departments will issue a Request for Proposal (RFP) document to the empanelled

agencies, and invite relevant technical and financial bids. The RFP documents will be

evaluated by an evaluation committee appointed by the respective Department. The

qualified agency will be selected and work will be awarded after necessary negotiations.

The entire RFQ and Bidding process will be done as per the Tamil Nadu Transparency in

Tenders Act, 1998, (TT Act) latest and TT Rules 2000 there under. The TT Act can be

downloaded from the below link:

http://cms.tn.gov.in/sites/default/files/gos/fin_e_409_2012.pdf

Applicants must provide all the relevant information (in English or Tamil language only)

as per the prescribed format. Applicant mean organization /institution that undertakes

research, policy advisory and consultancy activities in the private, public, or not-for-profit

sectors as per Clause 8.3 of the Section on Instructions.

If the Applicants are bidding jointly, a binding declaration must be given of the lead firm

stating what form the cooperation will take with an indication of the nature of agreement

and a copy of the same. The Request for Qualification document for empanelment can be


downloaded free of cost from the websites www.tenders.tn.gov.in and

http://www.spc.tn.gov.in

“RFQ document must be delivered in Hard copy along with soft copy (PDF format) in a

CDin a sealed cover in the office of SPC by on or before 15.00 hours on 16.09.2015 and

document must be accompanied by a non-refundable Processing Fees of INR. 5000/-

(INR Five Thousand only/-) for each of the RFQ(s) submitted by means of Demand Draft

from any Nationalised / Scheduled Bank drawn in favour of “The Accounts Officer, State

Planning Commission, Chennai 600005” payable in Chennai. A Pre-application meeting

is proposed to be held on 27.08.2015 at 11.00 AMin State Planning Commission,

Chennai- 600 005.

Applicants applying for more than one sector may please submit the documents in

separate sealed covers subscribed as applicable with separate non-refundable processing

fees for each of the RFQ(s) submitted.


Instructions

1. Name and address of the client

Member Secretary

State Planning Commission (SPC),

Ezhilagam, 5th Floor, Chepauk,

Chennai -600 005.

Phone: 044-28545460


The documents shall be submitted at the following address:

Member Secretary,



Chennai -600 005.

Phone: 044-28545460


2. The details can be downloaded from the websites

www.tenders.tn.gov.in and http://www.spc.tn.gov.in

3. The Applicants should provide the following documents in English or Tamil

language (with authorized translations) in the prescribed formats only.

i) Legally binding signed declaration of undertaking (Form-1)


ii) Organizational profile and status (Firm’s Name, Contact person, address of

the institution/organization, phone no., fax no., email ids of contact person

and web address) (Form-2)

iii) Summary of sector wise relevant research, evaluation, survey, monitoring

and data analytics experience (Form-3)

iv) Experience across various locations (Form 4). Applicants relevant

experience with attached certificates (to be attached with Form 4)

v) Summary of key professionals (research/faculty positions for research

institutions and universities; senior professionals/technical experts for

private consulting organizations/institutions) available (Form-5)

vi) Curriculum vitae of the key personnel (Form-6)

vii) Financial Information:

No. Legal Entity Proof Required

1 University / Deemed to be a University

/ College / Institute which is

(a) Set up under an Act of Parliament

or an Act of a State Legislature

(b) Constituted as a Society / Trust

under the relevant Acts and is

recognized by UGC / AICTE / MCI

/ ICSSR.

Requirement waived.

Audited Balance Sheet and Profit

& Loss account or Income &

Expenditure account for last three

year (Form 7)

2 Companies / Policy advisory firms which are organized as: (a) Society / Trust / LLP / LLCs under

the relevant Acts

Audited Balance Sheet and Profit

& Loss account or Income &

Expenditure account for last three

years (Form 7)

viii) Statement of personnel structure (number and qualifications) (Form-8)

ix) Declaration of Joint Venture Applicants (Form- 9)


x) Proof of establishment by the firms having presence in Tamil Nadu (Form

- 10)

xi) Any other relevant information (Form-11)

4. The details and the information should be furnished in the prescribed format to the

following address. Separate envelopes should be submitted for each of the RFQ

documents with superscribed as “Empanelment document for – POLICY RESEARCH

AND EVALUATION STUDIES” / “Empanelment document for INDEPENDENT

MONITORING / “Empanelment document for – DATA HANDLING, ANALYTICS

AND VISUALIZATION” as applicable.

To

Member Secretary,



Chennai -600 005.

RFQ documents without necessary superscription on the cover as requested above

will be unopened and will be not considered for evaluation.

5. Due date and time for submission of RFQ: up to 15.00 hrs on16.09.2015

6. The applicants providing inadequate information and/or without adequate non-

refundable processing fees will be liable for rejection.

7. The information and the details received will be evaluated and qualified applicants

only will be empanelled.


8.1 DEFINITIONS:

In this document the following words and expressions have the meaning hereby assigned

to them.

8.2 EMPLOYER means one of the following: the State Planning Commission,

Department of Evaluation & Applied Research, Department of Economics & Statistics or

any other department/agency of Government of Tamil Nadu that specifically engages the

services of any of the empanelled Applicants.

DEPARTMENT means The State Planning Commission (SPC), Government of Tamil

Nadu (GoTN).

8.3 APPLICANT means an organization /institution that undertakes research,

consultancy and policy advisory activities in the private, public, or not-for-profit sectors

that may be legal entities of the following forms:

8.3.1 University / Deemed to be a University / College / Institute which is:

(a) Set up under an Act of Parliament or an Act of a State Legislature or

(b) Constituted as a Society under the Societies Registration Act, 1860; or as a Trust

under a relevant Trust Act and is recognized by the UGC / AICTE / MCI / ICSSR.

8.3.2. Companies / Policy advisory / Consulting firms which are organized as a Society

under the Societies Registration Act, 1860; or as a Trust under a relevant Trust Act; or as

a Limited Liability Partnership under LLP Act, 2008 or as a Limited Liability Company,

or as a Company under the Companies Act 2013.

The entity must have been in business in India for atleast three years with operational

presence in India. Individuals are not eligible to apply.

8.4 Joint venture / association may be allowed subject to maximum of two entities. No

entity can be a part of more than one application. The Lead entity should satisfy / fulfil


75% of the financial criteria and 50% of the technical criteria, and at least one of the

entities should be in existence for at least threeyears during the past five years.

General Information:

9. Any other information and clarification concerning the application can be had from

the office of the State Planning Commission, Ezhilagam, Chepauk, Chennai-600005

with prior appointment. Contact Details are Name/Designation: Thiru

K.Ramakrishnan, Head of Division (IPT), State Planning

Commission (SPC), Ezhilagam, 5th Floor, Chepauk, Chennai-600

005. Phone No: 044- 28550402 email id: [email protected]. A Pre-

application meeting is proposed to be held on 27.08.2015 at 11.00 AM in State

Planning Commission.

10. The empanelment will be initially for a period of two years with an extension for one

additional year based on a review of performance and requirement of the Department.

11. Pre-qualification / Empanelment does not necessarily mean that a job/offer will be

assigned to the Applicant(s).

12. This is a multi-stage tendering process, where the first stage is RFQ for empanelment

and the post RFQ stage would be conducted by the respective departments from the

empanelled list of applicants based on need and requirement, as per the Tamil Nadu

Transparency in Tenders Act, 1998, (TT Act) latest and TT Rules 2000 there under.

13. Further communication/clarifications will be made with the applicants, if found

essential before empaneling.

14. All information submitted will be the property of SPC and will not be returned.


15. All information requested for in the enclosed forms should be furnished against the

respective columns in the format. If information is furnished in separate documents

reference to the same shall be given against the respective column. No columns

should be left blank. However, the applicants are cautioned that non-submission of

complete information called for in the required formats, or making any change in the

prescribed forms may result in the application being summarily rejected.

16. Copies of the references, information, work orders, completion certificates, etc.,

obtained from the respective clients certifying the suitability, technical know-how,

experience or capability of the applicant and submitted by the applicant, which may

be verified by SPC, if considered necessary.

17. The applicants are advised to attach any additional information which is considered

necessary in regard to proving their capabilities. No further information will be

entertained after submission of the application unless it is called for by the SPC.

18. Applicants who wish to submit the application shall submit the application with a

processing fee (non refundable) of Rs. 5,000/-per panel (Rupees Five thousand

only).

19. The processing fee shall be paid along with the application form in the form of

crossed Demand Draft payable at Chennai from a Nationalised / Scheduled Bank

drawn in favour of “Accounts Officer, State Planning Commission, Chennai”

Applications received without processing fee shall not be considered for evaluation.

20. The cost incurred by the applicants in preparing and submitting this application, in

providing clarification or attending discussions, conferences in connection with

process of empanelment shall be borne by the applicant and the Department in no


case will be responsible or liable for these costs regardless of the conduct or outcome

of the process.

21. The application shall be signed by a duly authorized person holding the Power of

Attorney for signing the application, in which case a certified copy of the Power of

Attorney or Board Resolution issued by the Board of Directors or appropriate

resolution / authorization from the governing body shall accompany the application.

For Universities / Educational Institutions shall accompany with authorisation from

the Registrar of the Institutions along with the application.

22. The Tender Inviting Authority reserves the right to reject all applications and to annul

the process at any time without assigning any reason(s) thereof and without thereby

incurring any liability to the applicants

23. All financial information shall be given in Indian Rupees only.

24. Evaluation of RFQ:

The evaluation committee to be appointed by the Member Secretary, SPC will carry out

its evaluation applying the evaluation criteria and system specified below. Each

responsive proposal will be attributed a score.

25. Termination of Empanelled Firms:

The Contract of the Empanelled firms with the SPC/Other Departments / GoTN will be

terminated in the following ways:

i. The term of RFQ expires;

ii. Termination of Empanelment due to non-performance during the execution of Assignments

/ Project:

● Performance is below expected level.

● Non adherence to the timelines of the Project.

● Quality of work is not satisfactory.


● SPC / Other Departments / GoTN shall terminate the contract on evidence of

persistent non-performance by giving one month notice.

● SPC / Other Departments / GoTN also reserves the right to assign the

assignment/work to other empanelled Subject Specialist/Consultant

(Individual/Institute) and split the work among more than one empanelled Subject

Specialists/Consultants (Individuals/Institutes).

26. Scope of Work:

The SPC, E&AR, DES usually do and other Departments/Agencies of GoTN may require

support in the form of one or more of the following types of research, evaluation,

monitoring and data analytical activities described in the table below in sectors primarily

related to socio-economic factors affecting the poor and/or economic and social

development of the State and matters pertaining to public policy. Applicants will be

required to provide details on their research expertise in specific areas of expertise if any,

as per the RFQ document. The empanelment will be for expertise in the type of research

activity – Policy Research and Evaluation Studies, Independent Monitoring and Data

Handling, Analytics and Visualization.

S.N Expertise Details

1 POLICY RESEARCH

AND EVALUATION

STUDIES

Designing and undertaking small and large-scale

research and evaluation projects based on primary

and/or secondary sources of data, using quantitative,

qualitative or mixed methods, and providing

recommendations for use in policy making. This would

include (but is not limited to) needs assessments;

diagnostic studies; process evaluations; feasibility

studies; impact evaluations, concurrent or ex post; cost-

benefit and options analysis; cost-effectiveness analysis;

outcomes tracking surveys, systematic reviews,


programme theory assessments; beneficiary tracking and

satisfaction studies; cohort / panel surveys etc.

2 INDEPENDENT

MONITORING

Planning, undertaking and preparing actionable reports

from independent third party monitoring of activities

and data validation of publicly funded programmes and

activities. This could involve (but is not limited to)

observations, measurements & recording; surveys &

interviews with beneficiaries, front line implementing

staff, & other stakeholders; detailed technical and/or

social audits; sample surveys for tracking performance

and outcomes; real-time tracking and supervision using

digital tools including cameras, GPS etc.

3 DATA HANDLING,

ANALYTICS AND

VISUALIZATION

Undertaking advanced data analytics, modelling and

forecasting using existing government datasets at the

State / Central level; prescriptive data analytics (to

inform decision making); and representing the same in

dashboards, graphics and other visualization that enable

easy use in policy making. As well as provide

recommendations for handling of large quantities of data

such as measures fir storage, indexing, retrieval of large

datasets. This involves (but is not limited to) to time

series analysis, statistical explanatory and predictive

models, validation of data quality, intelligent data

gathering, interpretation and visualization of static and

real time data, and big data analytics.

• For each stream of expertise there will be a separate evaluation done. Hence each

of the types of research activities is to be treated as a separate requirement and

details to be provided as such. Separate applications are required for each Panel


with separate application fees for each panel. The envelopes shall also be

superscribed separately. For example the same firm that wants to be empanelled

for Policy research and evaluation studies and Data handling, analytics and

visualization shall submit two sets of documents with the relevant experience and

personnel information. The envelope should be super scribed as “Empanelment

document for – POLICY RESEARCH AND EVALUATION STUDIES” and

“Empanelment document for – DATA HANDLING, ANALYTICS AND

VISUALIZATION”.

• Applicants are requested to ensure that the experiences cited in the Forms 3- 6 are

relevant to the specified types of activities for which the empanelment document is

being submitted. Similarly the professional CVs should be of people / teams who

have been associated with projects in that activity.

• Post empanelment, in case of change / replacement in the original Joint Venture /

Association, SPC may consider the changes / replacement with equivalent or

above qualified Applicants after the receipt of the written request from the lead

firm. The approval of the change / replacement will be at the sole discretion of the

Member Secretary, State Planning Commission.

27. Broad Role of the Empanelled Applicants:

As described in Background Section, the list of empanelled agencies may be used by SPC,

DES, E&AR and any other State government agencies / statutory organisations of

Government of Tamil Nadu, as and when required. After Empanelment, as and when the

need arises, respective departments will issue a Request for Proposal (RFP) document to

the empanelled agencies and invite relevant technical and financial bids. The RFP

documents will be evaluated by an evaluation committee appointed by the respective

Department. The qualified agency will be selected and work will be awarded after

necessary negotiations.


The output of this group of empanelled agencies could be any one / more of, but not

limited to the following:

● Research and analytical reports

● Policy briefs

● Literature and data reviews, Summary reports

● Cost-benefit, cost-effectiveness analyses

● Feasibility studies

● Needs assessment reports

● Monitoring and audit reports, data

● Presentations and data visualization in digital formats/ customized web reports

● Forecasting and predictive models, findings/ results

● Data tables

● Field surveys

● Other notes, Reports, Presentations

● Others, as assigned by the Department

28. Eligibility Criteria for consideration:

● The institution/organization should have been in business in India for at least three

years (within the last 5 years) with Indian presence (offices/representatives/partners).

● The financial turnover requirements of institutions/organizations are as follows:

No. Legal Entity Requirements

1 University / Deemed to be a

University / College / Institute which

is

(a) Set up under an Act of Parliament

or an Act of a State Legislature

(b) Constituted as a Society / Trust

Requirement waived

Rs. 50 lakhs as average annual


under the relevant Acts and is

recognized by UGC / AICTE /

MCI / ICSSR.

Project Grants, consultancy fees or

both in the last three years

2 Companies / Policy advisory firms which are organized as: (a) Society / Trust under the relevant

Acts

(b) LLP / LLCs / Companies under the

relevant Acts

Rs. 50 lakhs as average annual

Project Grants, consultancy fees or

both in the last three years

Rs. one crore average annual

turnover (defined as consulting

fees) in the last three years

● Must have worked on at least three research or consultancy projects with a public

sector entity (read – State or Central Government, regulatory, statutory

bodies/boards, urban local bodies, tribunals, commissions, State owned companies

and similar bodies).

● The organization/institution should have atleastthree professionals who are full

time employees, i.e. faculty, researchers or technical experts (with a Master’s or

Ph.D) who have been based in India for at least one year. The professional

expertise required for each type of activity/sectors that the Panel relates to:

1) Policy research and evaluation studies: At least three full-time Faculty/

Researchers/ Post-doctoral fellows with a Ph.D in Economics, Statistics,

Econometrics, Applied Statistics, Mathematics, Public Policy, International

Development or related subject area expertise in social sciences, natural/life

sciences, physical sciences and other applied sciences.

2) Independent monitoring: At least three full-time senior professionals

with a Master’s or Ph.D. in Economics, Statistics, Social Work, Development


Studies, Rural Development, Management, Public Policy, International

development or related subject area expertise in social sciences, natural/life

sciences, physical sciences and other applied sciences.

3) Data handling, analytics and visualization: At least three full-time senior

professionals with a Master’s or PhD in Statistics, Mathematics, Economics,

Econometrics, Applied Statistics, Engineering, or related field involving extensive

use of data, such as bio statistics, demography, computer applications, applied

sciences etc.

29. Criteria and Evaluation Matrix – POLICY RESEARC H AND

EVALUATION STUDIES:

The applicants, who are eligible as per clause 28, will be considered further evaluation as

described below:

The broad evaluation criteria are underlined below. Only Applicants scoring 60 and

above will be considered for further empaneling. Wherever Applicants do not have the

minimum experience, their score for those criteria will be taken as zero.

S.N Particulars Minimum /

Maximum

points

Gradation

1. Published Research by Institution / Individual faculty/ researchers(presently employed) in a peer reviewed journal by research staff

12/20

No. of published research papers in refereed journals Books and/or chapters in books published by international publishers with established peer review system

12/20 3 publications (sole author or two authors) – 4 marks each, (more than 2 authors – 3 marks each) 2 marks for every additional paper thereafter


Research papers in non-refereed journal having ISBN / ISSN numbers Books and/or chapters in books published by national, local, State or Central government publications with ISBM / ISSN numbers.

3 publications (sole author or two authors) – 3 marks each (more than two authors) – 2 marks each 1 mark for every additional paper thereafter

2. Experience in research and consultancy projects in sectors relevant to public policy areas

12/20

Number of projects with Government agencies in developing countries in the past 5 years (The same project may be listed under both sub-sections if relevant)

12/20 3 projects - 4 marks each 2 mark for every additional assignment thereafter

3. Nature of research activities undertaken

12/20

Type of research studies undertaken in the past 5 years - types of data collected and used

12/20 Primary and Secondary, Theoretical & Mathematical modelling data –20 marks Primary data only –12 marks Secondary, Theoretical, Mathematical modelling data –8 marks

4. Professional staff strength and qualifications

12/20

Faculty/ Researchers/ Post-doctoral fellows with a Ph.D in Economics, Statistics, Econometrics, Applied Statistics, Mathematics, Public Policy, International Development or related subject area expertise in social sciences, natural/life science, physical sciences, and other applied sciences

12/20 3 Full time professionals – 5 marks each,Additional 2 mark for each professional(specify discipline)

5 Establishment 0/5

Having a presence in Tamil Nadu State 0/5 Current – 3 marks In the past - 2 marks 1 mark for every additional


location within Tamil Nadu capped at 2

6 Written Submission* 8/15

Written Submission of 1-2 pages (1000 words, excluding foot note) to Case Study Question

8/15

Qualifying Total 60/100

* A case study question is provided for applicants to the Policy Research and Evaluation

Studies Panel in Annexure I. Applicants will be required to submit a written submission in

response to the case study question(s) along with the application. The submission has to

be in English or an authorized English translation. Submissions that exceed the word limit

of 1000 words (excluding foot notes) up to 10% (i.e. 1100 words) will be penalized by a

deduction of 2 points from their total score. Submissions that exceed the word limit of

1000 words (excluding foot notes) by more than 10% (i.e. 1100 words) will not be

assessed and a score of 0/15 will be assigned for the written submission.

Note: Applicants has to submit separate empanelment documents for each of the

activity/sector with necessary superscription on the Envelope. Documents without

necessary superscription and non-refundable processing fees will be rejected.

30. Criteria &Evaluation Matrix – INDEPENDENT MONIT ORING:


described below:





S. N Particulars Minimum / Maximum

points

Gradation

1. Experience in monitoring and audits of government programmes and schemes

18/30

Number of assignments in the past 5 years

12/20 3 assignments – 4 marks each 2 mark for every additional assignment thereafter

Location and Geographical scope of projects

6/10 3 States or 3 districts in India – 2 marks each For experience within Tamil Nadu – 2 marks for each assignment

2. Use of digital tools for monitoring 12/20

Number of projects with real-time

monitoring, and/or using digital tools

(tablets/phones, cameras, GPS-GIS,

sensors, biometrics etc.)

12/20 3 projects - 4 marks each

2 marks for every additional

projects thereafter

3. Professional people strength – (persons with Master’s or above)

18/30

Full time Senior professionals with a Master’s or Ph.D. in Economics, Statistics, Social Work, Development Studies, Rural Development, Management, Public Policy, International development or related subject area expertise in social sciences, natural/life science, physical sciences, and other applied sciences

18/30 3 Senior professionals with

PhD’s – 6 marks each

Additional 4 marks for each

professional with PhD’s

thereafter

Or 6 Senior professionals with PG

Degree – 3 marks each



professional with PG Degree

thereafter (specify discipline)

4 Establishment 0/5 Having a presence in Tamil Nadu State 0/5 Current – 3 marks

In the past - 2 marks

1 mark for every additional

location within Tamil Nadu



8/15



Studies Panel in Annexure II. Applicants will be required to submit a written submission

in response to the case study question(s) along with the application. The submission has to




1000 words (excluding foot notes) by more than 10% (i.e. 1100 words) will not be




necessary superscription and processing fees will be rejected.

31. Criteria &Evaluation Matrix – ADVANCED DATA ANA LYTICS AND

VISUALIZATION:


described below:





S. N Particulars Minimum / Maximum

points

Gradation

1. Experience in research and consultancy projects in public policy

18/30

Experience across multiple sectors –

such as taxation, expenditure, public

infrastructure, transport, urban

services, consumption patterns,

consumer preferences, marketing,

advertising, rural development,

education, health, finance, forestry,

ecology, climate change, process data,

and others undertaken in the past 5

years

9/15 3 sectors – 3 marks each


sectors thereafter

(specify and describe sectors)

Type of analytics (by client type) –

one or more ongoing or completed

projects in the past 5 years

9/15 2 completed / ongoing projects

for a government agency using

existing datasets – 4.5 marks

each and additional 3 marks

for each additional projects

thereafter

3 completed / ongoing projects

for a private or public sector

banks, institutions with

financial data – 3 marks each


and additional 2 marks for

each additional projects

thereafter

3 completed / ongoing projects

for a private sector (market

research, consumer

preferences etc.) – 3 marks

each and additional 3 marks

for each additional projects

thereafter

2. Use of real-time data analysis and

advanced software tools for data

analytics

12/20

Types of data analytics such as

- Real-time data (mobile surveys,

cameras, GPS, sensors)

- Advanced analytical software tools

for spatial analysis, forecasting,

simulations, predictive modelling etc.

- Use of big data analytics (for very

large data sets, specify volume of

data, frequency of data and number

and types of variables)

12/20

2 projects - 6 marks each


projects thereafter

3. Tools for developing decision support systems, web applications, visualization

6/10

Experience with developing project

monitoring/management, or end-to-

end business solutions, and decision

6/10 2 projects - 3 marks each

2 marks for every additional

projects thereafter


making systems using

electronic/digital systems

4. Professional Staff Strength 12/20

Senior professionals with a Master’s

or PhD in Statistics, Mathematics,

Economics, Econometrics, Applied

Statistics, Engineering, or related field

involving extensive use of data, such

as bio statistics, demography,

computer applications, applied

sciences etc.

12/20 3 Senior professionals with

PhD’s – 4 marks each


professional with PhD’s

thereafter

Or

6 Senior professionals with PG

Degree – 3 marks each


professional with PG Degree

thereafter

5. Establishment 0/5 Having presence in Tamil Nadu State 0/5 Current – 3 marks

In the past - 2 marks


location within Tamil Nadu



8/15



Studies Panel in Annexure III. Applicants will be required to submit a written submission

in response to the case study question(s) along with the application. The submission has to





1000 (excluding foot notes) words by more than 10% (i.e. 1100 words) will not be




necessary superscription and processing fees will be rejected.


LIST OF FORMS:

Please send your Empanelment application / form in the following order:

Form No Particulars

1 Legally binding signed declaration of undertaking

2 Organizational profile and status

3 Summary of sector wise relevant experience in the past five years with

names of projects, details of sectors, methodology, design etc. locations,

timelines and names of clients. Attach contract award or agreement copy,

and Completion certificates

4 Experience across various locations with list of project names, brief

description of scope, timelines and names of clients.

5 Summary of key professionals available with firm

6 Curriculum Vitae of key professionals

7 Audited Balance Sheet and Profit & Loss account or Income &

Expenditure account for last three years

8 Statement of personnel structure (number and qualifications)

9 Declaration of Joint Venture / Associated Applicants

10 Proof of Establishment

11 Any other relevant information related to this assignment


Form No. 1

Legally binding signed declaration of undertaking

We underscore the importance of a free, fair and competitive procurement process that

precludes fraudulent use. In this respect we have neither offered nor granted, directly or

indirectly, any inadmissible advantages to any public servants or other persons in

connection with our bid, nor will we offer or grant any such incentives or conditions in the

present procurement process or, in the event that we are awarded the contract, in the

subsequent execution of the contract.

We also underscore the importance of adhering to minimum social standards (“Core

Labour Standards”) in the implementation of the project. We undertake to comply with

the Core Labour Standards ratified by the country of India.

We will inform our staff about their respective obligations and about their obligation to

fulfil this declaration of undertaking and to obey the laws of the country of India.

We hereby confirm that we/ our members in the Consortium (constitution of which has

been described in the application) satisfy the terms and conditions laid out in the RFQ

document.

We have agreed that …………………… (Insert member’s name) will act as the Lead

Member of our consortium.*

We have agreed that ………………….. (Insert individual’s name) will act as our

representative/will act as the representative of the consortium on its behalf* and has been

duly authorized to submit the RFQ. Further, the authorised signatory is vested with

requisite powers to furnish such letter and authenticate the same.


Thanking you,

(Signature, name and designation of the authorised signatory)

for and on behalf of……………………………..

* Please strike out whichever is not applicable.

Place:

Date:


Form No. 2

Organisational profile and status

S.N. Description

1

Name of the firm

2

Status (legal entity)

3

Address with Pin code

4

Contact number

5

Fax no.

6

Mobile no

7 Email id

8. Web address

9. Contact person

10. Contact number

11. Email id

12. Details of Indian Presence Offices / representatives / partners


13. Details of Indian Presence,

since [mention the year(s) and

place(s) of incorporation in

India]

14 Details of presence in Tamil

Nadu (if any)

15. Any other relevant information

Signature of the authorized

representative


Form No. 3

Completed & On-going projects

Summary of sector wise relevant experience in the past 5 years

S.N. Name of the

Sector

Location(s) Period

from –

to

Cost of

assignment

INR

Brief

description of

project and

Client*

Status

(Ongoing /

Completed)

Name of the Sector :

1

2

3

4


1

2

3

4


1

2

3

4

*(if required, please attach separate sheets enclosed for each of the project)


representative


Form No.4

Format for Applicant’s relevant experience:

Country / State:

(for each Country and State, list relevant

projects below)

Project Name

Project location with in the country

Professional staff provided by your firm

Name and contact details of the client

Professional staff months provided by your firm

Client a public sector entity :

(mention Yes or No)

Sector:

Address and contact person (Client)

………………………

Phone No:

Fax No.

Email id:

Value of consultancy assignment

Approx value of services by your firm

Start Date: End date:

Name of the Key professional of your firm involved in the assignment

Detailed narrative description of project:

Description of actual services provided

Attach Copy of attested client certificate

• For completed assignments : Clients Completion certificate / Proof of Final

Payment received from the client


• For on going assignments : Letter of Intent / Letter of Award / Agreement copy


representative


Form No. 5

Summary of key professionals available with firm

S.N Name

of Key

professi

onal

Area of

Expertise /

Specializa

tion

Experi

ence in

Sector

Total

no. of

years of

experie

nce

with

Govern

ment

Total no.

of years

of

experien

ce with

non-

Govern

mental

Qualific

ation

Details of

Research

papers

published

– Sole

Author

Details of

Research

papers

published

– Multiple

Authors

Nature of

research

activities


representative


Form No. 6

Curriculum Vitae of key professionals

1. Name of the Firm :

2. Name Of Staff

3. Date Of Birth :

4. Nationality :

5. Personal :

6 Address

Telephone / Fax No.

Email Address :

7. Education :

8. Other Training :

9. Languages

10. Membership In :

Professional Societies

11. Countries Of :

Work Experience

12. Employment Record

From: To:

Employer:

Position Held And

Description Of Duties

13 Work Undertaken Which

Best illustrates Capabilities For

similar Projects

i)

ii)

iii)


Certification

I ………… undersigned, certify that to the best of my knowledge and belief this resume

correctly describes myself, my qualification and my experience. I understand that any

wilful misstatement described herein may lead to disqualification or dismissal, if

employed.

Signature of the staff member

Date:

Signature of the authorized representative of the applicant:

Full name of the authorized representative:

Place:

Date:


Form No.7

Audited Balance Sheet and Profit & Loss account or Income & Expenditure

account for last three years for firms / organisations other than Universities /

Institutions

(to be enclosed by the Applicants)

Signature of the authorized representative


Form No. 8

Statement of personnel structure (number and qualifications)

S. No No of staffs

in firm

Year 2012-13 Year 2013-14 Year 2014-15

Post

Graduate

PhDs Post

Graduate

PhDs Post

Graduate

PhDs

(to be enclosed by the Applicants)


representative


Form No. 9

Declaration on Joint Venture Applicants

Name of the associated Applicants, if any Expertise provided by the respective JV

Applicants – Sector wise

If Applicants are bidding jointly a binding declaration must be given of which is the lead

manager and what form the cooperation will take (joint venture and other forms). A

declaration of intent must be enclosed


representative


Form No.10

Proof of Establishment by the firms having presence in Tamil Nadu State


representative


Form No.11

Any other relevant information


representative


Annexure I

Case Question for Empanelment:

1. Policy Research and Evaluation Studies

Nutrition provided in early years determine both the immediate health status as well as future health and well-being of the child. Further, lack of nutrition in early years seriously interferes with the development of cognitive skills in the child, which in turn hinders learning in later life. The Integrated Child Development Scheme (ICDS) is one of the largest programmes in the world for early childhood development. Within the mandate of the ICDS, which prescribes a package of basic services for early child development, there is scope for introducing new strategies to meet the stated goals. A high-level Committee has been tasked with reviewing the ICDS programme and recommending new interventions or modifications to the existing interventions to improve the effectiveness and efficiency of services provided by Anganwadi centres to children in the age group of 0-6 years. This Committee invites recommendations for relevant policy research and evaluation studies that could inform the decision on new strategies that could be adopted under the ICDS programme. Questions: Using the framework of a Theory of Change, describe succinctly (preferably with a diagram or table), two critical outcomes of the ICDS programme, and propose a strategy consisting of new interventions or modifications to existing activities that could help achieve the stated outcomes more efficiently. Describe how different types of research and/or evaluation studies (including their methodologies) could inform the decision on which interventions/modifications to adopt and measure whether they are successful. Also describe briefly, use of standardized processes and measures in the proposed research/evaluation studies to ensure quality and validity of the research outputs, and of any data collected/ used from primary or secondary sources. (Maximum 2 pages, not exceeding 1000 words) General Instructions: • Any references to published research and data must be accompanied with proper

citations. • The submission has to be in English or an authorized English translation. • Submissions that exceed the word limit of 1000 words (excluding foot notes) up to

10% (i.e. 1100 words) will be penalized by a deduction of 2 points from their total score. Submissions that exceed the word limit of 1000 words (excluding foot notes) by more than 10% (i.e. 1100 words) will not be assessed and a score of 0/15 will be assigned for the written submission.

The situation described below is fictional and does not contain an accurate representation of any scheme, programme or geographical region.It is solely intended for the selection process for empanelment. Do not cite or distribute.


Annexure II


2. Independent Monitoring

The Integrated Child Development Scheme (ICDS) is one of the largest programmes in the world for early childhood development. Within the mandate of the ICDS, which prescribes a package of basic services for early child development, there is scope for introducing new strategies to meet the stated goals. A high-level Committee which has been tasked with reviewing the ICDS programme, has found wide variations in child development outcomes at the District level, as well as within a district, at the Block level. The Committee is exploring the possibility of adopting a targeted approach of introducing need-based interventions (over and above the basic ICDS package of services) in poor performing Blocks in lagging districts to address the situation specific to these areas. To this end, the plan is to adopt, on a pilot basis, two Blocks that have been ranked lowest on child nutrition – i.e. Blocks with the highest percentage of children who are severely or moderately underweight. These Blocks belong to two different districts. A District-level team has been formed to monitor the implementation of these interventions closely so that gaps in service delivery are not the cause for poor performance. Questions: Identify one or more interventions1 that could be introduced on a pilot basis in the two poor performing Blocks. Describe using the framework of a Theory of Change for the proposed intervention(s), key assumptions and potential sources of implementation failure. Describe what specific monitoring tools and mechanisms could be adopted by the District team, and how use of monitoring data in a timely manner could help in targeting the intervention better, and in strengthening (or correcting) implementation. Additionally, map out the roles and responsibilities of different stakeholders in undertaking the recommended monitoring activities. (Maximum 2 pages, not exceeding 1000 words) General Instructions: • Any references to published research and data must be accompanied with proper

citations. • The submission has to be in English or an authorized English translation. • Submissions that exceed the word limit of 1000 words (excluding foot notes) up to 10%

(i.e. 1100 words) will be penalized by a deduction of 2 points from their total score. Submissions that exceed the word limit of 1000 words (excluding foot notes) by more than 10% (i.e. 1100 words) will not be assessed and a score of 0/15 will be assigned for the written submission.

1 Applicants who have also applied to Panel 1 “Policy Research and Evaluation” are encouraged to use the

example of the same intervention(s) already proposed to the question in that Panel



Annexure III


3. Data Handling, Analytics and Visualization

The problem of road traffic congestion in large cities is becoming an increasingly common. This is further complicated when there is ongoing urban infrastructure development works. Not only does such traffic congestion cause difficulties to citizens, it also hinders smooth and timely completion of construction works. An urban local body is considering solutions based on pricing and taxation to encourage optimal behaviour on part of road users, such as congestion charges, parking fees, pricing of public transport etc. To aid this process, the urban local body would like an assessment of the feasibility of different options in order to decide on the right strategy to adopt. Questions: Recommend (by justifying) 2 strategies that would be the most relevant and feasible solutions to address the problem of traffic congestion. What types of existing data (public and private) could be used for planning and executing the recommended strategies? (Identity specific datasets/ sources of data). Also list specific investments that the urban local body would have to make in technology and/or human resources in order to deploy these strategies. Finally, what tools could help effectively monitor the situation of traffic congestion on arterial roads? (Maximum 2 pages, 1000 words) General Instructions: • Any references to theoretical models or published research must be accompanied with

proper citations. • The submission has to be in English or an authorized English translation. • Submissions that exceed the word limit of 1000 words (excluding foot notes) up to

10% (i.e. 1100 words) will be penalized by a deduction of 2 points from their total score. Submissions that exceed the word limit of 1000 words (excluding foot notes) by more than 10% (i.e. 1100 words) will not be assessed and a score of 0/15 will be assigned for the written submission.


STATE PLANNING COMMISSION, GOVERNMENT OF TAMIL NADU for_Empanelment.pdf · 2017-01-13 · state...

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