STATE OF MAINE COUNTY OF YORK CITY OF SACO I. CALL … Clerk/Council...

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STATE OF MAINE

COUNTY OF YORK CITY OF SACO

I. CALL TO ORDER – On Monday, December 22, 2014 at 7:00 p.m. a Council Meeting was held in the City Hall Auditorium.

II. ROLL CALL OF MEMBERS – Mayor Donald Pilon conducted a roll call of the members and determined that the Councilors present constituted a quorum. Councilors present: David Precourt, Leslie Smith Jr., Bette Brunswick, Kevin Roche, Arthur Tardif, Eric Cote and Nathan Johnston. City Administrator Rick Michaud was also present.

III. PLEDGE OF ALLEGIANCE

IV. GENERAL:

V. AGENDA:

A. PARK NORTH CONTRACT ZONE AMENDMENT – (2ND

& FINAL READING)

Park North Development located at 941 Portland Road, requests an amendment to the Contract Zone Agreement by and between Park North Development LLC and the City of Saco executed on September 5, 2006.

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Councilor Brunswick moved, Councilor Precourt seconded “The City of Saco hereby ordains and approves the second and final reading of the document titled, ‘Contract Zone Agreement By and Between Park North Development, LLC and the City of Saco, dated June 6, 2006’, to add an allowed use on Lot C1 for car sales and its associated activity for December 22, 2014.” Further move to approve the order. The motion passed with six (6) yeas and one (1) nay – Councilor Johnston.

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B. NON UNION PAY AND CLASSIFICATION STUDY/BUDGET AMENDMENT

As a result of several factors: FY15 budget discussions about wages and benefits; a wage study done in house of 26 non-union positions (copy attached); and the elimination during the FY15 budget process of the merit pay program and Performance Measurement Policy for non-union employees, the City Administrator has appointed an ad hoc Personnel Committee to review non-union wages and benefits, as well as to consider a new evaluation system for non-union employees. (Details on each of these factors follow in the next paragraph.) A review of the non-union wages was last done in 2009-2010, at which time a wage scale was developed based on wages paid in communities comparable to Saco and that included a mechanism to decelerate wage increases due to the merit pay program. The FY15 budget discussions in regards to wages and benefits focused primarily on certain nonunion positions but did not result in any direct action taken and left questions in regards to particular wage levels. The in-house wage study compared wages for 26 positions in Saco to those in 10 similar Maine communities (previously approved by the Council) to determine the average wage, as well as generally compared benefits among these same communities. This study showed that 10 positions were paid at less than the average (total of all, $64,279 under average); 2 positions were at the average (within $200 of average, either above or below); and 14 positions were paid at higher than the average (total of all, $102,373 over average). The study showed that benefits for non-union employees were generally aligned with those in the comparable communities. The elimination of the Performance Measurement Policy and merit pay program was based on no majority Council support for the policy and program, which together had provided for employees setting and achieving performance based objectives with merit raises tied to achieving results. However, no replacement evaluation system was enacted when the policy and merit program were eliminated. These issues, as well as the possibly outdated nature of the current wage scale and classification system, have been identified as the issues to be resolved by the committee. The current Personnel Committee includes: Councilors David Precourt and Kevin Roche; Richard Michaud, City Administrator; Stephanie Weaver, Personnel Officer; Cheryl Fournier, Finance Director; and Patrick Fox, Public Works Director. The committee has met several times starting in September 2014. Because of Council interest in conducting a wage and benefit study at this time to include private sector employers, and in order to do an objective and comprehensive look at non-union wages and benefits, outside consultant Richard Dacri of Dacri & Associates, LLC, was asked to meet with the committee by the City Administrator. Mr. Dacri has provided a proposal for services (see attached) following meeting with the committee. In summary, the Dacri proposal will provide: • A comprehensive wage and benefit analysis for all non-union positions based on comparisons to 10 public sectors and 10 private sector employers. • Recommendations for how to address current wages for positions that are not aligned with the results from the analysis above. • An update to the position classification system: which positions are classified into which groups, or grades, and a system for future classification of positions. • Recommendations on compensation ranges for each grade. • A full guide on future salary administration, including performance evaluation. • Training for all managers on performance management evaluations and education for all employees on the new evaluation system.

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Per the City Code, Chapter C, Article VI, §6.09 (d) “Transfer of Appropriations. At any time during the fiscal year, upon written request by the City Administrator, the City Council may, upon affirmative vote of five members, transfer part or all of any unencumbered appropriation balance within a department, office or agency or from one department, office or agency to another.”

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Councilor Precourt moved, Councilor Brunswick seconded “Be it ordered that the City Council move to authorize the City Administrator to engage Dacri & Associates, LLC to conduct the wage study, and approve budget amendment #2 dated December 5, 2014 a draw on unassigned fund balance in the amount of $36,550.00 and an increase in the Contracted Services budget in same amount.” Further move to approve the order. The motion passed with five (5) yeas and two (2) nays – Councilors Smith and Cote.

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VI. CONSENT AGENDA:

Councilor Smith moved, Councilor Roche seconded to approve consent agenda item #A as follows: A. Be it ordered that the City Council approve the minutes for December 15, 2014 and further move to approve the order. The motion passed with seven (7) yeas. VII. RECESS THE MEETING AND CONVENE THE WORKSHOP

Councilor Johnston moved, Councilor Roche seconded to recess the meeting and convene the workshop. The motion passed with seven (7) yeas. TIME: 7:20 p.m.

VIII. RECONVENE THE MEETING

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Councilor Smith moved, Councilor Brunswick seconded to move from the Workshop and reconvene the meeting. The motion passed with unanimous consent. TIME: 7:27 p.m.

IX. EXECUTIVE SESSION

Councilor Precourt moved, Councilor Smith seconded “Be it Ordered that the City Council, Pursuant to [M.R.S.A. Chapter 18, Subchapter 1, §405 (6)(D) move to enter into Executive Session to discuss: (D) Management Proposals for Collective Bargaining Agreement. The motion passed with unanimous consent. TIME: 7: 28 p.m. REPORT FROM EXECUTIVE SESSION

The Council moved from the executive session by unanimous consent. TIME: 8:55 p.m.

Mayor Pilon conducted a roll call of the members and determined that the Councilors present constituted a quorum. Councilors present: David Precourt, Leslie Smith Jr., Bette Brunswick, Kevin Roche, Arthur Tardif, Eric Cote and Nathan Johnston. City Administrator Rick Michaud was also present. There was no report this evening. X. ADJOURNMENT

Mayor Pilon adjourned the meeting with the unanimous consent of the Council at 8:56 p.m. Attest:________________________________ Michele L. Hughes, City Clerk

STATE OF MAINE COUNTY OF YORK CITY OF SACO I. CALL … Clerk/Council...

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