State of Indiana Vehicles BidASA-10-024

Pre-Proposal ConferenceOctober 8, 2009

Rob Wynkoop, Deputy Commissioner ProcurementJessica Robertson, Director of Strategic Sourcing

Nicole Kenney, Strategic Sourcing Analyst

Agenda

• General Information• Scope & Purpose of Bid• Proposal Evaluation• Proposal Preparation• Minority and Women’s Business Enterprises• Question and Answer Session

General Information

• Sign-In Sheet for Attendees

• Sign-In Sheet and PowerPoint will be Posted on State’s Solicitation Website

• Hold Questions Until the End of the Presentation

Scope of RFP

• New Sedans, SUV’s, and Trucks– Unleaded, Alternative, and Hybrid Fuel Types– Not Police Vehicles

• Estimated volume is anticipated purchases by vehicle class; the state does not guarantee volumes

• Contract Term: 1 year

Purpose of the Bid

• Select a vendor(s) to provide new vehicles as needed for the state’s fleet

• The state is interested in standard model vehicles that would likely be in a dealer’s inventory

• Respondents shall provide products at a competitive price

• Specifically, the state will evaluate bids based on the total life cycle cost of the vehicle

PURCHASE PRICE

FUEL COST

MAINTENANCE COST

+ (RESALE VALUE)

LIFE CYCLE COST

Proposal Evaluation

• LCC = PRICE + FUEL + MAINTENANCE – RESALE VALUE

• State of Indiana Life Cycle Cost

– 100,000 miles / 15,000 per year

– Combined city/highway MPG

– Scheduled Maintenance, including oil changes

– Resale value 2004 equivalent “in good condition”

Proposal Evaluation

• When necessary, the state will utilize third party information to gauge cost estimates provided by the respondent and may request additional information or clarification on estimated costs provided to the state that affect the total life cycle cost of a vehicle.

• Truck Accessories The State of Indiana will evaluate bids for truck accessories based only on the price offered to the State, not a life cycle cost.

• Populate all information in Bid List.xls

Proposal Evaluation

Proposal Preparation• Use the templates provided for all answers• Do not alter templates and return in original

format– Bid Package.doc– Bid List.xls– Indiana Economic Impact Form.xls– Summary of Attachments.doc

• Submit bid with original hard and soft copy

Summary of Attachments

Minority and Women’s Business Enterprises

• Goals for Proposal– 4% Minority

Business Enterprise

– 9% Women’s Business Enterprise

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. http://www.in.gov/idoa/2467.htmLink to the developing “one stop shop” for vendor registry with IDOA and Secretary of State.

B. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. See Vendor Handbook:Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises:http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

Thank You