STATE OF IDAHOvpfa.boisestate.edu/.../NS17...Food_Service_Equip.docx · Web viewAmerican Society...

BOISE STATE UNIVERSITY

INVITATION TO BID

ITB #NS17-061

Honors College Food Service Equipment

Issue Date January 18, 2017

TABLE OF CONTENTS

ITB ADMINISTRATIVE INFORMATION.................................................................................................................................. 11 PURPOSE, DEFINITIONS, LAWS, ORDINANCES, REGULATIONS AND STANDARDS..........................................................22 GEN’L INFORMATION, SOLICITATION INSTRUCTIONS, STANDARD TERMS AND CONDITIONS, AND SUBSTITUTIONS.....43 PRE-BID CONFERENCE................................................................................................................................................. 54 INQUIRIES................................................................................................................................................................... 55 SPECIFICATIONS.......................................................................................................................................................... 76 EXECUTION................................................................................................................................................................. 87 COST......................................................................................................................................................................... 118 BILLING PROCEDURE................................................................................................................................................. 119 SUBMISSION REQUIREMENTS................................................................................................................................... 1210 AWARD.................................................................................................................................................................... 1411 APPEAL..................................................................................................................................................................... 1412 INSTALLATION AND ACCEPTANCE............................................................................................................................. 1413 TRAINING................................................................................................................................................................. 1514 WARRANTY, SERVICE AND SUPPORT, MAINTENANCE, ETC........................................................................................1515 DELIVERY AND SCHEDULE......................................................................................................................................... 1516 SUBCONTRACTORS................................................................................................................................................... 1617 ADDITIONAL MANUFACTURER DISCOUNT................................................................................................................. 1618 INSURANCE REQUIREMENTS..................................................................................................................................... 16

19 ATTACHMENT 1 – SIGNATURE PAGE.......................................................................................................................... 1920 ATTACHMENT 2 – BIDDER QUESTIONS...................................................................................................................... 2021 ATTACHMENT 3 – SUBSTITUTION REQUEST FORM....................................................................................................2122 ATTACHMENT 4 – VENDOR QUESTIONS TO ANSWER AND RETURN WITH BID............................................................2423 ATTACHMENT 5 - BID SCHEDULE (separate document)

23 APPENDIX A - DRAWINGS can be accessed at: https://www.dropbox.com/sh/klbbzx1uq9pladn/AAAeOHp5nPb24Mey0zHQtvhqa?dl=024 APPENDIX B - CUT SHEETS

https://www.dropbox.com/sh/klbbzx1uq9pladn/AAAeOHp5nPb24Mey0zHQtvhqa?dl=0

ITB ADMINISTRATIVE INFORMATIONITB Title: RFP ITB #NS17-061

Honors College Food Service Equipment

ITB Project Description: The purpose of this Invitation To Bid (ITB) is to solicit bids for the purchase and installation of new or demo/refurbished food service equipment for the new Honors College for Boise State University.

ITB Lead: Nancy Schwend, Senior Buyer1910 University Dr., MS-1210Boise, ID [email protected]: (208) 426-3363

Submit sealed Bid (if submitting manually):

MANUAL BIDS MUST BE RECEIVED AT THE PHYSICAL ADDRESS DESIGNATED FOR COURIER SERVICE AND TIME/DATE STAMPED BY BOISE STATE UNIVERSITY PURCHASING DEPARTMENT PRIOR TO THE CLOSING DATE AND TIME.

Address for CourierUniversity Plaza960 S. Broadway Ave, Suite 300Boise, ID 83706

Address for US Mail1910 University Dr., MS-1210Boise, ID 83725-1210

University Purchasing Dept. (all ITB information and updates will be posted to this website):

https://vpfa.boisestate.edu/process/review/purchasing_bidopportunities.php

Pre-Bid Conference: Wednesday, January 25, 2017, 10 a.m. – noon Mountain Time

Pre-Bid Conference Location: Teleconference or on-site details will be provided upon RSVP.

Deadline To Receive Questions and Equip. Substitution Request Forms:

Thursday, January 26, 2017, 12:59:59 p.m. Mountain Time.

Anticipated Release of Answers to Questions/Equipment Substitution Requests:

January 31, 2017 at https://vpfa.boisestate.edu/process/review/purchasing_bidopportunities.php

ITB Closing Date: February 15, 2017, 5 p.m. Mountain Time – Late responses will not be accepted.

ITB Opening Date: 10 a.m. Mountain Time – the 1st business day after Closing Date.

Validity of Bid: Bids shall remain valid for one hundred sixty (60) calendar days after the scheduled ITB Closing Date. Bids submitted with a validity period of less than this will be found non-responsive and will not be considered.

Delivery Date: Delivery/Installation/Punch List shall commence June 1, 2017, and complete by June 30, 2017.

ITB #NS17-061 Honors College Food Service Equipment Page 1





1 PURPOSE, DEFINITIONS, LAWS, ORDINANCES, REGULATIONS AND STANDARDS

1.1 PurposeBoise State University is requesting Bids from qualified, factory-authorized Vendors for the purchase and installation of Honors College Food Service Equipment in accordance with the specifications provided herein.

Vendors shall furnish all labor, materials, and services necessary for the procurement and installation of this equipment. Vendors shall supervise and provide required instructions for work to be performed by other contractors in connection with requirements for all equipment included herein.

The equipment shall be new or demo/refurbished per Attachment 5, Bid Schedule and Appendix B, Cut Sheets. Delivery by June 1, 2017, and completion of installation/punch list items by June 30, 2017, is a critical component of this bid.

Specification and drawings have been prepared to form the basis for coordination with the other trades on this Project, procurement, erection, start-up and adjustment of all equipment in this bid. Plans and specifications are to be considered as mutually explanatory and work required by one, but not by the other, is to be performed as though required by both. Items required by one, but not by the other are to be provided as though required by both. Work to be accomplished as called for in specifications and shown on drawings, so that all items of equipment are completely functional for purpose for which they were designed. When/if there is any discrepancy between drawings and specifications, bidders should seek clarification of any discrepancies from the University prior to bidding.

Should the drawings disagree between themselves or the specifications with the drawings, the better quality, more stringent, and/or greater quantity of the work or materials to be completed shall prevail without additional costs to the University.

1.2 Definitions

A. Furnish - Supply and deliver to Project Site, ready for unloading, unpacking, assembly, installation, and similar operations.

B. Install (set in place) – Inside Delivery at Project Site including actual unloading, unpacking, assembly, erecting, placing, anchoring, applying, finishing, curing, protecting, cleaning and similar operations; ready for final utility connections by other Divisions as appropriate.

C. Provide - Furnish and install complete, ready for intended use, including any necessary initial training.

D. Contractor - Refers to the Kitchen Equipment (Sub) Contractor in this Section. References to any other Contractor or Division will be specific; such as General Contractor, Plumbing (Sub) Contractor / Division, Electrical (Sub) Contractor / Division, Architect designated, etc.

1.3 Laws, Ordinances, Regulations and Standards

A. Comply with the following in their current published form:1. Air Conditioning and Refrigeration Institute (A.R.I): applicable regulations and references of the

latest edition of standards for remote refrigeration system(s), components and installation.2. American Gas Association (A.G.A.): standards for gas heated equipment, and provide equipment

with the A.G.A. seal. Automatic safety pilots to be provided on all equipment, where available. (Canadian Gas Association or alternate testing lab's seals accepted if acceptable to local code


jurisdictions.)3. American National Standards Institute (A.N.S.I.): Z21-Series for gas-burning equipment. Provide

labels indicating name of testing agency.4. American National Standards Institute (A.N.S.I.): B57.1 for compressed gas cylinder connections,

and with applicable standards of the Compressed Gas Association for compressed gas piping.5. American National Standards Institute (A.N.S.I.): A40.4 and A40.6 for water connection air gaps

and vacuum breakers.6. American Society of Heating, Refrigeration and Air Conditioning Engineers (A.S.H.R.A.E.):

applicable regulations and references of the latest edition of standards for remote refrigeration system(s), components and installation.

7. American Society of Mechanical Engineers (A.S.M.E.): Boiler Code requirements for steam generating and steam heated equipment, and provide A.S.M.E. inspection stamp and registration with National Board.

8. American Society for Testing and Materials (A.S.T.M.): C1036 for flat glass.9. American Society for Testing and Materials (A.S.T.M.): C1048 for heat-treated flat glass - Kind

HS, Kind FT coated and uncoated glass.10. American Society for Testing and Materials (A.S.T.M.): F232-03 for pre-rinse spray units, and in

compliance with Energy Policy Act of 2005 (EPAct).11. American Welding Society (A.W.S.): D1.1 structural welding code.12. Energy Policy Act of 2005 (EPAct 2005): water savings pre-rinse spray valves.13. National Electric Code (N.E.C.): N.F.P.A. Volume 5 for electrical wiring and devices included with

foodservice equipment, A.N.S.I. C2 and C73, and applicable N.E.M.A. and N.E.C.A. standards.14. National Electrical Manufacturers Association (N.E.M.A.): LD3 for high-pressure decorative

laminates.15. National Fire Protection Association (N.F.P.A.): applicable sections for exhaust hoods,

ventilators, duct and fan materials, hoods fire suppression systems, wheel placement systems, construction and installation; in addition to local codes and standards.

16. National Sanitation Foundation (NSF): latest Standards and Revisions, and as accredited by ANSI, IAS, NELAC, ISO, OSHA and SCC. Provide NSF Seal of Approval on all standard manufactured items included in this Project and listed in any NSF Certified Food Equipment Products Category, and on all items of custom fabricated work included in this Project. (UL Sanitation approval and seal accepted if acceptable to local code jurisdictions.)

17. Sheet Metal and Air Conditioning Contractor's National Association (S.M.A.C.N.A.): latest edition of guidelines for seismic restraint of kitchen equipment, as applicable to project location. All seismic requirements shall be shown on all submittals. Submit requested information to the agencies and authorities having jurisdiction.

18. Underwriters Laboratories (U.L.): as applicable for electrical components and assemblies. Provide either U.L. labeled products or, where no labeling service is available, “recognized markings” to indicate listing in the U.L. “Recognized Component Index”. (Canadian Standards Association or alternate testing lab's seals accepted if acceptable to local code jurisdictions.)

19. UL 300 Standard: for wet chemical fire suppression systems for exhaust hoods/ventilators.20. American with Disabilities Act (ADA): as applicable to this Project.21. Refrigeration Service Engineers Society (R.S.E.S.): applicable regulations and references of the

latest edition of standards for remote refrigeration system(s), components and installation.22. All refrigerants used for any purpose is to comply with the 1995 and 2010 requirements of the

Montreal Protocol Agreement, and subsequent revisions and amendments. No CFC or HCFC refrigerants will be permitted on this Project.

23. All refrigeration components installation, repairs, and/or associated work on any refrigeration


system, is to be performed by a Certified Refrigeration Mechanic thoroughly familiar with this type commercial foodservice installation. ETL and other national and international recognized Testing and Listing Agency labels and certifications are acceptable in lieu of Listing Agencies indicated in these documents, if acceptable to the local code jurisdictions.

24. All applicable local codes, standards and regulations. 25. All special local codes, standard, and regulations; such as (examples only) California Energy

Commissions Regulations, Dade County requirements for walk-in cooler(s) and/or freezer(s).26. For detention facilities projects (as applicable): applicable Correctional Standards. Verify the

level of security and construction required with the Architect, and provide all items in compliance.

B. The bid documents shall prevail whenever they require larger sizes or higher standards than are

required by regulations.

C. The a b o v e regulations shall govern whenever the bid documents require something t h a t i s d e e m e d t o violate the above regulations.

D. No extra charge will be paid by University for furnishing items required by the regulations, but not specified and/or shown on the drawings.

Rulings and interpretations of the enforcing agencies shall be considered a part of the regulations.

2 GEN’L INFORMATION, SOLICITATION INSTRUCTIONS, STANDARD T&C’S, AND SUBSTITUTIONS

2.1 General Information, Solicitation Instructions, Standard Terms and ConditionsThis Solicitation is issued by Boise State University via the Purchasing website found at: https://vpfa.boisestate.edu/process/review/purchasing_bidopportunities.php . The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at the Purchasing website. It is the responsibility of the Bidder to monitor the Purchasing website for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at the Purchasing website to be valid. Alternate Bids are allowed.

Unless otherwise instructed by bidding instructions, the Bidder shall provide pricing on primary manufacturer and model specified. These bid documents were designed and engineered using the primary manufacturer and model and are intended to be the Basis of Bid. Provide itemized prices for each item, along with cited accessories with separate total prices for delivery and installation. Any and all city, state, occupational and government taxes which are applicable to this project and for which the University is not exempt (see Section 9 – Taxes of Boise State University Standard Contract Terms and Conditions), shall be included and added as a separate charge. All figures shall be included in a grand total package bid proposal.

Bids shall be valid for sixty (60) days after bid deadline date, and shall indicate same. Failure to comply with the above may be cause for rejection of the bid.

Substitutions may be submitted for consideration, but must be submitted during the question period.



Vendor shall provide all design/engineering services required to make adjustments in space, systems, utilities, etc. and pay all additional costs of utilities, construction or professional services that may be incurred due to the acceptance of any substitution.

2.2 Approved Substitutions and/or Listed Alternates:

Approved substitutions will be included in an amended Attachment 5, Bid Schedule that will be published after the questions/substitution requests have been received, and may be utilized in lieu of the primary specified manufacturer with the following conditions:

1. These bid documents are designed and engineered using the primary specified manufacturer and model and are intended to be the Basis of Design and Bid. Vendor assumes complete responsibility for any deviations required due to utilization of a substitution/alternate manufacturer or model; including, but not limited to, fitting alternates into available space, providing directions for required changes, and assuming any associated cost for utility, building, architectural, or engineering changes.

2. Vendor is responsible for supplying the model, which is as close as possible to the primary specified model in regards to general function, features, options, sizes, accessories, utility requirements, finish, operation, internal system engineering and listing approvals. if it is determined by the owner or their appointed representative at any time during the construction and installation process, and prior to the final acceptance of the Project, that the substitution/alternate model submitted is not equivalent to the primary specified model, the Vendor will assume all associated cost and implications required to replace the model submitted, with the correct model.

3. The bid is to clearly state any proposed substitutions/alternates, that are being offered for review by including the manufacturer and model number. Along with a current data sheet for each substitution/alternate, with any and all deviations between the primary specified manufacturer and the substitution/alternate manufacturer clearly defined. Technical brochures from manufacturers may not be acceptable as adequate information required for comparison. Complex alternates such as utility distribution systems, exhaust hoods, ventilators, refrigeration systems, etc. shall include a shop drawing specific to this Project.

4. Manufacturers/models not approved as substitutions, or included as a Listed Alternate in the Bid Schedule will not be permitted.

3 PRE-BID CONFERENCE All parties interested may attend the optional pre-bid conference, at their expense. Parties interested in attending this conference must notify the ITB Lead no later than one (1) business day prior to the date of the pre-bid conference to receive conference details. The written request should specify the name and title of each person who will be attending. A maximum of two (2) persons for each party interested will be allowed to attend in-person.

Parties interested may also attend the pre-bid conference via teleconference by obtaining conference call-in details from the ITB Lead. A maximum of two (2) incoming phone lines from each prospective Bidder will be allowed as the number of telephone lines is limited.

Failure to attend the optional pre-bid conference shall not relieve the Bidder of meeting the requirements of this ITB.

4 INQUIRIES


Questions, Substitution Request Forms, or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS (INCLUDING SUBSTITUTION REQUEST FORMS) MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 2, Bidder Questions. Equipment substitution requests must be submitted using Attachment 3, Substitution Request Form. Official answers to all written questions/requests will be posted on the Purchasing website as an amendment to this ITB.

ITB Lead: Nancy SchwendE-mail: [email protected]: (208) 426-3363

Any questions regarding Boise State University Standard Contract Terms and Conditions, or Boise State University “Solicitation Instructions to Vendors” found at https://vpfa.boisestate.edu/purchasing/vendor-information/ as may be amended from time to time, and incorporated in this ITB by reference (collectively, the Terms and Conditions”) must also be submitted in writing, using Attachment 2, Bidder Questions, by the deadline identified in the ITB Administrative Information. The University will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The term or condition in question.

2. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

3. Recommended verbiage for the University’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

4. Explanation of how the University’s acceptance of the recommended verbiage is fair and equitable to both the University and to the party submitting the question.

In response to questions regarding the Terms and Conditions, the University will, in its sole discretion (i) accept the proposed modification or a proposed alternative as an amendment to the ITB, or (ii) reserve the question to be negotiated in accordance with the following:

Where Offeror agreements and assumptions, specified in the Offeror’s response, differ from the Terms and Conditions, or the terms and conditions of this Solicitation, the Terms and Conditions and the terms and Conditions of this Solicitation shall apply and supersede, unless such different terms are expressly agreed to by the University in writing. Where Offeror agreements and assumptions supplement the Terms and Conditions and Related Services (if specifically identified as applicable to this solicitation), or the terms of this Solicitation, the supplemental terms and conditions shall apply only if specifically accepted by the University in writing. Where unsolicited supplemental documents, including unsolicited pricing sheets, are submitted, the University reserves the right to deem the proposal non-responsive if the supplemental documents conflict with the specifications of this solicitation. Supplemental documents shall be considered as reference materials only, and nothing contained within a supplemental document shall be deemed as accepted by the University, unless accepted by the University in writing. Offerors are cautioned against the use of supplemental documents. Conflicting supplemental documents may lead to the response being deemed non-responsive, and no consideration of the response given. It is recommended that Offerors review Boise State University’s Solicitation Instructions to Vendors, Clause 18 at the following website:


https://vpfa.boisestate.edu/purchasing/vendor-information/

https://vpfa.boisestate.edu/purchasing/vendor-information/


To the extend the terms of such agreements, once accepted by the University, conflict with Boise State University Standard Terms and Conditions or other terms and conditions of this ITB, any conflict or inconsistency shall be resolved in accordance with Clause 38 of Boise State University Standard Terms and Conditions.

Bids which condition the Bid based upon the University accepting other terms and conditions not found in the ITB or which take exception to the University’s terms and conditions, may be found non-responsive, and no further consideration of the Bid will be given.

Any Bidder proposed modifications will be incorporated into the contract only if specifically accepted by the University in an amendment to the ITB or otherwise as expressly accepted in writing by the University.

5 SPECIFICATIONS These specifications are the minimum mandatory specifications that your Bid must meet in order for the University to consider your Bid for award.

Bidders must adhere to all requirements of this ITB to be considered responsive. The determination of whether a Bid is responsive is a determination made solely by the University. The University reserves the right to waive any nonmaterial variation that does not violate the overall purpose of the ITB, frustrate the competitive bidding process, or afford any Bidder an advantage not otherwise available to all Bidders.

Any qualified Bidder may submit a Bid. All Bidders are qualified unless disqualified. Those Bidders presently on the General Service Administration’s (GSA) “list of parties excluded from federal procurement and non-procurement programs” may be disqualified. Information is available on the Internet at: https://www.sam.gov/portal/SAM/##11.

Demo/refurbished equipment of the same brand/model as previously approved that is less than two (2) years old with one (1) year warranty will be considered. If you are bidding new and demo/refurbished equipment, submit a second Bid Schedule for the demo/refurbished equipment showing only the demo/refurbished equipment. (Questions do not need to be answered on the second Bid Schedule.)

Vendors shall be factory-authorized to purchase and distribute brands they are bidding. If questionable, the University will verify with manufacturers.

Vendors shall have been in continuous business for at least five (5) years under the same company name and ownership.

If subcontractors are used for installation, they must also have been in continuous business for at least five (5) years under the same company name and ownership. Additionally, each installer on the job shall have been

Individual specifications are described or contained in Attachment 5, Bid Schedule and Appendix B, Cut Sheets.

Demo or refurbished equipment for previously approved brands/models will be considered that is no more than two years old and carries a one-year manufacturer’s warranty. Demo/refurbished equipment shall be submitted on a separate Bid Schedule, Attachment 5.


https://www.sam.gov/portal/SAM/


6 EXECUTION

6.1 Delivery and Installation

A. Delivery:

1. The equipment shall be delivered and installed on schedule. Coordinate all work with the General Contractor and other divisions as required.

2. Deliver materials (except bulk materials) in manufacturer's containers, fully identified with manufacturer's name, trade name, type, class, grade, size, color, item number, area, etc.

3. Contractor is responsible for receiving and warehousing equipment and fixtures, until ready for installation. Store materials, equipment and fixtures in sealed containers, where possible. Store off the ground and under cover, protected from damage.

4. Contractor to verify and coordinate conditions at the building site, particularly door and/or wall openings, and passages, to assure access for all equipment. Pieces too bulky for existing facilities are to be hoisted or otherwise handled with apparatus as required.

5. Extra charges resulting from special handling or shipment to be paid by the Kitchen Equipment Contractor if insufficient time was allowed in placing factory orders to ensure normal shipment.

B. The work to be accomplished so as not to delay the project construction schedule, interfere or conflict with the work being performed by other contractors. Work to be coordinated and integrated to prevent conflict of work necessitating changes to work already completed. Sequence installation and erection to ensure correct mechanical and electrical utility connections are achieved.

C. Verify all field dimensions before fabrication.

D. Install items in accordance with manufacturer's instructions.

E. Set each item of non-mobile and non-portable equipment securely in place, leveled and adjusted to correct height. Anchor to supporting substrate where indicated, and where required for sustained operation and use without shifting or dislocation. Conceal anchorages wherever possible. Adjust counter tops and other work surfaces to a level tolerance of 1/16” (1.6 mm) (maximum offset, and plus or minus on dimension, and maximum variation in 24" (610 mm) run from level or indicated slope). Provide anchors, supports, bracing, clips, attachments, etc., as required to comply with the local seismic restraint requirements. The Guidelines for Seismic Restraint of Kitchen Equipment, as prepared for the Sheet Metal Industry Fund of Los Angeles and endorsed by S.M.A.C.N.A., is to be followed.

F. Provide closure plates and strips where required, with joints coordinated with units of equipment.

G. Provide sealants and gaskets all around equipment to wall, ceiling, floors, masonry pads, and adjoining units not portable and with enclosed bodies to make joints airtight, waterproof, vermin-proof, and sanitary for cleaning purposes. Space between all equipment to wall, ceiling, floors, masonry pads, and adjoining units not portable and with enclosed bodies to be shall be completely sealed against entrance of food particles or vermin by means of trim strips, welding, soldering or mastic. Mastic to be General Electric Silicone Construction Sealant Series SE1200 or equal in appropriate color.

H. Joints up to 3/8” (9.5 mm) wide, to be stuffed with backer rod, to shape sealant bead properly, at 1/4” (6 mm) depth.


I. At internal corner joints, apply sealant or gaskets to form a sanitary cove, of not less than 3/8” (9.5 mm) radius.

J. Shape exposed surfaces of sealant slightly concave, with edges flush with faces of materials at joint.

K. Provide sealant filled or gasketed joints up to 3/8” (9.5 mm) joint width. Wider than 3/8” (9.5 mm), provide matching metal closure strips, with sealant application each side of strips. Anchor gaskets mechanically, or with adhesives to prevent displacement.

L. Treat enclosed spaces, inaccessible after equipment installation, by covering horizontal surfaces with powdered borax at a rate of 4 ounces per square foot (1.2 kg/m2).

M. Insulate to prevent electrolysis between dissimilar metals.

N. Cut and drill components for service outlets, fixtures, piping, conduit, fittings, etc. as required. Grind and polish penetrations to safe tolerance. Work to include welded sleeves, collars, ferrules or escutcheons.

O. Verify and coordinate the mounting heights of all wall shelves and equipment, with equipment located below them, for proper clearances.

P. All equipment provided by this Section, that requires light bulb(s), are to be provided with heavy-duty, energy efficient, extra long life bulbs with a minimum life expectancy of 5000 hours, and as required by the local Jurisdictions. All light bulbs in and/or above foodservice equipment and/or areas are to be coated or provided with shields in compliance with local health codes.

Q. All equipment provided by this Section, shall include any and all parts, components, options, accessories, etc. necessary to provide a completely functional item for its intended use under normal conditions; and if appropriate, after the final utility connections are completed by other Divisions. This shall generally apply to equipment such as soda systems, beer systems, and remote refrigeration systems, any type remote system or equipment, or ice machines; but shall also apply to any equipment provided by this Section.

6.2 Protection of Work

A. Use all means reasonable to protect the materials of this Section against theft and damage before, during, and after installation; and to protect the associated work and materials of the other trades.

B. Fabricated fixtures: cardboard, fiberboard or plywood taped to tops and exposed body panels/components.

C. Manufactured Equipment: cardboard, fiberboard or plywood taped as required by equipment shape and installation-access requirements.

D. Prohibited use of equipment includes tool and materials storage, workbench, scaffolding and stacking of construction materials.

E. Damaged Equipment: immediately document and submit to Owner with Contractor’s recommendation of action for repair or replacement and its impact on the Project Schedule and Contract Amount.


F. Pre-fabricated walk-in coolers/freezers are not to be used as general storage; and should be locked before leaving the site daily. Damage and theft resulting from failure to secure units will be repaired or replaced at Contractor's expense.

6.3 Adjusting

A. Equipment to be tested for leaks, poor connections, inadequate or faulty performance.

1. Thermostatically controlled equipment and equipment with automatic features shall be operated for 14 days to prove controls are functioning as intended. Walk-in refrigerators and freezers shall be turned on and run for a minimum of fourteen days.

B. Refrigeration equipment to run a minimum of three days duration before acceptance.

C. Lubricate and adjust drawer slides, hinges, casters.

D. Adjust pressure regulating valves, timed-delay relays, thermostatic controls, temperature sensors, exhaust hood grilles, etc.

E. Clean or replace faucet aerators, line strainers.

F. Repair, adjust or replace equipment which is found to be defective in its operation, including units which are below capacity or operating with excessive noise or vibration.

6.4 Cleaning, Restoring, Repairing

A. After completion of installation, and completion of other major work in foodservice areas, remove protective coverings and clean foodservice equipment, internally and externally. Repair all damage as a result of this installation.

B. Restore exposed and semi-exposed finishes removing abrasions and other damages; polish exposed metal surfaces and touch-up painted surfaces. Replace work, which cannot be successfully restored.

C. Polish glass, plastic, hardware and accessories, fixtures and fittings.

D. Wash and clean equipment, and leave in a condition ready for the Owner to sanitize and use.

6.5 START-UP AND INSTRUCTIONS

A. Make arrangements for demonstration of foodservice equipment operation and maintenance, in advance with the Owner/Operator.

B. Demonstrate foodservice equipment, to familiarize the Owner and the Operator on operation and maintenance procedures, including periodic preventative maintenance measures required. Include an explanation of service requirements and simple on-site service procedures, as well as, information concerning the name, address and telephone number of qualified local source of service. The individual(s) performing the demonstration are to be knowledgeable of operating and service aspects of the equipment.


C. Provide a written report of the demonstration, to the Owner, outlining the equipment demonstrated and malfunctions or deficiencies noted. Indicate individuals present at demonstration.

D. Final Cleaning: After testing and start-up, clean the foodservice equipment, and leave in a condition ready for the Owner to sanitize and use.

E. All keys for all locks provided with equipment provided under this Section, are to be gathered up, individually tagged with the equipment they belong to, put into a single box, and handed over to the Owner’s authorized representative. A list of the keys and their associated equipment Item numbers is to be provided with the O&M Manuals, along with a copy of the list, signed by the Owner’s representative, acknowledging receipt of the keys.

6.6 Clear AwayThroughout the progress of their work, Vendor is to keep the working area free from debris, and remove rubbish from premises resulting from work being done by them. At the completion of their work, Vendor is to leave the premises in a clean and finished condition.

7 COSTAnswer all questions and provide your fully-burdened Total Cost on the Attachment 5, Bid Schedule.

Bid Schedule must include any applicable freight and inside delivery. Inside Delivery is defined as: actual unloading truck, unpacking, uncrating, assembly, erecting, placing, anchoring, applying, finishing, curing, protecting, cleaning/similar operations; otherwise installing, ready for final utility connections by Plumbing and Electrical, removing packing materials from premises.

Because award may be made line-by-line or by groups of items, make sure freight charges and inside-delivery charges are embedded in EACH item bid.

Indicate if a volume discount is available and explain how it works.

Pricing must be FOB Boise State University, Boise ID.

8 BILLING PROCEDUREThe Contractor must provide an invoice upon delivery/installation completion/punch-list completion/University acceptance of each line item. The invoice must be submitted no later thirty (30) calendar days after delivery/installation/punch-list completion/University acceptance. No invoice will be accepted or paid without required information (see below). Invoices submitted without the required information will be returned to the Contractor for resubmission.

The Contractor must provide the following required information with each invoice: University PO numberDetailed description of products/services provided and associated $ amounts, as appropriateName of authorized individual and contact information for Vendor

Invoices are to be submitted to: Boise State University


Attn: Nancy Schwend, MS 1210 (or other as indicated by University)1910 University DriveBoise, ID 83725-1210

9 SUBMISSION REQUIREMENTS

9.1 Required Bid Submission Items

Your Bid Submission must consist of the following:

9.1.1 Boise State University Signature Page The Boise State University Signature Page must be completed, without modification, and submitted as part of your Bid. The Signature Page must contain an original, handwritten, BLUE-INK signature. PHOTOCOPIED SIGNATURES, FACSIMILE SIGNATURES, OR DIGITAL SIGNATURE are NOT ACCEPTABLE. Failure to include a signed, complete, unmodified, original University Signature Page will result in a finding that your Bid is non-responsive, and no further consideration will be given to your Bid. The Boise State University Signature Page is Attachment 1.

9.1.2 Copies of ProposalOne (1) original and one (1) copy of proposalElectronic copyRedacted version / Trade SecretsAmendment Confirmation(s)

9.1.3 StaffingResumes of installers if other than bidding Vendor (Section 16, Subcontractors).

9.1.4 Bid ScheduleProvide your cost information on Attachment 5, Bid Schedule. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

Submit demo/refurbished equipment on a second Bid Schedule separate from, and in addition to, the primary Bid Schedule used for new equipment only.

9.1.5 QuestionsThe Attachment 5, Bid Schedule contains questions that must be answered for your Bid to be considered. Submit questions on only one Bid Schedule if submitting a second Bid Schedule for demo/refurbished equipment.

9.2 Bid Submission MethodsBids shall be submitted manually in a sealed envelope/package (via U.S. Mail, courier, or hand-delivery). Do not fax or email your Bid. Your Bid must be received at Boise State University by the date and time specified on page 1, ITB Administrative Information.


Seal all Required Bid Submission Items in a single envelope or package (be certain to include an original hand-written signature in blue ink on the Boise State University Signature Page) and label the outside of the package as follows:

Attn: Nancy Schwend, Boise State UniversityBidder Name: (Company Name)ITB Number: NS17-061ITB Title: Honors College Food Service Equipment

Bidders must provide one (1) original and one (1) copy of their Bids, as well as an electronic copy on a USB or CD. Word or Excel format is required. The format and content must be the same as the manually submitted Bid. The electronic version must NOT be password protected or locked in any way. The USB device must contain the original electronic copy in Word or Excel format, as well as the redacted version as requested in Section 9.3, Trade Secrets of this solicitation. The electronic file name of the redacted version should contain the word “redacted.”

Please clearly identify the original manual submission and be certain that the Signature Page is located at the front of the original Bid.

Bid demo/refurbished equipment on a second Bid Schedule, separate from, and in addition to the primary Bid Schedule used solely to bid new equipment. (Questions do not need to be answered on the second Bid Schedule for demo/refurbished equipment.)

9.3 Trade SecretsThe Idaho Public Records Law, Idaho Code Sections 74-101 through 74-126, allows the open inspection and copying of public records. Public records include any writing containing information relating to the conduct or administration of the public’s business prepared, owned, used, or retained by a state Agency or a local agency (political subdivision of the State of Idaho) regardless of the physical form or character. All, or most, of the information contained in your response will be a public record subject to disclosure under the PUBLIC Records Law. The Public Records Law contains certain exemptions. One exemption potentially applicable to part of your response may be for trade secrets.

Trade secrets include a formula, pattern, compilation, program, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy. If you consider any material that you provide in your Bid, Proposal or Quotation to be a trade secret, or otherwise protected from disclosure, you MUST so indicate by marking as “exempt” EACH PAGE containing such information. Marking your entire Bid, Proposal or Quotation as exempt is not acceptable or in accordance with the Solicitation or the Public Records Law and WILL NOT BE HONORED. In addition, a legend or statement on one (1) page that all or substantially all of the response is exempt from disclosure is not acceptable or in accordance with the Public Records Law and WILL NOT BE HONORED.

Prices that you provide in you Bid, Proposal or Quotation are not a trade secret. The State, to the extent allowed by law and in accordance with these Solicitation Instructions, will honor a designation of nondisclosure. Any questions regarding the applicability of the Public Records Law should be addressed to your own legal counsel PRIOR TO SUBMISSION of your bid, Proposal or Quotation.


Bidder shall indemnify and defend the University against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring a designation of exemption or for the Bidder’s failure to designate individual documents as exempt. The Bidder’s failure to designate as exempt any document or portion of a document that is released by the University shall constitute a complete waiver of any and all claims for damages caused by any such release. If the University receives a request for materials claimed exempt by the Bidder, the bidder shall provide the legal defense for such claim.

10 AWARDAward will be made to the responsive responsible Bidder that can provide delivery by June 1, 2017, and completion of installation/punch list items by June 30, 2017, with the lowest Total Cost* as provided on the Bid Schedule.

Award will be made line by line or by groups of line items, whichever is determined to be in the best interest of the University.

*It will be the University’s sole determination whether demo/refurbished equipment is considered in the lowest Total Cost.

11 APPEALAn appeal by a Bidder of a specification a non-responsiveness determination or the award, is governed by the Boise State University Purchasing Appeals Process, and must be filed in accordance with that process, which can be found on the Internet at http://vpfa.boisestate.edu/purchasing/purchasing-procedures/

12 INSTALLATION AND ACCEPTANCE

12.1 InstallationInstallation is to be performed according to the manufacturer’s specifications. Certified installers must be provided if required by the manufacturer. If not required, installation companies must have been in continuous business for at least five (5) years under the same company name and ownership. Additionally, each installer on the job must have at least one (1) year experience installing similar equipment.

Inside Delivery at Project Site will be the required installation which is defined as: including actual unloading, unpacking, assembly, erecting, placing, anchoring, applying, finishing, curing, protecting, cleaning and similar operations; ready for final utility connections by Plumbing and Electrical as appropriate.

All demo/refurbished equipment will required demonstration that they work properly before acceptance.

At completion of installation, provide two (2) bound sets and one (1) set electronic or on computer disk of:1. Operation and maintenance data manuals. Manuals are to be in alphabetical order according to manufacturer, and shall include warranty information. Manufacturer’s info is to include Tech Services telephone number, email, and website address, where available.

2. A complete list of local service agencies for included manufacturers, complete with address and telephone numbers. Also provide email and website addresses, where available.

3. Electronic/digital media sites for maintenance, training, operation, etc. where available from the manufacturer.


http://vpfa.boisestate.edu/purchasing/purchasing-procedures/

4. An approved complete set of mechanical and electrical drawings of the equipment to assist University in maintaining and troubleshooting the equipment.

5. Food Service Equipment Plans with any related corrections, revisions, additions, deletions, changes, etc. noted during installation.

6. Final set of Product Data Submittal Manual with any related corrections, revisions, additions, deletions, changes, etc. noted during installation.

12.2 AcceptanceAcceptance will occur after sign-off on punch-list items.

13 TRAINING Applicable training, as recommended by the manufacturers, shall be completed in-person while on-site during installation, for the number of users designated by the University.

14 WARRANTY, SERVICE, SUPPORT, AND MAINTENANCEUnless otherwise noted, equipment furnished is to be fully guaranteed against defects in workmanship, materials, and functionality for the various manufacturer-specified periods from the date of start-up for intended use by University, approximately August 1, 2017.

Additional Refrigeration Warranty: In addition to the warranty requirements as stated above, provide start-up and parts and labor for the first year; plus additional four (4) year extended warranty on compressors. Extended warranty is for provision of replacement compressor, determined to be defective by a certified refrigeration mechanic. However, verification of defective compressor, installation of replacement compressor, recharging and repairs of system will be the responsibility of the University. This includes all items with built-in or remote refrigeration system.

Copies of warranties for each item bid shall be provided at time of installation per instructions in Section 12 – Installation and Acceptance.

15 DELIVERY AND SCHEDULE Delivery by June 1, 2017, is a critical component of this bid. If you cannot meet this deadline, do not bid.

Delivery will be Monday – Friday, 8 a.m. – 5 p.m. A University rep whose name and contact information will be provided upon award, will be available to provide access and check in deliveries.

Delivery address: 1801 University Drive, Boise ID 83706 (GROUND FLOOR, back side of building)

Delivery trucks must be equipped with lift gates.

Time is of the essence and acceptance constitutes assurance that the Vendor can and will obtain materials, equipment and manpower, to permit installation of the equipment included in this bid, on schedule.


Anticipated delays, not with the control of the Vendor, are to be noted in a written notification to the Rep noted in above in this section, immediately upon the Vendor’s realization that delays are imminent.

Failure of manufacturers to meet promised delivery dates will not grant relief to the Vendor for failure to meet schedules unless the Vendor can establish, in writing, that orders were received by the manufacturer with reasonable lead times.

Extra charges resulting from special handling or air shipment in order to meet the schedule will be paid by the Vendor, if insufficient time was allowed in placing factory orders.

16 SUBCONTRACTORSSubcontractors must be covered under the bidder’s insurance, or they must be able to submit copies of insurance certificates per the required insurance types/limits in Section 18 – Insurance Requirements.

If subcontractors are used for installation, they must also have been in continuous business for at least five (5) years under the same company name and ownership. Additionally, each installer on the job must have at least one (1) year experience installing similar equipment. Provide brief resume detailing these requirements for each installer. Include contact name and information as experience must be verifiable. The University will be the sole determiner as to whether subcontract company/installer experience is acceptable.

17 ADDITIONAL MANUFACTURER DISCOUNT On Bid Schedule, describe any manufacturer or otherwise discount not already included.

18 INSURANCE REQUIREMENTS Within 5 days of notification of award (or such other time as designated by the Purchasing Activity), the apparent successful Bidder or Offeror will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the 5 business day period may be cause for your Bid or Proposal to be declared non-responsive or for your Contract to be cancelled.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations are by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, the Contractor will keep in force all required insurance until the Contract is terminated.

The Contractor and its subcontractors are required to carry the types and limits of insurance shown below, and to provide Boise State University (“Certificate Holder”) with a Certificate of Insurance prior to a PO being issued.

Certificate Holder shall read:

State of Idaho and Boise State UniversityAttn: Purchasing Dept


1910 University DriveBoise, Idaho 83725-1210

All insurers shall have an “AM Best” rating of A- or better and be licensed and admitted in Idaho.

All policies required shall be written as primary policies and not contributing to nor in excess of any coverage Certificate Holder may choose to maintain.

All policies (except Workers Compensation and Professional Liability) shall name the following as Additional Insured: State of Idaho and Boise State University.

Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance.

Failure to maintain the required insurance may result in termination of this contract at the Certificate Holder’s option.

By requiring this insurance, Certificate Holder does not represent that coverage and limits will necessarily be adequate to protect Insured, and such coverage and limits shall not be deemed as a limitation on Insured’s liability.

Personal Property: Certificate Holder shall not be liable for any damage to or loss of Insured’s personal property.

Required Insurance Coverage. Contractor shall obtain insurance of the types and in the amounts described below.

Commercial General and Umbrella Liability . Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 in the aggregate. If such CGL insurance contains a general aggregate limit, it shall apply separately by location and shall not be less than $2,000,000. CGL insurance shall be written on standard ISO occurrence form (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract including the tort liability of another assumed in a business contract. Waiver of subrogation language shall be included. If necessary to provide the required limits, the Commercial General Liability policy’s limits may be layered with a Commercial Umbrella or Excess Liability policy. All insurers shall have a Best’s rating of A- or better and be licensed and admitted in Idaho.

Commercial Auto . Contractor shall maintain a Commercial Automobile Policy with a Combined Single Limit of not less than $1,000,000; Underinsured and Uninsured Motorists limit of not less than $1,000,000; Comprehensive; Collision; and a Medical Payments limit of not less than $5,000. Coverage shall include Non-Owned and Hired Car coverage. Waiver of subrogation language shall be included. All insurers shall have a Best’s rating of A- or better and be licensed and admitted in Idaho.

Business Personal Property and/or Personal Property . Contractor shall purchase insurance to cover Insured's personal property. In no event shall Certificate Holder be liable for any damage to or loss of personal property sustained by Insured, whether or not insured, even if such loss is caused by the


negligence of Certificate Holder, its employees, officers or agents.

Workers’ Compensation . Where required by law, Contractor shall maintain all statutorily required Workers Compensation coverage. Coverage shall include Employer’s Liability, at minimum limits of $100,000 / $500,000 / $100,000.

Professional Liability . If professional services, i.e. consultants or profession where license is required, are supplied to the University, Contractor shall maintain Professional Liability (Errors & Omissions) insurance covering claims made during the policy period and reported within three years of the date of occurrence. Limits of liability shall be not less than one million dollars ($1,000,000).


ITB #NS17-061


Honors College Food Service EquipmentATTACHMENT 2 - BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the

question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to

state the ITB number followed by “Questions.”


ITB #NS17-061 - Honors College Food Service Equipment

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ITB #NS17-061Honors College Food Service Equipment

ATTACHMENT 3 - SUBSTITUTION REQUEST FORM

The decision to accept an unnamed alternate will be based exclusively on the information provided hereon and the University’s or their designee’s research and verifications of claims, which shall include sharing the information with manufacturer(s) of the originally specified equipment. Accordingly, any proprietary information regarding the proposed substitution should be so identified and submitted as an addendum to this form.

By submitting this application the Vendor guarantees the information is correct and accepts total responsibility for all additional costs that may directly or indirectly result from acceptance of the proposed substitution. It is the interest of the Vendor to declare in this form all benefits the will accrue to the University. Include the proposed manufacturer’s data sheets, drawings and any other supporting information.

The original specifications describe the minimum standards of the equipment – proposed substitutions that do not meet or exceed this minimum standard or otherwise benefit the University will not be considered except in the case of an originally specified item that is no longer available. The Vendor or its designee will be the sole authority in regard to identifying specific features, capacities, etc. that are operationally critical. Acceptance of a proposed substitution does not relieve the Vendor of responsibility for all direct or indirect costs associated with the substitution.

1. Date Submitted:______________________

2. Item Number:________ Description:____________________________________ Quantity:_______

3. Specified Manufacturer:_________________________ Specified Model Number:_______________

4. Proposed Manufacturer:_________________________ Proposed Model Number:_______________

5. Does the proposed equipment incorporate all features and options expressed or implied by the specifications, including features and option that are provided as standard by the specified item?

Yes No – describe (attach additional sheets as required):_______________________

_________________________________________________________________________________

_________________________________________________________________________________

6. Compare Utilities (attach additional sheets as required):

Specified: HW_____ CW_____ Gas (BTU) _________ Steam (BHP) _____ Electrical___________

Exhaust (cfm) _______ Duct size_____________ Supply (cfm) ______ Duct size________________

Proposed: HW_____ CW_____ Gas (BTU) _________ Steam (BHP) _____ Electrical___________

Exhaust (cfm) ________ Duct Size_____________ Supply (cfm) ______ Duct Size______________

7. Compare Dimension:

Specified: Left to Right_______________ Front to Rear___________________ Height__________

Proposed: Left to Right_______________ Front to Rear___________________ Height__________

8. Does the proposed substitution require changes to the work to be provided by other trades?

No Yes – describe (attach additional sheets as required):_______________________

________________________________________________________________________________

________________________________________________________________________________


9. Does the proposed substitution require changes or create any issues in regard to adjacent or associated equipment (for instance: door swing interference; service access; air circulation)?

No Yes – describe (attach additional sheets as required):______________________

________________________________________________________________________________

________________________________________________________________________________

10. What benefits will the University realize as a result of this substitution (for instance: capital expense; energy savings, flexibility)? Provide specific information.

There are no benefits to the University.

The following will benefit the University – (attach additional sheets as required):____________

________________________________________________________________________________

________________________________________________________________________________

11. Are there any other considerations that should be evaluated? _______________________________

________________________________________________________________________________

________________________________________________________________________________

12. Signature of Vendor’s Representative: ______________________________________________


ITB #NS17-061Honors College Food Service EquipmentATTACHMENT 4 – VENDOR QUESTIONS

Company Name of Bidder:

Contact Name/Phone:

Contact Email:_________________________________________________________________________

QUESTIONS TO BE ANSWERED AND RETURNED WITH THE BID SCHEDULE:1. Have you been in continuous business for at least five (5) years under the same company name and ownership?

Yes No

2. Delivery is a critical component of this bid. Can you deliver the equipment you bid by June 1, 2017, and complete installation and punch list clean-up by June 30, 2017?

No Yes – By what date do you require a PO to meet this delivery date: __________________

3. Bid may be awarded line-by-line or by groups of lines whichever is in the best interest of the University. Explain and list any additional, not included in above Bid Schedule, discount for an all-or-nothing award.

_______________________________________________________________________________________________________________

_______________________________________________________________________________________________________________

Additional % discount: _______________

4. Are you authorized by the manufacturers contained in your bid to purchase and distribute their equipment? If questionable, verification will be pursued by the University.

Yes No

5. Who will provide factory-authorized service for the equipment you bid? Be specific with each manufacturer. Attach additional page if necessary.______________________________________________________________________________

_________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________

6. Installation is to be performed according to the manufacturer’s specifications. Certified installers must be provided if required by the manufacturer. Are installers certified by the manufacturers being bid? Yes No – If not, installers must have at least one (1) year experience installing similar equipment. Provide brief resume detailing these requirements for each installer. Include contact name and information as experience must be verifiable. The


University will be the sole determiner as to whether subcontract company/installer experience is acceptable.

7. Have you included copies of warranties for each item bid? Yes No


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