State Home Construction Grant Program 2014 Grant FundingGrant Program Timeline Grant Application and...
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Transcript of State Home Construction Grant Program 2014 Grant FundingGrant Program Timeline Grant Application and...
State Home Construction Grant Program
2014 Grant Funding Grant Program Timeline
Grant Application and Award Update
2
2014 Grant Funding Plan
Funding(000s)
Start of Year Carryover $27,874
Appropriation $85,000
Operating Plan $112,874
Safety & Security Projects (#1-16) $18,508
Construction & Replacement (#17-20) $59,541
Award, Increases and Contingency $34,825
FY13 Conditional Awards (32) $56,216
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
3
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, historical & environmental assessments by June 15th
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
4
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
5
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States submit MOA and budget narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
6
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final & Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days)
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
7
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
• Section A to be completed by April 15th
• Use New Forms http://www.va.gov/vaforms/default.asp
• Enter “0388” into Form Search box
• VA Form application checklist (10-0388-14)
• Renovations: A1 – 7 (no bed# change)
• Bed Construction/ Replacement: A1 – 13
• See VA Form 10-0388-1 (needs assessment)
8
Grant Program Update – Initial Applications
DRAFT/PRE-DECISIONAL
• Submit 424, 424C, 424D & Project Description in Grants.gov (minimum).
• Email remaining docs to SHCGP by April 15th.
• Do not resubmit docs in grants.gov.
• Project Description (A1) includes:
• Project start and end date (status).
• Completed projects not eligible for grant award.
• Identify all project work tasks with % cost for correct project ranking (1.1.A, 1.4.C; 1.4.D, etc.)
9
Grant Program Update – Initial Applications
DRAFT/PRE-DECISIONAL
• Safety/Security Projects receive FY funding (1.1.A - 1.1.H).
• Mitigate, replace & repair within SVH
• Safety sub groups include :
• Building construction: adding/replacing building utility systems or features 1.1.B
• Security : camera, fencing, door systems… 1.1.E
• Other : generators, resident lifts, nurse call… 1.1.H
10
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• All safety applications should have state matching funds.
• Safety projects can include multiple state homes.
• Project requires safety citation or VAMC assessment.
• Contact us to review before grants.gov submittal.
• Safety work must be the major cost of the application.
• Safety work >$400,000 are a single safety project.
• Safety work <$400,000 can be combined with other renovation work (1.4.C to 1.4.F) to meet the minimum total project cost.
11
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• Acceptable: 1.1.H ($500K)
• Safety: 1.1.H Nurse call $250K
• Safety: 1.1.F Fire Alarm $100K
• Window replacement 1.4.D $150K
• Not Acceptable: 1.4.D ($1100K)
• Safety: 1.1.F Detection $350K
• Roof replacement 1.4.D $750K
12
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• Application date used to rank projects (grants.gov).
• VA grant approval date used for 65% matching funds.
• VA does not authorize/approve construction starts.
• All approved costs are 65% eligible after VA approval.
• Submit updates, drawings, bids to VA for review if the state decides to proceed with project before grant award.
13
Grant Program Update – Construction Starts
DRAFT/PRE-DECISIONAL
• $78M in grant payments for FY2013; FYTD = $44.5M
• Identified 79 grants for closeout or lagging requests.
• Closed 46 grants with final payment 1Q14 (Nov-Feb).
• Currently making payments on 73 grants.
• Increase to >100 grants by 2015.
• Clear all payment requests each Friday.
14
Grant Program Update – Payments & Close out