STATE ELECTION COMMISSION,

KERALA

General Election 2015

PREPARATION OF THE ELECTRONIC

VOTING MACHINE

The following materials are to be

arranged before the preparation of EVMs

List of Materials

• EVMs

• New Batteries

• Ballot Labels (GP, BP and DP)

• EVM Issue register in Form 16

• Distinguishing Mark Seals

• Address Tags for BU (4 Nos. per BU)

• Address Tags for CU (3 Nos. Per CU)

• Twain (Thread)

• R.O Seal (Metal)

• Cardboard piece

• Sealing Wax

• Candle Sticks

• Match Box

Each EVMs has to be prepared at the

Returning Officer Level as follows:

� Arrange all the Control Units (CU) and

Ballot Units (BU) required for the Polling

Station

� Take out the BU from the Carrying Case

� Place the BU’s in face down position

(1Control Unit with the required number of

Ballot Unit is construed as pairing and the

EVM number shall be the serial number

noted in Annexure - 16

�Paste the sticker (Annexure – 18) on theback side of CUs and BUs and write theserial number

�Check whether DMM is present

�Note down the serial number of the BU inthe issue register (Annexure - 16)

�Note down the machine serial number onthe four (4) address tags for each BU. Thefour (4) tags will be required at the time ofthe Returning Officers (RO) sealing, whichare to be placed as follows:

A tag for sealing after inserting ballot label under

the Ballot label Screen

A tag for sealing the BU’s at the right top side

after closing

A tag for sealing the BU’s at the right bottom side

after closing

A tag on the carrying case after placing the BU

(This may not be sealed but only tied to one

corner hole of the carrying case using a thread)

� Affix the Distinguishing Mark seal on all theaddress tags.

� Place the address tags for each pollingstation near the corresponding BU.

� Place the BU in face up position on thetable.

� Open the top cover of the BU.

� The sequence of arrangement of Labels inthe Ballot Units would be Grama Panchayat,Block Panchayat & District Panchayat. TheColour of Grama Panchayat label (ballotPaper) is White, Block Panchayat is Pink andDistrict Panchayat is Sky Blue.

� Set the slide switch at the appropriate

position ie 1 for 1st BU, 2 for 2nd BU, 3 for 3rd

BU and 4 for 4th BU as the case may be,

according to the number of such BU which

may be used depending upon the number of

candidates and the sequence in which they

are to be used

� Open the transparent acrylic Ballot LabelScreen

�Place the Ballot Label (this is to be signed on

the reverse by the RO) under the transparent

acrylic cover and ensure that the band

between the name of candidates on the

ballot label is in a line with the groove

between the candidate buttons on the BU

�Close and press firm the Ballot Label screen

to secure firmly underneath the screen. Make

sure that the position of the Ballot Label is

not changed while closing the acrylic cover

�Pass a thread of approximately one metre

length through the two holes on the screen

provided for the purpose inside the top cover

of the Ballot Unit. Tie one address tag to the

thread and seal the knot

�Unmask all the buttons

�Close the top cover of the Ballot Unit

�To prepare the Control Unit, take out the

Control Unit (CU) from its carrying case and

place it on the left side of the corresponding

BUs

�Place a new battery in the Candidate Set

Section in the CU

�Note down the serial number of the CU in the

issue register

�Note down the serial number on three (3)

address tags for the CU. The three tags are

required at the same time of sealing, which

are placed as follows:

A tag for sealing the Candidate Set

button Section

A tag for sealing Candidate Section and

A tag on the carrying case. (This may not

be sealed but only tied on the carrying

case using thread).

� Affix the distinguishing mark on the address tags

� Place the address tags for each polling station

near the corresponding CU. Inter connect the BU

with the CU

� Each ballot Unit is attached with 5 metre cable.

One end of the cable is attached with a

connector hood. The red side of the connector

hood should match with the red side of the

socket. For serially connecting a Ballot Unit to

another Ballot Unit, open the door of the rear

compartment of the Ballot Unit and connect the

socket by colour matching.

� Switch ON present in the rear compartment

of the CU. The display panel shows – current

date and time, Sl. No. of the machine and

DMM etc and at the end, the battery status

(The ready lamp of all Ballot Units will blink

which confirms that the machines are

connected properly.)

� Press CAND. SET button. If display panel

shows “NUMBER OF POSTS“

CANDIDATE SETTING

There are three posts in rural areas ie

Grama Panchayat, Block Panchayat

and District Panchayat. For Candidate

Setting, the details of No. of posts,

post identity, etc are to be entered

first. Candidate button keys in the 1st

BU are to be used for this purpose.

Button to be Pressed for Entry of Values in Control Unit

Button Values

1 1

2 2

3 3

4 4

5 5

6 6

7 7

8 8

9 9

10 0

11 -

15 Back Space / Clear

16 Confirm / Enter

GRAMA PANCHAYAT

DP code<hyphen>GP code<hyphen>Ward No<hyphen>PS No <hyphen>

( 2 digits) (3 digits) (2 digits) (1digit)

Eg : 10-100-23-1

DP code<hyphen>GP code<hyphen>Ward No<hyphen>PS No <hyphen>

10 - 100 - 23 - 1 -

10 Malappuram Dist, 100 Veliyamcode GP, 23 Ward, 1 Polling Station

BLOCK PANCHAYAT

DP code<hyphen>BP code<hyphen>Block Division No<hyphen>

( 2 digits) (3 digits) (2 digits) (3 times)

Eg : 10-119-18 - - -

DP code<hyphen>BP code<hyphen>Block Division No<hyphen>

10 - 119 - 18 - - -

10 Malappuram Dist, 119 Perumpadappu BP, 18 Veliyamcode (Div.)

DISTRICT PANCHAYAT

DP code<hyphen>District Division<hyphen>

( 2 digits) (2 digits) (7 times)

Eg : 10-03 - - - - - - -

DP code<hyphen>Dist. Division No<hyphen>DP code<hyphen>Dist. Division No<hyphen>

10 - 03 - - - - - - -

(Div.) 10 Malappuram Dist, 03 Vallikunnu (Div.)

�Switch OFF the CU (IMPORTANT)

�In a Ballot Unit there are 16 candidate

buttons. Mask all the unassigned buttons

including the “END” button, but the END

button in the last ballot unit of the series

should not be masked (covered)

�Close the BU's top cover

�Tie address tags at the right top and right

bottom corners of the BU

�Paste and seal the knots. The Pink Seal is

fixed around the lower end of the BU. The

serial number of BU should be entered in the

issue register

�Disconnect the BU from the CU and close the

rear cover of the CU. (for disconnecting the

BU, press and hold the latches of the cable

connected hood simultaneously and pull back

the socket)

�Arrange the interconnecting cable of the BU

in the proper fold with the rubber band

�Place the BU inside the plastic cover and

place it in its carrying case.

�Close and seal the Candidate Set Section of

the CU with an Address Tag.

�Close the door of the Cand Set button

compartment and seal it by passing a thread

through the two holes provided in between

the compartment and battery.

�Place the CU inside the plastic cover and

place it in its carrying case.

�Tie the respective address tags on

the carrying cases with threads

NOTE

PUT A CARDBOARD WHILE SEALING

WITH THE LAC.(Wax). SO AS TO

AVOID SPILLING OF MOULTEN WAX

ON THE MACHINE

PUT CELOTAPE FOR FIXING THE ADDRESS

TAGS PROPERLY

Post

No.

Post

Name

No of

Contesting

Candidates

Post Identity

1Grama

Panchayat4 13-086-19-2-

2Block

Panchayat9 13-108-07- - -

3District

Panchayat5 13-06- - - - - - -

Post

No.Post Name

No of

Contesting

Candidate

s

Post Identity

1Grama

Panchayat4 08-008-16-1-

2Block

Panchayat9 08-075-06- - -

3District

Panchayat5 08-12- - - - - - -

Post

No.

Post

Name

No of

Contesting

Candidates

Post Identity

1Grama

Panchayat4 04-107-06-2-

2Block

Panchayat9 04-008-13- - -

3District

Panchayat5 04-10- - - - - - -

Thank You