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STATE CAPITAL OUTLAY PLANNING

CCC Chancellor’s OfficeCheryl Larry

Lan Yuan

San Mateo CCDJose Nunez

Karen Pinkham

CCFC 2016

AGENDA

Overview

Eligibility

Priority

Review/Approval

Effective Practices

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Key Policies

Zero-Based Budgeting

>$656k

State-Supportable

No Augmentation

One Project per Campus

In a 2-Year Cycle

FUSION

Facilities Planning

Space Inventory

Building Assessment

Project Administration

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Application Components

Facilities Master Plan

Five-Year Plan

Initial Project Proposal

Final Project Proposal

Space Inventory

Enrollment Projections

Space Inventory

Due October

Existing Capacity

Age of site/building

ASF summary by space type

Keep Current

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Five-Year Capital Outlay Plan

Call Letter

Project Planning

Enrollment (Load)

Priority

Status

Category

Initial Project Proposal

Input from users

Prerequisite for FPP (except Cat. A)

Submitted 3 years prior to funding

Conceptual

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Final Project Proposal

Submitted 2 years prior to funding

Formal proposal

SAM

JCAF 31, 32, & 33

Quantities and Unit Cost

Diagrams

New Quantities and Unit Cost

Rolled out for 2018-19 plan

Minimize data entries

JCAF 31 data populates in Q&UC

Q&UC auto populates JCAF 31

Reduce computations

Q&UC formulated costs

Escalation options

Enhance consistency

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FUSION Plan Year 2019-20

• 2019-20, Space Inventory 16-17

Oct 2016*

• Enrollment Projections (2016)

Feb 2017• 2019-20 5YP• 2019-20 FPP• 2020-21 IPP• Local/Future

July 2017

*Energy Usage Calculators

Capacity Load

Laboratory and Lecture

OfficeLibrary and

AV/TV

Capacity(ASF in S.I. and 5YP)

ASF to WSCHASF to Staff FTE

ASF

Load (Enrollment Forecast)

WSCH Staff FTEDay Enrollment

to ASF

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Category Criteria• Least cost solution:

• A1 Imminent danger to building occupants• A3 Seismic deficiency• A4 Immediate infrastructure failure

• Independent 3rd party report

Cat. A (Safety)

• Expands program/support space• Preponderance of space cannot be >105%

Cat. B Instructional & Cat. E Inst. Support (Growth)

• Program/support efficiency• No GSF growth except for code• Cannot create or sustain overbuilt status

Cat. C Instructional & Cat. F Inst. Support (Modernization)

• Growth or modernization, i.e.,• Performing Arts• Physical Education• Child Dev. Center

Cat. D

(Complete Campus)

Board’s Funding Priorities

Allocation

Cat. B50% of

remaining

Cat. C25%

Cat. D15%

Cat. E5%

Cat. F5%

Cat. A up to 50%

of total

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Prioritizing Cat. B and E

Factors (up to 50 points each):

Enrollment Growth

Existing Inventory

ASF Change

Local Contribution

Prioritizing Cat. C and F

Factors:

Age of Building (up to 120 points)

Activation of Unused Space (30 points)

Local Contribution (up to 50 points)

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Prioritizing Cat. D

Factors (up to 50 points each): Age of Site

Program Service Offerings Enrollment growth or code= 10 pts.

New degree/certificate= 20 pts.

Initial program offering on campus= 20 pts.

Project Design Solutions (3 options) Replace temporary building= 50 pts.

Structurally/functionally deficient building= 30 pts.

Addition/expansion= 20 pts.

Local Contribution

Approval TimelinePlan Year 2018-19

• June 2018

Budget Act

• Feb 2018

LAO Analysis

• Jan 2018

Gov’s Budget

• Summer/Fall 2017

DOF

• Spring 2017

Board’s Spending Plan

• Summer-Winter 2016

FPU

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CCC System

Estimated Systemwide Needs= $28 billion

2016 Local Bonds= $10 billion for 16 districts

Prop. 51= $2 billion

$750 million 2017-18

$750 million 2018-19

$500 million 2019-20

Resources

Chancellor’s Office Website

http://extranet.cccco.edu/Divisions/FinanceFacilities/FacilitiesPlanning/ReferenceMaterials.aspx

FUSION Help Desk

Email fusionhelp@foundationccc.org

Call 1-866-325-3222

FPU Specialist

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Questions?

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CCFC 23rd Annual Conference State Capital Outlay Planning

Facilities Master Planning / Project Sequencing / Onuma

November 15, 2016

Facilities Master Planning

District Strategic Plan

College Educational Master Plan (2000, 2005, 2014)

Facilities Assessment (Building Systems & Infrastructure) 2001

Energy Audit 2001, 2010

Facilities Master Plan

2001 TBp Architecture

2005 Steinberg Architecture

2011 HMC Architecture

2015 Amendment to the 2011 HMC Architecture

Funding

Local Bond Measures (C, A, H)

State (Capital Outlay, SMSR, Haz Mat)

Grants / Rebates (CCC/IOU, Prop 39, CPUC)

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2015 Facilities Master Plan Amendment

Cañada CollegeFacilities Master Plan Map

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College of San Mateo Facilities Master Plan Map

Skyline College Facilities Master Plan Map

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Capital Improvement Program (CIP) Funding Local Bond / State Funding / Grants / Rebates

CIP 1

2001 Measure C $207M

State Funding $65M

Local / Grant / Rebates

CIP 2

2005 Measure A $568M

State Funding $35M

Local / Grant / Rebates

CIP 3

2015 Measure H $388M

State Funding $25M ($19M)

Local / Grant / Rebates

State Capital Outlay Projects Approved Capital Outlay Funding (FY17-18 FPPs) State Funds Local Match Total

CSM B9 Library/Learning Resources$11,709,000 $11,410,000 $23,119,000

SKY B2 Workforce & Economic Development $13,433,000 $12,981,000 $26,414,000

TOTAL $25,142,000 $24,391,000 $49,533,000

Pending Capital Outlay Funding (FY18-19 FPPs)

CAN B13 Multiple Disciplinary Instructional $7,134,000 $11,503,094 $18,637,190

SKY B5 Learning Resource Ctr Tech and Env Upgrade $12,345,000 $11,911,000 $24,256,000

TOTAL $19,479,000 $23,414,094 $42,893,190

Submitted Capital Outlay Funding (FY19-20 IPPs)

CSM B8 Demolition & New Kinesiology $35,118,000 $34,882,000 $70,000,000

CAN B3 Performing Arts Center Tech and EnvModernization

$11,039,000 $10,566,000 $ 21,605,000

TOTAL $46,157,000 $45,448,000 $91,605,000

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Capital Improvement Program (CIP) CIP 1 & 2 Projects

2001 – 2005 CIP 1

CAN 9 New Construction (State $)

CAN 22 New Construction

CAN Facilities Maintenance Center (FMC) (State $)

CSM 18 Modernization (State $)

CSM 35 New Construction

CSM 36 New Construction

SKY 2 Modernization Phase II

SKY 3 Modernization (State $)

SKY 6/7A New Construction

SKY 7 Modernization (State $)

SKY 8 HHW

SKY 8 Seismic Upgrade & Modernization

SKY 19 Pac Heights Swing

SKY Facilities Maintenance Center (FMC) (State $)

DW Athletics

2005 – 2011 CIP 2

CAN 5/6 Modernization (State $)

CAN 16/18 Modernization

CAN Electrical Infrastructure Upgrade

CAN Gateways

CAN 12 Pony Espresso

CSM 2 & 4 Modernization

CSM Design Build: 5N, 10N, Site Work, Aquatics, Chiller, 12KV

CSM 12, 15, 17 & 34 Modernization

CSM North Gateway (State $)

SKY 19 Pac Heights Swing

SKY Design Build: 4N, 11N, Site Work

SKY Electrical Infrastructure Upgrade (State $)

CIP3 Phase 1 Projects (2014 – 2022)

CAN 1 Demo & New Kinesiology – DB Awarded (Blach Construction / ELS Architects)

CAN 23N Math & Science – RFP in Progress

CSM 3 Theater Modernization – CDs (TLCD Architects)

CSM 12 / 19 Demo & New Construction – Programming (Steinberg Architects)

CSM 17 Student Life / Faculty Office Tennant Improvement – DSA (Cody Anderson Wasney Architects)

CSM Solar PV Energy Storage – RFP Development

SKY 1 Social Science / Creative Arts (Demo & New Construction) and Boiler Plant Relocation – RFSOQ in Progress

SKY 12N Environmental – DB Awarded (XL Construction / Ratcliff Architects)

SKY Lot L Expansion – DSA (Carducci Landscape)

SKY 19 (PH) – Schematic Design in Progress (Group 4 Architects)

DW Network Upgrade – In Progress

DW Door Lock Upgrade (Mandated by BOT 10/28/15) – Phase 1 Completed, Phase 2 in Progress

DW Fire Alarm Panel Upgrade – AE Selected

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CIP3 Phase 2 Projects (2018 - 2026)

CAN 3 Modernization (State $) IPP Pending

CAN 13 Modernization (State $) FPP Pending

CAN 16/18 Secondary Effects

CSM 1 Modernization

CSM 8 Demo & New Construction (State $) IPP Pending

CSM 9 Modernization (State $) FPP Approved

SKY 2 Modernization (State $) FPP Approved

SKY 5 Modernization (State $) FPP Pending

DW Roadways & Parking

Process of a Project Facilities Planning is based upon Educational Planning

Budget (Conceptual vs. Actual)

Delivery Method (DBB vs. DB)

Schedule Development & Execution

Academic vs. Construction Logistics

A&E Selection & Design Process (9-12 months)

Programming / Schematic Design / Design Development / Construction Documents

Contractor Procurement (DBB vs. DB)

Permitting (4-7 Months)

Construction (12-24 Months)

Furniture Fixtures and Equipment Installation (FF&E)

Commissioning

Occupancy

Close Out

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Sequencing of Projects Case Study: Skyline College

6/2017-6/2019

Sequencing of Projects Case Study: Skyline College CIP 3

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Onuma for Strategic Space SchedulingCase Study: Skyline College

Onuma for Strategic Space SchedulingCase Study: Skyline College

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Onuma for Strategic Space SchedulingCase Study: Skyline College

Onuma for Strategic Space SchedulingCase Study: Skyline College

4-301 – traditionally used as meeting space

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Onuma for Strategic Space SchedulingCase Study: Skyline College

Portables – 3A and 3DCurrently dedicated for Athletics Only

Onuma for Strategic Space SchedulingCase Study: Skyline College

Cosmetology Classroom – Currently Dedicated Could easily be used for General Lecture

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Onuma for Strategic Space SchedulingCase Study: Skyline College

Opportunity to think differently –One lab has 36 stations, One has 40 stationsBoth have PC computers

Question & Answer

Karen Pinkham

Interim Facilities Manager

Cañada College

(650) 306-3325

pinkhamk@smccd.edu

José D. Nuñez, LEED® AP

Vice Chancellor

Facilities Planning, Maintenance & Operations

(650) 574-6512

nunezj@smccd.edu