MSITA PowerPoint Lesson 1 Notes

Start Microsoft PowerPoint

1. PowerPoint uses a graphical approach to presentations in the form of slide shows that accompany the oral delivery of the topic. It is a presentation graphics program which allows users to create professional slide shows.

2. Features include slides, speaker notes, handouts, and outlines to students.

3. Start PowerPoint by clicking on the Start button located on the taskbar.

4. An icon for PowerPoint can be placed on the desktop when the program is installed. PowerPoint can be started by clicking on this icon.

Exploring the PowerPoint Window5. Window: a rectangular frame on a computer screen in which images output by application programs can be displayed, moved around, or resized.6. Ribbon: an interface where a set of toolbars are placed on tabs in a tab bar.7. Group: a number of commands that are similar in characteristics.

Exploring the PowerPoint Window8. Screen tip: a small line of text seen when you hover over a button that defines the purpose of the command.

Screen tips can be turned on and off by using the Advanced Options feature in Options on the File tab.9. Parts of the PowerPoint window include:

a. PowerPoint tools are organized by Ribbons and Groups.b. Ribbons can be personalized by changing the Options on the File tab.c. The Default view of PowerPoint window displays all the slides (or outline), the current slide, and a notes area.

10. Right-clicking will display the shortcut menu appropriate for the area that you selected.11. Frequently used commands are located on the Quick

Access Toolbar.

Choosing a Method to Start a Presentation12. PowerPoint program opens with a blank presentation.

13. The various types of presentations available are: blank, installed themes, and installed templates.

14. Start a new presentation by:

a. Clicking New under the File Tab b. From a template by clicking From Installed Design in the New Dialog Box c, From a Template by clicking From Office.com Template in the New Dialog Box.

15. Open an existing presentation by choosing open from the File Tab.

Moving Around the Presentation16. Move through the slide pane using the:

a. scroll arrows in the vertical and horizontal scroll bars.

b. scroll boxes in the vertical and horizontal scroll bars.

c. slide buttons located on the bottom-left corner of the window.

d. slide pane using the page up and page down keys on the keyboard.

e. slide pane by clicking the slide icons in the Outline tab.

Changing Text in the Slides/Outline Pane17.The Outline pane allows the user to concentrate on

the content of the slide rather than the design aspect of the slide.

18.A slide can be edited in either the Outline tab or the slide pane.

19.Scroll through slides using the Outline tab.20.Edit a slide using the Outline tab or the slide pane.21.When developing a presentation, it is best to keep

words to a minimum.22.Slides can be duplicated by copying and pasting

into the presentation.23.A slide layout can be altered using the Layout

command on the Home Ribbon.

Reversing One or More Actions24.Actions can be reversed using the Undo

command on the Quick Access Menu at the top of the PowerPoint Window.

25.An undone action can be restored using the Redo command on the Quick Access Menu at the top of the PowerPoint Window.

Changing and Adding Text in the Slide Pane26.Text object: placeholder where new text can

be inserted27.Title text: placeholder for the title for a slide28.Paragraph text: placeholder for lines of text29.Bullet text: place holder for lists of text where

bullets are used30.Text can be edited in the slide pane.31.Text object, title text, paragraph, or bullet text

are located on the slide pane.32.Additional bullet text can be added to the end

of a bullet list.33.Close Edit mode by clicking outside of the text

object area.

Changing Presentation Views34.PowerPoint views include Normal, Slide

Sorter, Notes Page, and Slide Show.35.Normal view is the default view in

PowerPoint 2010.36.Switch views by using the View Commands

in the Presentations Groups on the View Ribbon.

37.Text can be modified in the Outline and Slide pane.

38.Slide miniatures can be selected in the Slide tab of the Outline and Slides pane.

39.Work with the slide and its design in the Slide pane.

Changing Presentation Views40.Add speaker notes to slides in the Notes_

pane.41.The order of slides in your presentation can

be rearranged in Slide Sorter view.42.Preview an entire presentation as slide

miniatures by changing the print setting to Handouts.

43.Add speaker notes in the Notes pane.44.Add graphics as notes in the Notes pane.45.Work with your presentation in the Slide

Show view by right clicking to choose various commands.

Saving a Presentation46.Saving the presentation will allow for future use of

that presentation.47.The first time a presentation is saved, the Save As

dialog box will be used to assign a storage location and filename.

48.Changes to existing presentations can be saved using the Save button on the Quick Access Toolbar. The user will not be prompted to change the storage location or the filename when using this option.

49.Presentations can be opened by using the Open dialog box under the File Tab.

50.Save an existing presentation with a new name or in a new location to create a duplicate.

51.The file name for your presentation will appear in the Title Bar at the top of your screen.