Start IT Entry Level 3 Word Processing Worksheets

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STUDENT NAME: .........................................

USER NAME: ...............................................

CLASS: ..................................................c (Start IT Entry Level 3 Word Processing Worksheets)

Entry Level Startup and Shutdown

TASK 1

Make sure the Power is switched on. Press the Start button.

TASK 2

USER NAME: Student ID NumberPASSWORD: Passw@rd (this must be typed exactly as shown)

With FIRST TIME log in you will be asked to create your own password. Your password MUST CONTAIN:

Lower case lettersCapital lettersNumber

Examples to choose from or you can make your own:

Computer1Magherafelt1Ballymena1

Allow the computer to load up to the Desktop.

TASK 3

Enter your USER NAME here ..

Enter your NEW PASSWORD here ..

TASK 4

Shut down the computer by clicking Start or Office Button. Click on small arrow. Choose Log off.

TASK 5

When the computer has shut down, press the ON button again.

When asked for User Name and Password, enter the USER NAME AND PASSWORD as TASK 3 to practice entering your new password.

This will be how you will log on for the remainder of the course.

Date Completed:Tutor Signature:

Outcome 1 Enter Text and Numbers and then use Proofreading

Proofreading is when you finish typing something and then you check it over to make sure that it has no grammar or spelling mistakes.

TASK 1

Open Microsoft Word

Click on Start, All Programs, Microsoft Office, Microsoft Office Word (at this point you can right click the mouse and chose pin to taskbar for easy access in the future).

Type the following text:

The Spanish City of Granada is set beneath the Sierra Nevada mountain range. The city is dominated by the 4 clay red walls of Alhambra Palace which houses the finest examples of Moorish art and architecture. Many painters, poets and writers have been inspired by the grandeur of the region.

Run the spell checker to correct typing errorsProofread

You should have no green or red underlined words

**Read the next 2 pages before you SAVE

Outcome 1 Save Files, Find and Open Files from within Folders

TASK 1

Open Files

Follow the instructions to see where your work will be stored and how to find and open files.

ALL YOUR WORK WILL BE SAVED IN MY DOCUMENTS ON THE H DRIVE. THIS WILL BE IDENTIFIED BY YOUR USER NAME.

Make a folder

In My Documents, click on File, slide the mouse down to New and slide across to Folder.

Name a folder

As soon as the new folder is made, all you have to do is type the name (there is no need to click the mouse in the box). If you do this by mistake, right-click the mouse on the words New Folder and choose rename. Name the folder.

Save a document

Click Office ButtonChoose SaveEnter File NameChoose where to Save In choose My Documents or Removable Disk if you are using USB pen (My Documents should come up automatically) if not click on the down arrow to find the DRIVE where you want save.

Double click on the FOLDER you wish to save in, or create a NEW FOLDER at this point

Save As

You choose this function if you want to change an existing document and save it with a different filename, but you also want to keep the original document.

TASK 1

Create the following folders in My Documents:

(2012) (2011 ) (Word Processing) ( Exam Practice)

(Email) (Internet) (IT Applications)

TASK 2

Save your Word document as Granada. Save In the Word Processing folder. (see page 6)

TASK 3

Delete the folders 2011 and 2012. (Click on right mouse button and choose delete).

TASK 4

Close by clicking the X in top right corner until you get back to the desktop.

TASK 5

Find the file Granada (Make your own notes below on how to find a file)

Date completed:Tutor Signature:

Outcome 1 Undo and Redo, Cut, Copy and Paste, Alignment, Bullet Points

Undo and Redo Align left, Centre, Align Right and JustifyBullet pointsCut, copy, pasteNew Document

Print Preview Click on Office Button, Print and Print Preview. This will show how the page is going to be printed. Check the white space and adjust spacing or font size, if necessary.

TASK 1

Use the file GranadaIn the first sentence change the word set to situatedIn the second sentence add the word historic between The and cityAt the end of the second sentence insert the words anywhere in the world after the word architectureUndo the last transactionRedo the last transaction to insert the words againJustify the textCheck your document line by line by Proof Reading for any further errors and correct them as required.Add the heading THE GRANDEUR OF GRANADA on a clear line above the text. Make the heading Bold, Italics and Underline and Centred.Leave a clear line at the end of the document and insert todays date. Align right the date.If correct, add your name in the footer, check Print Preview and save it as WP Task 1 in Word Processing folder.

TASK 2

Open a new document

Type your name, press the return key twice to give a clear line at the start of your document.Type the following text:

A word processor is a computer program which enables the computer to be used as a very clever typewriter, making it easy to produce correct and well presented text. Word processors have many advantages over typewriters because documents can be stored on disks for later use and do not have to be re-typed each time they are required.

Why is a word processor used it is easier to read, able to send via electronic means.

The word processor allows you to change the appearance of the document in many different ways. Nearly all word processors now include a spell checker and thesaurus to help you in correcting your text.

Run the spell checker to correct typing errorsCheck your document line by line (Proof Reading) for any further errors and correct them as requiredCut the paragraph beginning Why is a word processor used and Paste it as the first paragraph.Add the following sentence to be the start of the paragraph The word processor allows:

Modern word processors offer many more features than those required to enter, check, and print out a document.

Change the word clever to sophisticatedInsert the word magnetic before disksChange help to assist in the last sentenceAdd the title WHY USE A WORD PROCESSOR? and leave one clear line before the start of the first paragraph. Join the last two paragraphs togetherAdd your name to the footer. Save the file to the Word Processing folder in My Documents with the filename WP Task 2Check your printer is on-line and print the textExit from Microsoft WordSee if you can find the file WP Task 2

TASK 3Open a new Word document and enter =rand(3) and then press the ENTER key on the keyboard.Cut out the second paragraph and paste it as the first paragraphCopy the first paragraph and paste it also as the last paragraphSave as Rand.

Date completed:Tutor Signature:

Outcome 1 What you need to know!

TASK 1Open a new Word document and type out the following:I must be able to IDENTIFY what types of editing I might do to aid the reading of a document:Use paragraphsSpecific punctuationUse bullet points or numberingI must be able to EXPLAIN why a word processor is used:easier to read, able to send via electronic means

I must be able to NAME types of document that could be word processed:

PosterLetterLeafletMemorandumFacsimileBookManualFormatted lists

Date completed:Tutor Signature:

Save the document as What I need to know in the Word Processing folder.

Outcome 2 Templates

Click Office ButtonChoose NewChoose Installed TemplatesChoose Create

TASK 1Open the Installed Templates. Identify which template you select and what it is used for, such as letter, facsimile (fax), memorandum (memo), reports, C.V. or similar .

TASK 2Use the EQUITTY LETTER TEMPLATE and create a new document. Enter the following letter:Todays DateXMr A JamisonIT ManagerNorthern Regional CollegeFarm LodgeBallymenaBT25 6YDXDear Mr Jamison

Can you afford to be without protection for computer equipment? Not to mention the loss of software and data which could be impossible to replace. XYou can protect your valuable assets by fitting Identico Property Identification Plates. They are ideal for situations where a quality plate is essential and costs need to be as low as possible. XComplete the enclosed order form without delay and I will deduct 20% from your order. I am sure you will be delighted with the results.XYours sincerelyXXXXAnisha KhanCustomer Services ManagerEnc

TASK 3Save As Letter Template in Word Processing folder.

TASK 4Add your name to the header. Spellcheck and Proofread. Print Preview change if necessary and Print.Date completed:Tutor Signature:

Outcome 2 Portrait and Landscape and Margins

Margins, page size, orientation or similar can effect the page layout

(Portrait ) (Landscape)

TASK 1Open WP Task 2. Change the Orientation to Landscape. Change the Margins to 3 cms Top, Bottom, Left and Right. Print a copy.

TASK 2Open Granada. Change the Orientation to Landscape. Change the margins to 4 cms Top and Bottom only. Print a copy.

TASK 3Open WP Task 2. Change the Orientation back to Portrait. Change the margins to Narrow. Print a copy.

Date completed:Tutor Signature:

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