Stark-Tuscarawas-Wayne Recycling District · RedTree Investments Managed Portfolio $3,114,790.74...
Transcript of Stark-Tuscarawas-Wayne Recycling District · RedTree Investments Managed Portfolio $3,114,790.74...
NOVEMBER 04, 2016
BOARD OF DIRECTORS
MEETING
Stark-Tuscarawas-Wayne
Recycling District
ROLL CALL
APPROVE NOVEMBER 04,
2016 BOARD OF DIRECTORS
MEETING AGENDA
APPROVE SEPTEMBER 02,
2016 BOARD OF DIRECTORS
MEETING MINUTES
PUBLIC SPEAKS
POLICY COMMITTEE REPORT
OHIO EPA NEW PLAN FORMAT
COMPARISON
3.0 vs 4.0 (Plan Format)
9 vs 6 (Plan Update Chapters)
198-pg vs 407-page (Instruction Manual)
9 vs 23 (Required Data and Analysis)
8 vs 16 (Appendices A-U)
OEPA Schedule for New Plan End Date
OEPA Published Start Date 9/24/2016
Draft Due 12/24/2017
Final Draft Due to OEPA 3/26/2019
Final Approval by OEPA 6/24/2019
Old Plan Format New Plan Format
Appendix H Strategic Evaluation
Example
Appendix H Strategic Evaluation
1. Residential Recycling Infrastructure
2. Commercial/Institutional Sector
3. Industrial Sector
4. Residential/Commercial Waste
Composition
5. Economic Incentive
6. Restricted and Dif ficult to Manage Waste
Streams
7. Diversion
8. Special Program Needs
9. Financial
10. Regional
11. Population
12. Data Collection
13. Processing Capacity
8 vs 16 (Appendices A-U)
Old Plan Format New Plan Format
FINANCE DIRECTOR’S REPORT
Estimated Revenue versus Actual Revenue(As of October 31, 2016)
REVENUES Estimated
Revenue
Year-to-Date
Actual
Revenue
Last Year
Year-to-Date
Revenue
Collected
Percent
101 GENERAL FUND
Interest Earned 15,000.00$ 29,324.20$ 14,092.96$ 195.49%
American Landfill Settlement 13,961.00 13,961.00 16,361.00 100.00%
OEPA Pass-Thru Community Development Grant 37,870.56 18,935.56 - 50.00%
Recycling Revenue 175,000.00 173,467.47 254,554.20 99.12%
GENERAL FUND TOTAL 241,831.56 235,688.23 285,008.16 97.46%
501 TIPPING FEE FUND
Tipping Fees-Inside District 700,000.00$ 657,749.10$ 624,519.41$ 93.96%
Tipping Fees-Outside District 2,900,000.00 2,266,987.08 2,334,065.36 78.17%
Tipping Fees-Outside State 15,000.00 24,130.96 19,513.06 160.87%
Tipping Fees 3,615,000.00 2,948,867.14 2,978,097.83 81.57%
Recycling Revenue - - - 0.00%
Ohio BWC Safety Grant - - - 0.00%
Miscellaneous Revenue - 111.50 11,425.22 0.00%
TIPPING FEE FUND TOTAL 3,615,000.00 2,948,978.64 2,989,523.05 81.58%
TOTAL REVENUE ALL FUNDS 3,856,831.56$ 3,184,666.87$ 3,274,531.21$ 82.57%
Budgeted versus Actual Expenses (As of October 31, 2016)
EXPENSES Combined
Appropriations
Combined
Year-to-Date
Expenses
Last Year
Year-to-Date
Expenses
Combined
Expended
Percent
101 GENERAL FUND
Supplies & Materials 12,500.00$ -$ -$ 0.00%
HHW Program 26,033.55 2,213.05 1,129.85 8.50%
OEPA Community Development Grant 37,870.56 18,935.56 - 50.00%
American Landfill Settlement 12,500.00 9,078.06 13,961.00 72.62%
Road Repairs 128,810.00 120,870.00 3,237.50 93.84%
GENERAL FUND TOTAL 217,714.11 151,096.67 18,328.35 69.40%
501 TIPPING FEE FUND
DISTRICT ADMINISTRATION
Admin-1 Payroll & Benefits 385,000.00$ 311,181.17$ 287,828.76$ 80.83%
Admin-2 Supplies & Admin Expenses 182,946.30 121,973.39 96,411.14 66.67%
Admin-4 Consulting Engineer Service 17,240.88 7,637.13 8,314.12 44.30%
Admin-5 Legal Services 10,750.00 1,050.00 2,437.50 9.77%
Admin-6 Solid Waste Plan 45,400.00 929.77 - 2.05%
Admin-8 Financial Consulting Services 18,565.00 9,756.00 9,105.00 52.55%
Admin-10 Road Repairs 300,000.00 214,873.04 - 71.62%
District Administration Total 974,902.18 667,400.50 407,956.52 68.46%
RECYCLING/COUNTY PROGRAMS
STW-02 Drop-Off Recycling 1,428,558.83 905,488.70 1,146,631.79 63.38%
STW-03 Yard Waste Management 442,025.00 265,830.04 229,075.00 60.14%
STW-05 HHW Program 514,217.79 133,544.42 22,409.13 25.97%
STW-06 Scrap Tire Collection 66,449.20 52,714.24 46,820.90 79.33%
STW-19 Recycling Makes Sense 741,209.05 457,912.60 405,278.95 61.78%
STW-21 Infrastructure Enhancement Grants 169,546.32 169,500.00 65,500.00 99.97%
STW-22 Program Start-Up Grant 485,070.31 367,854.55 81,188.79 75.84%
STW-23 Model Community Grants 2,877.46 2,877.46 - 100.00%
STW-24 Host Community Cleanup Grants 137,636.14 85,277.58 57,190.14 61.96%
STW-25 Sheriff Department Grants 288,000.00 283,000.00 285,000.00 98.26%
STW-26 Health Department Grants 325,000.00 261,250.00 303,750.00 80.38%
STW-29 Education & Awareness 425,125.52 136,243.37 122,086.42 32.05%
STW-38 Disaster Debris Management 62,730.23 950.00 42,269.77 1.51%
Recycling/County Program Total 5,118,445.85 3,122,442.96 2,807,200.89 61.00%
TIPPING FEE FUND TOTAL 6,093,348.03 3,789,843.46 3,215,157.41 62.20%
TOTAL EXPENSES ALL FUNDS 6,311,062.14$ 3,940,940.13$ 3,233,485.76$ 62.44%
Current Cash Position (as of October 31, 2016)
Beginning
Year
Balance
Year-to-Date
Actual
Receipts
Year-to-Date
Expenditures/
Expenses
Unexpended
Balance
Outstanding
Encumbrances
Unencumbered
Balance
GENERAL FUND 841,277.78$ 235,688.23$ 151,096.67$ 925,869.34$ 47,983.89$ 877,885.45$
TIPPING FEES 5,744,549.98 2,948,978.64 3,789,843.46 4,903,685.16 1,577,429.63 3,326,255.53
TOTAL ALL FUNDS 6,585,827.76$ 3,184,666.87$ 3,940,940.13$ 5,829,554.50$ 1,625,413.52$ 4,204,140.98$
GENERAL (INTEREST) FUND
Year-to-date Net Gain/(Loss) 84,591.56$
TIPPING FUND
Year-to-date Net Gain/(Loss) (840,864.82)$
GRAND TOTAL ALL FUNDS
Year-to-date Net Gain/(Loss) (756,273.26)$
Tipping fee revenue is down 10.37% in 2016 from 2015 through the month of September.
Using the first nine months of revenue, we can project an annual tipping fee revenue total of
approximately $3,335,379 based on 74.90% of actual annual revenue was collected during this
time period over the last two years.
Tipping Fee Revenue Update
District Landfills 2015 2016 % Change
American Landfill 935,912.32 845,141.86 -9.70%
Countywide RDF 524,365.69 531,024.61 1.27%
Kimble Landfill & Disposal 1,326,819.62 1,122,032.75 -15.43%
Totals $2,787,097.63 $2,498,199.22 -10.37%
Annual Revenue $3,570,975.83 $3,615,000.00 1.23%
(Actual) (Budgeted)
January - September
Current Portfolio Description9/30/16
BalanceYield Maturity
Huntington Checking/MMA General/Money Market $1,828,594.28 0.030% N/A
StarOhio – Interested Earned Deposit Account $67,062.61 0.590% N/A
Star Plus Deposit Account $504,524.82 0.400% N/A
RedTree Investments Managed Portfolio $3,114,790.74 1.380% Varies
Huntington – CD Certificate of Deposit $150,000.00 0.520% 12/15/16
Huntington – CD Certificate of Deposit $200,000.00 0.500% 12/15/16
Huntington – CD Certificate of Deposit $100,000.00 0.600% 03/23/17
Huntington – CD Certificate of Deposit $100,000.00 0.600% 06/01/17
Total Current Principal Balance = $6,064,972.45 Principal Balance Prior Year = $7,039,927.62
Interest Earned Current YTD = $29,324.20 Interest Earned Prior Year YTD = $12,153.50
Current Weighted Yield = 0.811% Weighted Yield Prior Year = 0.685%
September 30, 2016
Investment Report
TIPPING FEE REVENUE TREND
Tipping Fee Revenue Makes up
91% of District Total Revenue
Tipping Fee Rates:
In-District $1.00 per Ton
Out-of-District $2.00 per Ton
Out-of-State $1.00 per Ton
Average Annual Tipping Fee -- $4,056,052
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Fund Balance Revenues Expenses
HISTORICAL FINANCIAL TRENDS
The District operated
under an Ohio EPA Plan
from 2007-2010.
(Estimated)
Fund Balance
Increased
$3,187,304 or
48% after
OEPA Plan.
(Projected)
Expenses dropped
$4,069,431 or 50%
after OEPA Plan.
2016 Appropriation (Expense) Budget Transfer
to Cover Increased Scrap Tire Tipping Fees.
2016 Appropriation (Expense) Budget Transfer
for Purchase of Network Server and Electronic
Scanning Document Management System.
Motions #1a & 1b
OTHER FINANCE ITEMS
EXECUTIVE DIRECTOR’S REPORT
DISTRICT PUBLIC RECORDS
RETENTION / DESTRUCTION SCHEDULE
District Records Commission
Chair, Vice-chair, other representing county, Finance
Director and Legal Counsel
Records Destruction Process
Submit a Certificate of Records Disposal (RC-3) to Ohio
History Connection for noted documents
All other expired District documents are destroyed per
the Records Retention Schedule (non-RC-3 documents)
Scheduled Destruction: December 1, 2016
STARK COUNTY: Canton City Recycle Center
Open by apt. to all District residents
Tues & Thurs 9am-3pm (every last Tues until 6pm)
TUSCARAWAS COUNTY: Buehler’s events
New Philadelphia Event (October 8, 2016): Pilot Program a success!
Scheduled dates for 2017:
June 10 @ Dover
Oct 7 @ New Philadelphia
WAYNE COUNTY: Buehler’s events
Scheduled dates for 2017:
May 20 @ Wooster
Sept 23 @ Orrville
HOUSEHOLD HAZARDOUS WASTE
COLLECTION
HOUSEHOLD HAZARDOUS WASTE
HISTORICAL COSTS
$196,772
$540,059
$355,946
$820,590$788,504
$885,840
$956,126
$810,267
$707,977
$1,084,413
$837,846
$895,499
$0 $5,999 $0
$47,504$52,496
$37,955
$135,757
$300,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
HHW Total Expenses 1998-2016
HHW Collection Events (1998-2009) Four 3-day EventsHighest Single-year Vehicle Count (2008): 15,000
$25/Vehicle Pilot Program120 Vehicles
Recycling and Reuse Guide, HHW Education Grants, & TV Recycling (no HHW Collection)
Permanent Canton Collection (over 200 vehicles), New Philadelphia Buehler's Collection Event (436 vehicles), HHW Education Grants, & TV Recycling
BUDGET COMMITTEE
STW-24 - HOST COMMUNITY CLEANUP GRANTS
MOTION #2
Grant Applicant Name
Drop-off Site
Type/Location Project Description
2016 Grant
Request
City of New Philadelphia Buehler's Recycling15 Hours Per Month (45 Hours Per
Quarter)$625
Total Host Community Cleanup
Grant Applications $625
2016 Budget Appropriation (STW-24) = $100,000 (no amount remaining)
Excess to come out of General Fund- Supplies and Materials
PURCHASE DISTRICT RECYCLING TRUCK
(NOT TO EXCEED $260,000)
Motion #3 and 3a
1 2009 Mack Frontload Recycling Truck 10 Stark 206,951 Back-up
2 2009 Mack Frontload Recycling Truck 11 Stark 163,206 Neal Rayner
3 2013 Mack Frontload Recycling Truck 12 Wayne 119,390 Mike Frost
4 2013 Mack Frontload Recycling Truck 13 Stark 112,761 John Adams
5 2014 Mack Frontload Recycling Truck 16 Stark 89,114 Robert Betz
6 2015 Mack Frontload Recycling Truck 18 Stark 59,655 Kevin Gill
7 2015 Mack Frontload Recycling Truck 19 Stark 49,337 John McGrew
8 2017 Mack Frontload Recycling Truck 20 Stark New Part-time
2017
APPROPRIATION
BUDGET
Motion #4
2017
RECYCLING
MAKES SENSE,
SHERIFF
DEPARTMENT
AND HEALTH
DEPARTMENT
GRANTS
2017
Grant Approval
2015 Actual
Grant Payments
RECYCLING MAKES SENSE GRANTS
1Alliance $45 per ton $23,292
2Baltic (Village) $25 per ton $1,089
3Bolivar $25 per ton $1,835
4Canal Fulton $40 per ton $3,808
5Canton $45 per ton $88,092
6Dennison Village $25 per ton $4,077
7Dover $25 per ton $19,923
8Doylestown $25 per ton $2,088
9Gnadenhutten $50 per ton $9,717
10Jackson Recycling Station $40 per ton $58,179
11Marshallville (Village) $25 per ton $660
12Massillon $25 per ton $38,853
13New Philadelphia $40 per ton $18,584
14North Canton $50 per ton $67,511
15Orrville $50 per ton $27,472
16Rittman $25 per ton $13,026
17Strasburg $50 per ton $9,454
18Sugarcreek $25 per ton $5,214
19Uhrichsville $25 per ton $7,205
20Wooster $50 per ton $71,740
Total Recycling Makes Sense $531,000 $471,816
SHERIFF DEPARTMENT GRANTS
1Stark County $95,000 $95,000
2Tuscarawas County $95,000 $95,000
3Wayne County $95,000 $95,000
Total Sheriff Departments $285,000 $285,000
HEALTH DEPARTMENT GRANTS
1Canton City $35,000 $35,000
2Stark County $170,000 $170,000
3Tuscarawas County $85,000 $85,000
4Wayne County $35,000 $35,000
Total Health Departments $325,000 $325,000
2017
HOST COMMUNITY
CLEANUP GRANTS
Motion #5
D/O Location Host Community Cleanup Applicants
2017 Grant
Request
STARK COUNTY
Brewster Recycling D/O Brewster Village (Recycling) $2,500
Brewster Yard Waste D/O Brewster Village (Yard Waste) $2,500
City of Canal Fulton, Heritage Square Plaza City of Canal Fulton $2,500
Canton City Recycle Center Tires D/O Canton City Health Department $2,500
Canton Township Recycling D/O Canton Township (Recycling) $2,500
Canton Township Yard Waste D/O Canton Township (Yard Waste) $2,500
Jackson Township Yard Waste D/O Jackson Township $2,500
Lake Township Recycling Station Recycling D/O Lake Township Board of Trustees (Recycle) $2,500
Lake Township Recycling Station Yard Waste D/O Lake Township Board of Trustees (Yard Waste) $2,500
Lawrence Township Hall/Garage Recycling D/O Lawrence Township (Recycling) $2,500
Lawrence Township Hall/Garage Yard Waste D/O Lawrence Township (Yard Waste) $2,500
Marlboro Township Garage Marlboro Township $2,500
Massillon City Rec Center Recycling D/O Massillon City (Rec Center Recycling) $2,500
Massillon City Street Department Recycling D/O Massillon City (Garage Recycling) $2,500
Massillon City Tire D/O Massillon City (Tire Recycling) $2,500
Nimishillen Township Recycling D/O Nimishillen Township (Recycle) $2,500
Nimishillen Township Yard Waste D/O Nimishillen Township (Yard Waste) $2,500
Paris Township Office Paris Township $2,500
Perry Township Yard Waste D/O Perry Township Trustees $2,500
Plain Township, Diamond Park Plain Township Parks, Grounds & Facilities Dept $2,500
Plain Township, Taft Elementary School Plain Township Parks, Grounds & Facilities Dept $2,500
Plain Township Yard Waste D/O Plain Township $2,500
Robertsville, Little Sandy Creek Ruritan Office Little Sandy Creek Ruritans $600
Tuscarawas Township Office Recycling D/O Tuscarawas Township (Recycle) $2,500
Tuscarawas Township Office Yard Waste D/O Tuscarawas Township (Yard Waste) $2,500
Washington Township Office Washington Township Trustees $2,500
TUSCARAWAS COUNTY
Gales Recycle It Tire D/O Gales Recycle It $2,500
Lawrence Township Yard Waste D/O Lawrence Township $2,500
Mill Township Garage Mill Township $2,500
New Philadelphia Buehler's City of New Philadelphia $2,500
Sandy Township Garage Sandy Township Trustees $2,500
WAYNE COUNTY
Village of Apple Creek Street Garage East Union Township $2,500
Baughman Township Garage Baughman Township $2,500
Chester Twp, Northwestern Elementary School Northwestern Elementary School $2,500
Congress Township Garage Congress Township $2,500
Village of Creston Garage Village of Creston $1,200
Village of Dalton Garage Village of Dalton $2,500
Franklin Township Hall Franklin Township $2,000
Fredericksburg Elementary School Southeast Local School District $1,200
Goodwill Tire D/O Goodwill Industries of Wayne and Holmes Co. $2,500
Kidron (Lehman's Hardware) Sugarcreek Township (Dalton Cub Scout Pack #922) $1,000
Milton Township Garage Milton Township $2,500
Paint Township Garage Paint Township $2,500
Plain Township Garage Plain Township $2,500
Village of Shreve, East of Chicago Village of Shreve $2,500
Village of Smithville, Across from Town & Country Village of Smithville $2,500
Village of West Salem Street Garage Village of West Salem $2,500
Wooster Township, Valley College Grange Valley College Grange $1,000
$112,000
$100,000 Budgeted for Line Item STW-24 Host Community Cleanup Grant
Excess to come out of General Fund- Supplies and Materials
2017 LEGAL COUNSEL
Motion #6
Legal Expenses
2013- $ 58,032.00 (Black, McCuskey, Souers, Arbaugh)
2014- $ 975.00 (Kristin Zemis)
2015- $ 2,850.00 (Kristin Zemis)
2016- $ 1,050.00 (Kristin Zemis) as of 10-31-16
OTHER BUSINESS
ADJOURNMENT
Next Board of Directors Meeting:
January 06, 2017 @ 9:30am