JULY 13, 2018

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE JULY 13, 2018

BOARD OF DIRECTORS

MEETING AGENDA

APPROVE MAY 04, 2018

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Members

Stark CountyMember Representing Term

Janet Weir Creighton County Commissioner Unlimited

John Highman City of Canton Representative Unlimited

Doug Baum Township Representative Unlimited

Kirk Norris Health Department Representative Unlimited

Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019

Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019

Mark Cozy Public Representative 1-1-2018 to 12-31-2019

Tuscarawas CountyMember Representing Term

Joe Sciarretti County Commissioner Unlimited

Joel Day City of New Philadelphia Representative Unlimited

Matt Ritterbeck Township Representative Unlimited

Michael Kopko Health Department Representative Unlimited

Matt Bender Industrial Representative 1-1-2018 to 12-31-2019

Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019

David Bennett Public Representative 1-1-2018 to 12-31-2019

Wayne CountyMember Representing Term

Ron Amstutz County Commissioner Unlimited

Mark Nussbaum City of Wooster Representative Unlimited

Bill Cletzer Township Representative Unlimited

Nicholas Cascarelli Health Department Representative Unlimited

Becky Foster Industrial Representative 1-1-2018 to 12-31-2019

Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019

Brian Gentry Public Representative 1-1-2018 to 12-31-2019

OEPA PLANNING UNIT

Susan Applegate, Ohio EPA Planner

Resigned

Current Ohio EPA Planning Unit

1. Harry Sarvis, Manager

2. Matthew Hittle, Environmental Specialist 2,

SWMD Plans, Quarterly Fee Reports

3. Ernie Stall, Environmental Specialist 3, State

Plan, SWMD Plans, MMAC

Next

meeting

TODAY @

10:15am

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of June 30, 2018)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 55,000.00$ 27,668.83$ 25,117.15$ 50.31%

American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00%

OEPA Pass-Thru Market Development Grant 75,000.00 - 125,000.00 0.00%

Recycling Revenue 225,000.00 82,260.44 135,013.31 36.56%

GENERAL FUND TOTAL 367,500.00 122,429.27 297,630.46 33.31%

501 TIPPING FEE FUND

Tipping Fees-Inside District 900,000.00$ 503,911.92$ 401,100.34$ 55.99%

Tipping Fees-Outside District 2,900,000.00 1,686,632.62 1,276,085.70 58.16%

Tipping Fees-Outside State 30,000.00 18,387.68 17,367.59 61.29%

Tipping Fees 3,830,000.00 2,208,932.22 1,694,553.63 57.67%

Miscellaneous Revenue - 1,217.43 202.11 0.00%

TIPPING FEE FUND TOTAL 3,830,000.00 2,210,149.65 1,694,755.74 57.71%

TOTAL REVENUE ALL FUNDS 4,197,500.00$ 2,332,578.92$ 1,992,386.20$ 55.57%

Budgeted versus Actual Expenses (As of June 30, 2018)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 47,000.00$ 10,604.44$ 5,358.63$ 22.56%

HHW Program 33,016.95 270.33 19,324.85 0.82%

Yard Waste Management 115,000.00 - - 0.00%

American Landfill Settlement 14,921.25 12,953.48 8,705.25 86.81%

GENERAL FUND TOTAL 209,938.20 23,828.25 33,388.73 11.35%

501 TIPPING FEE FUND

Admin-1 Payroll & Benefits 435,000.00$ 222,536.42$ 204,792.49$ 51.16%

Admin-2 Supplies & Admin Expenses 152,948.93 91,773.70 92,399.14 60.00%

Admin-3 Capital Assets 48,130.00 - 31,524.96 0.00%

Admin-4 Consulting Engineer Service 31,831.03 15,887.94 8,363.39 49.91%

Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59%

Admin-6 Solid Waste Plan 12,976.96 12,928.97 13,402.50 99.63%

Admin-8 Financial Consulting Services 13,000.00 8,010.00 8,348.00 61.62%

District Administration Total 706,024.42 354,849.53 359,730.48 50.26%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,370,440.62 584,574.27 671,773.20 42.66%

STW-03 Yard Waste Management 351,623.28 188,483.78 142,720.44 53.60%

STW-05 HHW Program 340,149.92 70,033.60 87,309.87 20.59%

STW-06 Scrap Tire Collection 89,251.88 26,888.93 32,216.04 30.13%

STW-19 Recycling Makes Sense 719,023.10 238,987.80 220,071.95 33.24%

STW-22 Program Start-Up Grant 272,285.00 65,909.73 32,525.00 24.21%

STW-24 Host Community Cleanup Grants 120,920.23 107,856.87 42,457.31 89.20%

STW-25 Sheriff Department Grants 288,000.00 279,000.00 279,000.00 96.88%

STW-26 Health Department Grants 325,000.00 162,500.00 162,500.00 50.00%

STW-29 Education & Awareness 287,403.22 80,460.79 71,254.61 28.00%

STW-38 Disaster Debris Management 20,000.00 20,000.00 - 100.00%

Recycling/County Program Total 4,184,097.25 1,824,695.77 1,741,828.42 43.61%

TIPPING FEE FUND TOTAL 4,890,121.67 2,179,545.30 2,101,558.90 44.57%

TOTAL EXPENSES ALL FUNDS 5,100,059.87$ 2,203,373.55$ 2,134,947.63$ 43.20%

Current Cash Position (as of June 30, 2018)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 1,222,729.35$ 122,429.27$ 23,828.25$ 1,321,330.37$ 51,697.44$ 1,269,632.93$

TIPPING FEES 3,629,188.97 2,210,149.65 2,179,545.30 3,659,793.32 1,815,259.97 1,844,533.35

TOTAL ALL FUNDS 4,851,918.32$ 2,332,578.92$ 2,203,373.55$ 4,981,123.69$ 1,866,957.41$ 3,114,166.28$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 98,601.02$

TIPPING FUND

Year-to-date Net Gain/(Loss) 30,604.35$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) 129,205.37$

➢ Tipping fee revenue is up 9.07% in 2018 from 2017 through the first five months of the year.

➢ Using the first five months of revenue, we can project an annual tipping fee revenue total of

approximately $4,258,430 based on 38.83% of actual annual revenue was collected during this

time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2017 2018 % Change

American Landfill 538,251.48 654,387.81 21.58%

Countywide RDF 302,802.87 294,960.02 -2.59%

Kimble Landfill & Disposal 675,027.16 704,200.53 4.32%

Totals $1,516,081.51 $1,653,548.36 9.07%

Annual Revenue $3,704,193.45 $3,830,000.00 3.40%

(Actual) (Budgeted)

January - May

2017 FINANCIAL AUDIT RESULTS

➢Clean Audit Eight

Years in a Row

✓ Timely Filing

✓ In Compliance with

Standards

✓ No Findings for

Recovery or Material

Deficiencies

✓ No significant

Management Letter

Comments

Waiting for Award

Authority Finance Software Upgrade

Upgrade Enhancements:

➢Utilizes Improved Technologies of Microsoft SQL

Database Versus jBase

➢Authority Forms (Customizable Layout/Design; Secure)

➢Drill-down Reporting with Seamlesss Integration to

Microsoft Excel, Word, Adobe Acrobat, and Outlook

➢Easy Interface to MS Office and Google Applications

Upgrade Cost = $23,130

Existing Software is 10 Years Old (Installed January 1, 2008)

Completed!

AMENDED CAC HYDROGEOLOGICAL

ADVISOR/CONSULTANT AGREEMENT

➢Amends Original Agreement With Dan Fisher of

Wetstone Solutions LLC to Review Results of Well-

Monitoring and Residential Well Tests Performed by

Waste Management/ALI and Stark County Health

Department Effective September 6, 2013

➢Extends Agreement Until Expiration of 10-Year

Settlement and Release Agreement with Waste

Management/ALI in 2023

➢Increase Funding Level From $7,700 to $10,000 Which

is Covered by Annual Settlement Payments of $12,500

MOTION #1 & #2

EXECUTIVE DIRECTOR’S REPORT

“TIME TO CLEAN UP YOUR RECYCLING ACT” 6-13 -18 Canton Reposi tor y/Dai l y Record & 6 -15 -18 T imes Repor ter

LAUNCH OF NEW WEBSITE

(TIMETORECYCLE.ORG)

▪ Updated appearance

▪ User friendly for

visitors and staff

▪ Eliminate third party

updates

▪ Eliminate data

redundancy

▪ Calendar of events

▪ Map/directions of

drop-off sites

SHERIFF DEPARTMENT GRANT

REPORTED ACTIVITY

Goals of Sheriff Department Grant: $95,000 per County Deputy

▪ Littering/Dumping Investigations and Citations

▪ Prescription Drug Collection Program

▪ Litter Cleanup Crew

▪ HHW Collection Event Support

▪ Overweight Trucks

Deputy Browning (Wayne), Deputy Copple (Tuscarawas), and Deputy Newman (Stark)

TOTAL CITATIONS ISSUED

BY SHERIFF DEPARTMENTS

572

342

230

69

2410

212 0 1

222

1532

00

100

200

300

400

500

600

700

2013 2014 2015 2016 2017

Stark Tusc Wayne

1. Presently, Deputies

typically give warnings

rather than citations

2. Stark County established

a Commercial Weight

Enforcement Deputy to

cite overweight trucks

(trash, fracking, etc.)

3. Deputy focus shifted

toward dumping/litter

LITTER COMPLAINTS RECEIVED

BY SHERIFF DEPARTMENTS

48

85

94

16

28

108112

49

31

68

1114 15

10

62

0

20

40

60

80

100

120

2013 2014 2015 2016 2017

Stark Tusc Wayne

TOTAL HOURS LITTER CREW

PICKED UP LITTER

1041

884

1279

1117

708

504

3136

2502

1720

1280

454

286

558

8018

0

500

1000

1500

2000

2500

3000

3500

2013 2014 2015 2016 2017

Stark Tusc Wayne

NUMBER OF TIRES COLLECTED

BY LITTER CLEANUP CREW

169 139188 145 99

897

1753

287

455

3260

366

554

207

23 40

0

500

1000

1500

2000

2500

3000

3500

2013 2014 2015 2016 2017

Stark Tusc Wayne

Stark County: the Health Department

and Townships collect dumped tires and

dispose through tire pass program.

Wayne County: Sheriff Dept takes

the tires to the residential drop-off.

Tuscarawas County: Sheriff Dept

takes the tires to the residential

drop-off.

TIRES COLLECTED THROUGH RESIDENTIAL

DROP-OFF SITES AND TIRE PASS PROGRAM

25,442

9,471

5,280

0

5,000

10,000

15,000

20,000

25,000

30,000

Stark Tusc Wayne

Wayne County: Medway Drug Enforcement

Agency manages eight collection boxes.

NUMBER OF PRESCRIPTION DRUG

DROPBOXES PICKED UP

18

6

8

0

2

4

6

8

10

12

14

16

18

20

Stark Tusc Wayne

Stark County:

Deputy spends 2-3 days a week collecting prescription drugs

Tuscarawas County:

Deputy collects prescription drugs when police

departments notify him the bins are full.

▪ Commenced operation: 1954

▪ Ceased operation: 1984

▪ Commenced explosive gas

monitoring: 1996

▪ Commenced ground water

monitoring: 1998

▪ Entered into Consent Order and

Permanent Injunction with Ohio

Attorney General for closure and

post-closure plan: 2006

▪ District paid $1.4 million for

landfill cap from 2008-2010

NEWCOMERSTOWN LANDFILL

3-13-18 Quarterly Inspection

▪ Michael Kopko, Tuscarawas

County Health Department

▪ Explosive gas monitoring

probe 6A level exceeded

acceptable limit.

▪ Eight consecutive weekly

readings exceeded the

acceptable limit.

▪ OEPA is requiring an

assessment to be completed.

▪ Assessment was initiated

6-20-18 by Northpoint and

will be funded by the

Village of Newcomerstown.

NEWCOMERSTOWN LANDFILL

DISASTER DEBRIS

MANAGEMENT PROGRAM (STW-38)

The District wil l consider funding for

communities under the following criteria:

▪ Funding will only be provided for

transportation, processing, disposal

and contracted labor related to disaster

debris;

▪ 2018 annual appropriation: $20,000

(each county is el igible for up to

$20,000 annually)

May 22, 2018 Storm (straight - l ine

winds/downburst)

▪ City of Dover, only request submitted

▪ Reviewed by Tuscarawas County EMA

Director, Alex McCarthy

▪ Total Request: $20,510

▪ Awarded $20,000

SCRAP TIRE DUMPS

Solutions for Dumped Tires

▪ 12 or less tires: resident may take to District drop-off site (no cost)

▪ 13-100 tires: District may assist (if no profit was made by property owner*)

▪ 100 or more tires: Health Department can seek funding from Ohio EPA (only if tires

were illegally dumped after owner acquired property OR owner inherited property

with tires on it), limited funding available

*Liens can be placed on property owner to recover disposal costs if profit was made.

YARD WASTE PROGRAM UPDATE

Site Name Block Grant

Amount

Site Hours

1. Lake Township $67,424 Thurs-Fri 7am-7pm, Sat-Sun 9am-5pm

2. Plain Township (Fire Dept) $56,388 Wed, Sat, and Sun, 8am-6pm

3. Nimishillen Township $42,374 Wed and Sat, 7am-7pm

4. Canton Township $41,086 Open daily, 9am-9pm

5. Perry Township $33,712 Wed and Sat, 8am-6pm

6. Village of Brewster $10,417 Open daily, dawn to dusk

7. Lawrence Township (Tuscarawas) $8,023 Open daily, dawn to dusk

8. City of Dover $8,547 Open daily 8am-9pm (reduced hours in fall/winter/spring)

9. Village of Dennison $3,430 Open daily, dawn to dusk

TOTAL $271,400

Total 2018 Appropriation:

$415,000

Total 2019 Plan Budget:

$300,000

Total Block Grant Amount:

$271,400

PROGRAM STARTUP GRANTS

Perry

Township

Grant Amount:

$13,838

PROGRAM STARTUP GRANTS

Plain Township

(Wayne County)

Grant Amount: $7,000

PROGRAM STARTUP GRANTS

Jackson Township

Recycling Station

Grant Amount:

$30,300

PROGRAM STARTUP GRANTS

Canton

Township

Grant Amount:

$38,007

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

September 7, 2018 @ 9:30am