Stanford University -- Using Hyperion for Budget Formulation & Analysis Presented by Dr. Andrew...

Stanford University

-- Using Hyperion for Budget Formulation &

Analysis

Presented byDr. Andrew Harker

Director of Budget Management

Stanford UniversityUniversity Budget Office

Copyright © 2005, Hyperion. All rights reserved. P. 2

What was Stanford’s need?

Budget processes and framework was established via 6 years of using Hyperion Pillar, which we had outgrown

Conversion from legacy mainframe financial information systems to web-based systems gave impetus for moving to a web-based budgeting system

Strong desire to move towards a central repository of budget data for metadata integrity and “real-time” budget process monitoring

Long-term viability of budget formulation product Greater reporting and analytical capabilities than in Pillar

— Ability to match funding and expenses in each cost center easily— Ability to configure product to work both in Fund Accounting and

GAAP formats Be able to handle a large number of cost centers, natural

accounts, and positions


Stanford University Financial Management Overview

Funds controlled by budget units & by the central administration

>40k cost/revenue centers; >10k positions ~250 people responsible for budget entry Stanford Financial Information Systems

—PeopleSoft (HR & Student Information)—Oracle Financials—Hyperion—Reportmart (reporting portal)—Pre-written reports via Portal & DW ad-hoc querying—Custom transactional web apps: iJournals, iBudgets


Security (user access to data)

Metadata “overhead”: Size of the cubes

Performance (apparent speed to users, control over calculations)

Tech Infrastructure unique to Universities

These design issues were of paramount concern:

System Design Priorities


System Architecture

Production

Stanford’s Hyperion Enviornmentsfor

Planning/Analyzer/Reports

Last updated12/09/05

Application/Web ServerHyperion Planning/Analyzer

(Windows 2003)

Hyperion Planning 3.5.1 COM server for Campus

Hyperion Business Rules for CampusHyperion Analyzer 7.0.1WebLogic 8.1 SP2EAS 7.1.3

name: hypprdapp1 Type: 2850 2 3.6ghzCPUs, 4gb Status New

Oracle Database 9.2.0.6 (Unix)

HYP_PRD

new: dssdbprdold: oraprod2Status Switch

Application Terminal Server(Windows 2003)

Essbase Console 7.1.3Essbase Excel Add-InHyperion Reports 7.2.1 ClientHyperion Planning 3.5.1 Client

new: hypprdterm1 Type: 2850 2- 3.6ghzC, 4gbMStatus New

Training

Hyperion Planning/Analyzer/ReportsEssbase Server(Windows 2003)

Hyperion Planning Hyperion Business RulesHyperion Reports 7.2.1Hyperion Analyzer 7.0.1WebLogic 8.1 SP2EAS 7.1.3Hyperion Essbase OLAP Server

7.1.3 for Training Instances

new: hyptrn1 old: hypprdess2Status Move 6650 - 4cpu

Essbase Database Server(Windows 2003)

Hyperion Essbase OLAP Server 7.1.3 for Testing

new: hypdevess1old: hypprdess1Status Move 6650 - 4cpu

Application/Web ServerHyperion Planning/Analyzer

(Windows 2003)

Hyperion Planning 3.5.1 COM Server

Hyperion Business RulesHyperion Analyzer 7.0.1WebLogic 8.1 SP2EAS 7.1.3

new: hypdevapp1old: hypprdapp1Status Move 2650 – 2cpu

Oracle Database 9.2.0.6 (Unix)

TRN & TST DB Server

new: dssdbdevold: miroStatus Switch

Test/Development

Application Terminal Server(Windows 2003)

Essbase Console 7.1.3Essbase Excel Add-InHyperion Reports 7.2.1 ClientHyperion Planning 3.5.1 Client

new: hypdevterm1 old: ithyprtStatus Move 1750 – 2cpu

Web ServerLinux

new: hypwebtType: 2850 2cpuStatus New

Web ServerLinux

new: hypweb1Type: 2850 2cpuStatus New

Hyperion Reports Application/Web Server

(Windows 2003)

Hyperion Reports 7.2.1WebLogic 8.1 SP2

new: hypdevapp2old: hypprdapp2Status Move 2650 – 2cpu

Hyperion Reports Application/Web Server

(Windows 2003)

Hyperion Reports 7.0.1WebLogic 8.1 SP2Future Analyzer Server

new: hypdevapp3Type: 2850 2- 3.6ghzC, 4gbStatus New

Hyperion Reports Application/Web Server(Windows 2003)


name: hypprdapp2Type: 2850 2- 3.6ghzC, 4gbMStatus New

Hyperion Reports Application/Web Server(Windows 2003)


new: hypprdapp3 Type: 2850 2- 3.6ghzC, 4gbMStatus New

Essbase DB/Planning Serverfor MedSchl(Windows 2003)

Hyperion Essbase OLAP Server 7.1.3 for MedSchl application

Hyperion Planning 3.5.1 COM server for MedSchl

Hyperion Business Rules for MedSchl

name: hypprdess1Type: 6850 4- 3.6ghzC, 8gbMStatus New

Essbase Database Server(Windows 2003)

Hyperion Essbase OLAP Server 7.1.3for Campus applications

name: hypprdess2Type: 6850 4- 3.6ghzC, 8gbMStatus New

New Machine

Moves/Refreshed


How are funds budgeted?

“Pooled” budgets at department and fund type level, at

detailed codes

OB

Auxiliary Service Center

Designated

Endowed

Gifts

Grants & Contracts

Detailed Budgets, usually to specific cost center

and natural account level, and position level

Budgeted at combination of specific

CC and “Pools” at department and fund type level, at detailed

codes

University UR


Budget Entry Portal Screen: Table of Contents

We have organized forms into “like” types of data for all of the cost centers for which someone is responsible


Budget Entry: Non-Salary

Using Supporting Detail, users can annotate a particular entry or build up a calculation such as cost per person times number of people

Data can be exported to Excel


Budget Entry: Salary Annual Rate

Users can switch between data entry forms either by returning to the Table of Contents

Or by selecting the form using these tabs


Budget Entry: Salary Percent Distribution


Budget Analysis & Reporting using Hyperion: “cross-tab” views


Budget Analysis & Reporting using Hyperion: “time series” views


Budget Analysis & Reporting using Hyperion: “slicing & dicing”

Using the Point of View, users can change the data the report is looking at


Moving Forward

Use Hyperion for more than just budgeting

— Load aggregated “actuals” from Enterprise Data Warehouse

— Replace our use of excel for Variance Analysis & Reporting

— Enable units to develop Rolling Forecasts for on-going budget performance monitoring

— Use the “out of the box” web-based tool that accesses the data stored in Hyperion for “dashboard” presentation and ad hoc analysis

Use it to focus on managerial reporting (as opposed to transactional)


Business IntelligenceUsers can drill down through

their organization’s

hierarchy

The graph will change interactively


Business Intelligence


What we have gained: the benefits

A web-based budget formulation and reporting system— Accessible from home/wherever

Better control over integrity of metadata “Real-time” access to budget entry progress

— Much greater ability to monitor the budget along the way

Better budget process management Greater flexibility in report design Better ability to report on Consolidated Budget

— Including ability to incorporate “crosswalk” to GAAP Statement of Activities

No software overhead on user machines

Stanford University -- Using Hyperion for Budget Formulation & Analysis Presented by Dr. Andrew...

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