Permanent Judicial Commission Report and Recommended Action

Whitewater Valley Presbytery, February 10, 2018

Standing Rules, Section 13.2

The PJC shall be composed of seven (7) members, three teaching elders, three ruling elders, and a

seventh member either a teaching or ruling elder. The ruling elder members shall each come from

different constituent churches.

Due to attrition and resignations, the classes in our PJC are out of balance. The Presbytery does not have

an official process or policy for reduction related to PJC members. Therefore, we recommend the

Presbytery’s approval of the following process to facilitate re-balancing the PJC:

1. That the 2018 vacancies stand vacant the remainder of the year; and 2. That the Committee on Representation, in consultation with the PJC, present to the Presbytery

on May 2, 2018 a slate of nominees for the class or 2024; and

3. That the PJC, to bring the Commission in compliance with the Standing Rules, will provide a

recommendation to the Committee on Representation regarding re-balance of the classes of

2020 and 2022 with the recommendation presented to the Presbytery May 2, 2018.

CURRENT PJC

2018 (elected 2012)

• TE – David Layman, resigned

• TE – Charlotte Lohrenz, resigned

• RE- Larry McKinney, deceased

2020 (elected Nov 2014)

• RE – Jen Knebel

• RE – David Lundy

• TE – Kevin Boyd, Moderator

2022 (elected Nov 2016)

• RE – Eric Moy

• RE – Kaye Hirt Eggleston

• TE – Patricia Reid

2024 (elect May 2, 2018)

• TE

• TE

Whitewater Valley Presbytery – February 10, 2017

Consent Agenda - Reported Actions of the Commission on Ministry, page 1

October 25, 2017 Commission on Ministry APPROVED actions related to ministers and congregations Espiritu, Rev. Rex Portland-First Bridge Pastor

Effective October 15-Dec. 31, 2017 Weekly $225 (pro-rated at one quarter service time per Presbytery Terms of Call) Additional requests for service – $75 per meeting/event plus mileage

Mildenburg, Rev. Amy (AJ) Member-at-Large - examined and received

Hofmeister, Rev. Jake

Ecclesiastical Code Member-at-Large 797

Decatur-First Session’s request to concur with their resolution to dissolve the congregation; COM will recommend to Presbytery Assembly, in 2018, the election of an Administrative Commission

Decatur-First Lewisville-First

1. Having received written requests from the each Clerk of Session, grant term limit waivers to:

Missioninsite – a demographic service discontinuing $2500 contractual relationship; congregations may still use services and submit a request form for reimbursement through COM

December 6, 2017 Commission on Ministry APPROVED actions related to ministers and congregations This meeting is a retreat and combines Nov/De meetings Fields, Rev. Joseph

dismiss to Sciota Valley Presbytery to serve as Transitional/Interim Pastor, First Presbyterian Church Waverly, Ohio

Lange, Rev. Anne Lange Lange, Rev. Eric

dismiss to Detroit Presbytery to serve as Co-Interims, Fort Street Presbyterian Church, Detroit

Miller, Elder John - Commissioned Ruling Elder Contract Liberty-First

Effective January 1, 2018, 16 hours week Salary $10,800 Housing/Utilities $7,300 Auto Allowance $4,800 Other $4,500 (lodging) Vacation four weeks to include four Sundays Study Leave two weeks to include two Sundays

Ministers of Word and Sacrament and CRE’s attending Synod Boundary Training Event: October 17, Rossville Presbyterian Church, Rossville, Indiana October 18, Indianapolis Presbytery Office, Krannert Hall Rev. Lawrence Lee, Greensburg-First Mr. Robert Brown, Fort Wayne-Grace (ordination pending)

Rev. Ruth Moore, Indianapolis-Northminster Associate Pastor Rev. Jae Cho, Indianapolis-Korean Associate Pastor

Rev. Winterbourne Harrison-Jones, Indianapolis-Witherspoon Rev. Meagan Findeiss, Indianapolis-Second Lake Fellow

Rev. Owen Gray, Indianapolis-Second Lake Fellow

Rev. Jennifer Lipinski, Fishers-New Hope Associate Pastor

CRE John Miller, Liberty-First

Rev. Ann Noland, Greenfield-First

Rev. Anna Owens, Indianapolis-Second Lake Fellow

Rev. Jim Pfeiffer, Validated Ministry, St. Vincent Hospital

CRE Kristy Quinn, Stated Clerk, Whitewater Valley Presbytery

Rev. Pat Smith, Muncie-First Inerim Pastor

Rev. Joshua Stanley, Indianapolis-Second Lake Fellow

Rev. Alan Thames, Executive Presbytery, Whitewater Valley

CRE John Wall, Rushville-Trinity

Whitewater Valley Presbytery – February 10, 2017

Consent Agenda - Reported Actions of the Commission on Ministry, page 2

Howard, Rev. Nancy McCordsville-Christ

Honorable Retirement effective Jan 1, 2018

Boyd, Rev. Kevin Fort Wayne-Trinity

Honorable Retirerment effective March 18, 2018

Brown, Rev. Robert Fort Wayne-Grace

Installation Commission – Nov. 19, 2017 3:00 pm Moderator’s Designee Rev. Ann Pitman Minister – Rev. Bill Lane Elders – Peggy Mahoney, Stacey Monier, Bill Werling Ecumenical Rep - Debbie Smith, United Methodist Lay Pastor

Lange, Mr. Eric Ordination Commission – Nov. 26, 2017 10:00 am Tabernacle Presbyterian Church, Indianapolis Moderator’s Designee – Elder Sandra Rei Ministers – Rev. John Gable, Rev. Robert Hunter Elders – Barton B. Ost, Indianapolis-Tabernacle;Link Krimendahl, Indianapolis-Second

Fort Wayne-United Designated Pastor model approved with permission to move forward with call to Rev. Kathleen O’Connell

McCordsville-Christ Designated Pastor model approved, MIF approved, permission to elect a DPNC

Muncie-St. Andrew Mission Study approved and granted permission to elect a PNC

Portland-First Designated Pastor MIF approved, granted permission to elect a DPNC

Whitewater Valley Presbytery – February 10, 2017

Consent Agenda - Coordinating Council Commission Meeting Highlights and Reported Actions

September 13, 2017 – St. Andrew Presbyterian Church, Indianapolis

1. The meeting focus was “The Coordinating Council as a Learning Community,” led by Executive

Presbyter. The Council engaged in significant discussion using excerpts from the Confession of

Belhar, Article 4. Particular questions related to individual commitments and actions, and what

invitations might be extended to the Presbytery in the future related to justice issues.

2. Mission & Growth

The Mission and Growth team lead a discussion focused on budget, particularly related to the

trend of less generalized mission giving and increased giving to specialized ministries. Groups

discussed how to rejoice in the trend and the concerns of the trend. The Council discussed how

the Presbytery may demonstrate flexibility with our financial structures.

The Council APPROVED a motion to establish, as new funds,

o Local Church Mission

o Techonology

o Sabbaticals

allowing 2017 end of year unused balances to roll over to 2018.

October 11, 2017 – Zionsville Presbyterian Church, Zionsville

1. “The Coordinating Council as a Learning Community” focus continued, led by Executive

Presbyter. The Council engaged in significant discussion using excerpts from the Confession of

Belhar, Article 5. Particular questions for discussion related to what changes we as the Church

are called to make, and which changes we are willing to make.

2. Rev. Laurie Wolcott presented a proposal to create a mosaic art project as part of the November

Presbytery Assembly. The project would celebrate the memory of Rev. Peggy McDonald and the

culmination of the Presbytery’s year with the Confession of Belhar. A motion was APPROVED to

fund the mosaic project with Emerging Priorities budget line item.

3. Presbytery Focus 2018-2019 Proposal

A focus proposal was distributed to the Council and they engaged in

feedback/questions/discussion related to the proposal. It was noted the proposal responded to

the goals set by the Council at their retreat, particularly as they related to empowering and

resourcing congregations. The proposal will continue to be refined.

4. New Worshipping Community Policy Proposal

The Council received and reviewed a Policy Proposal related to New Worshipping Communities

and the Council discussed the policy thoroughly. Noting that the policy could be amended as

need, Council felt that it addressed some immediate needs related to current new worshipping

communities. A motion to APPROVE the policy passed. Note: This policy will be included in a

Presbytery policy manual that is being revised and will be submitted to the Presbytery for

approval at a later date.

New Worshipping Community Policy

When the Presbytery of Whitewater Valley, through formal action of its Coordinating Council

Commission, recognizes a New Worshipping Community that is an unincorporated mission

program of the presbytery and is then under the jurisdiction of the presbytery, the presbytery

will work with the New Worshipping Community to establish means to meet its financial

obligations in the following ways:

• Working with the leadership of the New Worshipping Community to provide oversight and

guidance for its financial obligations;

• Utilizing the 501c3 tax exempt status, as appropriate, which is available to all

Presbyterian Church (USA) congregations;

• Utilizing the presbytery’s Tax ID #/EIN for the purposes of establishing bank accounts or

other purposes deemed appropriate and approved by the Coordinating Council

Commission or its designated team

• Working toward independent financial status as a condition of chartering as a

Presbyterian Church (USA) congregation

• Establishing that no significant financial obligations will be undertaken by the New

Worshipping Community without being vetted through the Coordinating Council

Commission or its designated team

5. Mizo New Worshipping Community, Greenwood

Ministry Team Appointed

The Council appointed the following members to serve as a ministry team to partner with

the community: Susan Finley, Tonya Paddock, Ann Noland. Additional members from the

Commission on Ministry will also be appointed.

Request to co-sign Lease Application

The Council reviewed a request from the community for the Presbytery to co-sign an

apartment lease for a member of the congregation. The Council discussed the request

thoroughly including the liabilities, vetting, and precedent. The Council did not approve

the request.

6. 2018 Council dates approved:

• Wednesday, January 10

• March retreat (date to be determined)

• Wednesday, April 11

• Wednesday, June 13

• Wednesday, July 11

• Wednesday, September 12

• Wednesday, October 10

7. November 1, 2017 Presbytery Assembly Docket Reviewed

General Assembly Co-Moderator Denise Anderson will be preaching and sharing observations

about ministries of justice within the PCUSA. The Mission and Growth Team have invited each of

our Mission Partners to present a Moment for Justice during the meeting.

8. 2018 Mission Operations & Mission Focus Units 2nd Read Budget

The Council APPROVED a recommendation to forward the 2nd read 2018 budgets to the

Presbytery Assembly.

9. Thanks to Council members who have completed terms:

Alice McDowell, Tonya Paddock, Katherine Rieder, and Fred Sess

January 26, 2018

Coordinating Council Finance Committee

2017 Financial Results – Mission Operations & Mission Focus Units

Mission Operations Fund - Resources (income) consist primarily of per capita gifts from thechurches of the presbytery. Ministry Investments (expenses) support the current operating ministry ofWhitewater Valley, the Synod of Lincoln Trails and Office of the General Assembly.

Total per capita received reflects 98% of the total church share for 2017 and total operatingministry resources (income) ended 2017 ahead of budget $5,239. Operating ministry expensesreporting $15,329 below budget and $28,375 below the prior year comparable period. Net excessfund surplus of $21,242 for 2017.

Mission Focus Units Fund - Resources (income) consist of Church Session benevolence to the mission and ministry we do together. Unless otherwise instructed by the church, shared mission gifts are passed-thru to the Presbyterian Mission Agency (15%), the Synod of Lincoln Trails (5%) and 80% is retained to support local presbytery ministry and mission partnerships.

Gifts to Basic Mission for 2017 ended the period below budget ($12,545). Mission partnershipexpenses ended the year $11,117 below budget resulting in a net excess fund deficit of ($777). Thesmall fund deficit is $6,948 improved from the prior year comparable period.

December 31, 2017 Unrestricted Operating, Mission and Corporation Fund Balances total$462,429. Designated, Temporary/Permanently Restricted Fund Balances $1,952,437 (includesPyoca 12/2016 reported balances).

Page : 1Date : 02/02/2018

Time : 4:13:44 PM

Whitewater Valley Presbytery

Analysis of Res & Invest - Finance Committee_ECH

Fund: Mission Operations

January to December 2017

YTD Actual YTD Budget

(This Year)

YTD

Budget/Actual

Annual Budget

(This Year)

% of Annual

Budget Used

Accounts YTD Actual

(Last Year)

RESOURCES

MISSION OPERATIONS

100.45 %$398,066.32 $396,272.00 $1,794.32 Per Capita-WVP $400,268.45$396,272.00

101.77 %$162,880.55 $160,041.00 $2,839.55 Per Capita - G/A & SOLT $160,101.44$160,041.00

100.83 %$560,946.87 $556,313.00 $4,633.87 Total MISSION OPERATIONS $560,369.89$556,313.00

OTHER RESOURCES

93.99 %$10,958.50 $11,659.00 ($700.50) Partnerships $23,203.80$11,659.00

101.41 %$3,245.22 $3,200.00 $45.22 Banking/Investments $3,500.58$3,200.00

163.01 %$3,260.12 $2,000.00 $1,260.12 Misc. Resources $1,863.04$2,000.00

103.59 %$17,463.84 $16,859.00 $604.84 Total OTHER RESOURCES $28,567.42$16,859.00

100.91 %$578,410.71 $573,172.00 $5,238.71 Total RESOURCES $588,937.31$573,172.00

INVESTMENTS

99.47 %$377,664.32 $379,664.00 $1,999.68 Leadership $403,915.98$379,664.00

105.31 %$6,845.05 $6,500.00 ($345.05) Professional Services $6,260.26$6,500.00

99.22 %$29,459.87 $29,690.00 $230.13 Office Lease/Maintenance $29,425.32$29,690.00

77.15 %$8,810.99 $11,420.00 $2,609.01 Office Operations $10,140.87$11,420.00

109.89 %$7,115.10 $6,475.00 ($640.10) Information Technology $5,501.72$6,475.00

93.58 %$5,872.41 $6,275.00 $402.59 Communications/Internet $5,133.08$6,275.00

12.75 %$497.39 $3,900.00 $3,402.61 Insurance $2,778.04$3,900.00

Reimbursements

86.86 %$15,982.67 $18,400.00 $2,417.33 Executive Staff $12,898.03$18,400.00

76.35 %$2,290.61 $3,000.00 $709.39 Other Staff $2,154.82$3,000.00

73.01 %$9,308.42 $12,750.00 $3,441.58 Presbytery/Council/ECC $9,966.84$12,750.00

80.77 %$27,581.70 $34,150.00 $6,568.30 Total Reimbursements $25,019.69$34,150.00

44.37 %$256.45 $578.00 $321.55 Other/Miscellaneous $407.40$578.00

Per Capita

99.03 %$109,477.48 $110,550.00 $1,072.52 G/A Per Capita Disbursement $109,733.44$110,550.00

100.00 %$56,159.40 $56,159.00 ($0.40) SOLT Per Capita Disbursement $59,581.00$56,159.00

99.36 %$165,636.88 $166,709.00 $1,072.12 Total Per Capita $169,314.44$166,709.00

99.60 %($72,571.18) ($72,863.00) ($291.82) Missions Allocations/Transfers ($72,353.09)($72,863.00)

97.32 %$557,168.98 $572,498.00 $15,329.02 Total INVESTMENTS $585,543.71$572,498.00

3151.59 %$21,241.73 $674.00 $20,567.73Net Resources/Investments $3,393.60$674.00

Page : 1Date : 02/02/2018

Time : 4:00:53 PM

Whitewater Valley Presbytery

Analysis of Res & Invest - Finance Committee_ECH

Fund: Mission Focus Units

January to December 2017

YTD Actual YTD Budget

(This Year)

YTD

Budget/Actual

Annual Budget

(This Year)

% of Annual

Budget Used

Accounts YTD Actual

(Last Year)

RESOURCES

MISSION FOCUS UNITS

93.86 %$191,685.58 $204,231.00 ($12,545.42) Basic Mission $201,483.78$204,231.00

93.86 %$191,685.58 $204,231.00 ($12,545.42) Total MISSION FOCUS UNITS $201,483.78$204,231.00

93.86 %$191,685.58 $204,231.00 ($12,545.42) Total RESOURCES $201,483.78$204,231.00

INVESTMENTS

64.08 %$2,748.42 $4,289.00 $1,540.58 PRESBYTERY COUNCIL $3,861.62$4,289.00

COMMITTEES OF COUNCIL

MISSION & GROWTH

Local/Regional Mission

100.00 %$45,000.00 $45,000.00 $0.00Camp PYOCA $50,000.00$45,000.00

100.00 %$29,700.00 $29,700.00 $0.00WNM $33,000.00$29,700.00

100.00 %$9,000.00 $9,000.00 $0.00Hispanic Ministries $9,999.96$9,000.00

100.00 %$225.00 $225.00 $0.00Presbytery Resource Center $250.00$225.00

100.00 %$83,925.00 $83,925.00 $0.00Total Local/Regional Mission $93,249.96$83,925.00

Domestic/International Mission

100.00 %$4,050.00 $4,050.00 $0.00Congo Helping Hands $4,500.00$4,050.00

100.00 %$4,050.00 $4,050.00 $0.00Total Domestic/International Mission $4,500.00$4,050.00

100.00 %$2,372.00 $2,372.00 $0.00 Matching Grants $0.00$2,372.00

0.00 %$0.00 $1,000.00 $1,000.00 New Opportunities $253.38$1,000.00

98.91 %$90,347.00 $91,347.00 $1,000.00 Total MISSION & GROWTH $98,003.34$91,347.00

66.19 %$4,500.00 $6,799.00 $2,299.00 CONNECTED COMMUNITIES $4,304.36$6,799.00

46.33 %$1,378.19 $2,975.00 $1,596.81 LEADERSHIP DEVELOPMENT $0.00$2,975.00

95.16 %$96,225.19 $101,121.00 $4,895.81 Total COMMITTEES OF COUNCIL $102,307.70$101,121.00

MINISTRY SUPPORT

97.97 %$39,472.99 $40,291.00 $818.01 Committee on Ministry $46,841.12$40,291.00

62.43 %$6,153.55 $9,857.00 $3,703.45 Preparation for Ministry $9,049.20$9,857.00

90.98 %$45,626.54 $50,148.00 $4,521.46 Total MINISTRY SUPPORT $55,890.32$50,148.00

99.67 %$47,862.96 $48,022.00 $159.04 Missions Allocations/Transfers $47,149.87$48,022.00

94.54 %$192,463.11 $203,580.00 $11,116.89 Total INVESTMENTS $209,209.51$203,580.00

-119.44 %($777.53) $651.00 ($1,428.53)Net Resources/Investments ($7,725.73)$651.00

Page : 1Date : 02/03/2018

Time : 12:06:27 PM

Whitewater Valley PresbyteryWVP Consolidated Balance Sheet-Finance Committee

All Accounting FundsDecember 2017

Accounts

ASSETS

Current Assets

Cash/Checking

$196,541.97 NBoI Checking XXXXX9492

$12,208.00 PNC Amistad Cking #XXX7133

$116,856.97 Other Checking

$197.00 Other Cash

$325,803.94 Total Cash/Checking

$869,883.06 Savings/Money Markets

$20,446.90 Investments (< 1 year )

$487,676.27 Investments ( > 1-year)

$853.60 Other Current Assets

$1,704,663.77 Total Current Assets

Accounts/Notes Receivable$47,486.88001-11305-000 - Due from PYOCA

$10,096.43005-11311-000 - Trinity Ft. Wayne

$9,286.75805-11326-000 - Due from PCCC Foundation

$4,855.00900-11326-000 - Due from PCCC Foundation

$445.00900-11328-000 - Due from Congregations

$28,228.00900-11329-000 - Undeposited Funds

$100,398.06 Total Accounts/Notes Receivable

Fixed Assets

Land & Buildings$340,410.38805-11500-000 - PYOCA Real Estate

$1,824,926.65805-11510-000 - PYOCA Buildings

$2,165,337.03 Total Land & Buildings

Furniture, Fixtures & Equip.$179,249.10005-11520-000 - WVP Furniture, Fixtures & Equipment

$1,138.01025-11520-000 - Nueva Creacion - FF&E

$265,323.95805-11520-000 - PYOCA Furniture, Fixtures & Equip

$445,711.06 Total Furniture, Fixtures & Equip.

Accumulated Depreciation($175,847.98)005-11599-000 - WVP Accumulated Depreciation

($1,053.00)025-11599-000 - NC Accumulated Depreciation

($1,497,289.01)805-11599-000 - PYOCA Accumulated Depreciation

($1,674,189.99) Total Accumulated Depreciation

$936,858.10 Total Fixed Assets

$2,741,919.93 Total ASSETS

LIABILITIES, FUND BALANCE, & Restricted Funds

LIABILITIES

$39,106.22 Current Liabilities

($340.46) Passthrough

$10,000.00 Amistad Crstiana Passthroughs

$4,789.07 Emergency Relief

$268,333.42 Other Liabilities

$321,888.25 Total LIABILITIES

FUND BALANCE

Unrestricted$60,616.33001-30000-000 - MO Fund Balance

$365,894.63005-30000-000 - Corp. Fund Balance

$41,083.56010-30000-000 - MFU Fund Balance

$467,594.52 Total Unrestricted

Page : 2Date : 02/03/2018

Time : 12:06:27 PM

Whitewater Valley PresbyteryWVP Consolidated Balance Sheet-Finance Committee

All Accounting FundsDecember 2017

Accounts

Temporarily Restricted$8,846.60 015-31000-000 - Committee on Ministry Fund Balance

$39,943.65 017-31000-000 - New Ministry Initiative Fund Bal

$59,330.09 020-31000-000 - Hispanic Ministries Fund Balance

$1,971.65 021-31000-000 - IP Fund Balance

$80,145.00 025-31000-000 - Nueva Creacion Fund Balance

$35,804.16 026-31000-000 - Amistad Cristiana Fund Balance

$1,282.96 030-31000-000 - Church Development Fund Balance

$4,917.56 031-31000-000 - Small Congregations Fund Balance

$1,597.17 032-31000-000 - Campus Ministries Fund Balance

$14,220.67 038-31000-000 - Candidates - CPM Fund Balance

$915.81 039-31000-000 - Johnson Schships Fund Balance

$13,088.90 040-31000-000 - Pentecost Fund Balance

$34,853.98 041-31000-000 - Peacemaking Fund Balance

$4,144.33 042-31000-000 - Hunger Fund Balance

$238,406.89 050-31000-000 - POT Fund Balance

$13,206.43 060-31000-000 - Mission Endowment Fund Balance

$2,700.00 062-31000-000 - Spencer Mem Training Fund Balance

$933.74 070-31000-000 - Amistad Youth Fund Balance

$528.64 071-31000-000 - Amistad Women's Fund Balance

$739.06 072-31000-000 - Amistad Food Pantry Fund Balance

$994.07 073-31000-000 - Amistad Family Support Fund Balance

$178.77 075-31000-000 - Amistad Memorials Fund Balance

$273,321.71 077-31000-000 - Amistad Foundation Fund Balance

$911,965.10 805-31000-000 - PYOCA Capital Fund Balance

$156,139.98 900-31000-000 - PYCOA C.C.C. Fund Balance

$1,900,176.92 Total Temporarily Restricted

Permanently Restricted$387.50 100-32000-000 - Michael Fund Balance

$5,500.00 101-32000-000 - Irene Johns Fund Balance

$10,500.00 102-32000-000 - Johnson Fund Balance

$14,675.21 103-32000-000 - Sanderson Paden Fund Balance

$21,197.53 104-32000-000 - Forest Hill Fund Balance

$52,260.24 Total Permanently Restricted

$2,420,031.68 Total FUND BALANCE

$2,741,919.93Total LIABILITIES, FUND BALANCE, & Restricted Funds