Standard Supplier Engagement SAP Materials

Materials 2009 SAP© Chevron 2009

Chevron eProcurementChevron eProcurement

Supplier Session PresentationSupplier Session PresentationSAP MaterialsSAP Materials

Updated: January 2010Updated: January 2010


Introductions

Safety Moment

Classroom/Building LogisticsExitsRestrooms

Ground Rules:Focus on learning eProcurement

functionality Ask questionsNo cell phones

Introduction


Today’s Agenda

eProcurement Solution Overview

Supplier Benefits

Demo of eProcurement Tool

Building and Maintaining Your Catalog

Next Steps

Available Resources


Why eProcurement ?

eProcurement is a web-based buying and selling process. It allows Chevron and its suppliers to conduct business faster and more efficiently via an online system.

eProcurement will fundamentally restructure the way Chevron transacts with suppliers. It reduces paper-based processes and speeds order and payment cycle times.

Buyer

PCard

Contracts

Category Management

Analysis

eSourcing

eProcurement Modules


eProcurement Deployments

Working solution in: North America Upstream (SJVBU, MidCon, GOMBU, Deep Water) Overseas Upstream (Angola, Argentina, Australia, Bangladesh, Brazil,

Colombia, Indonesia, Kazakhstan, Nigeria, Philippines, PNZ, Thailand, United Kingdom, Venezuela)

North America Downstream (Pascagoula, Hawaii, Richmond, El Segundo, Salt Lake City, Asphalt, Marketing, Terminals)

Overseas Downstream (Asia Pacific, Southern Africa Downstream, Europe, Latin America)

Environmental Management Company (EMC) Midstream Technology Companies (ITC, ETC, CTV) Business & Real Estate Service (BRES) Pipeline (Chevron Pipeline across United States)

As of January 2010 12,500+ catalogs in production 2,900,000+ SKUs in production 26,500+ CVX users and 17,000+ Supplier users $28+ billion of Spend Annually via eProcurement


Chevron’s eProcurement SolutionSupplier Benefits with eProcurement

• NO FEES for transaction and eCatalog build

• Increased Business Opportunities• Your catalog will be visible to Chevron Buyers who have to use

this site for all purchases

• Chevron Buyers will be able to find current catalog items and pricing to make accurate purchasing decisions, thereby facilitating quicker Purchase Order delivery

• Easy Document Transmittal.Electronic purchase order delivered via eMail

• Minimize/eliminate errors. Pricing in eCatalog are the amount that will be invoiced


Chevron’s eProcurement Solution

Material Order

Supplier

SupplierFirewall

ChevronFirewall

Supplier Receives

Purchase Order

Order Fulfilled and

Shipped

Supplier Receives Electronic Payment

Chevron

Chevron creates PO from

Supplier’s catalog using Ariba Buyer

Goods Receipt in SAP

Payment Sent per Contract Terms

Purchase Order

Ariba Buyer integrates to SAP to create the PO

Payment

Shipping Bill


Ariba Buyer DemonstrationHow your catalog looks to our Buyers


Ariba Buyer DemonstrationSearching by Keywords and Parametric Data


Catalog Build Process

Initiate Workflow

Rationalize Content

Approve Catalog

Push to Production

Complete Workflow

Correct

Errors

Supplier

Assign Commodity

Code

Upload Catalog

What is Ketera?

Ketera is a workflow engine that streamlines the catalog build process through automatic task assignment, notification, and tracking

Suppliers use Ketera for uploading their Approved catalogs and viewing catalogs status. Catalogs submitted by the Supplier are considered approved.

Chevron BU will use Ketera for workflow (catalog) initiation, commodity code assignment, catalog approval, and status tracking

Diagram of a standard catalog build workflow:


KeteraBuilding Your Materials Catalog

Supplier eCatalogs are built using a simple Excel based catalog template and submitted to Chevron for review and approval through an on-line Content Management tool (Ketera). Once approved, the catalog will be loaded to Ariba Buyer. Better item descriptions provide better visibility to our Chevron Buyers.

*Ketera Training Video*

Enter your information in catalog template

Catalog approved and loaded to Ariba Buyer

Submit catalog through Ketera


Catalog DescriptionsGood descriptions allow Buyers to find your products

Sup Name Sup Part Num Description Long Description

ABC Supply BV - 1 / 2 - 2007Ball Valve, 1/2 In FNPT, Straight, SS

Shut Off Ball Valve, 1/2 In Female National Pipe Taper, Straight, SS, Minimum Temperature -65 Degree F, Maximum Temperature 850 Degree F

ABC Supply DV-1/4-2007Diaphragm Valve, 1/4 In Tube BW, VIM/VAR, 316L

Diaphragm Valve, 1/4 In Tube Butt Weld, VIM/VAR, 316L, Manually Operated, Minimum Temperature -10 Degree F, Maximum Temperature 150 Degree F, SC-11

ABC Supply 1234Surf/Hndl Eq, Offshore Bskt, 24 In X 9 In X 72 In

Offshore Basket, Conventional Tool Box, Aluminum, 24 In X 9 In X 72 In

ABC Supply 1234aElbow, 1 In, PVC, Schedule 80, 90 Deg, SXS Elbow, 1 In, PVC, Schedule 80, 90 Degree, SXS

ABC SupplyRegulator 1/4 In 0-125 PSI Regulator, 1/4 In, 0-125 PSI Regulator, 1/4 In, 0-125 PSI

Sup Name Sup Part Num Description Long Description

ABC Supply GV Valve Gate Valve

ABC Supply BV Ball Valve Ball Valve, 1/2 In FNPT, Straight, SS

ABC Supply Laborer 1 LaborerLaborer level 1 - Regular Rate - Work performed Onsite

ABC Supply Laborer 1a LaborerLaborer level 1 - Overtime Rate - Work performed Onsite

Poor Descriptions:

Good Descriptions:


Catalog Build ProcessCatalog Updates

WHEN?

After you have renegotiated prices with Chevron Contract Owner

You have changes to your product information, such as new part numbers

You have new services / products that are valid per your contract

HOW?

Contact your Chevron Contracts Owner or the BU Supplier Engagement team regarding your modifications

Chevron will create a catalog refresh workflow in Ketera

You will receive an email notifying you of the update request

Log onto the Ketera website http://www.ketera.com, update your catalog, and then submit your revisions


eMailSupplierChevron

Order DeliveryHow are orders routed?

The routing of Purchase Orders to you is quick, accurate, and free- via email

We need to receive from you an email address where orders can be sent – Group email address preferred

If you have a high volume of transactions and prefer to receive your orders via fax, EDI, or XML you may want to consider using the ASN (Ariba Supplier Network).


Vendor Master Cleanup & Finance Forms

Please identify a single point of contact at your company to work with our Finance Specialist (Cheryl Hanson-Mannhalter) to validate your vendor master information for accuracy and complete any required forms.

Items reviewed during the VM cleanup:Your Company’s Information is current

Electronic Funds Transfer (EFT) “direct deposit”

Chevron Invoice Payment Status (CIPS)

Small Business Identification

Taxpayer ID#

State Sales Tax Registration


Please Provide the Following Information:

Supplier Name: ____________________ Date:_______________

Session Attendee(s)

Name: _______________________ Email: _______________________ Phone: _______________________

Name: _______________________ Email: _______________________ Phone: _______________________

Ketera Catalog Training (Catalog Builders)

Name: _______________________ Email: _______________________ Phone: _______________________

Name: _______________________ Email: _______________________ Phone: _______________________

Ariba Buyer ID & Training (Surrogate Buyers only)

Name: _______________________ Email: _______________________ Phone: _______________________

Name: _______________________ Email: _______________________ Phone: _______________________

Order Delivery Email Address

Email: _______________________

Vendor Master/Finance Forms Contact

Name: _______________________ Email: _______________________ Phone: _______________________

Next Steps…


Available Resources…

Business Unit Contacts

eProc SE Lead (555) 555-5555 [email protected]

Ketera Supplier Support: Catalog Creation/Maintenance

Email: [email protected]

Phone: (800) 485-4340 (USA)

+44 208 123 4945 (All other locations)

Ketera website http://www.ketera.com

Ketera Training Videos http://ftp.ketera.com/video/supplier

Finance Forms

Cheryl Hanson-Mannhalter (925) 790-3886 [email protected]

Chevron eProcurement Help Desk ***24 Hours weekdays only***

Email: [email protected]

Phone: (866) 239-3071 (USA)

+1 801-316-0660 (All other locations)

eProcurement website http://eProcurement.Chevron.com

Standard Supplier Engagement SAP Materials

Documents

Transcript of Standard Supplier Engagement SAP Materials