8/10/2019 Standard Purchase Order With Shipping Notification

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Standard Purchase Order With ShippingNotification

PurposeThe purchase requisitions are copied from Material Requirements Planning (MRP). Material 100-310is a component of Pump P-100 and is therefore planned deterministically. The endor is determined !ymeans of a price simulation and manual assignment. "uring the price simulation# you can access theinformation record to display the conditions.

$fter creating the standard purchase order# you can process the shipping notification. %f you do not&ant to use this function# you can continue !y entering the goods receipt. 'ou can display theconfirmations of the indi idual P items. This is of interest &ith regard to the shipping notifications.

Process Flow

'ou can find the data for this process under .

Data Used During This Process

Field Europe North America Description

"ocument type * * Purchase requisition

Plant 1000 3000

+ompany code 1000 3000

Material 100-310 100-310 ,lug for shaft

Purchasing group 001 003

Purchasingorgani ation

1000 3000

endor 100/# 100 # 1011 3000# 3100# 3 10

1. +reating a Purchase Requisition

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Creating a Purchase e!uisition1. +all up the transaction as follo&s2

"enu Path Logistics → Materials Management → Purchasing → Purchase Requisition → Create

Transaction Code M /1

2. nter the follo&ing data2

Field Data

Purchase req. standard

,ource determination ,elect

3. To open the item o er ie& area# choose Item overview .4. nter the follo&ing data2

Field Europe North America

Material 100-310 100-310

4uantity req. 100 100

"eli ery date T&o &ee5s from today T&o &ee5s from today

Plant 1000 3000

,torage location 0001 0001

P6r (purchasing group) 001 003

5. +hoose .

%f the system questions &hether you can 5eep the deli ery date# choose .

6. +hoose .

To s5ip any &arning messages# choose . Then choose .

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The R73 ,ystem confirms the transaction and displays the assigned purchase requisitionnum!er. Ma5e a note of this num!er.

7. +hoose until the o er ie& tree appears.

8. ,ource "etermination for the PReq. ia Price ,imulation

Source Determination for the P e!# $ia PriceSimulation

1. +all up the transaction as follo&s2

"enu Path 9rom the Purchase Requisition node# choose Follow-On Functions → Assign and Process

Transaction Code M /:

8. nter the follo&ing data2

Field Europe North America

Material 100-310 100-310

Plant 1000 3000

9i;ed endor o entry o entry

3. +hoose .<. ,elect your purchase requisition num!er# then choose Assign automatically .

%n the Source Overview or Purchase Requisition dialog !o;# you see a list of all possi!leendors.

/. +hoose Price simulation!all .

The Price Simulation or Material "##-$"# with Parameters dialog !o; appears.

=. ,elect all three parameters Incl% cash discount #&elivery costs' and ( ective )rice . +hoose.

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'ou can also ary the simulation quantity. >o&e er# &e recommend that you use the quantitydefaulted from the requisition.

:. n the Price Simulation or Sources o Su))ly screen# ma5e a note of the endor offering thelo&est price. The first line for this endor reads2 Calculated value%

. ,elect the endor num!er# then choose In o record .

. +hoose t&ice.10. Position your cursor on the endor num!er# then choose .11. +hoose .

The information record for the source determination is assigned to the endor.

18. +hoose until the o er ie& tree appears.

3. +reating a Purchase rder (from the Purchase Requisition)

Creating a Purchase Order %from the Purchasee!uisition&

1. +all up the transaction as follo&s2

"enu Path 9rom the Purchase Requisition node# choose Follow-on Functions → Create Purchase Order →

*ia Assignment List .

Transaction Code M / # M 81

8. nter the follo&ing data2

Field Europe North America

Purchasing group 001 003

Purchasing organi ation 1000 3000

endor 'our endor num!er 'our endor num!er

Plant 1000 3000

3. +hoose .<. n the Ordering or Assigned Purchase Requisitions+ Overview o Assignments screen#

position your cursor on the second line for your endor# then choose Process assignment ./. %f the Process Assignment+ Create PO dialog !o; appears# enter , in the Order ty)e field.=. +hoose .

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,5ip any &arning messages !y choosing .

%f theCreate Purchase Order+ (.tension O)tion dialog !o; appears# choose ,ew PurchaseOrder .

:. n the Create Purchase Order+ Selection List+ Purchase Requisitions screen# select yourrequisition# then choose Ado)t / details%

,5ip any &arning messages !y choosing .

The system has inserted the 5ey ###0 (ta5en from the info record) into the Con Contr1 field of

the purchase order.

. Position your cursor on the Con Contr1 field# then choose the 9< input help.

%n the Con irmation control 2ey dialog !o;# you see that 5ey ###0 stands for shippingnotifications as a possi!le confirmation type.

. +hoose .10. +hoose .

The system confirms the posting and assigns a purchase order num!er. Ma5e a note of thisnum!er.

To s5ip any &arning messages# choose .

11. +hoose until the o er ie& tree appears.

<. +reating the ,hipping otification

Creating a Shipping Notification

1. +all up the transaction as follo&s2

"enu Path 9rom the Purchase Order node# choose In3ound&elivery → Create

Transaction Code ?31 # M 83

8. nter the follo&ing data2

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Field Europe North America

endor 'our endor num!er 'our endor num!er

Purchase order o entry o entry

"eli ery date "eli ery date should !e !eforethe deli ery date of thepurchase order.

"eli ery date should !e !eforethe deli ery date of the purchaseorder.

3. +hoose .

%f desired# you can enter additional details at header or item le el. 'ou can also specify thedeli ery quantity.

<. +hoose .

The R73 ,ystem confirms the transaction and displays the assigned shipping notificationnum!er.

/. +hoose .=. 9rom the Purchase order node# choose &is)lay

%f your purchase order is not displayed# choose . %n the Select Purchase Order dialog !o;#select Purchase order # enter your P num!er# then choose Other )urchase order%

:. To open the item detail area# choose Item detail .. +hoose the Con irmations ta! page.

%f the ta! is not isi!le# clic5 until it appears.

. +hoose MRP-reduced qties% 10. %n the Standard PO 444 Created 3y 56ser7 dialog !o;# choose MRP relevant qty% 11. %n the MRP-Relevant 8uantities Item 444 dialog !o;# choose ac2% 18. +hoose until the o er ie& tree appears.

/. ntering the 6oods Receipt for the Purchase rder

Entering the 'oods eceipt for the PurchaseOrder

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1. +all up the transaction as follo&s2

"enu Path 9rom the Inventory Management node# choose 9oodsMovement → 9oods Recei)t → For Purchase Order → PO ,um3er 1nown%

Transaction Code M%6

8. The 9oods Recei)t Purchase Order - 6ser screen appears.

3. nter the follo&ing data2

Field Data

Purchase order 'our purchase order num!er

<. +hoose .

The system copies the header data of the purchase order into the header data area of the 6Rdocument.

The purchase order items are transferred to the item o er ie&.

The P num!er you entered appears in the Current )urchase order field# and the PO num3er field is once again ready to accept input.

%f you clic5 on indi idual items# the system displays an item data screen (allo&ing you tochange the incoming quantity# for e;ample).

/. %n the header data area of the 9eneral ta! page# enter the follo&ing data2

Field Data

"ocument date Today@s date (default)

Posting date Today@s date (default)

=. ,elect your item# then choose the :2 ta! page at the !ottom of the screen to chec5 yourorgani ational data.

:. %n the Item detail area# on the :2 ta! page# enter the follo&ing data2

Field Data

,torage location 0001

. ,elect Item O1 # then choose .

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%f theO1 indicator in the item o er ie& area is not acti e# either close the item detail area orselect Item O1 at the !ottom of the item detail area.

The system confirms the posting and assigns a material document num!er. Ma5e a note ofthis num!er.

. +hoose until the o er ie& tree appears.

=. "isplaying the Material "ocuments

:. ntering the %n oice

. "isplaying the $ccounting "ocuments

. "isplaying the P >istory and Print Pre ie&

10. Printing the Purchase rder