Standard 9 Breakout Session(Strategic Plans)

(MFRPS Documents Current and Fit-For-Use)

March 12, 20148:00AM-12:00PM

MFRPA 2014

Dylan MurphySC Dept. of Health and Environmental Control

Tessa DixonLA Dept. of Health and

Hospitals

Priscilla NevesFDA ORA

Office of Partnerships

Tom TederingtonMI Dept. of Agriculture and

Rural Development

Jim MelvinNC Dept. of Agriculture and Consumer Services

Agenda (8AM-10AM)• Welcome and Introductions • Program Element Overview • Session Objectives • Group Exercise – Best Practice Presentations– Brainstorming – Reporting Out– Summary

Housekeeping• Honor time schedule• Stay on topic • Get input from everyone• Be willing to share• Respect different program cultures• Do not reference specific audits• Be creative, ask questions – parking lot• Facilitators – responsible for process• Participants – responsible for content

Standard Nine

Full Conformance

(100%)

80-99% 60-79% 40-59% <39%

PE Conformance Rating

23 5 8 0 459 13 21 0 10

Total StatesPercentage (%)

Strategic Plan (9.3)

If the state fails to meet all program elements and documentation requirements of a standard, it develops a written strategic plan that includes:

1. The individual element or documentation requirement of the standard that was not met,

2. Improvements needed to meet the program element of documentation requirement of the standard, and

3. Projected completion dates for each tasks

Strategic Plan (9.3)

• Yes - Approximately 73% (29)• No - Approximately 28% (11)– Self-assessments not completed– Not documented– Does not meets criteria (Ex. gaps, specificity, dates)– Is not current and fit-for-use (updated, accurate)

Session 1 Objective

Generate a list of resources, best practices, lessons learned and challenges/recommendations for developing, implementing and monitoring strategic plans.

(Group Exercise Instructions)1. Listen to presentations2. Discuss and list suggestions on flip charts (30 min)

3. Share your group’s suggestions with room (30 min)

Tessa DixonProgram Administrator

LA Dept. of Health and Hospitals

Dylan MurphyMFRPS Coordinator

SC Dept. of Health andEnvironmental Control

Objective

Generate and share a list of strategic plan:

1. Resources

2. Best practices to develop, implement and monitor/verify

3. Lessons Learned - Program outcomes, measurements and/or benefits

4. Challenges and recommendations

Congratulations and Thank You! Contact Information

Tessa.Dixon@la.gov 225-342-7674Dylan Murphy

murphydm@dhec.sc.gov803-896-0705

Belinda.Clifton@fda.hhs.gov206-553-7022 x18

Priscilla.Neves@fda.hhs.gov 781-462-8930

Standard 9 Breakout Session(Strategic Plans)

(MFRPS Documents Current and Fit-For-Use)

March 12, 20148:00AM-12:00PM

MFRPA 2014

Dylan MurphySC Dept. of Health and Environmental Control

Tessa DixonLA Dept. of Health and

Hospitals

Priscilla NevesFDA ORA

Office of Partnerships

Tom TederingtonMI Dept. of Agriculture and

Rural Services

Jim MelvinNC Dept. of Agriculture and Consumer Services

Agenda (10:15AM-12PM)• Welcome and Introductions • Program Element Overview • Session Objectives • Group Exercise – Best Practice Presentations– Brainstorming – Reporting Out– Summary

Say What????• Top• Bop• Cop • Flop• Mop• Hop• Crop

Housekeeping• Honor time schedule• Stay on topic • Get input from everyone• Be willing to share• Respect different program cultures• Do not reference specific audits• Be creative, ask questions – parking lot• Facilitators – responsible for process• Participants – responsible for content

Current and fit-for-use (9.3)

Information contained in documents required by the standards and records of all self-assessments, improvement plans and program assessment validation audits are current and fit-for-use.

Current and fit-for-use (9.3)

• Yes - Approximately 70% (28)• No - Approximately 30% (12)– SOPs no longer reflect practice– Everyone not using most current SOP– Outdated MFRPS forms – Signed forms outdated– Forms incomplete and/or inaccurate

Session 2 Objective

Generate a list of resources, best practices, lessons learned and challenges/recommendations to ensure MFRPS documents stay current and fit-for-use.

(Group Exercise Instructions)

1. Listen to presentations2. Discuss and list suggestions on flip charts (30 min)

3. Share your group’s suggestions with room (30 min)

Tom TederingtonFood Policy Specialist

MI Dept. of Agriculture and Rural Development

Jim MelvinAssistant Director of Regulatory Services

NC Dept. of Agriculture and Consumer Services

Objective

Generate and share a list of :

1. Resources (Quality System)

2. Best practices to maintain MFRPS documents current and fit-for-use

3. Lessons Learned - Program outcomes, measurements and/or benefits, sustainability, contract work, SEPs

4. Challenges and recommendations

Congratulations and Thank You! Contact Information

Jim.Melvin@ncagr.gov 919-857-4126

Tom Tederingtontederingtont@mi.gov

517-749-5849

Belinda.Clifton@fda.hhs.gov206-553-7022 x18

Priscilla.Neves@fda.hhs.gov 781-462-8930