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PT. MUTUAGUNG

LESTARI

ASSESSMENT REPORT

Roundtable on Sustainable Palm Oil Certification

[ ]Stage-1 [ ] Stage-2 [√] Surveillance [ ] Re-Assessment

Plantation Management/Owner : KUALA LUMPUR KEPONG Bhd.

Plantation Name : Mandau POM – KMS1, KMS2, KMS3, KMS4,

KMU5, KMU6, KMU7 (PT Adei Plantation and

Industry)

Location :

Muara Basung Village, Pinggir Sub District,

Bengkalis District, Riau Province

Certificate Code : MUTU-RSPO/021

Date of certificate issue : October 19th, 2012

Date of expiry of certificate : October 18th, 2017

Assessment Assessment

Date PT. Mutuagung Lestari

Auditor Checked

By Approved

by

ST 2

April 23rd -28th, 2012

Nanang Mualib (Lead Auditor)

Deni A. Novendi, Muardi Marwas,

Marsudi Eko Santoso

Taufik Margani

Tony Arifiarachman

S 1 August 27th - 31st, 2013

Yudwi Wisnu Rahmanto (Lead Auditor

Witnessed), Taufik Margani (Lead Auditor

Witnesser), Marsudi Eko Santoso, Ibnu Satria

Prabudi, Brigitta Prita

Octo HPN Nainggolan

Tony Arifiarachman

Mutuagung Lestari • Raya Bogor Km 33.5 Number 19 • Cimanggis • Depok 16953• Indonesia

Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6

Email : [email protected] ● www.mutucertification.com

MUTU Certification • Approved by RSPO Secretariat on June 2008

Assessment Submitted

to RSPO on: Approved

by RSPO on: Approved

by MUTUAGUNG LESTARI on:

S1 October 18th, 2013

September 18th, 2013

http://www.mutucertification.com/

PT. MUTUAGUNG

LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 ii Prepared by Mutuagung Lestari for Mandau POM, PT Adei Plantation and Industry – Kuala Lumpur Kepong Bhd

TABLE OF CONTENT

FIGURE

Figure 1. Location Map of PT ADEI PLANTATION Figure 2. Operational Map of PT ADEI PLANTATION

02 03

1.0 SCOPE of the SURVEILLANCE ASSESSMENT

1.1 National Interpretation Used 04

1.2 Organization Information 04

1.3 Type of Assessment 04

1.4 Location of Plantations, Mill and Area Statement 04

1.5 Description of Supply Base 05

1.6 Dates of Plantings and Cycles 06

1.7 Tonnage Certified 07

1.8 Other Certifications 07

1.9 Time-Bound Plan for Other Management Units 09

2.0 ASSESSMENT PROCESS

2.1 Certification Body 11

2.2 Assessment Team 11

2.3 Assessment Methodology, Assessment Process and Locations of Assessment 11

2.4 Stakeholder Consultation and List of Stakeholders Contacted 14

2.5 Date of Next Surveillance Visit 14

3.0 ASSESSMENT FINDINGS

3.1 3.2

Summary of Assessment Report of the RSPO Certification Summary of Assessment Report of Supply Chain Requirement

15 35

3.3 Conformity Checklist of Certificate and Logo Use 37

3.4 Summary of RSPO Partial Certification 39

3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and Noteworthy Positive Components

40

3.6 Summary of Arising Issues from Public, Management and Auditor Responses 48

4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

4.1 Formal Signing of Assessment Findings 51

APPENDICES

1. List of Stakeholders Contacted in the RSPO Certification Process 52

2. Assessment Program 53

3. Glossary 54

PT MUTUAGUNG LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 2 Prepared by Mutuagung Lestari for Mandau POM, PT Adei Plantation and Industry – Kuala Lumpur Kepong Bhd

Figure 1. Location Map of PT ADEI PLANTATION

Mandau

PT MUTUAGUNG LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 3 Prepared by Mutuagung Lestari for Mandau POM, PT Adei Plantation and Industry – Kuala Lumpur Kepong Bhd

Figure 2. Operational Map of PT ADEI PLANTATION

PT. MUTUAGUNG LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 Page 4 Prepared by Mutuagung Lestari for Mandau POM, PT Adei Plantation and Industry – Kuala Lumpur Kepong Bhd

1.0 SCOPE OF THE CERTIFICATION ASSESSMENT

1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil

Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain

Certification Standard November 2011.

1.2 Organization Information

1.2.1 Company name KUALA LUMPUR KEPONG Bhd. – Mandau POM (PT. ADEI PLANTATION)

1.2.2 Contact person

1.2.3 Company address and site address Kompleks Pertokoan Taman Anggrek Blok B2-B5 Jl. Tuanku Tambusai, Pekanbaru - Riau

Site Location: Pinggir Subdistrict, Bengkalis District , Riau Province.

1.2.4 Telephone +62-761-571885

1.2.5 Fax +62-761-571862

1.2.6 E-mail [email protected]

1.2.7 Web page address www.klk.com.my

1.2.8 Company status PMA

1.2.9 Management Representative who completed the application for certification Stephen Tiong Mee Ing

1.2.10 Registered as RSPO member 1-0014-04-000-00 – 8th October 2004

1.3 Type of Assessment

1.3.1 Scope of Assessment 1 Mandau POM and 7 estates as a supply bases

1.3.2 Type of certificate Single

1.3.3 Company names listed in the certificate PT. ADEI Plantation – KLK Bhd.

1.3.4 Number of management unit 1 Palm Oil Mill and its supplied from 7 estates: KMS1, KMS2, KMS3, KMS4 (Kebun Mandau Selatan) and KMU5, KMU6, KMU7 (Kebun Mandau Utara).

1.4 Locations of Mill, Plantations and Area Statement

1.4.1 Location of Mill

Name of Mill Location

GPS

Latitude Longitude

Mandau Palm Oil Mill Tengganau village/ Pinggir Sub District/ Bengkalis District/ Riau Province

10 4’ 56” N

1010 19’ 59” E

1.4.2 Location of Supply Base

Name of Supply Base Location

GPS

Latitude Longitude

KMS 1 Bengkalis District, Riau Province 1º4’39” - 1º9’6” 101º16’55” -101º20’7”

mailto:[email protected]

http://www.klk.com.my/


ASSESSMENT REPORT


KMS 2 Bengkalis District, Riau Province 1º4’39” - 1º9’6” 101º16’55 - 101º20’7”

KMS 3 Bengkalis District, Riau Province 1º3’12 - 1º6’41” 101º18’2” - 101º21’42”


KMS 5 Bengkalis District, Riau Province 1º8’40” - 1º11’9” 101º17’10” - 101º19’25”



1.4.3 Tenure

Private

State 14,900 Ha

Community

1.4.7 Area Statement

Total area 14,900 Ha

Mature area 6,903 Ha

Immature area 1,294 Ha

Mill 61 Ha

Emplashment 113 Ha

Infrastructure 174 Ha

Nursery 21 Ha

Occupation 101 Ha

Others area 201 Ha

HCV 6,032 Ha

1.5 Description of Supply Base

1.5.1 Description of Mill

Name of Mill Capacity

(tonnes/ hour)

FFB Processed

(tonnes/ year)

CPO Palm Kernel PKO

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Out put

(tonnes)

Extraction (%)

Mandau POM 60 180,368.69 35,144.07 22.41 8,248.9 5.26 - -

*Source Production Data on August 2012 – July 2013

1.5.2 Description of Estate(s)

Name of Estate(s) Total Area

(Ha)

Planted Area (Ha)

FFB (tonnes/year)

Yield (tonnes/ha/year)

Supplied to Mill

FFB (tonnes/yea

r) %

Kebun Mandau Selatan 1 1.999 552 6,094.41 11.04 6,094.41 3.38

Kebun Mandau Selatan 2 3.348 863 7,044.46 8.16 7,044.46 3.91

Kebun Mandau Selatan 3 2.101 1,984 43,332.72 21.84 43,332.72 24.02

Kebun Mandau Selatan 4 2.395 2,183 54,417.14 24.93 54,417.14 30.17

Kebun Mandau Utara 5 1.621 855 10,743.28 15.39 10,743.28 5.96

Kebun Mandau Utara 6 1.486 669 10,393.49 15.53 10,393.49 5.76


ASSESSMENT REPORT


Kebun Mandau Utara 7 1.950 1,091 24,797.67 22.73 24,797.67 13.75

Total 14.900 8,197 156,823.17 19.50 156,823.17 86.95

*Source Production Data on August 2012 – July 2013

1.5.3 Smallholder(s) and other source

Name of source(s)

Member(s) Location Total Area

(Ha) FFB

(tonnes/year)

Supplied to Mill

FFB (tonnes/y

ear) %

Abadi Mandiri - - - 4,366.76 - 2.42

Karya Abadi - - - 12,561.39 - 6.96

Sukses Abadi Jaya

- - - 225.75 - 0.13

KKPA Sekar Bumi - - - 746.61 - 0.41

PT Tiara Surya Prima

- - - 3,652.30 - 2.02

PT Permata Sawit Perkasa

- - - 1,709.02 - 0.95

PT Sekar Bumi - - - 283.69 - 0.16

Total - - - 23,545.52 - 13.05

*Source Production Data TBS Supplier on August 2012 until July 2013

1.5.4 Product categories FFB/CPO/PK/PKO

1.6 Dates of Plantings and Cycles

1.6.1 Age profile of planted palms*

Planting Year

Hectarage

Kebun Mandau Selatan

(Ha)

Kebun Mandau Utara (Ha)

Total (Ha)

1998 703 1,639 2,342

1999 879 7 886

2000 348 40 388

2001 37 0 37

2002 0 51 51

2003 207 16 223

2004 1,252 0 1,252

2005 1,035 33 1,068

2006 275 36 311

2007 30 0 30

2010 192 123 315

2011 109 0 109

2012 515 513 1,028

2013 0 157 157

TOTAL 5,582 2,615 8,197


ASSESSMENT REPORT


1.6.2 New Planting area after November 2007 - Ha

1.6.3 Planting Cycle 1st/2nd Cycle Years

1.7 Approximate Tonnage Certified

1.7.1 Past Annual Claim Certified Product

FFB Production 187,969 Tonnes/year

CPO Production 44,172 Tonnes/year

Palm Kernel (PK) Production 9,399 Tonnes/year

Palm Kernel Oil (PKO) Production Tonnes/year

1.7.2 Claim Certified Tonnage of FFB

Name of Estate(s) Total Area

(Ha) Planted Area

(Ha) FFB

(tonnes/year) Yield

(tonnes/ha/year)

Kebun Mandau Selatan 1 1.999 552 6,624.0 12.0

Kebun Mandau Selatan 2 3.348 863 8,198.5 9.5

Kebun Mandau Selatan 3 2.101 1,984 44,640.0 22.5

Kebun Mandau Selatan 4 2.395 2,183 56,758.0 26.0

Kebun Mandau Utara 5 1.621 855 11,115.0 13.0

Kebun Mandau Utara 6 1.486 669 11,038.5 16.5

Kebun Mandau Utara 7 1.950 1,091 25,638.5 23.5

TOTAL 14.900 8,197 164,012.5 20.0

1.7.3 Claim Certified Tonnage of Palm Product

Name of Mill Capacity

(tonnes/ hour)

FFB Processed

(tonnes/ year)

CPO Palm Kernel PKO

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Mandau POM 60 164,012.5 36,903 22.5 8,693 5.3

1.8 Other Certifications

1.8.1 ISO 9001:2008/ISO 14001: 2004 -

1.8.2 OHSAS 18001:2007 -

1.8.3 HACCP -

1.8.4 Others -

1.9 Time Bound Plan for Other Management Units

Management Unit

Address Hectarage

(Ha) *)

Time Bound Plan

Status POM

Estate (Supply base)

INDONESIA

Berau POM Malindomas Perkebunan

Berau, East Kalimantan 7,971 2014

Hutan Hijau Mas Berau, East Kalimantan 7,288 2014


ASSESSMENT REPORT


Jabontara Eka Karsa

Berau, East Kalimantan 14,086 2014

Karya Makmur Abadi

Mentaya Hulu, Central Kalimantan 13,127 2015

Menteng Jaya Sawit Perdana

Mentaya Hilir Utara, Central Kalimantan.

6,399 2015

Mulia Agro Permai Baamang, Central Kalimantan 9,056 2015

Steelindo Wahana Perkasa

Steelindo Wahana Perkasa Belitung, Bangka Belitung 14,065 2012

Audited 2013

Parit Sembada POM

Parit Sembada Belitung, Bangka Belitung 3,990 2013

Alam Karya Sejahtera

Belitung, Bangka Belitung 6,012 2013

Mandau POM Mandau Bengkalis, Riau 14,799 2012 Certified

Nilo POM Nilo Pelalawan, Riau 12,860 2012 2013

Tapung Kanan POM

Sekarbumi Alamlestari

Kampar, Riau 6,200 2012 Certified

Mutiara Kampar, Riau 1,800 2014

Gohor Lama POM

Basilam Langkat, North Sumatera 2,337 2014

Gohor Lama Langkat, North Sumatera 3,307 2014

Tanjung Beringin Langkat, North Sumatera 4,157 2014

MMaryke Langkat, North Sumatera 2,827 2014

Bekiun Langkat, North Sumatera 2,979 2014

Padang Brahrang POM

Padang Brahrang Langkat, North Sumatera 2,024 2014

Bukit Lawang Langkat, North Sumatera 1,482 2014

Tanjung Keliling Langkat, North Sumatera 2,360 2014

PENINSULAR MALAYSIA

Batu Lintang POM

Pelam Kulim, Kedah 2,526 2013

Audited March 2013

Batu Lintang Serdang, Kedah 2,355 2013

Audited March 2013

Subur Batu Kurau, Perak 1,290 2013

Audited March 2013

Ghim Khoon Kulim, Kedah 434 2013

Audited March 2013

Kekayaan POM

Kekayaan Paloh, Johor 4,436 2011 Certified

Landak Paloh, Johor 4,451 2011 Certified

Voules Tenang, Johor 2,977 2011 Certified

Bandar Tenggara Bandar Tenggara, Johor 950 2011 Certified

New Pogoh Tenang, Johor 1,560 2011 Certified

Fraser Kulai, Johor 2,932 2011 Certified

Paloh Paloh, Johor 2,029 2011 Certified

Sungai Bekok Bekok, Johor 636 2011 Certified

Ban Heng Pagoh, Muar, Johor 631 2011 Certified

See Sun Renggam, Johor 589 2011 Certified

Paloh POM

Paloh, Johor Outside

crop


ASSESSMENT REPORT


Jerang Padam POM

Ayer Hitam Bahau, Negri Sembilan 2,640 2012 Certified

Batang Jelai Rompin, Negri Sembilan 2,162 2012 Certified

Jeram Padang Bahau, Negeri Sembilan 2,114 2012 Certified

Kombok Rantau, Negri Sembilan 1,915 2012 Certified

Ulu Pedas Pedas, Negri Sembilan 923 2012 Certified

Gunung Pertanian Simpang Durian, Negri Sembilan 686 2012 Certified

Sungai Kawang Lanchang, Pahang 1,889 2012 Certified

Renjok Telemong, Pahang 1,578 2012 Certified

Tuan Telemong, Pahang 1,353 2012 Certified

Tanjung Mualim POM

Tanjung Mualim Tanjung Mualim, Perak 1,544 2013 Audited

June 2013

Kerling Kerling, Sellangor 619 2013 Audited

June 2013

Sungai Gapi Serendah, Selangor 603 2013 Audited

June 2013

Bukit Kato Audited

June 2013

Kampar Audited

June 2013

Tuan Mee POM

Tuan Mee Sungai Buloh, Selanggor 1,556 2012 Audited

November 2012

Kuala Pertang POM

Kenila Tanah merah, Kelantan 2,191 2013

Pasir Gajah Kuala Krai, Kelantan 2,107 2013

Sungai Sokor Tanah Merah, Kelantan 1,603 2013

Changkat Chermin POM

Lekir Manjung, Perak 3,332 2012 Audited

November 2012

Changkat Chermin Manjung, Perak 2,540 2012 Audited

November 2012

Raja Hitam Manjung, Perak 1,497 2012 Audited

November 2012

Allagar Trong, Perak 805 2013 Audited

November 2012

Glenealy Parit, Perak 1,059 2013 Audited

November 2012

Serapoh Parit, Perak 936 2013 Audited

November 2012

Kuala Kangsar Padang Rengas, Perak 843 2013 Audited

November 2012

SABAH, MALAYSIA

Mill 1 Tawau, Sabah

Outside Crop

Mill 1 Jatika Tawau, Sabah 3,508 2009 Certified


ASSESSMENT REPORT


2009

Sigalong 2,864 2009 Certified

2009

Pangeran 2,855 2009 Certified

2009

Sri Kunak 2,770 2009 Certified

2009

Pang Burong 2,548 2009 Certified

2009

Pinang Pinang Tawau, Sabah 2,420 2009

Certified 2009

Tundong 2,155 2009

Certified 2009

Ringlet 1,834 2009

Certified 2009

Lungmanis Lungmanis Lahad Datu, Sabah 1,656 2010

Certified 2010

Sungai Silabukan 2,654 2010

Certified 2010

Rimmer Rimmer Lahad Datu, Sabah 2,730 2010

Certified 2010

Tungku 3,418 2010

Certified 2010

Bukit Tabin 2,916 2010

Certified 2010

Bornion Bornion Kinabatangan, Sabah 3,233 2010

Certified 2010

Segar Usaha Kinabatangan, Sabah 2,792 2010

Certified 2010

Kuala Lumpur Kepong Bhd has achieved RSPO certified for 7 (seven) mills and supply base in Malaysia and 2 (two) mills and supply base in Indonesia. Kuala Lumpur Kepong Bhd has informed the Time Bound Plan progress, MUTUAGUNG has consider that Kuala Lumpur Kepong Bhd still comply to the RSPO requirement for Time Bound Plan.


ASSESSMENT REPORT


2.0 ASSESSMENT PROCESS

2.1 Certification Body

PT Mutuagung Lestari

Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953

Telp. +62-21-8740202; Fax +62-21-87740745/46

Website: www.mutucertification.com Email : [email protected]

2.2 Assessment Team

2.2.1 Lead Assessor and Assessment Team

S-1 1. Yudwi Wisnu Rahmanto (Lead Auditor Witnessed). Bachelor of Forestry with Silviculture background. He worked at professional independent Certification Body as an Auditor for last 3 years and has involved in auditing activities with various certification schemes. Selected training which have been followed, such as RSPO Endorsed Lead Auditor Training Course, ISPO Auditor/Lead Auditor Course, Quality Management System (QMS) ISO 9001:2008 Auditor/Lead Auditor Course, GIS-Basic Mapping and Spatial Analysis, Timber Legality Assurance System (SVLK), Verification Organization Training C.A.F.E Practices (Starbucks) and others internal training programs. He has involved in auditing activities, such as Sustainable Forest Management by FSC FM/COC Scheme, Sustainable Palm Oil by RSPO and ISPO Scheme, Coffee And Farmer Equity (C.A.F.E Practices) Starbucks, Organic Standard (EU, NOP, JAS) for Coffee Farmers and Organic Exchange for Textile.

2. Taufik Margani (Lead Auditor Witness). Bachelor of Science in Forestry, majoring in Forest Management.

Specialist in Ecology and Environmental. He has led several audits for Sustainable Forest Management in Indonesia (under LEI- Indonesian Ecolabel Institute and FSC- Forest Stewardship Council) and he is a Lead Auditor for FSC chain of custody and Forest Management. Other experience: He is IRCA Lead auditor IRCA registered for Environment Management System and Quality Management System. Since 1999 he has been working for independent certification body and has conducted Environment Management System audits in Indonesia and Malaysia. Currently he is the General Manager of Management System Certification

3. Marsudi Eko Santoso (Auditor). Bachelor of Agriculture, majoring in Agro technology. Followed Auditor/Lead auditor Management System Certification (ISO 9001-2008), Awareness HACCP certification, training of RSPO auditor and training of RSPO Lead Auditor, ISPO Lead auditor training, awareness green house gas and OHSAS technical expert. Currently he works for Independent Certification Body.He had involved activities RSPO and ISPO certification assessment as an auditor.

4. Ibnu Satria Prabudi (Auditor). A Bachelor of Agriculture Majoring in Agro-technology, Agriculture Faculty of Instiper Yogyakarta. Currently he has been working with an independent certification agency as auditor. Training he has followed are: Lead Auditor RSPO, Auditor ISPO, Awareness HACCP certification, Awareness SQMS Mc Donald, In House Training Green House Gas and Lead auditor ISO 9001;2008. He has been working with an independent certification body as an auditor. He has followed several audit activities related to certification system of sustainable palm oil (RSPO and ISPO certification).

5. Brigitta Prita (Observer). Bachelor of Forestry, Department of Forest Resources Conservation and Ecotourism,

Bogor Agricultural University. Attended training ISPO Auditor training and certification of ISO 9001:2008 quality management system (QMS).

2.3 Assessment Methodology, Assessment Process and Locations of Assessment

2.3.1 Figure of person days to implement assessment

S-1 Number of auditors : 5 auditor Number of days for S-1 at site : 6 days Number of working days for S-1 at site : 30 Working days

2.3.2 Detail process of assessment

S-1 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the PT Adei Plantation to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Scheme Smallholders October 2009) and Supply Chain Requirement for CPO Mill

http://www.mutucertification.com/



ASSESSMENT REPORT


The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Some opportunities for improvement of the results S-1 delivered by the auditor MAL to the management unit and the results are the subject will be verified at the next assessment phase (S-1). Improvement of findings from main assesment findings were observed by auditors at this S-1 assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of S-1. The assessment program please find Appendix 2

2.3.3 Locations of Assessment

S-1 Location of Survey

1. Boundary Pole of BPN 78 (Div. 15, BN.14, KMS.4)was in the form of a border with HPHTI Arara Abadi and boundary pole of BPN 84 (Div. 12, BN.03, KMS.4) was in the form of a border with the plantation area owned by the communityin Beringin Village.

2. Riparian area of Penaso River at BN06B Block, KMS.4. The management and maintenance of HCV area was conducted in the riparian area of the river and river runoff area (lower area). The management of riparian area was conducted by planting bamboo in the edge area of access road and natural bushes planting (natural succession) in laguna area of Penaso riparian.

3. Jihat Sub-village, Kuala Penaso Village. Consultation of stakeholder was conducted with community leaders and traditional figures of Sakai Ethnic Group, Mr. Bosniar, and Mr. Jitat (Uban).

4. Reservoir area of POM, PE14 Block, 10 Division, KMS.3. The management and maintenance of HCV area was conducted in natural reservoir area for the processing activity in POM and other use. Boundary demarcation in two rows of palm trees in the left and rigth area of riparian of water spring area, related with the restriction of agrochemical use.

5. Founder of waterflow (channel of POM reservoir) PE.08 Block, 10 Division KMS.3.The management and maintenance of HCV area was conducted in waterflow and channel of water from POM reservoir. Boundary demarcation in one row of palm trees in the left and rigth area of riparian of water spring area, related with the restriction of agrochemical use.

6. Housing area of employee at KMS.3 (drilled/pumped well). The observation was conducted to the water condition of drilled/pumped well that was used by the employee.

7. 90.B Block KMS.2 – this area is a conversed plant area from rubber trees to palm trees. At the time of field observation, land clearing was still conducted in stacking phase.

8. The Office of Muara Basung Village and Balairaja Village.A stakeholder consultation was conducted with community prominent and village officers related with the presence of PT ADEI.

9. 90.A Block, Division 1, KMU.5 – this area is a conversed plant area from rubber trees to palm trees. A strategy of managemnt was conducted in area with a certain slope. At the time of field observation, land clearing was still conducted in stacking phase. Land conservation was conducted by making contour terrace and legume cover crop planting.

10. 12.A Block Division 7, KMS.2 – this area was still planted by immature plant in which planted in 2012 (a conversed plant area from rubber trees to palm trees). A strategy of management was conducted in area with a certain slopeby making contour terrace and legume cover crop planting (fully covered).

11. Block 12A KMS 2.

An observation and interview was conducted with the manager and supervisor related with sloping area, it was conducted by planting legume cover crops and terracering.

An observation and interview was conducted with the manager and company’s staffs related with HCV area (water spring); bushes area has been formed in 4 ha.

An observation of owl nest (there was a mature owl and voice of little owl).

An observation was conducted to observe boundary markers number 59 and 60. Those were in good condition and well maintained

An observation was conducted to observe the presence of Turnera subulata. 12. Block 11 B. Anobservation was conducted to observe the presence of Cassia cobanensis. 13. Block 10 Q and10 R. observation was conducted to observe the presence of incineration restriction board.


ASSESSMENT REPORT


14. Block 10A KMS 2.

An observation and interview with spraying team related with the use of PPE, riparian area cannot be sprayed, spraying training (limited pesticide), safety training, health training, presence of first aid kit box, poisioning emergency situation handling, sexual harrassment protection, female committe, and worker insurance.

An observation and interview with supervisor and worker about good and proper harvesting technique, the use of PPE, wage payment, premium of harvesting, fines for raw fruit and left fruit, assesment of harvesting quality by supervisor andoffice clerk, workers union, the original area of worker from several area, complaint submission through SPSI, working risk, and working accident handling.

15. Housing Area atDivision 6 KMS 2.An observation and interview with worker and family of worker related with the housing area, clean water facility, waste management, mechanism of complaint submission related with housing facility improvement, verification of gender committee meeting, and emergency response plan.

16. Central Warehouse of KMS. An observation and interview with the head of warehouse about the management of hazardous and toxic waste (B3), warehouse emergency response equipment, Personnal Protection Equipment for warehouse officer, symbol of hazardous and toxic waste (B3),, handling of working accident and first aid kit box condition, verification about the data of paraquat presence.

17. Warehouse ofhazardous and toxic waste (B3), KMS. An observation and interview with the head of warehouse about the management of hazardous and toxic waste (B3), warehouse emergency response equipment, Personnal Protection Equipment for warehouse officer, symbol of hazardous and toxic waste (B3), and record ofhazardous and toxic waste (B3), management.

18. Workshop. An observation and interview with the head of workshop about the availability and condition of fire fighting equipment, management of hazardous and toxic waste (B3) waste, and Occupational Safety & Health management. ,

19. Private Elementary School at KLK Adei. An observation was conducted related with education facility for the children on employee. It has 6 classrooms, 1 computer room (in one room with the office of school), canteen, and scholarship.

20. Training Center.

Interview with the representative of worker union (SBSI) related with the completion of labour problem and worker empowerment.

Interview with the representative of contractor on behalf of CV. Sejahtera Jaya related with the specialization of contractor, working experiences (this company has cooperated with the company since 1996), and operator of heavy vehicle (land clearing activity) was still in the training to obtain a Permit of Operator.

Interview with the Head of Gender Committee related with the program and realization of Gender Committee and process of complaint finishing related with gender.

21. Clinic. Observation and interview with the doctor related with the health service; management of medical waste; regular checking for the company; evaluation of routine check up, certificate of Company Hygiene & Occupational Health/Hyperkes of doctor was still in the process; permit of clinic has been available.

22. Daycare. Observation to the presence of fire extinguisher around the housing area; the number of kids; facility, and working hours (05.30 - 12.00).

23. Land Fill at Block 90Q. Observation to the management of domestic waste. 24. Block 12 C KMU 5. Observation to the presence of Cassia cobanensis. 25. Block 90I; 90J and 90K KMU 5. Observation to the presence of Turnera subulata 26. Block PR 12 B KMU 5. Observation to the presence and condition of rain house. 27. Block 202 SE02. Observation to the presence of owl nest number 2 (there was rest of the dead mouse and owl

droppings). 28. Block 98 01/02 Se04 KMU 5.

Observation and interview with supervisor and fertilization team about the use of PPE, riparian area that cannot be used, proper and safe fertilization, medical check up, presence of first aid kit box, poisoning emergency condition handling, wage, reproductive right provision, protection to sexual harrasment, female committee, and workers insurance.

Observation and interview with supervisor and fertilization team about the proper technique of harvesting, the use of PPE, wage procurement, harvesting premium, fines for raw fruit and left fruit, assesment of harvesting quality by supervisor and office clerk, workers union, the original area of worker from several area, complaint submission through SPSI, working risk, and working accident handling.


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29. Housing Area atDivision 1. Observation and interview with the workers and family of worker related with the housing area, clean water facility, waste management, mechanism of complaint submission related with housing facility improvement, verification of gender committee meeting, and emergency response plan.

30. Warehouse at KMU Central. An observation and interview with the head of warehouse about the management of hazardous and toxic waste (B3), warehouse emergency response equipment, Personnal Protection Equipment for warehouse officer, symbol of hazardous and toxic waste (B3),, handling of working accident and first aid kit box condition, verification about the data of paraquat presence.

31. Warehouse ofhazardous and toxic waste (B3),KMU. An observation and interview with the head of warehouse about the management of hazardous and toxic waste (B3), warehouse emergency response equipment, Personnal Protection Equipment for warehouse officer, symbol of hazardous and toxic waste (B3), and record ofhazardous and toxic waste (B3), management,.

32. CeriaPlaygroup. An observation was conducted related with education facility for the children on employee. 33. Block 220 SE01 KMU 5. An observation and interview with supervisor and spraying team related with the use

of PPE, riparian area cannot be sprayed, spraying training (limited pesticide), safety training, health training, presence of first aid kit box, poisioning emergency situation handling, sexual harrassment protection, female committe, and worker insurance.

2.4 Stakeholder Consultation and List of Stakeholders Contacted

2.4.1 Summary of stakeholder consultation process.

Summary of stakeholder consultation process Consultation of stakeholders for PT Adei Plantation was held by public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by visits to villages and interviews with local peoples. Numbers of input from stakeholders were clarified by PT Adei Plantation.

2.4.2 List of stakeholder contacted

Please find appendix 1

2.5 Determining Next Visiting

The next visit (S-2) will be determined one year after this S-1 (August -2013).

3.0. ASSESSMENT RESULT


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3.1. Summary of Assessment Report of the RSPO Certification

MUTUAGUNG LESTARI has conducted an assessment of Surveillance 1 Mandau POM – PT Adei Plantation,Kuala Lumpur Kepong Bhd. Group operation consisting of one (1) mill and seven (7) oil palm estates.

During the assessment, there were two (2) Nonconformities were assigned against Major Compliance Indicators; one (1)

nonconformity were assigned against Minor Compliance Indicators and fourteen (14) opportunities for improvement were

identified.

Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section

3.5. The company has already prepared and implemented the corrective action(s) that had been reviewed and accepted

by Auditor(s) in form of documentation evidence(s) e.g. (document record/photographic/etc). Those corrective action(s)

taken that consist of two (2) Major non-conformity(s) which had been closed out and one (1) Minor non-conformity still

open and shall be verified during next assessment.

MUTUAGUNG LESTARI found that Mandau POM – PT Adei Plantation., Kuala Lumpur Kepong Bhd Group complied with the requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and/or and Supply Chain Certifications Standard, November 2011.) .

Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is Continued.

Ref Std.

VERIFICATION RESULT of MUTU-Certification

PRINCIPLE #1 COMMITMENT TO TRANSPARENCY

1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making.

Record of information request has been documented in the logbook of information and socialization in the form of book. In this document, there were several informations, such as information, response of company, and evidence of realization, for example: Information request was submitted orally about the detail of block for land clearing and wide area of block. It was submitted on 26th of July 2013, the name of stakeholder was CV Sejahtera Jaya. Response: area that would be cleared was 48 hectare; this activity should be conducted block by block and it can be conducted since 1st of August 2013 until finish. The realization, it was started on 1st of August 2013.

Record of information request has been documented in the logbook of information and socialization in the form of book. In this document, there were several informations, such as information, response of company, and evidence of realization, for example: The newest information request was submited on the 26th of July 2013, the name of stakeholder was CV Sejahtera Jaya (Mr. Suroto); Information: asked which area/for land clearing and its wide area (about the detail of block); response of area land clearing was still in progress in August 2013 for 48 hectare, the detail was block 90 R = 40 Ha, and 90 Q = 8 Ha. This activity should be conducted block by block and it can be conducted since 1st of August 2013 until finish. The company has determined storage time of request and information order for 5 years.

Status: Full Compliance

1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.


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Masterlist of Mandau Palm Oil Mill Document has been revised for several times. The newest one was revised on 11th of April 2012. The company classified several informations into: secret document (1) and public document (2). This document was composed according to the code that has been determined by the company. The company has revised the retention time of document on the 11th of April 2012, for example code of RSPO-02 , PRINCIPLE 2, file was determined its storage time for 5 years and in RSPO-01 (PRINCIPLE 1 file) about the permit and letter on the checklist of permit letter.


PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

2.1 There is compliance with all applicable local, national and ratified international laws and regulations.

The company can show the evidenceof compliance to the regulation and requirement: a. Legality: - Land Use Title PT Adei Plantation & Industry (National Land Agency Number 12/HGU/1990 on 10thJuly 1990

valid for 30 years (until 31st/12/2020) for 14,900 ha. - Plantation Business Assessment (PUP). The certificate was published by the Agency of Plantation of Riau

Province on behalf of Riau Governor, the class of plantation business was Class II/good for PT AP Kebun Mandau Selatan andUtara on June 2011 (valid for 3 years until June 2014).

- IUP- (plantation) Number 744/UT/512/VI/2004 on18th June 2004 by Agency of Plantation of Bengkalis Regency for ADEI Plantation and Industry as many as 8,900 ha palm estate and 6,000 ha for rubber estate. Areas statement until July 2013 by AP as many as 8,474 ha (planted 8,197 ha and unplanted 277 ha).

- IUIP- Plantation Industry Business Permit number 744/UT.513/VI/2004 on 28thJune 2004 concerning IUIP POM by Agency of Plantation of Bengkalis Regency on behalf of PT Adei P & I Mandau Estate, Pinggir Sub District for 80 Ton/hour. It was submitted according to the EIA, RKL/RPL.

b. Environment: - Land Application Permit number 70/KPTS/I/2012 concerning the permit of waste utilization on the

plantation area, published on 17th of January 2012 and valid for 5 years, it was flowed in area for 100 hectare at block PE 04 andPE 08.

c. Labour: - Regulation of Regional Minimum Wage number16/2013 (1st of April 2013) as much as Rp 1,509,000. The

result of verification on employee income payroll showed that the income was higher than Regional Minimum Wage.

- Operator Permit by the Regulation of Labour Minister number 9/2010 concerning heavy equipments. Training has been conducted for all heavy equipment operators at the estate and mill.

- The last surveilence permit of boiler was conducted on 21st of February 2012 by Labour Agency of Bengkalis in accordance with thepermit of certificate number 566/DTKT/PK/2010/66 and 67 dated 8th February 2010 forboiler 22 ton and 25 kg/cm2.

- Surveilence permit by Labor Agencyfor Turbin 1600 KW and1400, the last surveillance was conducted on 21st February 2012 at the Labor Agency of Bengkalis Regency. Permit of steam turbine application number 566/DTKT/OK/2010/65 and 66.

List of legal regulation and rules owned by the company has followed the principle and criteria of RSPO, for example Law number 18/2004 concerning plantation, regulation of labor minister 01/men/1999 concerning Regional Minimum Wage and so on as well as physical evidence about this regulation. The company updates the information through a seminar (invitation), visitation of government institution related with the change of new regulation, and internet access (website). The last update was conducted on 4th of July 2013, such as Regulation of Labor Minister number 15/208 concerning First Aid Kit, Regulation of Agriculture Minister number19/OT.140/3/20111 concerning ISPO, PP No. 24/2012 concerning environmental permit, Regulation of Labour and Transmigration Minister number 19/2012 concerning requirement of job delivery to other party (outsourcing), Government Regulation of the Republic of Indonesia number 50/2012. Concerning Occupational Health & Safety


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Management System, Regulation of Government number 81/2012 concerning household waste management. In 2013, there was no change related with the operational activity at PT Adei Plantation. All document of valid regulations and rules are available on softcopy and paper print. These document was controlled by special Team Quality Assurance about RSPO and cooperated with each department. Status: CAR 2013.01 Corrective action: 14 September 2013. Collective Labor Agreement between PT ADEI Mandau and Community Labor Group in surrounding villages, related with the adjustment of wage for security officers. This Collective Labor Agreement was made on 2nd of September 2013 together with: Balai Pungut Village, Muara Basung Village, Pangkalan Libut Sam-sam Village, and Tengganau Village. Daily wage was Rp. 54.200 orRp. 1.626.000/month (Regional Minimum Wage is Rp. 1.509.000/month). Compliance status: CLOSED.


2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights

The company has legal evidence on land ownership In the form of Permit for Land Use Title No12/HGU/1990 on 10th of July 1990 for 14,900 Ha, valid since 10th July 1990 to 31st of December 2020; and ownership in the form of Plantation Business Permit (IUP) numberHK.350/E5.335/04.97 dated 22nd of April 1997 concerning agreement of Plantation Business Principle for the adjustment of cultivation wide area by PT ADEI Plantation and Industry, Riau Province. Wide area of palm estate: 19,440 Ha, Wide area of rubber estate: 6,000 Ha.

PT ADEI Plantation and Industry has conducted a mapping by using GPS for all boundary area in accordance with theLand Use Title. There were 68 boundary pole points at the field in accordance with the boundary pole by National Land Agency, for example boundary pole that directly share the same border with number 59 and 60 (KMS 2), boundary pole number 78, 77, 55 (KMS 4), boundary pole of National Land Agency number 46 and 49. All boundary poles have been checked every semester, for example boundary poles at KMS2 was checked on 14th of June 2013. There were 9 boundary poles of National Land Agency which maintained with the information of planting date, GPS point, and notification of National Land Agency boundary pole condition at the field.. There was no dispute in statement area or business area and land management of palm oil estate. The company has a policy that in the outside area of statement area bordered by a ditch is not used and allowed to be managed by the community around the plantation area. The documentation of compensation payment was stored at the head office in Pekanbaru and some of them were stored at the office of estate, for example at KMU in Balai Raja Village, compensation has been paid on 1st/2/2007 for 136.07 ha. There is a SOP number 26 concerning procedure of land dispute resolution that cover the Mechanism of Conflict Resolution, the company classified the dispute into three types such as dispute of land/boundary area, Squatter Dispute, social issue.


2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.

Based on the information from the PR of PT Adei Plantation and the result of consultation with several parties (villages in surrounding), there were no land in traditional right inside the company area so there was no land acquisition. Land business and palm tree management that has been released several years ago (the last KMU in 2007) and the last KMS in 2003-2004. It showed that the change of land was conducted with no pressure, coercion, preinformation or


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focus on released land. Document of agreement process/negotiation of Land Compensation Payment Resolution was completed with the map of collective measurement result between the company and land owner and it was stored at the legal department of the company.


PRINCIPLE #3 Commitment to long-term economic and financial viability

3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.

The document of company plan for 5 years period was in the form of plant projection and financial projection in 2012/2013 until 2016/2017. Meanwhile, annual planning was in the form of budget in 2013/2014. The wide area of immature plant at KMU: 2012 (513 Ha), 2013 (157 Ha). The wide area of immature plant at KMS: 2012 (497 Ha). The company also has replanting program plan for at least in the next five years. It is reviewed every year. This replanting program contained conversion program from rubber to palm tree. The realization of replanting activity was in the form of conversion land from rubber and additional inserted plant of palm tree. The oldest plants were planted by PT ADEI in 1998 while the youngest plants were planted in 2012. The seedlings used for this planting activity have been certified. Every development program of replanting activity was reviewed every month and every year. For example: report in 2013 Planting Program.


PRINCIPLE #4 Use of appropriate best practices by growers and millers

4.1 Operating procedures are appropriately documented and consistently implemented and monitored.

There was a Palm Oil Plantation Technical Guideline by PT KLK Agriservindo (number of policy: GP/AGRIC/OP) 25th of November 2004, such as harvesting. land maintenance, nutrision, pest and disease, conservation, replanting, zero burning (it is also written in theSOP 4/replanting), seedling, identification of block, road construction, and drainage. At SOP LC, there was no conversed area from rubber plants. If there is a new land clearing, working technique will refer to the SOP of replanting activity (SOP RSPO Number 4). There was also a SOP RSPO PT Adei Plantation & Industry that has been approved by the General Manager on 1st October 2011 that cover activity in accordance with the P&C RSPO. The last revision was conducted on the 1st of August 2013, for example by adding the SOP of Greenhouse Gas Mitigation (SOP RSPO Number 40), it has been socialized during training of RSPO/ISPO on 27th ofJune 2013 and it was attended by 40 participants. Standard Operational Procedurefor palm oil processing consists of weighbridge admission, loading ramp, sterilization, trippler/thereser, digester, press, and oil room. The standard has been approved by Mill Controller (Chong Kong Fat) on the 1st December 2011. There was a checking and monitoring of operational activity which routinely conducted every three months in Pekanbaru through a discussion with the General Manager led by region Director (Exco Meeting). For example: Minutes of 14 Exco meeting Held on Monday on 29th July 2013 in Pekanbaru attended by Regional Director; Mill Controller; Senior GM Mandau Complex; SGM Mandu Central Lab; Senior Manager KMS, and Finance Manager; Assistant of Mill Advisor. There was also a monthly Progress Report composed by Senior Manager. It discussed about performance achievement (operational activity) at each estate and there was an evaluation to increase the performace of organization. For example, a report of Mandau Selatan Estate, progress Report for The Month of July 2013. Record of operational activities was available in the form of monthly report for Mandau Utara Estate Progress Report For the Month and Mandau Selatan Estate as the data accummulation from each estate (KMS1; KMS 2; KMS 3; KMS 4; KMU 5; KMU 6 andKMU 7 Estates). It described about total crop rubber, cost of production, total crop FFB, Quality, and


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Despatch Control, Upkeep Mature Area (weeding and P&D Spraying for fire caterpillar), cost Upkeep Mature Area. Key Performance area (mature area), Possible working days harvesting for the month, Harvesting Round, hectarage statement. For example Progress Report for The Month of July 2013. There was also a General Manager Report on Mandau Selatan EstateandMandau Utara Estate (recapitulation of estate report for a year). It informed about total crop rubber, cost of production, total crop FFB, Quality and Despatch Control, Upkeep Mature Area (weeding and P&D Spraying for catterpillar), cost Upkeep Mature Area. Key Performance area (mature area), Possible working days harvesting for the month, Harvesting Round, hectarage statement. For example General Managers Report period (October 2011 – September 2012).


4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.

Leaves and soil sampling activity was conducted by PT. APPLIED AGRICULTURAL RESOURCES INDONESIA, while laboratory analysis was conducted at the Laboratory of Kualalumpur, Malayasia. Leaves and soil sampling activity is conducted every year. There was also a. Summary of Canopy Size Assessment; Summary of Palm Circle Assessment; Summary of Interrow Assessment; Summary of Bunch set Assessment; Summary of Nutrient Deficient. All activities which conducted to maintain and increase the soil fertility were conducted by PT. ADEI for example fertilization, application land, and legume covercropwere well stored. The result of field observation showed that recording of this activity was conducted since supervise level (supervisor). There was a document namely Oil Palm Manuring Recommendation 2011/2012 conducted by Agronomist on 12th, December 2012 such as explanation of general description of plam tree at each estate, analysis of leaves for each estate, soil analysis for recommended year, and recommendation of fertilization.


4.3 Practices minimize and control erosion and degradation of soils.

There was a map of soil distribution, scale 1: 120.000. There were six idenfied land classification unit that can be well described by this map. Based on this land map, there was no marginal land. However, the company has a procedure on the management of land fertility.

SOP 12. Optimal Management of Land Fertility for Productivity. Section 6. Loss of land and nutrient, it was stated on the strategy of soil degradation control and management strategy, such as:

1. Contour terrace construction in steep areas and hooves for bumpy areas. 2. Transverse cut of stem and midrib of palm in steep area as erosion barrier. 3. Nephrolepis planting among palm trees. 4. Area with steep of> 25º was not planted with palm tree.

Based on the policy number: GP/Agric/OP5, Conservation-4 (edition 3rd ofJune 2005) terrace can be built in area with steep > 15º in accordance with the contour line. Estates with a certain steep are located at KMS 2 and KMU 5.

Program and realization of road maintenance in 2013 has been showed and realized by the company by using heavy vehicles and manual workers. Based on the result of field survey at KMS 4, roads condition (Main Road and Collection Road) were well maintained. The result of road maintenance was also well recorded by the company to monitor the progress of composed plan.


4.4 Practices maintain the quality and availability of surface and ground water.

Protection to water flow and wet land including to maintain and protectriparian area during Replanting activity or plant conservation from rubber tree to palm tree. It was conducted by the restriction on the use of agrochemical (spraying, manuring) in a distance to the riparian. area. Buffer area was marked by using red color around palm tree in radius 10-20 meter from the side of waters area.. The implementation of water management program in the form of surface water management was conducted by managing liquid waste from the POM and settling ponds (land application). Surface water quality was tested at the laboratory through monitoring well. Based on the report of RKL/RPL implementation in January-June 2013, the result of


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Water Test Report conducted by Mandau Central Laboratory on Oil and Grease parameter still above its determined quality standard. However, there was no special evaluation about this point. Raised Minor nonconformance CAR.2013.02

Monitoring and measurement of liquid waste was conducted every month by the company. This liquid waste was managed for land application. One of the measured parameter was BOD that has been tested by an accredited laboratory and the result still met the required quality standard. The company has showed the result of water use monitoring at Mandau POM per Ton FFB per month. The target of water use was 2 M3 per MT FFB maximum and it has been evaluated. The last monitoring was conducted in July 2013 as much as 1.62 M3 per MT FFB and its average until July 2013 was still below or met the determined target as much as 1.81 M3 per MT FFB.

Minor 4.4.1 Status: Status: Minor Non-conformance CAR.2013.02

4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.

Integrated Pest Management (IPM) Program has been recorded and well documented in the form of monitoring and wide area of Integrated Pest Management by the company, such as: 1. SOP about IPM was available (SOP RSPO No. 7) 2. Cencus of catterpillar every 6 months. 3. Cencus of rat every 6 months, cencus of termite every 4 months 4. Cencus of ganoderma once a year. 5. Planting of useful plant (Turnera and Cassia) was continuously conducted. 6. Monitoring of owls was conducted every three months and the person in charge was manager and assistant. 7. IPM training was conducted every year for example training of spraying technique and IPM training. The company also has conducted IPM training last year as documented, for example:

IPM training and RSPO of socialization was conducted on 18th of April 2012 at KMS 4, it was attended by 8 participants.

Training for staff and managed was conducted on 10th of April 2012,it was attended by 37 participants from Research Divisionat the KMS.

Training by Senior Manager was conducted on 13th of April 2012 at KMU, it was attended by 13 participants (supervisor and staff of IPM).

Training by Assistant Manager was conducted on 19th April 2012 di KMS 2 it was attended by 7 participants (supervisor and staff of IPM).

Additional notification about poisoning rat feeding can be conducted if the attack level reach > 5%. There is a Costing Book Herbicide and Pest & Disease at each division which composed and analyzed every year by the assistant. It informed about the active ingredient/hectare and its doze that can be used in accordance with the valid procedur for each pesticide, for example pesticide with active ingredient Metil Metsulfuron, Glyphosate,and Paraquat.

Status: Full compliance

4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.

The company has a document of the Regulation of Agricultural Minister number 1/Permentan/OT.140/1/2007 concerning active ingredient of forbidden pesticide and limited pesticide as the guideline to identify that agrochemical used in this activity has been licensed by the institution. All pesticides used by thecompany have been registered in accordance with with the permit issued by authorized institutions. PT Adei Plantation still used Paraquat dichloride in its operational activity. However, the company has a plan to reduce


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the use of paraquat as written in the document of monitoring for 5 years and it has been legalized by General Manager. Based on the field survey and verification of warehouse card for paraquat as an active ingredient for herbicide (data in 2011, 2012, and 2013), it was identified that there was a trend of decreasing in the use of paraquat, such as its use in 2011 (10,456 liter); its use in 2012 (9,132 liter), its use in 2013 (until July 2013 was 3,928 liter).

Pesticide used by the company has been in accordance with the target of species and dose and it has been applied by an expert. Training about pesticide permit (presented by Agricultural Agency); pesticide storage (Labor Agency);First Aid Kit of Pesticide (Health Agency); Waste Management (Environmental Agency); Use of Pesticide (PT Dharma Guna Wibawa) on 21st of May 2013. It was attended by 84 participants and presented by Agricultural Department (list of attendace and picture of activity were available). Agrochemical waste including pesticide packaging waste was managed in accordance with the valid regulation. It was stored at the licensed Temporary Storage Warehouse of Hazardous and Toxic Waste (number of permit is 67/KPTS/2011 dated 17th ofJanuary 2012) to be delivered to the licensed collector ofhazardous and toxic waste (B3). Routine medical check up was conducted to the employee by the company. It included physical checking, blood checking, urine checking,cholinesterase, conclusion, and suggestion. The result of medical check up and interview with workers at the spraying section, there was no worker exposed by the use of pesticide. Based on the result of medical check up at the central clinic of the company and interview with workers at the spraying section, there was no pregnant or breast feeding woman who directly worked with chemical material. It was also supported by the policy of the company that did not allow pregnant woman and breast feeding mom to directly work with chemical material.


4.7 An occupational health and safety plan is documented, effectively communicated and implemented.

The Policy of Occupational Health & Safety has been determined by Group Plantation Director on 10th ofJanuary 2005, such as determine these following points:

- To comply all regulations and rules related with Occupational Health & Safety .

- To ensure that the phase of procedure of Occupational Health & Safety has been conducted and renewed.

- To held comprehensive and informative training about Occupational Health & Safety Aspect.

- To ensure that all workers have understood their responsibilities to safely work to avoid their accident and other workers.

Budget of Occupational Health & Safetywas written in the budget point 13 (OSH and RSPO Expenses) Current Guiding Committee of Occupational Safety & Health is Guiding Committee of Occupational Safety & Health of Mandau Estate in accordance with the Decree of the Head of Labor and Transmigration Agencyof Bengkalis Regency number Kep./DTKT-PK/P2K3/05 on 18th ofJuly 2013 with General manager; head of each estate is Manager and secretary on behalf of H. Ab. Rahman (Expert ofOccupational Safety & Health PT ADEI Plantation & Industry No. KEP. 1428/M/DJPPK/VI/2013 on 03rdJune 2013 valid for 3 years). Meeting of Guiding Committee of Occupational Safety & Health structure is routinely conducted every month.

10,456 9,132

3,928

0

2,000

4,000

6,000

8,000

10,000

12,000

2011 2012 2013 (s/d July)

Paraquat used at PT ADEI Plantation - Mandau

Paraquat (Liter)


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Company clinic (number of permit is 061/BPPT-Pzn/SI.BP/VII/2012/715 on 16th ofJuly 2012 valid for 5 years). It was led by company doctor who has attended a training of Company Hygiene & Occupational Healthin accordance with the permit number 29.987/DH-I/12. All workers have been participated in Labor Social Assurance (Jamsostek) program by the company. It was proved by reporting data and receipt to the Labor Social Assurance. The number of insured workers is similar with the company list. The result of interview also proved that workers have been insured by Labor Social Assurance that also covered accident insurance. Routine medical check up also has been conducted to all workers such as physical check up, blood, urine, and cholinesterase. There is a document of dangerous source identification of Occupational Safety & Healthand risk assesment related with activity at theestate, such as processing/working area: nursery, replanting, immature/mature maintenance, harvesting of FFB, workshop, chemical mixing area, generator warehouse, housing residential area and staff informed about the activity, source of hazard, risk, risk level, and effort to miminize riskThe result of measurement has not fully explained about the evaluation of working. It was used as the material of observation by auditor team for the next surveillence. OFI-2013.02. The company has reviewed dangerous risk identification, for example a review to the document of dangerous identification of POM was conducted on the 22nd of August 2013. Review is conducted every year. However, there are several risks that have not been identified yet, for example risk of workers transportation by using trailer. It will be used for observation material by auditor team in the next visit. OFI-2013.03. There is a record of occupational health and safey training program that has been conducted every year, for example: Training of Safety Spraying, training of fire fighting for firemen, training of fire fighting technique, socialization of evacuation route; assembly point, waste management, restriction of fire, and the use of fire extinguisher. The procedure of emergency response is available of fire, accident, wild animal attack, spill, and leak of chemical material/diesel/waste, and pollution/water pollution. The document of Collective Labor Agreement in the paragraph 26, sub section 3 showed that the company must provide personnal protection equipment for free against the possibility of occupational safety and health hazards interference to the specific work areas. There is a copy of accident report in the first phase (form of Labor Social Assurance 3), which explain about working accident which reported to the related institution (Labor Social Assurance/Jamsostek andLabor Agency). The company has evaluated the accident during working and recommended an improvement of Occupational Safety & Health.


4.8 All staff, workers, smallholders and contractors are appropriately trained.

Training program in 2012/2013 was available in the form of matrix which describe month, trained personnel, trainer, target of complesion, and status. Training was planned to cover 16 types of training, such as:

1. First Aid Emergency training was planned in August 2013, it was realized for 79 officers of First Aid Emergency (holder of First Aid Emergency box at the POM and estate on the 19th ofAugust 2013 at Staff Club PT. Adei Plantation and Industry of Mandau Estate (there is a minutes of meeting about the implementation of training and evaluation of training).

2. Training of harvesting for new harvester was planned to be conducted in July 2013 and it was realized on the 29th ofJuly 2013 at KMS 2. It was attended by 7 new harvesters (list of attendance of training was available).

3. Training of spraying by using Kap Spraying Matabi, was planned to be conducted inJune 2013, it was realized on the 26th of February 2013.It was attended by 8 people (staff, assistant and supervisor of KMS 3 and 4)

4. Training of welder was planned to be conducted in September 2013. 5. Training of HCV management was planned to be conducted in September 2013.

Training of welder was planned to be conducted in July 2013. Due to less participants of training that met the requirement by Labor Agency, rescheduling was conducted and it was implemented in September 2013 together with the training of KMS welder. The realization of this training will be reobserved in the next surveillance. OFI-2013.04


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Contractor was chosen through an open tender by considering the company profile and working experience. Based on the result of interview with the representative of contractor, it was known that the contractor was cooperated with PT Adei Plantation – Mandau Estate and operator of heavy vehicles would be trained to obtain Operator Permit. It was planned to be conducted in July – December 2013 by involving 3 workers from the contractor.


PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity

5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

The company has composed Document of Environmental Impact Assesment (EIA) which approved by the Directorate General of Protection and Natural Conservation/The Head of EIA Central Comission, Department of Forestry and Plantation number 86/DJ.VI/AMDAL/1999 on the 6th ofJuly 1999. The wide area of study was 14,900 Ha and it consist of 8,900 Ha Palm Estate and 6,000 Ha Rubber Estate. The capasity of POM is 80 Ton FFB/hour. The other document was UKL-UPL in December 2011 concerning Conversion of Rubber Trees into Palm Trees. Record of environmental management training was regularly conducted in accordance with the valid regulation. Report of RKL/RPL implementation in the First Semester (January – June 2013) was based on the EIA and Report of UKL-UPL implementation has been submitted to the Environmental Agency of Bengkalis Regency in accordance with the delivery letter number AD-KM/01/VII/2013, dated 22nd ofAugust 2013. There was also additional UKL-UPL document in December 2011 for 2,594 Ha conversed area from rubber trees into palm trees.


5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.

Based on the report of HCV identification result in August 2011 by a consultant (Aksenta), there was an area/habitat of RTE species. This was identified at the KMS.1 and KMS.3. There were several animals protected by Laws, List of Redlist IUCN and CITES;

a. 14 Mammals such as Sumateran Elephant (Elephas maximus spp. sumatranus) status CR Ver. 2011.2 on 12th

of March 2012 andscaly anteater (Manis javanica) status EN. b. Reptile: 11 species c. Aves: 12 species

There were several actions to protect these animals such as: monitoring of wild animals every month, installing several warning signs; installing poster, and socialization to workers/staffs. There was also HCV monitoring such as checklist of important species observationevery month. The result of field observation was identified by PT ADEI after installing poster of protected wild animals together with warning signs for its protection. The company has an opportunity to complete the status of protection based on the used standard guidance. For example: Government Regulation number 7 year 1999, CITES, IUCN Redlist. OFI-2013.06 In addition, there was also specific and trained officers in the structure of company to monitor this plant and activity, such as a Coordinator of HCV Management at Mandau Estate, on the 1st ofJune 2013 throught the letter of SGM: Mr. Dhani Prima (Assistant of KMS.4); vice coordinator: Mr. Manseluddin (Assistant of KMS.1). This officer has been trained and had a training about HCV by Aksenta on the 20th ofJuly 2011. Plan of refreshment training for practise in the field was planned in September 2013.



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5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.

PT Adei Plantation has identified the sources of waste at the location (estate and Mandau Mill) and plan to reduce its pollution, for example:

Several identified waste sources at Mandau Estate, for example: a) Vehicle and machine b) Generator, c) Laboratory, d) Building Lighting, c) waste pond, f) Process of mill production (empty fruit bunches and liquid waste), g) Boiler, h) chimney of boiler, kernel plant, andfiber cyclone i) Station of pressing and kernel plant j) housing, and k) workshop. Several identified waste sources at the estate and plan to decrease its pollution, for example: a) vehicle, b) machine, c) housing area, d) clinic, e) chemical material warehouse, f) office. Waste management: Produced liquid waste from the production process was managed for land application. This disposed water was then managed by using waste pond system before being used in land application. The company has had a permit of waste water use in accordance with the valid regulation. Bengkalis Regent gave permit number 70/KPTS/I/2012 for land application at Block PE 04 and 08 as many as 100 ha KMS 3. The monitoring result of stationary source emision, ambient air, and noise in the first semester of 2013. Solid (Decanter Cake) was used to increase fertility and healthy of soil, for example at Block PE 01 KMS 3 for 20 Ha area with volume 300.000 ton, dose of application was 15 ton/ha (in accordance with the AAR recommendation in the period of 2011/2012 fordecanter cake 15 tons/ha). Empty fruit bunch was managed at the KCP and chopped as fuel. The remaining of empty fruit bunch was then applied at KMS 3. The company has made a policy about the separation of household waste according to its type. However, disposal at the Final Disposal Site/Landfill was still conducted and mixed with others because of less community awareness to separate them. It can be used as the material for the next surveillance. OFI-2012.11 Hazardous and toxic waste (B3),was managed and monitored its presence in accodance with the SOP and valid requirement. Hazardous and toxic waste (B3) was stored at the temporare storage area at the estate and POM in accordance with the permit from the regent. Used oil filter, used battery, contaminated cloth, and medical waste were delivered to the buyer/licensed collector. PT Adei deliver hazardous and toxic waste (B3), to the licensed party (PT. Primanru Jaya). Meanwhile, clinical waste was then delivered to the Hygene Laboratory of Riau. Monitoring of recycle domestic waste has been calculated in detail, for example a pick up onthe 14th ofAugust 2013 at KMU (Plastic 5 Kg; Glass10 Kg; cardboard paper 10 Kg; and white soil 3Kg). There is also a document of domestic wastes and sanitary Landfill checklist showed that waste was taken every week on Thursday. There is a record of monitoring/analysis of hazardous and toxic waste (B3), (balance of hazardous and toxic waste (B3), at POM. The form of monitoring sheet has been in accordance with the determined form such as valid regulation. Recording was conducted for every incoming and outgoing waste. There is an evidence of the balance of hazardous and toxic waste (B3),to the Head of Environmental Agency of Bengkalis Regency on the 21st of August 2013 for mill and KMU Estate.


5.4 Efficiency of energy use and use of renewable energy is maximized.

Record of monitoring on the use of renewable energy in the form of fibers and shells use as fuel in boiler has been conducted every month. Based on the data of monitoring on the use of renewable energy in the period of January – July 2013, value of KWh/MT CPO range 94.81 – 107.02 or the average was 15.29 KWh/month. Meanwhile, the use per ton FFB data showed that it ranged between 20.74 – 23.14 KWh/MT Ton FFB. It was still in the thres hold of energy use which determined by the company.


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Meanwhile, the use of fossile fuel was in the form of diesel. Data in January – July 2013 showed that the range was 3.18 – 3.36 KWh/Liter. There for, according to the company, it has been efficient in its use.


5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.

Based on the result of field survey at the Block 12A KMS 2 and Block 90A. Div.I KMU 5, there was no fire activity for land preparation. There is a sample of Contract Agreement Letter (SPB) number : 56/ADEI-SPB II/2012 between PT. ADEI PLANTATION & INDUSTRY and CV. Sejahtera Jaya, about contract agreement on the implementation of land clearing from rubber tree into palm tree. In the process of land site at Block PN 12 A for 474 ha (continuation of plan in 2011) showed that there was no fire in land clearing activity (zero burning). PT. ADEI has composed a team for fire fighting both at the estate and mill. There was a procedure of land f ighting such as preventive activity, currative (action), and administrative. The procedure describe about prevention activity and adequate control. Several samples of preventive action: mapping fire-prone area, conducting a patrol with appropriate frequency level of vulnerability, making fire warning board in prone area, etc. In the Report of RKL/RPL First Semester of 2013, several points of fire potency management and monitoring were described, such as: socialization of fire prohibition, training of fire fighting technique on 4th of February 2012, socialization of evaluation route, assembly point, waste management, fire prohibition, and handling offire extinguisher on the 21st ofAugust 2013. The installation of prohibition sign board such as at Block 12A KMS 2. At the time of field survey at the workshop KMS 1, fire fighting equipments were in good condition and well functioned, such as: Tohatsu water pump machine, hoses, buckets, helmets, fire suits, nozzle, water tanks and fire equipment hauler trailer. All the equipments were ready to be used. All fire equipments were ready and sufficient to deal with fire in PT Adei Plantation and until now, there was no incidence of fires. Facilities and infrastructure of fire fighting were sufficient at the POM in accordance with the risk level, such as: Hydrant, hidrant hose 2,5” – 4 x 20 meter, Nozzle, and dry power. Additional of fire extinguisher and fire fighting equipment must be conducted by considering vulnerability level. For example, additional fire extinguisher at the fuel tank warehouse from one unit to three units at KMU and additional house at the KMS. There is a map of fire prone area with the scale of 1:71.000, for example fire prone area at Block MB 90 S (conversed area from rubber trees to palm trees).


5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.

POM Mandau has identified several waste sources and pollution as well as plan to reduce its pollution (updated on the 23rd of August 2013). In this identification, pollution and emmision sources were covered, such as

1. Methane Gas - sources of waste: waste pond - action: biogas harvesting – target : sustainable – person in charge: Manager – status of air pollution.

2. Black smoke - the source of waste: boiler - control emissions of black smoke and particulate solids with the requirements of the–Department of the Environment - Every 6 months - Manager / Assistant - Reports of stationary emmission source, ambient air, and noise.


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3. Dust - Sources of waste: boiler chimney, cyclone kernel plant and fiber - chimney inspection - every 6 months - Manager / Assistant / Lab Staff - Report of stationary emmission source, ambient air, and noise..

Meanwhile, emission quality from this pollution source was routinely tested by an institution that has been legalized by the government (Research and Industrial Standardization Agency– BARISTAN Padang). Based on the routine report (January-June 2013), the result of test showed that all tested parameter was still in the determined measuring standard. The company showed efforts and plan of pollution and emission prevention, by conducting several points, such as: 1. Development of methane and biogas project . This project was still conducted and tentative until the end of 2013. 2. Monitoring of black smoke amission and solid particle in accordance with the Environmental Department and

monitoring of noise. The monitoring was conducted every 6 months with monitoring and measurement. 3. Dust monitoring with routine check every 6 months for the chimney. Meanwhile, the management of POME, Waste Water Treatment Plant(WWTP) which consist of 7 waste ponds were then used as Land Application. POME consists of cooling pond, dumping pond, anaerobic, and aerobic pond. Pond 1 (cooling pond), pond2, 3, 4, 5, 6 (anaerobic pond),and pond 7 (aerobic pond). The monitoring was conducted every day at the field to ensure that the amount of applied liquid waste. The measurement of BOD was routinely conducted at pond 1 and 7. The result of monitoring and measurement (data of July 2013) showed that parameter value was below its determined measuring standard (< 5.000 ppm).


PRINCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills

6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.

The document of environmental and social impact analysis covered positive and negative impact which caused by activity at the estate and mill, and document of attendance of impacted parties and local community. The attendance of parties was based on the document of Social Impact Assessments, such as:

1. Environmental Impact Statement/EIS of PT ADEI in June 1999 2. UKL-UPL of land conversion from rubber trees into palm trees by PT ADEI in December 2011. There were

several involved parties such as: 13 villages in Pinggir Sub District (Pinggir Village, Semunai Village, Tengganau Village, Balai Pungut Village, Muara Basung Village,Kuala Penaso Village,Beringin Village,Melibur Village,Serai Wangi Village, Tasik Serai Village, Titian Antui Village,Balai Raja Village, Tasik Serai Timur Village.

3. Social Impact Assessment inJanuary 2012 by Aksenta. Data sampling was taken on the 24th-31st October 2011 and it involced 28 parties. Those were: staff and employee of PT ADEI, community prominent, of Muara Basung Village, Pinggir Village, Banjaran Village, Tengganau Village, Sialang Rimbun Village, Balai Pungut Village, Beringin Village, Kuala Penaso Village, Semunai Village, Balai Raja Ward, Titian Antui Ward, Simpang Intan Housing Area, and worker of rubber estate.

Plan of social impact management and monitoring with community participation is routinerly conducted through the implementation report of RKL/RPL First Semester (January – June 2013) based on the EIA and UKL UPL implementation report has been submitted to the Environmental Agency of Bengkalis Regency in accordance with the letter number AD-KM/01/VII/2013, on the 22nd August 2013.

The company can integrate parameter and recommendation of Social Impact Assessmentin the report of RKL/RPL and CD/CSR program. OFI-2012.12

CSR Program in 2013 forKMU andKMS was still in the form of donation and and fund assistanship. It has not fully integrated with other social recommendation document. The result of environmental management document covered social sector related with the change of company operation coverage such as UKL UPL document inDecember 2011 concerning Conservation from Rubber Tree to Palm Tree. Environmental management and monitoring plan is gradually reported and schedule. RKL/RPL Implementation Report


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in the First Semester (January – June 2013) was based on the EIA and Report of UKL-UPL implementation has been submitted to the Environmental Agency of Bengkalis Regency in accordance with the delivery letter number AD-KM/01/VII/2013, dated 22nd of August2013.

In the meantime, the company does not have the smallholder schemes


6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.

Record of communication and consultation with the community has been recorded in the Log Book of information in accordance with the SOP number 19. (Communication, Consultation, and Socialization with Stakeholder) on the 1st,October 2011. The company can increase the communication and consultation with the community who impacted by the company’s activity.OFI-2013.08 The company has a list of stakeholders. Stakeholder list was updated on the 25th July 2013 covering:

A. Legal Entity(7 institutions) B. Worker organization (2 institutions) C. Supplier FFB (2 institutions) D. Service provider (17 institutions) E. Government village (11 institutions) F. Contractor (7 institutions) G. NGO (6 institutions)

The company has a record of community aspiration and response by the company was recorded in the Log Book of information in accordance with the SOP number 19. (Communication, Consultation, and Socialization with Stakeholder) on the 1st October, 2011. For example: assistanship for 9 villages of PT ADEI on the 20th ofOctober 2012 related with the assistanship for Eid Adha. The company also has officers who responsible to conduct a consultation and communication with the community: KMU: Ir. Kasian Manulang; KMS: SP Hutabarat (Senior Manager of Public Relation).


6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.

An open system which received by all impacted parties to receive complain and to solve problem effectively, timely and correct manner refers to SOP 20. Complaints and Objection Procedures (Rev.2, dated 2nd August, 2013).

Introduction of the problem / issueEndorsement problem / issueDialogue & DiscussionDialogue &Negotiation AcceptanceRecord storage.

Completion deadline of 15 days, if it passes the time, the company must inform the stakeholders on delay.

There was no enough evidence that the company has an open system (SOP.20) which received by all impacted parties. Based on the result of field survey to three villages (Kuala Penaso Village, Muara Basung Village, and Balairaja Village), there was an information that this procedure has not been socialized yet. Raised Major nonconformance CAR.2013.03 Corrective action: 16 September 2013

The company has conducted a socialization to the village community, such as: Balai Raja Village, Muara Basung Village, and Semunai Village. The material of socialization was: P&C RSPO and3P, HCV and Significant Rate, Procedure Of Information Order, Procedure Of Land Conflict Resolution, Procedure Of Complaint Submission, and Information about Conversion Activity from Rubber Trees into Palm Trees. This socialization has been completed with the material, list of attendance, and figure of activity. Compliance status: CLOSED.

Based on the information received by Public Relation of PT Adei Plantation and the result of consultation with many parties (surrounding villages), there was no land with traditional rightin the company area so land clearing was not needed. Business area and palm tree management that had been cleared several years ago inMandau Utara Estate


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(the last was in 2007) and Mandau Selatan Estate (the last was in 2003-2004). It showed that the change on this land was conducted with no pressure, coercion, previous information or focused to the cleared land.

The document of Land Compensation Payment agreement/negotiation process was completed with map of together measurement result between the company and land owner was stored at the Legal Department by the company.


6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

Since Stage-2 to Surveillance-1, there was no land authorization process by the company. All compensation process payments were regulatated in the SOP 26, procedure of dispute negotiation which involve third partysuch as National Land Agencyand NGO. The company has conducted whole land compensation payment process and it has been solved in 2007 (Mandau Utara Estate) and 2003-2004 (Mandau Selatan Estate). The record of beneficiaries identification has been documented in the Document of Land Compensation Payment. All of these records were stored in the (Community Relations Department) and those were in good conditions. The document of land compensation payment consist of: Testimonial Letter, Minutes of Meeting of Compensation Payment, Map of paid land, and receipt of Paid Compensation Payment.


6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.

PT ADEI Plantation implemented wage payment system according to the reference of Minimum Wage in Riau Province (Regulation of Governor number 16 year 2013) as much as IDR 1,509,000 per month. In the list of worker wage payment both at the estate and mill, all of them have been adjusted with the minimum wage of determined wage. Worker wage consist of components such as: Base salary, overtime and premium. Meanwhile, deduction of wage is regulated in accordance with the: Jamsostek (Labor Social Assurance) decution, income tax, loans, and other. The company has collective labor agreement with Indonesian Prosperity Trade Union(SBSI) and Indonesian Workers Union (SPSI). It was written in the Decree of the Head of Labor and Transmigration Agency of Bengkalis Regency number Kep.560/DTKT/PHI/PKB/2012/193 concerning List of Collective Labor Agreement (PKB) of PT. Adei Plantation & Industry at Mandau Estate which issued on the 26th of April 2012. It valids for grace time for two years and it was started in the 26th of April 2012 until 26th April 2014. The company provided public facilities and infrastructure such as praying house (mosque), kindergarten, polyclinic, day care, canteen, worker housing area, supervisor housing area, staff housing area, sport hall (Volley, Badminton, Football). Electricity need was adequately supplied and free for 24 hours. Clean water facility was available and scheduled in its distribution. In the agreement with the contractor, PT ADEI Plantation Mandau apply a compliance of worker regulation in the agreementfor example: agreement letter, number: No.75/ADEI-SPB/VII/2013, contractor: CV. Sejahtera Jaya, type of activity: Replanting of rubber trees and palm trees. From rubber tree into palm tree: KMS-1, period since July 2013.The obligation of contractor to meet the security regulation, health, environment, and worker was attached, such as:

1. All workers must meet the safety and healthy in the working area and must prioritize the safety at work. 2. All workers must be completed with the working equipment and proper PPE. 3. To ensure the area in surrounding in safe condition. 4. Area in surrounding must be cleaned and in a safe condition after the completion of activity. 5. Hazardous and toxic waste (B3), must be collected and delivered to PT. Adei Plantation for follow up. 6. The worker must be insured, paid with the Minimum Wage of Provincial Standard (UMSP), experienced, and

trained. 7. To report the presence of workers to the Labor and Transmigration Agency in the regency (in accordance with

the Law number 7 year 1981 concerning labor report obligatory).


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8. Not to work under underage children under 18 years old in accordance with the valid regulation. 9. To prevent and increase awareness of fire 10. Coordination should be conducted if there is a fire and it must be immediately reported. 11. Submissive and obedient to all valid regulations in the Republic of Indonesia 12. Violation of the above requirements may end working contract or take full responsibility for any errors /

violations committed by CV Sejahtera Jaya to the aggrieved party.


6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.

The company has a policy related with the freedom of association as outlined in the Policy on Freedom of Association dated 1st of October 2011 and it was signed by the Regional Director. In addition, there was also a meeting with worker union. For example, a meeting was held on the 19th of August 2013. It discussed aboutthe employees who do not comply with the rules of the company. Through worker union, the company trid to solve this problem through a mediation so worker can comply the regulation of the company (this meeting was attended by workers, supervisor, and assistant).


6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions.

There was a policy about prohibition to employ children on the 1st of August 2013. The company committed not to employ children under 19 years old and the contractor was committed to employ this policy. The recruitment of new worker was conducted in accordance with the policy of company and the result of verification can be seen in the list of employee. The age of worker recruitment was 18 years old. For example, Walim Susfrandana who born on the 05th of February 1986 and joined with PT. Adei Plantation Mandau on the 1st of September 2004 (age: 18 years old).


6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.

The restriction policy of all description was written in the policy of opportunity and similar equal treatment in employment. It was signed by the Regional Director on the 1st ofOctober 2011. In the document of Labour Registration Card,there was an information about name, sex, date of birth, place of birth, status, number of ID Card, number of Labor Social Insurance/ Jamsostek, Taxpayer Registration Number/NPWP, date of first work, place of work, addrees, housing area, education, and number dependent. Meanwhile, in the document of labor reporting which delivered to the local Labor Agency. There was a list of workers which showed that there was no discrimination on the ethnic group, race, and religion. For example: Dedi Sugianto; sex: male, date of birht was 27 th of September 1981, religion: Islam, housing area: PKS Adei Plantation in Tengganau Village, Pinggir Sub District and District Bengkalis.


6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.

Policy of sexual harrasment prohibition was written in the Policy of Sexual Harrasment and Criminality which signed by Regional Directoron the 1st of October 2011: The policy about the protection of female reproduction right was written in the policy of Female Reproduction Rights Protection which signed by theDirectoron the 1st of October 2011 ; There is a working program of gender committee, such as:


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1. Socialization of opportunity policy and equal treatment at work. 2. Socialization of policy about sexual harrassment and and violence at work. 3. Socialization of policy about female reproduction rights protection, for example:

a. Period leave right b. Maternity leave right (3 months) c. Leave/rest right (1.5 month) and miscarriage leave is adjusted with the notification letter from the doctor or

midwive. d. Working right during pregnant and breastfeeding (not handle chemical material or move to other department

that not directly danger female reproduction rights). e. There were several facilities such as day care, free immunization, midwives, and complaint book. f. Meeting schedule of gender committee was conducted every 6 month and if there is a problem, meeting can

be conducted any time depend on the situation. KMS: Minutes of meeting was conducted on the 21st of November 2011. It discussed about the establishment of the structure of gender committee organization on the 19th of November 2012 about the socialization of female reproduction rights and socialization on the policy of working and breast feeding right on the 13rd of February 2013. It discussed about the facility which provided by the company. On the 18th ofJuly 2013, it discussed about the follow up gender team working socialization at the field. The minutes of meeting was attended by 7 people and it was completed with the list of attendance. There was a protection of reproductive right in accordance with the SOP in the form of maternity leave and list of pregnant check up at the Polyclinic. Each worker get maternity leave: 1.5 month before delivery and 1.5 month after delivery, total 90 days and there is a list of pregnant check up at the Polyclinic. This check up list consist of date of check, name of worker, position, age, division, gestational age, pregnancy history, and signature. There is a revision of SOP number 25 on the 1st of August 2013 about sexual harassment complaint procedures describing the handling mechanism. Related with specific complaint management, there was a letter of specific complaint resolution from the Gender Committe (letter number KG-KM/008/XI/2012) on the 13rd of November 2012. It has been completed in accordance with the result of agreement between Gender Committee and Manager KMS 4 on the 8th of November 2012. It has been completed withfamilial way. The policy was realized on the 1st of December 2012. Since the implementation of this policy, there is no problem anymore between these two parties.


6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.

Valid FFB price was determined by Marketing Department of KLK Head Office through as calculation and mechanism which adjusted with the world market prices for CPO and PK. FFB price for the supplier was still in accordance with the working agreement/contract while FFB price from the outside area (community) was daily informed to the supplier by phone from the Head Office.

Meanwhile, the evidence of FFB price was available for public and it has been described in the Letter of Purchase Agreement: MDU-47/FFB/III/2013, on the 22nd of March 2013. for example: an agreement between PT ADEI and PT Tiara Surya Prima (supplier of FFB from the outside area), Muara Basung Village was written in the Paragraph 6 concerning the Determination and Calculation of Price. It was determined two times a week on Tuesday afternoon and Friday afternoon.

The determination of FFB price was regulated internally by the Head Office of PT ADEI. The mechanism of its price follow this formulation: {(World CPO price: 1.1) –CPO transportation cost to the bulking – processing cost} x OER. {(World PK price – PK transportation cost to the bulking – processing cost} x KER.

The evidence showed that all parties understood the contract agreement and this contract was fear, legal, and transparant. It can be seen in the sample of contract agreement letter. For example: Purchase agreement letter number MDU-47/FFB/III/2013, on the 22nd of March 2013. The agreement between PT ADEI and PT Tiara Surya Prima (supplier of FFB from the outside area) Muara Basung Village. The agreement valid from 22nd of March 2013 – 30th of September 2013.

The agreed payment has been conducted in time. For example: receipt on Purchase Agreement Letter number MDU-


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47/FFB/III/2013, on the 22nd of March 2013. The agreement between PT ADEI andPT Tiara Surya Prima. Period: 10 – 16 July 2013 has been paid on the 17th ofJuly 2013.


6.11 Growers and millers contribute to local sustainable development wherever appropriate.

There was a revision of Social Corporate Responsibility Program of Mandau in 2013, the company has provided community empowerment program such as:

1. Scholarship for the elementary school student 2. Islamic holiday package for orphan 3. Mosque facility procurement (mat for praying) 4. Fruit tree seedling procurement

These community empowerment programs have been conducted on the 12nd of August 2013 such as: 1. Scholarship for 4 exelent students from the Elementary School number 11 Semunai as much as Rp 4.800.000 2. Islamic holiday package for 20 orphans 20 as much as Rp 3.000.000 3. Mosque facility procurement (mat for praying) as much as Rp 3.200.000

- Semunai 4 rolls

- Batin tomat 3 grolls

- Air hitam 3 rolls

In addition, the company also has contributed to the local development through tax payment, for example: income tax,

retribution on the use of surface water, land and building tax Status: Full Compliance

PRINCIPLE #7 Responsible development of new plantings

7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.

There was no expansion of estate. PT ADEI only conversed land from rubber trees to palm trees. Environmental document in the form of UKL-UPL in December 2011. Environmental plan and management still referred to the Document of Environmental Impact Analysis (EIA) which approved by the Directorate General of Natural Protection and Conservation/ the Head of EIA Central Commission, Department of Forestry and Plantation number 86/DJ.VI/AMDAL/1999 on the 6th ofJuly 1999 and the document of UKL-UPL December 2011 for land conservation from rubber tree to palm tree.


7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.

There was a record of land suitablity as the result of land survey that cover information of topography climate, type of soil, land fertility, depth of ground water and drainage. PT ADEI does not have estate expansion but only land conservation from rubber tree to palm tree.


7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.

There was no estate expansion for PT ADEI Plantations Mandau. Based on the areal statement in July 2013, trees were planted by PT ADEI: at KMU (1998-2006), in 2012-2013 land conservation from rubber tree to palm tree and HCV area was not openned, at KMS (1998-2006) in 2007-2013 land conservation from rubber tree to palm tree and HCV area was not openned.


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7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.

There is a map of land type disribution with the scale of 1: 120.000. There were 6 land units, and described as follow: 1. Pfq 3.2 (7.068 ha) – Kandiudults, Dystropepts, Hapludox, and tropaquepts – sand – slope 3-8% - good – poor

drainage – very deep – very low fertility. 2. Pfq 3.1 (3.841 ha) - Kandiudults, Dystropepts, Hapludox, and tropaquepts – clay, sand – slope 3-8% - good

drainage – deept to very deep – low fertility. 3. Pfq 1.1 (1.910 ha) - Kandiudults, Dystropepts, Hapludox, and tropaquepts – clay, sand - slope <3% - poor to

moderate drainage – deep to relatively deep – low to moderate fertility. 4. Pfq 2.2 (1.072 ha) - Kandiudults, Dystropepts, Hapludox, and tropaquepts – clay, sand – slope 0-8% - good

drainage– deep to very deep – low fertility 5. Au.1.3 (428 ha) - Dystropepts, Fluvaquents, and tropaquepts – clay, sand – slope < 3% - poor to moderate

drainage - deep to very deep – low to moderate fertility 6. Pq 4.3 - (42 ha) - Kandiudults, Dystropepts, and Hapludox – slope 3-16% - good drainage – deep to very deep

– very low fertility.

Based on the result of study to this type of soil, there was no peat land area in PT ADEI Mandau. All soil types were

mineral with sandy tough texture.

The management strategy for planting in area with certain slope was conducted by considering land condition and local climate which based on the policy number Policy: GP/Agric/OP5, Conservation-4 (edition 3 June 2005). It stated that terrace making can be make with the slope of > 15º in accordance with the contour line. Location of estate with certain slope is situated at KMS.2 andKMU.5.

The management strategy of steek area KMS.2 was conducted by making contour terrace. Meanwhile, KMU.5 was only situated in 12 Ha including steep area with slope 3-8% (in accordance with the Map of Land Type). Until today, slope land management was conducted by making contour terrace and Legume Cover Crops planting such as Mucuna bracteata, Puereria javanica, Calopogonium mucunoides.


7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

There was no area extension at the plantation area of PT ADEI Plantation Mandau. All land compensation payment in the land clrearing has been completed in 2003 – 2007 and it did not situated in traditonal right area. Current activity is plant conservation from rubber tree to palm tree.

Environmetnal document was in the form of UKL – UPL document in December 2011. Environmental plan and management still referred to the Document of Environmental Impact Analysis (EIA) which approved by the Directorate General of Natural Protection and Conservation/the Head of EIA Central Commission, Department of Forestry and Plantation No. 86/DJ.VI/AMDAL/1999 on the 6th ofJuly 1999and UKL UPL document in December 2011 for land conservation from rubber tree to palm tree as many as 2,594 Ha.

In the UKL/UPL document, positive and negative analysis has been described related with activity component that cause impact or source of impact. This component identification consist of activity component source and impact; characteristic, and amount of pollution source produced by source of impact in preconstruction and construction phase; and operationan phase that impacted to the working opportunity, business opportunity, change of income, and community perception to PT ADEI Plantation.


7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.


ASSESSMENT REPORT


There was no area expansion in the plantation area of PT ADEI Plantation Mandau. Current activity is plant conversion from rubber trees to palm trees and there was no identified land with traditional right.


7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice.

Based on the result of field survey at Block 12A KMS 2 and Block 90A. Div.I KMU 5, there was no burning activity for land preparation (zero burning). There was a sample of Contract Agreement Letter (SPB) number 56/ADEI-SPB II/2012 between PT. ADEI PLANTATION & INDUSTRY and CV. Sejahtera Jaya, about contract of land clearing plant conversion from rubber trees to palm trees. In land preparation activity atBlock PN 12 A for 474 ha (follow up of plan in 2011) ha. Showed that there was no fire activity in land clearing (zero burning). PT. ADEI has establish a fire fighter team both at the estate and mill. There is a procedure of land fire fighting consist of preventive, currative, and adminitrative. This procedure describe about adequate fire prevention andhandling. The sample of preventive action: mapping fire-prone area, conducting a patrol with appropriate frequency level of vulnerability, making fire warning board in prone area, etc. In the Report of RKL/RPL First Semester of 2013, several points of fire potency management and monitoring were described, such as:

socialization of fire prohibitionfor example a socialization on, fire fighting training for fire fighters by the Head of Fire Fighter and Disaster Handling, Labor Agencyon the 22nd September 2011 at KMS, attended by 16 participants (fire fighters team).

training of fire fighting technique on 4th of February 2012 by Kristian Jose Tarigan at the Office of Division 5 KMS 2, attended by 6 participants.

Socialization of evaluation route, assembly point, waste management, fire prohibition, and handling offire extinguisheron the 21st of August 2013, attended by 48 participants (list of attendace is available).

Sign board of fire prohibition was installed at Block 12A KMS 2. During field survey at workshop KMS 1, there were several fire extinguishers such as: tohatsu water pump, hoze, helmet, fire fighting uniforms, nozzle, water tank, and trailer to transport fire extinguishers. All fire extinguishers were ready to be used. By considering the presence of fire extinguishers, those were ready to handle fire in PT ADEI and until today, there was no land fire. Facilities and infrastructure of fire, for example at MPOM, such as:

1. Hydrant 4 units- can be found in kernel hopper area (1 unit), empty fruit bunch shreeding (2 units), and oil dispatch shed (1 unit).

2. Hydrant hose 2,5” – 4 x 20 meter 3. Nozzle – 2 units 4. Dry power – 29 units 5. Dry chemical powder (CO2) – 3 units.

Facilities and infrastructure of land fire prevention at the estate, consist of: Fire tanks(5 units); shibuburamachine (1 unit); Robin machine2 units; Stick 1” 8 units; Nozzle 1” 8; Nozzle 2” (2 units) suction hose 3” 1’ hose2” (32 units); bucket, helmets (12), and a trailer of fire equipment (1 unit). Additionalfire extinguishers and fire equipments was determinedaccording to the fire prone level. For example, additional fire extinguisherat diesel tank warehouse from 1 unit into 3 units at KMU and additional hose at KMS. There was a map of fire prone with the scale of 1 : 71.000, for example fire prone area at block MB 90 S (conversion area from rubber trees to palm trees).


ASSESSMENT REPORT



PRINCIPLE #8 Commitment to continuous improvement in key areas of activity

8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.

Continuous Improvement Plan: 2012-2013. Estate: Mandau Selatan.

Improvement Note Target

Decreasing on the use of paraquat

2012 – it decreased 10% than previous year 2013 - it decreased20% than previous year 2014 - it will decrease30% than previous year 2015 - it will decrease40% than previous year after2016 - it will decrease 50% than previous year

In accordance with the reference of monitoring on the use paraquat

Environmental impact - Drainage improvement at the residential area - Additonal of trash bin - Planting of wood/bamboo plant in riparian area to

support natural succession. - Planting and maintenance of useful plant. - Training of HCV management - Improvement the quality of important species poster

Finished. It still continuously running/sustainable. On going September 2013 continuously running/sustainable

Social impact - Increasing the frequency of immunization/vactination. - Consultation with related external stakeholder. - Improvement and maintenance of simpang intan road - Development of employee housing area.

Since Sept. 2013 September 2013 continuously running/sustainable on going

Occupational Safety & Health

- Increaseing on the discipline of PPE use. - Addional fire extinguisher. - Boundary marking of riparian area.

continuously running/sustainable July 2013 August 2013


3.2. Summary of Assessment Report of Supply Chain

Clause (Module E) CPO Mills - Mass Balance Requirements


ASSESSMENT REPORT


1 Documented Procedures

1.1

The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:

a) Complete and up to date procedures covering the implementation of all the elements in these requirements.

b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard.

There is a procedure about SCCS for palm oil mill at KLK for Mandau Estate (KMU and KMS) POM Mandau and SCCS procedure was approved by the Assistant of Mill advisor.

Person in charge for the implementation of SCCS was GM (Mr. Stephen Tiong) and Assistant Mill Advisor (Rafezal Muhamad Said); and it was also supported by the operational Mill Manager, Assistant Manager, Supervisor,andMarketing.


1.2

The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.

SOP or procedure of SCCS for palm oil mill at KLK for Mandau Estate (KMU and KMS) POM Mandau that explain about the receiving of FFB, recording of production to dispatch of product and refinery. Procedure aboutFFBreceiving at weighbridge stations, record of production that consist of Certified FFB Palm Oil which processed by using Mass Balance (MB), Certified Palm Kernel, Dispatch Product to refinery / Customer


2 Purchasing and goods in

2.1

The facility shall verify and document the volumes of certified and non-certified FFBs received.

FFB was received from internal estate and stated as Certified FFB and FFB was received from external supplier as uncertified FFB. All FFB was received and recorded in the incoming and outgoing document according to the letter from each Supplier (SPB).

Incoming and outgoing document as well as SPB indicated the origin area of FFB all internal estates was stated for certified FFB and FFB from outside area were uncertified FFB. During the field observation at the truck of FFB, net and stamp was used not for FFB from the outside area.

Certified FFB was recorded its origin internal estate, number of D/O, number of SPB, number of vehicle, number of stamp, name of driver, origin of division, planting year, and sector. External FFB and information with no number of stamp.


2.2

The facility shall inform the CB immediately if there is a projected overproduction.

The company has not claim Certified CPO product at the market, but only Certified Palm Kernel. There was no extra product on Certified CPO andCertified PK

It has been regulated in the SOP about CB information, if there is extra product it has been projected.

The certificate was published in April 2012 and since 1st of May 2012 until 28th of August 2013, the production of certified CPO has reached 12,824.86 Ton and certified PK has reached 6,151.56 Ton.


3 Record keeping

3.1

The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.


ASSESSMENT REPORT


All records related with the production of CPO has been updated, stored at each department, for example: SPB at special warehouse for document, SPDR (summary production dispatch record) at the assitant room, incoming/outgoing records special warehouse for document, weight ticket at special warehouse for document, document of CPO and PK production record summary at the Head of Administration, D/O at special warehouse for document, and invoice at Marketing Department. All documents were recorded and reported related with SCCS can be traced and documented.


3.2 Retention times for all records and reports shall be at least five (5) years.

There was a list of main document which regulated about the retention time of evidence and production related with SCCS, for the minimum 5 years.

In the SOP SCCS POM Mandau, all evidences related with certified products were recorded and kept for 10 years.


3.3 (a) The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and

palm kernel meal on a three-monthly basis. (b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system

according to conversion ratios stated by RSPO. (c) The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.

There was income FFB balance which completed with certified andnon certified, certified CPO produced based on the OER and delivery of certified/non certified CPO (sales)

In the weight balance, calculation on the presentation of OER and certified CPO was described. The figure of stock was also figured according to the result of CPO production and delivery (sales) which figure about the last stock of certified CPO and non certified CPO.


3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.

There was no purchasing and selling of certified FFB both in the contract and CPO sales; however, SPO was stated in Disptach Product RSPO SCCS paragraph (point) 3. It was stated in accordance with the contract of mill to ensure the letter and all documents stated supply chain model (MB).


3.5 In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.

The company has Mandau Kernel Crushing Plant which still in one management (PT Adei Plantation); and all PK from FFB were delivered to KCP. In November 2012 - August 2013,PK production was 6,151.56 Metric Ton (MT).


4 Sales and goods out

4.1

The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information:

(a) The name and address of the buyer

(b) The date on which the invoice was issued

(c) A description of the product, including the applicable supply chain model (Segregated or Mass Balance)

(d) The quantity of the product delivered


ASSESSMENT REPORT


(e) Reference to related transport documentation

Until today, POM Mandau has not claim certified CPO product. Principally, Mandau POM publish invoices by providing information about name and address of buyer, date of invoices, description of CPO product, amount of delivered CPO product, and other references in the form of name of contract, and number of invoices.

Based on the sample of invoice number 00092MDU, contract number MDU/02115/CPO on the 22nd of June 2013, there was no claim certified CPO.

Name of buyer – PT Pacific Indopalm Industries, address Dumai Road, Basilam Baru, Km, 14, RT 005, Lubuk Gaung, Sungai Sembilan, Dumai 28882,

The model of supply chain was not described because it was not claimed as Certified CPO and it will be marked with MB stamp if any claim.

There were 300 tons and its price was 7,220 Rp/Kg.

Transportation Authorization letter from the buyer about transporter. Delivery Letter from the transporter contain several informations such as number of vehicle, number of D/O, name of driver, (D/O of marketing about CPO).


5 Training

5.1

The facility shell specifies and provides the training for all staff as required to implement the requirements of the Supply Chain Certification Systems.

The last SCCS training was conducted by General Manager Central Lab Adei Plantation (Stephen Tiong) on the 16th of August 2013. It was attended by 15 people from all divisions at the mill and KCP and Mandau Central Lab. The conrent of matery was presented in the form of procedure agenda that must be conducted by the mills.

To meet the security of supply chain model implementation and requirement (SCCS), POM showed the next SCCS training for Assistant Manager, Head of Transportation (KTU), Operator of weight balance, Administration and Marketing Department that would be conducted in September 2013; and refreshing program will be then conducted for once a year (minimum).


6 Claims

6.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims.

Now, there was no claim on certified CPO product. However, in SCCS procedure, claim on certified RSPO palm oil referred to the Regulation of RSPO according to the Communication and Claim.



ASSESSMENT REPORT


3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report)

1. Evidence of permission or approval certificate and logo from Certification Body which submitted by Client

X or√

S-1

Since Mandau POM - PT Adei Plantation Certified by RSPO on October 19th 2012, there is no

selling of Palm Oil Product with RSPO certified/CSPO claimed. Hence, there is no logo and

symbol used was applied.

N/A

Status: NOT APPLICABLE

2. Implementation of certificate and logo used by Client comply with size and type (shape) against Guideline of Logo Use

X or√

S-1




N/A


3. Implementation of Certificate and Logo is not used on product

X or√

S-1




N/A


4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.

X or√

S-1




N/A



ASSESSMENT REPORT


3.4. Summary of RSPO Partial Certification.

Total companies observed (0.5 √Y) Where Y is the total of uncertified RSPO registered company The Management Unit name : .......... Date of Observation: Date – Month – Year

2.1

There is compliance with all applicable local, national and ratified international laws and regulations.

X or√

The entire units operating under the Kuala Lumpur Kepong Bhd organization (subsidiary) carry out the certification process according to TIME BOUND PLAN.

2.2

The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.

X or√


6.3

There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.

X or√


6.4

Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

X or√


7.3

New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.

X or√


7.5

No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

X or√


7.6

Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.

X or√



ASSESSMENT REPORT


3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.

3.5.1 Identification of Findings, Corrective Actions and Observations at ST2 Assessment

CAR No

Ref Std Finding Area Grade Time

Limits Corrective Action Observation Status

Closing Date

2012.09

Minor 4.3.3

The amount of equipment for road maintenance program was inadequate to cover wide areas and long-maintained. Based on the field visits to KMS 4, there were damaged roads and only 4 units heavy equipments for KMS which consist of Grader (1), Case (2), and Bomax (1)

Estate Minor S-1 The company must review the availability of equipment for road maintenance program

28 August 2013

Root cause:

Heavy equipments were not enough for the implementation of road maintenance program.

Problem solving:

PT ADEI has a maintenance program in 2013 and can show the evidence of heavy equipments ownership (inventory) in 2013 and can show the evidence of heavy equipments ownership available at the location (update July 2013). KMS (South Estate) currently has Grader (1 unit), Backhoe Loader (2 units), Compactor Bomax (2 units). Meanwhile, North Estate has: Grader (1 unit), Backhoe Loader (2 units), Compactor (1 unit), Tractor (1 unit). Total heavy equipments owned by PT ADEI were12 units. The availability of heavy equipments has been adequate for the operational activity of estate road maintenance. Based on the field survey at KMS 4, road condition (MR/CR) was maintained..

Preventive action:

Road maintenance program has been in

Closed 28/08/2013


ASSESSMENT REPORT


CAR No



Closing Date

accordance with the composed program. For example: at KMS.2 road maintenance program was conducted in January-July 2013 as long as 46.250 m.

2012.11

Minor 5.3.2

There was no enough evidence that the company has conducted domestic waste monitoring.

Estate and

POM

Minor S1 The company need to conduct domestic waste monitoring as a material to determine the policy of domestic waste decreasing.

28 August 2013

Root cause:

The priority and recordr of waste was still focused on POM waste and hazardous and toxic waste (B3). Meanwhile, domestic waste has not been considered.

Preventive action:

PT ADEI can show the evidence of checklist on the investigation of domestic waste and trash bin in August 2013. Domestic waste collecting was conducted evey week and waste was recycled every 6 months by delivering it to the third party. Recycled waste: glass, plastic, can/alluminium. The sample of evidence: KMS (20th of August 2013) waste was delivered to the thrid party, the detail is described as follow: glass (15 kg), Plastic (71 kg), can(4 kg). KMU (14th of August 2013) the detail is described as follow: glass (10 kg), Plastic (5 kg), board (13 kg). These handover were completed with minutes of meeting.

Preventive action:

Domestic/house hold waste recording was periodically conducted in accordance with the checklist of domestic waste document and sanitation of final waste disposal

Closed 28/08/2013


ASSESSMENT REPORT


CAR No



Closing Date

area/landfill.

2012.12

Minor 5.5.1

There was no enough evidence that the company has conducted an evaluation on the adequacy of the type and amount of firefighting equipment in accordance with the level of vulnerability

Estate and

POM

Minor S1 The company need to evaluate the adequacy of the type and amount of firefighting equipment in accordance with the level of vulnerability

30 August 2013

Root cause:

Evaluation and adjusment with the level of vulnerability has not been conducted yet.

Problem solving:

Additional fire equipments by determining the level of fire vulnerability. For example: additional fire extinguisherat the Diesel Tank Warehouse from one unit into three units and additional water pump machine and its capasity.

Preventive action:

To periodically evaluate the adequacy of equipment in accordance with the level of vulnerability.

Closed 30/08/2013

2012.13

Minor 6.5.1

There was no enough evidence that the company has provided adequate facilities and infrastructure, for example transportation for workers, rain house (for example at PE 04) and availability of fire extinguisher at the housing area.

Estate Minor S1 The company need to provide adequate facilities and infrastructure for the workers

29 August 2013.

Root cause:

The company has not considering several facilities and infrastructure for the need of workers.

Preventive action:

Based on the result of field survey at Block PR 12 B, there was rain house (transit house) in quite good condition.

There were severalfire extinguishera atKMU 5 as many as7 units (3 at the warehouse, 1 at the office, 2 at the generator house, and

Closed 29/08/2013


ASSESSMENT REPORT


CAR No



Closing Date

1 at the day care) and based on the result of field survey at the housing area of Division 6 KMS 2, there was fire extinguisher at the residential area (day care), supervisor house, guard houses, churches (total 6 units) were in good condition.

The company provided transportation for workers in the form of trailer. For example at KMS 2 (3 trailer) andKMU 5 (2 trailer). Risk of danger and Occupational Safety & Health aspect were described in the document of risk of danger identification.

Preventive action:

The company has regularly evaluated/studied about the facilities and infrastructure of workers, for example: by conducted an analysis of danger risk.


ASSESSMENT REPORT


3.5.2 Identification of Findings, Corrective Actions and Observations at S1 Assessment

CAR No



Closing Date

2013.01

Major 2.1.1

Compliance to the regulation The company has showed the evidence on the compliance of regulation and requirements. However, there was still under minimum wage payment of assistant of security officer (contract worker) as stipulated in the Regulation of Governor number 16 year 2013 concerning Minimum Wage at Palm Agriculture/Plantation Sub Sector Riau Province as much as Rp. 1,509,000 per month

Estate Major 30 October 2013

The company has provided the compliance of valid legal requirement related with the Regulation of Governor number 16 year 2013 concerning Minimum Wage at Palm Agriculture/Plantation Sub Sector Riau Province.

Root cause: The determination of minimum wage has not been implemented for all workers. Improvement: 14th of September 2013 Collective Working Agreement between PT ADEI Mandau Community Groups in surrounding related with the adjustment of wage payment of assistant of security officer. This collective working agreement was composed on the 2nd of September 2013 with Balai Pungut Village, Muara Basung Village, Pangkalan Libut Sam-sam Village, Tengganau Village. Daily wage was Rp. 54,200 or Rp. 1,626,000/month (UMP Rp. 1,509,000/month). Prevention: Monitoring to the minimum wage adjustment will be regularly conducted.

Closed 17 Sep 2013

2013.02

Minor 4.4.1

Water Quality Management Program The company has showed the evidence of program to maintain the quality of water for example a prohibition to spray around water body, to plant bushes around water area and to analysis water quality. However, evaluation has not been adequately conducted (comparing inlet-

Estate Minor S2 The company has evaluated the record of water maintenance program (monitoring) related with the quality of surface water and ground water.

Open


ASSESSMENT REPORT


CAR No



Closing Date

outlet, root cause, Preventive action) to the oil and grease parameter which still above its measuring standard.

2013.03

Major 6.3.1

Open system was accepted by all parties. There was no enough evidence that the company has an open system (SOP.20) that can be accepted by all impacted parties. Based on the result of field survey to three villages (Kuala Penaso Village, Muara Basung Village, and Balairaja Village), there was an information that this procedure has not been socialized yet.

Estate Major 30 October 2013

The company must showed an open system that can be accepted by impacted parties to accept complaint in effective, in time, and proper way.

Root cause: Socialization about open system and mechanism to the surrounding villages. Improvement: 16th of September 2013 The company has conducted a socialization to the community in surrounding such as Balai Raja Village, Muara Basung Village, and Semunai Village. The content of socialization activity was: P&C RSPO, and 3P, HCV and High Value, Procedure of Information Request Procedure of Land Conflict Resolution, Procedure of Complaint and Information Submission concerning Conservation Activity from Rubber Tree to Palm Tree. This socialization was completed with material, list of attendance, and picture of activity. Prevention The company will regularly conduct a socialization to the community in surrounding impacted by the operational activities at the estate and mill.

Closed 17 Sept 2013


ASSESSMENT REPORT


3.5.3 Opportunity for Improvement

No Ref.Std Descriptions

OFI-2012-04 Minor 4.3.2 Minor 7.4.2

The company can increase the improvement in the monitoring of land errosion whose high steep in order to ensure the effectivity of conservation (land cover crop and terracering planting activity) that has been conducted such as at Block 11C KMS 2 Division 7.

OFI-2012.11 Major 5.3.2 The company can increase the awareness of employees about household waste management in accordance with company policy..

OFI-2012.12 Minor 6.1.1; 6.11.1

The company can integrated parameter and recommendation about the result of Social Impact in RKL/RPL report and CD/CSR program.

OFI-2012.13 Major 6.3.1 The company can follow up community complaint to conduct broader communication with the impacted parties of estate management (traditional leaders, youth, and community).

OFI-2012.14 Major 6.5.2 The company can increase socialization activity related with the policy of payment to the worker union.

OFI-2012.15 Minor 6.6.2 The company has an opportunity to increase an intensive communication related with the presence of SBRI Riau Independent Worker Union)

OFI-2013.01 Minor 4.3.1 Minor 7.4.1

The company can complete the map of slope so can consider the strategy of planting management in marginal land.

OFI-2013.02 Minor 4.7.2 The company can evalute the result of routine medical check up in order to determine disease caused by working activity and opportunity to report it to the Labor Agency.

OFI-2013.03 Minor 4.7.3 The company can evalute the result of evaluation to the document of Occupational Safety & Healthhazard source identification and risk assesment related with several risks that have not been identified yet for example risk of worker transportation activity by using trailer.

OFI-2013.04 Major 4.8.1 The company can realize welder certification program in September 2013

OFI-2013.05 Major 4.8.3 The company can evaluate the compliance of contractor requirement to the skill and compliance of manpower regulation.

OFI-2013.06 Minor 5.2.1

The company has an opportunity to complete the status of protection according to the standard. For example: Government Regulation number 7 year 1999, CITES, IUCN Redlist.

OFI-2013.07 Major 6.2.1

The company can increase the communication and consultation with impacted community by the company.

OFI-2013.08 Minor 4.4.3; 5.4.1;

5.4.2

The company can explain the evaluation/analysis of natural resources including its renewable energy by determining the root of problem and correction/preventive action so it will no be conducted again in the future.


ASSESSMENT REPORT


3.5.4 Noteworthy Positive Components

No Ref Std Descriptions

1. Integrated and good teamwork during assessment activity.

2. Enthusiastic staff and management in all operational activities to objectify of sustainable palm oil management.

3. A construction plan of Methane capture plant as proof of POME management to reduce environmental impact.


ASSESSMENT REPORT


3.6 Summary of Arising Issues from Public, Management and Auditor Response

Public Issues (Institution/ NGO/Community)

Management Responses Auditor Responses

1. Community prominent/Head of Penaso Village. This community prominent are the indigenous people of Sakai tribes, local people of Riau Province. It covers all villlage area within company area.

Positive information to the company: - Community Development is still running until today such as in

Penaso Village, such as: heavy equipment procurement program, donation, scholarship, and workers recruitment.

- There was an opportunity for the community in Penaso Village. - A good relationship between the company and community in

Penaso Village. - There was no land conflict and social conflic, management

boundaries at the estate were confessed by the community. The community has conducted compensation payment process to all village area around the company.

- There was no environmental impact caused by the operational of company.

There were several issues of suggestion for the company: - There was no socialization related with the regulation of

company or procedure, for example: conflict handling by the company.

- The status of freelancer who has working for a long time (for example more than 2-3 years) into permanent worker.

- The decreasing of freelancers if if plants have been 3 years old.

- Local worker recruitment and cooperation with villages to eliminate FFB stealing. It will be better if trenches are built.

Communication was conducted by the company at the villages around the estate and there was no land conflict and environmental impact caused by the operational activities of the company.

Socialization of company’s activity and related procedures has been conducted to the community in surrounding such as through village government officers. However, it was not really effective to transfer knowledge of understanding. It was related with unconformance 2013.03 about an open system which accepted by all parties.

The company need to conduct a regular socialization to the impacted community caused by the operational activity of estate and mill.

The company need to conduct regular socialization to the community in surrounding who impacted by the operational activity of estate and mill.


ASSESSMENT REPORT


2. Community prominent in Muara Basung Villages (BPD/Village Consultative Body), Staff of BPD and the secretary of BPD inMuara Basung Village

Positive information to the company: - Opportunity to work as staff or employee. - FFBto palm oil mill (POM) - The implementation of Community Development (CD) or

company donation to the community in Muara Basung Village - There was no conflic of land and no traditional right land

(tenure land).

Issue of suggestion for the community: - Social activity to the community in Muara Basung Village has

not been adequate yet, for example: donation for education, donation of equipments for the expansion school yard, workers recruitment was not transparant, difficulty to process a proposal for donation such as MTQ Dsn 2 performance.

- The company must be care and reponsive to any request and complaint from the village community.

- Better relationship and communication as well as an improvement on the implementation of CD.

- Water disposal to the community land in Banjaran Village (Sub Villlage 3) Div 6, there was a canal which flow to the community land (potency of conflict).

- Socialization has not been conducted in accordance with the procedure and mechanism of conflic potential/complaint and/or other procedure by the company.

- Complaint of security officers (BKO) from the community in Muara Basung about their wage (under Regional Minimum Wage)

- Palm tree was planted too close to the road so it covered the road and road was not well maintaned (M Noor Road as muslim leader). It connected Dsn1, Dsn 2, Dsn 3.

Community development (CD) was conducted in Muara Basung Village and there was no land conflict between the community and company.

Decision was taken GM especially related with finance and direct improvement decision was taken by technical manager at the field.

Manager KMU will immediately respon request and complaint.

The company will effectively communicate about request from the village community and conduct a periodic socialization. Socialization program has been composed for all villages to be conducted in the third week of September 2013.

Water run off has been actually solved by closing

The company should conduct a regular socialization to the community around the estate who impacted by the operational activity of estate and mill.


ASSESSMENT REPORT


the trench so overflow will not be happened again.

Communication will be conducted by the company and adjust the payment of security officer assistant in accordance with the Regional Minimum Wage.

Maintenance has been conducted at M Noor Road as muslim leader, however an effective communication need to be conducted.

It is related with the nonconformance 2013.03 about Open system was accepted by all parties.

3. Balai Raja Village Head

Positive information: - Good relationship between the company and community of

Balai Raja Village - There was no conflict about land and other problem between

the community and company.

Suggestion for the company: - To eliminate the locations of palm fruit stealing. - Socialization has not been conducted to the procedure or

mechanism of conflic/complaint potency and/or other procedure owned by the company.

The company keep monitor and coordinate with local security officers in case of plam fruit stealing.

Socialization was not too effective and it will be routinely conducted.

It is related with the nonconformance 2013.03 about Open system was accepted by all parties.

The company should conduct a regular socialization to the community around the estate who impacted by the operational activity of estate and mill.

4. The management board of SBRI worker union.

Issue of suggestion:

- There was unsatisfaction from several workers to the company because there was an indication of criminality to workers and arrests of workers.

The completion of process has been conducted by deliberation in accordance with the Collective Working Agreement and regulation by Labor Ministry.

The company need to increase internal relationship especially with worker union to ensure harmoniously and good working climate.


ASSESSMENT REPORT


4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

4.1 Formal Sign-off of Assessment Findings

Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.

Signed on behalf of:

PT Adei Plantation and Industry Bhd.

Mutuagung Lestari

Management Representative

Lead Auditor

Tan Kei Yoong

Yudwi Wisnu Rahmanto

Saturday, 31/August/2013

Saturday, 31/August/2013


ASSESSMENT REPORT


Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process

No Institution/NGO/Community Address Phone/Email Form of Contact

Date of Contact

1. NGO Scale Up Pekan Baru Telp / Faks : 0761-4883131 Email: [email protected]

Telphone 29/8/2013

2. Community prominent or Head of Village (chief) Penaso Village and Customary Head Sakai tribe

Penaso Village

- Meeting 29/9/2013

3. Community prominent Muara Basung Village (BPD), Staff BPD and Village Secretary of Muara Basung and BPD.

Muara Basung Village

- Meeting 30/9/2013

4 Head of village Balai Raja

Balai Raja Village - Meeting 30/9/2013

5 Committe of Labour union (SBRI)

Mandau POM - Meeting 30/9/2013



ASSESSMENT REPORT


DATE

August 27th – 31st, 2013

PLANNED TIME

ACTUAL DURATION

PROCESSES / CLAUSES TO BE AUDITED

AUDITOR

Tue, 27 Aug 2013

6 - 8 am

8 - 12 am

2 - 3 pm

3 – 5 pm

Tue, 27 Aug 2013

6 am - 1 pm

1 - 4 pm

4 - 5 pm

Flight from Jakarta to Pekanbaru

Traveling from Pekanbaru to Location

Opening Meeting

Verification of Stage-2 findings

YWR, MES, BP, TM,ISP

Wed, 28 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Wed, 28 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Document Observations, in e.g.

Documentation review e.g. Commitment to transparency (1.1; 1.2),

Compliance with applicable laws and regulations (2.1; 2.2; 2.3)

Commitment to long-term economic and financial viability (3.1)

Use of appropriate best practices by growers and millers (4.5; 4.6; 4.7; 4.8)

Use of appropriate best practices by growers and millers (4.1; 4.2; 4.3; 4.4; 8.1; 8.2)

Environmental responsibility and conservation of natural resources and biodiversity (5.1; 5.2; 5.3; 5.4; 5.5; 5.6)

Lunch break

Responsible consideration of employees and of individuals and communities affected by growers and mills (6.1; 6.2; 6.3; 6.4; 6.5)

Responsible consideration of employees and of individuals and communities affected by growers and mills (6.6; 6.7; 6.8; 6.9; 6.10; 6.11)

Responsible development of new plantings (7.2; 7.3; 7.4) Responsible development of new plantings (7.1; 7.3; 7.5; 7.7) Continuous Improvement (8.1)

Supply Chain verification for CPO Mill

YWR, MES, BP, ISP

Thu, 29 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Thu, 29 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Field visit to Estate-I and Mandau POM

Lunch break

Verification of field visit findings and completing checklist

YWR, MES, BP, ISP

Fri, 30 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Fri, 30 Aug 2013

8 – 12 am

12 – 2 pm

2 – 5 pm

Field visit to Estate-II

Lunch break

Verification of field visit findings and completing checklist

YWR, MES, BP, ISP

Sat, 31 Aug 2013

8 – 9.30 am

10 am – 2 pm

2 – 5 pm

Sat, 31 Aug 2013

8 – 9.30 am

10 am – 2 pm

2 – 5 pm

Closing Meeting

Return to Pekanbaru

Return to Jakarta

YWR, MES, BP, TM, ISP

Appendix 2. Assessment Program


ASSESSMENT REPORT


Appendix 3. Glossary

EIA : Environmental Impact Analysis

PPE : Personal Protective Equipment

B3 : Hazardous Waste

BOD : Biological Oxygen Demand

BPN : National Land Agency

CITES : Convention On International Trade Endanger Species

COD : Chemical Oxygen Demand

CPO : Crude Palm Oil

CSR/CD : Corporate Social Responsibility/ Community Development

FFB : Fresh Fruit Bunches

FIRST AID : First Aid

HCV : High Conservation Value

HGU : Land Exploitation Rights

HIRAC : Hazard Identification Risk Assessment Control

IPM : Integrated Pest Management

JAMSOSTEK : Jaminan Sosial Tenaga Kerja (Social Security Plan for Workers)

OHS : Occupational Health & Safety

KMS : Kebun Mandau Selatan (Estate Name)

KMU : Kebun Mandau Mandau (Estate Name)

NGO : Non-Governmental Organization

P2K3 : Committee for Occupational Health and Safety Development

PK : Palm Kernel

POM : Palm Oil Mill

POME : Palm Oil Mill Effluent

RKL : Environmental Management Plan

RPL : Environmental Monitoring Plan

S1 : Surveillance 1

SOP : Standard Operating Procedures

ST1 : Stage 1

ST2 : Stage 2 (Main Assessment)

UMR : Regional Minimum Wage

UU : Laws

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